All_Questions_18-R-0013_Amd_0002.pdf

QUESTIONS AND ANSWERS

Received as of 05 October 2018

W912CN‐18‐R‐0013

GROUNDS MAINTENANCE

1. Who was the incumbent contractor on the project?

A. Nugate Group LLC

2. What is the price of the former contractor?

A. Estimated $7,143,625.25 at time of award.

3. On what page can I locate the frequency of the cleaning?

A. This requirement is for grounds maintenance not custodial services. Please refer to TE #4 for various frequency of cutting.

4. What is the total square foot of each building?

A. Building areas (square footages) are not available as it has no bearing in this contract.

The areas for the grounds that are included in the grounds maintenance solicitation are provided via Tech Exhibits.

5. On the areas where the maintenance hasn’t been done will there be separate CLIN for an initial cut and disposal and the contracted maintenance to assume after so?

A. No, there is no separate CLIN for initial cut. The additional areas where initial cut are required will be done by DPW before the contract award OR before required maintenance will be required from the contractor.

6. What about the growth on the fence lines protruding through?

A. Growth protruding through the fences shall be cut flush with the fence. Ref PWS

Paragraph 3.16

7. It was stated that 10’ from road to be maintained and areas with a ridge up to crest top. Is 10’ the standard in regards to drop offs and ridges?

A. Yes. 10 feet for drop‐offs and top of ridge for crests.

8. “A 10-point font can also be used for graphics only.” Please confirm this exception also includes charts and tables, as those are also considered graphic illustrations.

Reference: RFP Proposal Submission Instructions, Format, Page 4 of 11

A. See changes on Page 4 of 11 bolded with adding “charts/tables” after ‘graphics.

9. “Volume II (original and sanitized) shall not exceed 15 pages, front and back (including attachments, appendices and addendums, but excluding the Table of Contents).” Is the required Glossary of Abbreviations and Acronyms and any blank dividers/tabs also excluded from the 15 pages?

Reference: RFP Proposal Submission Instructions, Format, Page 4 of 11 A. Only blank dividers/tabs will be excluded with the Table of Contents. See changes on Page 4 of 11 bolded

10. Is the Quarterly maintenance of Kahauiki Stream a requirement of the current contract? If so, how often is the contractor required to maintain it?

A. No, the quarterly maintenance of Kahauiki Stream is not in the current contract.

11. Will the Kahauiki Stream be cleared to standard prior to the new contract being awarded?

A. Yes.

12. Will the sides of the roads/hillsides on the South Range Road that we looked at on the Site visit be cut to standard prior to contract award?

A.Yes. See answer to #5.

13. Section 3.19 – Special Services - states “The Contractor shall provide additional services as necessary due to unforeseen circumstances … The Contractor shall provide extra labor and equipment to service pre-identified locations, to include but limited to Palm Circle and/or Hale Ikena, beyond the normal grounds maintenance”. Would you be able to provide an estimated number of additional services required per year?

A. No.

14. Section 3.20 – Special Requirements - states “One of the Contractors personnel working at the job site shall be certified by the State of Hawaii Pest Control Board as commercial pesticide applicators for fumigation” however there is no reference to fumigation anywhere else in the PWS. Is there a fumigation requirement in this contract?

A. No. This is specific to herbicide application. Ref PWS paragraph 4.5.2.1

15. Are there specific areas at each location (HMR, PARC, SB, FS) that herbicide is not allowed to be applied? If so, is there a map that would show these areas?

A. No, however herbicide application must comply with current applicable laws and regulations. Ref PWS paragraph 4.5.2.1

16. Would our crews be able to work on Saturdays, with the approval of the COR?

A. Yes, with prior approval from KO. Justification required to work on Saturdays with no additional cost to the government.

17. Will the successful offeror be given an area at each location to use as storage for equipment and/or vehicles?

A. No.

18. Will the government please provide the type (material) and brand of the Sprinkler Heads, Timers, Valves and Pipes currently being used for irrigation?

A. No, Government does not have a list of type by brand of irrigation materials. Ref PWS

Paragraph 3.18.2.2 Irrigation Parts shall be new and equal to manufacturer’s original part.

19. On page 3 of the SF1449 continuation sheet under Proposal Submission it states “Proposal shall be submitted electronically on the FBO website or via e-mail to the Contract Specialist identified below”. It further states to e-mail to you (Darryl E. Weaver). On page 4 of the SF1449 continuation sheet under Proposal Files it states File packaging. Offerors shall place their proposal in three ring binders that will permit substitution of pages should revisions be required.”

Our questions which are we to submit an electronic copy or a hard copy?

A. Electronic (email) and or Hard Copy. See Amended paragraph. If sent electronically request receipt acknowledgement and ability to read and if hand delivered suggest a receipt acknowledgement.

20. On page 4 of the SF1449 continuation sheet reference is made to the following paragraph:

“Format. Volumes II shall not exceed 15 pages, front and back (including attachments, appendices and addendums, but excluding the Table of Contents) and shall be limited to Arial or Times New Roman 12 point font size for all text, and a minimum of one inch margin on all four sides.” Our question is can we write on both sides of the page thus giving us 30 pages of writing?

The requirements of the proposal require great deal of information and to be able to complete both sides of the page will allow us to demonstrate our abilities better.

A. You can use both sides, but the number of pages has been changed to 20 versus 15.

See response to questions 8 & 9 above.

21. Will the proposal due date be extended due to delayed answers to questions.

A. Yes, proposal due date changed to 15 October 2018 at 12:00 PM HST.