HI-1811_PWS_Consol_Grounds_Renewal.pdf

Performance Work Statement (PWS) Grounds Maintenance and Vegetation

Control at Various Army Military Installations on the Island of O’ahu, Hawaii

01/30/2018

Version 1.0

Performance Work Statement (PWS) Grounds Maintenance and Vegetation Control at Various Army Military Installations on the Island of O’ahu, Hawaii

Vision Statement

The Contractor shall provide all management, labor, supervision, tools, materials, transportation, and equipment necessary to perform grass cutting, vegetation control, and herbiciding to landscape, training areas, and ranges to present a clean, neat, and professional appearance.

1 Introduction Perform Grass Cutting and Vegetation Control at Various Army Military Installations.

1.1 Mission

To present a clean, neat, and professional appearance.

1.2 Background

Services are required at Schofield Barracks (SB), Fort Shafter (FS), Helemano Military Reservation (HMR), Pililaau Military Rest Camp (PARC). This recurring grounds maintenance contract is structured to meet the Common Level of Service requirements. The specifications are at minimum level to meet the visual standard expected of high profile, high visibility buildings such as the Office of the Commander, US Army Garrison, Hawaii and Safety requirements for Fire Break Zones. DPW currently does not have the personnel and equipment required to accomplish this requirement.

1.3 Scope

Contractor shall perform all work in accordance with Occupational Safety and Health Administration (OSHA), Federal, State, and County regulations and commercial standards.

2 General Requirements This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

2.2 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.3.1 Contract Management

The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The Contractor must maintain continuity between the support operations at the Service Contract Branch and the contractor's corporate offices.

The Contractor shall develop and submit a quality control plan. The plan will identify the QC person and inspections frequency and time. If there is any discrepancies, how it will be resolved and the time frame of completion.

2.3.2 Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

2.3.3 Personnel Administration

The Contractor shall provide the following management and support as required. The contractor shall provide for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The Contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The Contractor shall make necessary travel arrangements for employees. The Contractor shall provide necessary infrastructure to support contract tasks The Contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

2.4 Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

2.5 Contractor Personnel, Disciplines, and Specialties

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The contractor shall ensure the labor categories as defined in the Labor Categories document (see attachment), labor rates, and man-hours utilized in the performance of each Task Order (PWS line item) issued hereunder will be the minimum necessary to accomplish the task.

The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.6 Location and Hours of Work

The contractor shall perform work Monday through Friday from 7:00 am to 4:00 pm excluding US Federal Holidays.

3 Performance Requirements The following section specifies the Performance Objectives and Performance Elements for the contract.

3.1 Service High Visibility Areas.

Developed areas of the installation that require a higher frequency of maintenance. The work performed in these areas by the Contractor shall include mowing grass, edging and trimming grass, removing grass trimmings from paved areas, irrigating, applying herbicide to lawn and landscape areas, maintaining, plants, shrubs, and flowers, removing leaves, applying mulch, pruning trees, removing grass from cracks in sidewalks and pavements, and litter control.

Performance Standards

a) STD: Services meet frequency requirements contract schedule.

AQL: 90%

3.2 Mowing

Contractor shall maintain the grass to a finished height not to exceed two (2) inches. The Contracting Officer (KO) may increase the finished cutting height on a permanent basis in areas where it is not practical to cut the grass to the desired height of two (2) inches. Height of grass along edges and boundaries shall match the height of the surrounding mowed lawn. Turf grass growth shall not enter planter beds, pavements and structures. Trimming is required of the grassed edge bordering ground cover and hedge beds, shrub and tree planting wells, stepping stones, sidewalks, driveways, street curbing, foundations of building structures, fences, sprinkler heads, water standpipes, fire hydrants, utility poles, transformer boxes, and any physical obstruction in the grassed areas. Grass clipping debris shall not be visible on sidewalks and mowed lawns of administrative, military operations, and barracks buildings.

Performance Standards

a) STD: Services meet frequency requirements contract schedule. Finished height not to exceed two (2) inches. Clear of debris. Present a neat appearance.

AQL: 70%

3.3 Edging

The Contractor shall edge to present a neat appearance. Edging responsibilities shall include, but not be limited to, flowerbeds, mulched areas, sidewalks, driveways, street edges, curbs, and other concrete (except against asphalt edges) located in the Improved Grounds. Edging includes the removal of all grass or weeds sprouting from cracks in sidewalks, pavement, and curb joints. For Building 580 at Schofield Barracks, edging shall parallel 1 inch wide from the walkway. The Contractor shall collect and dispose of all edging debris the same day edging is performed.

