Technical_Exhibit_A_(DRAFT)_PWS_San_Vicente _El_Salvador_HAP__28283_EOC__DRW_Training__Equipment.doc

PERFORMANCE WORK STATEMENT (PWS)

19 April 2016

El Salvador Emergency Operations Center and

Disaster Relief Warehouse Training and Equipment HAP Project # 28283 Part 1

General Information

1. GENERAL: This is a non-personal services task order to provide training for the Emergency Operations Center (EOC) and Disaster Relief Warehouse (DRW) in San Vicente, El Salvador. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, training and instruction materials, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the Emergency Operations Center and Disaster Relief Warehouse Training and Equipment as defined in this PWS except for those items specified as government furnished property (GFP) and government furnished services (GFS). The Contractor shall perform to the standards in this contract.

1.2 Background: The U.S. Southern Command (SOUTHCOM) Civil Military Assistance (CMA) Division, Humanitarian Assistance/Disaster Relief and Disaster Preparedness Program (HAP) collaborate with National Disaster Response Agencies to improve the capabilities and capacities of partner nations to respond to disasters. El Salvador is developing a system of regional and municipal Emergency Operations Centers and Disaster Relief Warehouses. The construction of the EOC and DRW in San Vicente, El Salvador was completed on September 2015. The host nation recently completed development of regional standard operating procedures for emergency management throughout the province and municipalities. The El Salvador EOC and DRW in San Vicente will serve as the regional platform for emergency management providing storage and distribution of relief supplies.

1.3 Objectives: The overall objective of the El Salvador EOC and DRW training and equipment project is to improve crisis management capability and disaster response efficiency to reinforce stability by decreasing public unrest after a disaster or other crisis and by assuring the population the government of El Salvador can provide security for its citizens. The project, coordinated through the US Office of Security Cooperation El Salvador, is an important step in addressing capacity and capability shortfalls, and developing programs to assist the El Salvadoran government in increasing their response capabilities. The project will assist El Salvador’s Protecccion Civil in improving visibility, accountability, and movement of disaster relief supplies in El Salvador, thus enhancing the disaster management response capability through improved coordination, material storage and distribution and visibility of relief efforts.

1.4 Scope: Contractor shall provide non-personal services during the execution of this task order. The El Salvador EOC and DRW training and equipment project shall be completed in four phases.

1.4.1 Phase One: the Contractor shall develop a milestone chart, conduct a formal presentation to the civil and military defense authorities, the COR and Regional Government officials, at the EOC/DRW facilities describing the project. The Contractor shall coordinate and conduct a working meeting to discuss proposed emergency management solutions to ensure compatibility with the existing communications capability and capacity in the region, and conduct a physical inspection of the EOC and DRW facilities in San Vicente to ensure the adequacy of the technical and equipment solutions.

1.4.2 Phase Two: the Contractor shall purchase and install all applicable equipment; software, and hardware packages, copiers, for the EOC, and DRW facilities in San Vicente, and provide a communications installation technician to assist with installation of radio systems, hardware, and software for the communication systems at the EOC and DRW. The Contractor shall also prepare the government-furnished program of instruction, training syllabus and table top practical exercises scenario as appropriate for the implementation and use of the EOC, and DRW communications systems.

1.4.3 Phase Three: the Contractor shall conduct EOC and DRW training as follows:

1.4.3.1 One week (40 hours) of EOC training in Spanish, for up to twenty-five (25) EOC personnel on the operations and implementation of the EOC communications systems and equipment, instruction on operations of the communications, and emergency management systems for the key roles and functions in the EOC, detailed instruction on the use and maintenance of the communications equipment and web-based emergency management software at the EOC facility in San Vicente. The training program includes a hands-on table top training exercise scenario that simulates an actual emergency response at the EOC.