Performance Standards

a) STD: Present a neat appearance.

3.4 Trimming

Trimming is required of the grassed edge bordering ground cover and hedge beds, shrub and tree planting wells, stepping stones, sidewalks, driveways, street curbing, foundations of building structures, fences, sprinkler heads, water standpipes, fire hydrants, utility poles, transformer boxes, and any physical obstruction in the grassed areas. Grass clipping debris shall not be visible on sidewalks and mowed lawns of administrative, military operations, and barracks buildings.

The Contractor shall repair any damages to trees and shrubs caused by trimming. If a plant damaged by trimming dies or becomes unhealthy, the Contractor shall replace the damaged plant with a plant of the same size and type at no additional cost to the Government. The Contractor shall provide a one (1) year warranty on all replacement trees and shrubs. Tree and shrub replacements shall be performed within fifteen (15) days of the date the Contractor is notified to replace the plant.

Performance Standards

3.5 Weed Control

The Contractor shall control the weed growth in the lawn and gravel areas. Individual weedy plants are removed before vegetative growth exceeds 6 inches in height or in horizontal spread or before they flower and seed. Remove weeds from crevices of sidewalks, street gutters and vertical structural features. The Government will allow the Contractor to apply general and selective herbicides to control weed growth.

Performance Standards

a) STD: Present a neat appearance. No weeds in lawn or gravel area, sidewalks and street gutters. Individual weedy plants are removed before vegetative growth exceeds 6 inches in height or in horizontal spread or before they flower and seed.

3.5.1 Weed Control for Flower Areas.

The Contractor shall use manual weed control in planter areas or flower beds next to buildings.

Performance Standards

a) STD: No weeds visible.

3.6 Remove Debris, Leaves, and Litter

The Contractor shall perform grounds maintenance to landscaped grounds and sidewalks, curbs, and street gutters within and adjacent to the grounds area free of litter and plant debris at the completion of scheduled grounds maintenance tasks.

Performance Standards

3.7 Fertilization

Contractor shall apply commercially available fertilizer to lawns, hedges, shrubs, and groundcover planting beds to sustain the plants in a healthy condition and at a uniform growth rate.

Performance Standards

a) STD: Sustain the plants in a healthy condition and at a uniform growth rate.

3.8 Liming.

N/A

3.9 Seeding and Sodding.

3.10 Maintain Flower Beds.

The Contractor shall control the weed growth in the flower bed areas. Individual weedy plants are removed before vegetative growth exceeds 6 inches in height or in horizontal spread or before they flower and seed. The Government will allow the Contractor to apply general and selective herbicides to control weed growth. Weed and fertilize planting beds and maintain existing edging material.

Performance Standards

a) STD: No weeds in flower bed areas. Maintain neat appearance.

3.11 Service/Maintain Trees.

3.12 Perform Mechanical Tree Spading and Transplanting.

3.13 Tree Mulching

3.14 Pruning of Palm Trees.

The Contractor shall prune all clumping palms with trunk height of less than 10 feet. Remove dead and hanging fronds that are touching the building walls or interfere with pedestrian movement. Remove leaders of clumping palms growing towards the building wall or have reached a trunk length of 20 feet. Selectively thin out suckers at the base of clumping palms to increase the visibility around the exterior of buildings for security purposes.

Performance Standards

a) STD: No dead fronds, building clearance and no clumping of palms.

3.15 Pruning Sprouts from Base of Tree.

The Contractor shall remove new shoot growth attached to trunk of tree from existing grade to 5 feet above ground level to provide clearance around the base of tree.

Performance Standards

a) STD: No shoot growth at trunk below 5ft from ground level.

3.16 Fence Line Maintenance

Contractor shall control vegetation growth within five (5) feet on both sides of perimeter security fence lines as per TE. Remove plant growth from the fence. Prune shrub/tree branches growing through fence to provide a clearance of five (5) feet from fence and prune tree branches 2 inches in diameter or less overhanging the fence to provide a clearance of 10 feet above the fence. The contractor shall remove grass, vines, weeds and shrubs growing on and into the fence. Herbicide may be used in unimproved areas on perimeter fence.

Performance Standards

a) STD: Clear of vegetation and debris

3.17 Pesticide Usage Reporting

Comply with all Government requirements for pesticide applications and with all restrictions on pesticide usage as stated on the label. (Government Requirements for Herbicide Application).

Maintain a pesticide application log TE#3 (Pest Management Report). Submit the completed application log to the Contracting Officer Representative (COR) within five (5) working days after the last day of the month in which the pesticide was applied.

Performance Standards

a) STD: Compliant with federal, state, and local laws and regulations

AQL: 100%

3.18 Irrigation Services

Contractor shall abide by installation directives for water conservation that limit the time and frequency of irrigation. DPW will provide installation watering directives as applicable.

3.18.1 Test Irrigation Systems.

Perform inspection and preventive maintenance work on existing automatic irrigation systems to include, but not limited to, cleaning clogged filters and screens, readjusting misaligned sprinkler heads, adjusting and cleaning pressure regulators, cleaning and lubricating controller box, and setting irrigation controls to ensure efficient operation of the system. Report repair requirements to the COR within one (1) workday of the inspection/observance.

Performance Standards

a) STD: Identifies deficiencies

3.18.2 Repair Automatic Sprinkler Systems.

The Contractor shall provide to the COR a cost estimate based upon the price schedule for repair work and the projected date of completion of the work within three (3) workdays after receipt of the service order. Perform work only after issuance of approved repair order by the

COR. Telephonically notify the COR within one (1) workday when the work schedule is revised or when the work is completed. Submit notice of completion to the COR within three (3) workdays after completing order.

Performance Standards

a) STD: Complete repairs

3.18.2.1 Irrigation Replacement.

The Contractor shall perform all irrigation replacements to manufacturers’ recommendations.

Performance Standards

a) STD: Complete replacements to manufacturers’ recommendations.

3.18.2.2 Parts.

Parts used for a replacement shall be new and equal to manufacturer's original part. All parts shall be warranted for 90 days. Contractor is responsible for proper disposal of unserviceable parts.

Performance Standards

a) STD: Parts shall be new and equal to manufacturer's original part. All parts shall be warranted for 90 days.

3.19 Special Services

The Contractor shall provide additional services as necessary due to unforeseen circumstances, including but not limited to, Very Important Person (VIP) visits, retreats, ribbon cutting ceremonies, etc. The Contractor shall provide extra labor and equipment to service pre-identified locations, to include but limited to Palm Circle and/or Hale Ikena, beyond the normal grounds maintenance. The COR will notify the Contractor of special service requirements NLT forty-eight (48) hours prior to the event. The Contractor shall coordinate special service requirements with the existing grounds maintenance schedule.

Performance Standards

a) STD: Responsive

3.20 Special Requirements

One of the Contractors personnel working at the job site shall be certified by the State of Hawaii Pest Control Board as commercial pesticide applicators for fumigation by the State of Hawaii Department of Agriculture.

The Contractor shall submit proof of licensing and certification requirements to the COR prior to start of work.

The Contractor shall provide on job site personnel who are certified in State of Hawaii category

Equipment: The equipment used by the Contractor shall be that which is normally used for this type of work and shall be in good operating condition.

Performance Standards

a) STD: Compliant with federal, state, and local laws and regulations

4 Special Requirements This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

4.1 Security and Safety

Visitor Group Security Agreement. The contractor shall sign a Contractor Visitor Group Security Agreement to protect classified information involved in performance under this contract or Task Order. The Agreement will outline responsibilities in the following areas: Contractor security supervision; Standard Practice Procedures; access, accountability, storage, and transmission of classified material; marking requirements; security education; personnel security clearances;

reports; security checks; security guidance; emergency protection; protection of government resources; DD Forms 254; periodic security reviews; and other responsibilities, as required.

ANTI-TERRORISM (AT) AND OPERATIONAL SECURITY (OPSEC)

SEE FAR CLAUSE 52.242-501

ACCESS TO ARMY INSTALLATIONS PERSONNEL and VEHICLES

SEE FAR CLAUSE 52.242-5000

4.1.1 IWatch

IWATCH within the Army is a nation-wide modern version of a neighborhood watch program focused on the threat of terrorist activity. It is an antiterrorism awareness program that the contractor’s workforce, while on Army installations, must all be familiar with to promote and enhance reporting suspicious activity or behavior. The program has two elements: passive and active. The passive element is an individual’s situational awareness of his or her surroundings.

The active element of IWATCH involves individuals taking action to report suspicious behavior or activities to law enforcement for more investigation.

Contractor personnel, to include subcontractors, performing on or within an Army controlled facility, area or on an Army installation are required to brief and train their personnel on the IWatch program for that area, facility or installation. Training standards will be provided by the COR with 5 calendar days of contract award. Contractor personnel are train within 5 days of award or within 5 days of a hiring action. Contractors are to report training to the COR within 7 days of contract award or a hiring action.