1.4.3.2 One week (40 hours) of DRW training at the DRW location in San Vicente, in Spanish, for up to fifteen (15) warehouse personnel on the use of equipment, comprehensive end-to-end process for logistics management, and inventory control of disaster relief supplies, as well as training on commercial off-the-shelf web based Inventory Control Data Management System software with mobile computer scanners. Training shall include instruction on packaging hazardous material, performance of warehouse functions such as receiving, storing, pulling, packaging, crating, materiel recycling, shipping, and the use of warehouse systems software at the DRW facility.

1.4.4 Phase Four: the Contractor shall complete and provide an After Action Report to the KO, and COR.

1.5 Period of Performance: The period of performance for this task order is 365 days after task order award.

1.6 General Information:

1.6.1 Quality Control Plan (QCP): The Contractor shall develop, implement, and maintain an effective QCP to ensure all work described in this contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). The QCP is developed by the Contractor for its internal use to ensure that it performs and delivers high-quality service. The Contractor’s QCP is the means by which the Contractor ensures all work complies with the requirements of the contract. The QCP identifies and corrects potential and actual problem areas throughout the entire scope of the contract.

1.6.1.1 The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. One (1) copy of a comprehensive written QCP shall be delivered with the Contractor’s proposal. After acceptance of the QCP, any proposed change(s) to the plan shall be approved by the Contracting Officer (KO). The QCP shall be submitted within thirty (30) days of contract award. After acceptance of the QCP, the Contractor shall receive the contracting officer’s (KO) acceptance in writing or any proposed changes to the QC procedures. The Contractor shall submit QCP changes within five (5) days to the KO and Contracting Officer’s Representative (COR) for review and approval prior to implementation.

1.6.2 Quality Assurance (QA): The government shall evaluate the Contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the Contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the minimum acceptable defect rate(s), and deductions, if applicable.

1.6.3 Recognized Holidays: Performance of work may be required on recognized United States federal holidays for those tasks to be conducted within the host nation. Likewise, the host nation’s holidays may be cause for work not to be conducted on the designated holiday. See Attachment 9 (El Salvador& US Holiday Schedule).

1.6.4 Hours of Operation: The Contractor is responsible for conducting business between the hours of 08:00 through 17:00 Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the Contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.5 Place of Performance: The DRW and EOC equipment installation and training shall be performed at the San Vicente location: Coordinates for the location is:

-San Vicente: Latitude 13.666852, Longitude -88.796552

1.6.6 Type of Contract: The government will award a Firm-Fixed Price task order.

1.6.7 Security Requirements:

1.6.7.1 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information, and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Personnel Security Clearance Requirements: All materials shall be developed and presented at the “Unclassified” level. All formal assessments, evaluations and reports shall be treated as “For Official Use Only (FOUO)” and released only after approval of the KO.

The Contractor shall ensure that Contractor employees and sub-contractor employees performing services under this contract comply with FAR 52.204-2, Security Requirements when the employee has access to information classified confidential. The Contractor will ensure the employee complies with the Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DOD 5220.22-M), and any revisions to DOD 5220.22-M, notice of which has been furnished to the Contractor.

1.6.7.2.1 The Contractor shall follow DOD Federal Acquisition Regulation Supplement (DFARS) clause 252.223-7004, Drug-free Work Force; and local USSOUTHCOM policies regarding drug testing. The Contractor shall conduct drug tests, ensuring all top secret cleared contractor employees are tested at least once per year, each year of the contract, as well as when there is a reasonable suspicion that an employee uses illegal drugs. The drug testing shall be at the Contractor’s expense. Positive drug test results shall be made available to both the KO and COR within 24 hours of known test results. Records of drug testing shall be made available to the COR.

1.6.7.3 Background Checks: At the time of award of the contract or when hiring new contract workers, the Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check done by the Host Nation Police Department of their residence or the State Police Department of their U.S. residence. Security checks that have been completed as part of a security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. Documentation of these checks will be made available to the KO or COR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a security check reveals information an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

· Full birth name

· Married name (if applicable)

· SSN or local equivalent (ID card number)

· Date of birth

· Place of birth (city, country)

1.6.7.3.1 If a background check on any employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately:

· Notify the KO or COR of that information; and

· Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this clause.

· Traffic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government.

1.6.7.3.2 The Contractor shall also immediately-

· Notify the KO or COR of any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person;

· Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this clause.

1.6.7.3.3. OPSEC Awareness: If the contractor, or a sub-contractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information.

1.6.7.4 Employment Eligibility: Contractor shall ensure that all contractor employees and sub-contractor employees performing services under this contract have been pre-screened for employment eligibility using the E-verify Program on the Department of Homeland Security website http://www.uscis.gov/e-verify. Contractor will ensure that all contractor employees and sub-contractor employees who reside in the U.S. performing services under this contract have been pre-screened for employment eligibility using the E-verify Program on the Department of Homeland Security website http://www.uscis.gov/e-verify. Personnel that have not met the employment eligibility requirement on this website are not authorized to perform services under this contract. Verification of the eligibility check will be made available to the KO or COR upon request. This requirement is not in lieu of and does not relieve the Contractor from the I-9 Employment Eligibility Verification Forms for employment of personnel.

1.6.7.5 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. Contractor shall not duplicate keys provided by the Government. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

1.6.7.5.1 The Contractor shall report any occurrences of lost or duplicate keys/key cards to the KO and the COR (and physical property manager, if applicable) within two (2) hours or the next business day if after hours and to request key or lock(s) replacement. This notification and request for key(s) and lock replacement shall be submitted in writing. The total cost of the replacement may be at the Contractor’s expense.

1.6.7.5.2. Only authorized Contractor personnel shall use Government issued key(s) and/or key card(s). Contractor personnel shall follow security access requirements when entering secure areas. Contractor shall receive appropriate security clearance approval to allow visitor(s) access in secure areas.

1.6.7.5.3 Lock Combinations: The Contractor shall establish and implement methods to ensure all lock combinations are protected from unauthorized persons. The Contractor shall ensure lock combinations are changed when personnel with access to the combinations no longer have a need to know IAW local security procedures and policies. These procedures shall be included in the Contractor’s QCP.

1.6.8 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR is the only Point of Contact (POC) between the Host Nation, the Contractor, and the KO. All concerns, and technical requirements of the contract related to the task order shall be address to the COR, not the HN. The designated COR for this task is the only KO representative for the project under the HAP Platform.

1.6.10 Key Personnel: The follow personnel are considered key personnel by the government: Contract Manager, Alternate Contract Manager, and Training Instructors. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the COR and KO. The Contractor is responsible for conducting business between the hours of 08:00 through 17:00 Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. Qualifications for all key personnel are listed below:

1.6.10.1 Contract Manager and Alternate Contract Manager. The Contract Manager and Alternate must have a minimum of 3 years’ experience in Project Management of projects of a similar size and scope. Contract Manager must have 12 semester hours in mathematical, engineering, and/or quantitative analysis courses; 10 or more years cost analysis experience; and familiarity with Defense Department Data Sources. (e.g., cost and software data reporting, EVM). Transcripts, semester hours, or certificates shall be provided by the Contractor upon request from the KO.

1.6.10.2 Training Instructors. All Training Instructors shall have a minimum of 5 years’ experience in instructing the topics they are presenting, and shall have a minimum Interagency Language Roundtable (ILR) Level 3 language proficiency in Spanish. Certificate of proficiency shall be provided by the Contractor upon request from the KO.

1.6.11 Special Qualifications or Certifications: The Contractor is responsible for ensuring all Contractor personnel, to include any subcontractor personnel, possess minimum qualifications, and shall provide proof of qualifications to government upon request. All individuals conducting a presentation and all training instructors shall have a minimum Interagency Language Roundtable (ILR) Level 3 language proficiency in Spanish.

1.6.12 Identification of Contractor Employees: All Contractor personnel attending meetings and working in other situations where their contractor status is not obvious to third parties shall be required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by contractor employees are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel shall obtain and wear badges that identify them as Contractor personnel in the performance of this service.