4.2 Transition

The contractor shall follow the transition plan submitted as part of the proposal and keep the Government fully informed of status throughout the transition period. Throughout the phase-in/phase-out periods, it is essential that attention be given to minimize interruptions or delays to work in progress that would impact the mission. The contractor must plan for the transfer of work control, delineating the method for processing and assigning tasks during the phase-in/phase-out periods.

4.3 Government Furnished Materials

The Government will provide water from existing water faucets and fire hydrants at no cost to the Contractor. No other labor, equipment, supplies, materials, or transportation will be furnished by the Government, unless stated otherwise in the current document.

4.4 Environmental Requirements

4.4.1 Fertilizing

The Contractor shall apply commercially available fertilizer to lawns, hedges, shrubs, and groundcover planting beds to sustain the plants in a healthy condition and at a uniform growth rate.

4.4.2 Report on Plant Pests

The Contractor shall notify the COR of any pest infestation that is causing moderate to severe damage to the landscape plants within two (2) workdays of the observance. Moderate to severe damage shall be defined as 25% to 50% of visible plant parts of a single plant affected by pests.

Submit report using the service request form (TE # 3).

4.6.2 Quality Assurance Surveillance Plan (QASP)

The Government shall monitor the Contractors performance under this Task/Delivery Order in accordance with the Governments QASP.

5 Deliverables

5.1. Contractor Manpower Reporting Activity (CMRA)

The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Army via a secure data collection site. The contractor is required to fill in all required data fields completely using the following web address: http://www.ecmra.mil/, and then click on Department of the Army CMRA or the icon for the DOD organization that is receiving or benefiting from the contracted services.

Reports inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), this runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on send an email which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Components CMR website.

The contractor shall provide deliverables as described in subsequent task orders. Deliverables shall be specified by the government. Format and delivery schedule for deliverables shall be outlined in CDRLs and/or other means TBD.

Identifier Name Description

6 Related Documents The following Documents are related to this project:

TE #1A Schofield Barracks (SB) Map

TE #1B Fort Shafter (FS) Map

TE #1C Helemano Military Reservation (HMR) Map

TE #1D Pililaau Army Rest Camp (PARC) Map

TE #2 Government Requirements for Pesticide Application

TE #3 Pest Management Maintenance Record

TE #4 Master Acre

Performance Requirement Summary (PRS) Grounds Maintenance and Vegetation Control at Various Army Military Installations on the Island of O’ahu, Hawaii

Statements Standards/AQLs Incentive/Remedy

3.1 Service High

Visibility Areas.

a) Services meet frequency requirements contract schedule.

Statements Standards/AQLs Incentive/Remedy

3.2 Mowing a) Finished height not to exceed

two (2) inches. Clear of debris.

Present a neat appearance.

3.3 Edging a) Present a neat appearance.

3.4 Trimming a) STD: Present a neat

3.5 Weed Control a) STD: Present a neat

appearance. No weeds in lawn or gravel area, sidewalks and street gutters. Individual weedy plants are removed before vegetative growth exceeds 6 inches in height or in horizontal spread or before they flower and seed.

3.5.1 Weed Control for

Flower Areas.

a) No weeds visible.

3.6 Remove Debris, Leaves, and Litter

a) STD: Present a neat

3.7 Fertilization a) Sustain the plants in a healthy

condition and at a uniform growth rate.

3.8 Liming N/A N/A

3.9 Seeding and

Sodding N/A

3.10 Maintain Flower

Beds.

a) STD: No weeds in flower bed areas. Maintain neat appearance.

3.11 Service/Maintain

Trees N/A

3.12 Perform Mechanical

Tree Spading and Transplanting N/A

3.13 Tree Mulching N/A N/A

3.14 Pruning of Palm

Trees.

a) STD: No dead fronds, building clearance and no clumping of palms.

3.15 Pruning Sprouts

from Base of Tree.

a) No shoot growth at trunk below 5ft from ground level.

3.16 Fence Line

Maintenance

a) STD: Clear of vegetation and debris

3.17 Pesticide Usage

Reporting

a) STD: Compliant with federal, state, and local laws and regulations

3.18 Irrigation Services

3.18.1 Test Irrigation

Systems.

a) Identifies deficiencies

3.18.2 Repair Automatic

Sprinkler Systems.

a) Complete repairs

3.18.2.1 Irrigation

Replacement.

a) STD: Complete replacements to manufacturers’ recommendations.

3.18.2.2 Parts. a) Parts shall be new and equal to

manufacturer's original part. All parts shall be warranted for 90 days.

3.19 Special Services a) Responsive

3.20 Special

Requirements

a) STD: Compliant with federal, state, and local laws and regulations