1.6.13 Contractor Travel Requirements: Contractor shall be required to travel during the performance of this contract to attend meetings, conferences, and training. The Contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this task order and will be reimbursed IAW the PWS and FAR 31.205-46, Travel Costs. Per diem rates for foreign locations are found at the U.S. Department of State (DoS) https://aoprals.state.gov/web920/per_diem.asp. Lodging rates at DoS are inclusive of taxes and fees. Lodging expenses in excess of DoS rates will not be reimbursed unless approved by the KO prior to travel. All travel requires Government approval/authorization and notification to the COR 30 days prior to travel. The Government anticipates at least two (2) trips will be required to support this contract. The Contractor shall prepare and submit trip reports to the COR and KO within five (5) working days after return.

1.6.13.1 The Contractor shall be responsible for maintaining and obtaining appropriate documentation, status, and training for travel overseas i.e., identification, passports, visas. The Contractor shall coordinate travel with the COR and shall make the necessary travel arrangements for Contractor personnel. USSOUTHCOM will provide Contractor personnel with documentation indicating the Contractor’s travel is on behalf of the Command. Country Clearances shall be obtained by the Contractor with the assistance of USSOUTHCOM in accordance with the Foreign Clearance Guide and USSOUTHCOM procedures.

1.6.3.2 The Contractor will ensure that all U.S. citizens or residents, and third country national (TCN) contractor employees and subcontractor employees performing services under this contract who are traveling into the USSOUTHCOM AOR follow the requirements identified in the Electronic Foreign Clearance Guide (FCG) at https://www.fcg.pentagon.mil/fcg.cfm and must have all necessary passports, visas, and other documents required to enter, exit or work in the USSOUTHCOM AOR; must have the appropriate DOD identity credential(s); must have the appropriate special area, country, and theater clearance as required in DOD Directive 4500.54E. Contractor personnel shall return all U.S. Government issued identification, to include the Common Access Card, to appropriate U.S. Government authorities within 5 days of the end of their travel or contractual duties.

1.6.13.2.1 Travel Training Requirements. All U.S. citizens or residents, and TCN contractor personnel must comply with the training requirements listed in the FCG. Verification of the training will be made available to the KO or COR upon request. Additionally, they must receive personal security training that includes at a minimum:

· Safety and security issues facing employees within the USSOUTHCOM AOR.

· Identifies safety and security contingency planning activities.

· Identifies ways to utilize safety and security personnel and other resources appropriately.

1.6.13.2.2 Travel Medical Requirements. All U.S. citizens or residents, and TCN contractor employees and sub-contractor employees traveling into the USSOUTHCOM AOR from outside the USSOUTHCOM AOR must meet the medical screening requirements established by the USSOUTHCOM Commander in the Medical Suitability Screening Regulation (SC Reg 40-501), as well as the requirements identified in FORCE HEALTH PROTECTION (FHP) GUIDANCE FOR DEPLOYMENT in the USSOUTHCOM AOR or their successors and follow immunization and health protection guidelines outlined therein. All immunizations must be obtained prior to traveling to the USSOUTHCOM AOR. U.S. citizen and TCN contractor and sub-contractor personnel traveling from a country outside of the USSOUTHCOM AOR must travel into the USSOUTHCOM AOR with a current copy of the Public Health Service Form 791, “International Certificate of Vaccination”. In addition, U.S. citizen and TCN contractor and sub-contractor personnel traveling to the USSOUTHCOM AOR are required to be beneficiaries of a medical evacuation plan and service through an insurance plan provided by their employer or paid for individually.

1.6.13.3 The Contractor shall be responsible for maintaining and obtaining appropriate documentation, status, and training for travel overseas i.e., identification, passports, visas. The Contractor shall coordinate travel with the COR and shall make the necessary travel arrangements for Contractor personnel. USSOUTHCOM will provide Contractor personnel with documentation indicating the Contractor’s travel is on behalf of the Command. Country Clearances shall be obtained by the Contractor with the assistance of USSOUTHCOM in accordance with the Foreign Clearance Guide and USSOUTHCOM procedures.

1.6.14 Other Direct Costs (ODC) This category includes travel (outlined in 1.6.13), reproduction, and shipping expenses associated with training activities and visits to contractor facilities. It could also entail the renting of suitable training venues. The Contractor must obtain the Contracting Officer (KO) approval prior to incur on ODC expenses.

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16. Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/dodimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.16.1 Non-Disclosure Statements: The Contractor shall provide signed non-disclosure agreements to the Government prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in Contractor personnel removal from performance of duties under this contract.

1.6.17 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI. More OCI language is located at Attachment 3.

1.6.18 Phase-in/Phase-Out (PIPO) Period: N/A

1.6.19 Training Requirements:

1.6.19.1 Anti-Terrorism (AT) Awareness Training: The Contractor will coordinate with the supporting DoD Agency AT Officer through the KO or COR, for AOR specific AT awareness training for U.S. based contractor employees and associated subcontractor employees. This training will be updated as required by the supporting installation AT policies. Verification of the training will be made available to the KO or COR upon request within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel. The Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the Contracting Officer Representative (COR) (or to the KO, if a COR is not assigned) within 10 calendar days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://Jkodirect.jten.mil. Contractor personnel must complete refresher training every 12 months except AOR specific AT Level I training which shall be completed as required by local AT policies.

1.6.19.2 OPSEC Training: N/A

1.6.19.3 Information Assurance (IA) Training: N/A

1.6.20 Foreign (OCONUS) Requirements:

1.6.20.1 Theater and Country Clearance Requirements: Contractor shall ensure all U.S. citizen or U.S. resident contractor employees and sub-contractor employees performing services under this contract comply with the training and Theater/Country Clearance requirements listed in the Government Foreign Clearance Guide for the country in which they will be employed. The requirements can be found at https://www.fcg.pentagon.mil/fcg.cfm. Verification of the training will be made available to the KO or COR upon request.

1.6.20.1.1 All Contractor employees and subcontractor employees must complete the computer based SERE 100.1 Code of Conduct training course prior to theater entry. Training is available at http://jko.jten.mil. Completed training meets the requirement for 3 years. Verification of the training will be made available to the KO or COR upon request.

1.6.20.2 Deoxyribonucleic Acid (DNA) Samples The Contractor shall collect a DNA record for all U.S. citizen contractor and sub-contractor personnel traveling to the USSOUTHCOM AOR and shall have arrangements for storage of the DNA referenced specimen through a private facility or arrange for the storage of the specimen by contacting the Armed Forces Repository of Specimen Samples for the Identification of Remains (AFRSSIR) at http://www.afmes.mil/index.cfm?pageid=afdil.afrssir.overview or phone: (302) 346-8800. In addition, U.S. citizen contractor and sub-contractor personnel shall comply with the requirements of DoDI 3020.41, Enclosure 3, para 8.b., or its successor.

1.6.20.3 Medical Travel Requirements: N/A

1.6.20.4 Synchronized Pre-deployment and Operational Tracker (SPOT): Upon award of this contract, or employment of new personnel, the Contractor will enter contractor employees and sub-contractor employees performing services under this contract into the SPOT database who meet one of the following conditions:

· All U.S. citizen and resident, and third country national (TCN) personnel who travel into the USSOUTHCOM AOR for periods of performance anticipated to exceed 30 consecutive days.

· TCN, host nation (HN), or local national (LN) personnel who reside with or work in the immediate vicinity of U.S. Armed Forces and/or DOD Civilian personnel for periods of performance anticipated to exceed 30 consecutive days.

· Private security contractors and contingency contractor personnel authorized to carry weapons regardless of proximity to U.S. Armed Forces or DOD Civilian personnel and regardless of the length of the anticipated period of performance.

· Contractor and sub-contractor personnel with a place of performance in the continental United States, including the USSOUTHCOM Headquarters and Joint Interagency Task Force-South (JIATF-S) Headquarters, that may, within the terms of the contract, deploy to the USSOUTHCOM AOR for periods anticipated to exceed 30 consecutive days.

The Government Representative will approve all employees in the SPOT database and a Letter of Authorization (LOA) is generated to the Contractor on each employee. The signed LOA is required prior to travel to, from, or within the USSOUTHCOM AOR. The LOA also will identify any additional authorizations, privileges, or Government support to which Contractor personnel are entitled under this contract. The LOA will be regenerated by the Contractor upon expiration of the LOA. Changes to the status of individual personnel relating to their in-theater arrival date and their duty location, to include closing out the trip with their proper status (e.g., mission complete, wounded, ect.) shall be annotated within the SPOT database in accordance with the timeliness established in the SPOT business rules. Information and standards for the SPOT system is posted on the U.S. Government Foreign Clearance Guide website at https://www.fcg.pentagon.mil/fcg.cfm for the country of employment. Access to SPOT is https://spot.dmdc.mil.

1.6.21 Advertisement and Social Media. The contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions:

2.1.1 Area of Responsibility (AOR). The U.S. Southern Command (USSOUTHCOM) area of responsibility (AOR) includes the geographic areas of Antigua and Barbuda, Argentina, Aruba, Barbados, Belize, Bolivia, Brazil, British Virgin Islands, Cayman Islands, Chile, Colombia, Costa Rica, Cuba, Curacao, Dominica, Dominican Republic, Ecuador, El Salvador, Falkland Islands, French Guiana, Grenada, Guadeloupe, Guatemala, Guyana, Haiti, Honduras, Jamaica, Martinique, Mayotte, Montserrat, Nicaragua, Panama, Paraguay, San Vicente, Saint Barthélemy, Saint Martin, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Sint Maarten, Suriname, Trinidad and Tobago, Turks and Caicos Islands, Uruguay, and Venezuela.

2.1.2 Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3 Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 Contracting officer’s representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7 Government. This term when used represents the Unite States Government unless otherwise stated.

2.1.8 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 Local National (LN). For the purpose of this clause or provision, a local national (LN) is defined as any person who is performing services under a contract and is a resident of any country within the USSOUTHCOM AOR.

2.1.10 Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.11 Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property. Actions that prevent the loss or damage of Government property.

2.1.12 Quality Assurance. The various functions, including inspection, performed by the government to determine whether a contractor has fulfilled the contract obligations pertaining to quality and quantity. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.13 Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the contractor’s performance in meeting critical performance standards identified in the contract. An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.14 Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization’s output. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.15 Shall. An imperative command.

2.1.16 Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.17 Third Country National (TCN). For the purpose of this clause or provision, a third country national (TCN) is defined as any person, regardless of citizenship, who travels into the USSOUTHCOM AOR from outside of the USSOUTHCOM AOR. This includes personnel who are citizens of the country where performance of the contract is being conducted, but reside outside of the USSOUTHCOM AOR. For this purpose, non-DOD contractor personnel are considered traveling under DOD sponsorship.

2.2.18 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.19 Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

AFFSSIR

Armed Forces Repository of Specimen Samples

ANSI

American National Standards Institute

AOR

Area of Responsibility

AR

Army Regulation

AT

Anti-Terrorism

CFR

Code of Federal Regulations

CLIN

Contract Line Item Number

CMR

Contract Manpower Reporting

CONUS

Continental United States (excludes Alaska and Hawaii)

COR

Contracting Officer Representative

COTR

Contracting Officer's Technical Representative

COTS

Commercial-Off-the-Shelf

DFARS

Defense Federal Acquisition Regulation Supplement

DMDC

Defense Manpower Data Center

DD Form 254

Department of Defense Contract Security Requirement List

DNA

Deoxyribonucleic Acid (DNA)

DOD

Department of Defense

DODD

Department of Defense Directive

DODI

Department of Defense Instruction

DRW

Disaster Relief Warehouse

EOC

Emergency Operations Center

FAR

Federal Acquisition Regulation

FHP

Force Health Protection

FY

Fiscal Year

GFE

Government Furnished Equipment

GFP

Government Furnished Property

GFS

Government Furnished Services

HN

Host Nation

IA

Information Assurance

IAW

In Accordance With

IT

Information Technology

JPAS

Joint Personnel Adjudication System

JTR

Joint Travel Regulation

KO

Contracting Officer

LOA

Letter of Authorization

LN

Local National

NIST

National Institute of Standards and Technology

OCI

Organizational Conflict of Interest

OCONUS

Outside Continental United States (includes Alaska and Hawaii)

ODC

Other Direct Costs

OPSEC

Operation Security

PIPO

Phase In/Phase Out

POC

Point of Contact

PRS

Performance Requirements Summary

PWS

Performance Work Statement

QA

Quality Assurance

QC

Quality Control

QAP

Quality Assurance Program

QASP

Quality Assurance Surveillance Plan

QCP

Quality Control Program

RA

Requiring Activity

SOP

Standard Operating Procedures

SPOT

Synchronized Predeployment and Operational Tracker

TCN

Third Country National

TE

Technical Exhibit

UPS

Uninterruptible Power Supply U.S.C.

United States Code

USSOUTHCOM

United States Southern Command

PART 3

Government Furnished Equipment (GFE), Government Furnished Property (GFP), and Government Furnished Services (GFS)

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services N/A

3.2 Facilities: The Government will provide the Emergency Operations Center, and the Disaster Relief Warehouses facilities located throughout San Vicente to conduct training classes in.

3.3 Utilities: All utilities in the EOC and DRW facilities will be available for the Contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: N/A

3.5 Materials: EOC Training Program of Instruction, and DRW Training Program of Instruction to the Contractor. The Contractor shall tailor all training material and presentation to each training location. The Government will provide copies of all applicable regulations, publications, manuals, and local policies and procedures relevant to the DRW and EOC operation in San Vicente. If the Government is unable to provide copies of all applicable documents prior to the formal presentation and facilities assessment, then the Contractor may request the documents from the HN during the formal presentation, and facilities assessment. The Contractor shall prepare, and provide hard copies of all materials to provide to training participants. In addition to hard copies, the Contractor shall provide a CD-ROM containing all manuals and written training materials to the training participants.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 Facility Security Clearance : N/A

4.3. Materials: The Contractor shall furnish all materials, supplies, and equipment necessary to meet the requirements under this PWS, see attached equipment list.

4.4. Equipment: The Contractor shall furnish all equipment, and training materials necessary to meet the requirements under this PWS, see attached equipment list.

PART 5

SPECIFIC TASKS

5.0 Specific Tasks:

5.1. Basic Services. The Contractor shall provide services, supplies, and non-personal services necessary to furnish the facilities, install equipment at the San Vicente EOC and DRW, and provide training to Host Nation personnel on operations, and administration of the EOC and DRW as specified in this PWS.

5.2 Phase One. In Phase One the Contractor shall develop a milestone plan, prepare and conduct a formal presentation describing the El Salvador EOC/DRW project, coordinate and conduct a working meeting to discuss proposed emergency management solutions with Proteccion Civil, and Regional Government Officials to ensure compatibility with the existing communications capability and capacity in the region, and conduct a physical inspection of the EOC and DRW to ensure the compatibility of technical and equipment solutions.

5.2.1 Develop Milestone Plan. The Contractor shall submit a detailed timeline and milestone plan as an electronic document in Microsoft Excel or similar format to the KO and COR within ten (10) days after task order award. The timeline and milestone plan should clearly delineate the amount of time allowed for project performance. The milestone plan shall indicate percentage of completion. The Contractor shall update the milestone plan as necessary during the task order performance period if the project is ahead of schedule or is further delayed. The Contractor shall submit the adjusted milestone plan to the KO and COR for review and approval.

5.2.2 Prepare and Conduct Formal Presentation. The Contractor shall prepare and conduct a formal presentation in Spanish to the El Salvador Proteccion Civil officials, and Regional Government Officials, and in English to the US SCO El Salvador and the COR in San Vicente, El Salvador. The presentation shall describe the project objectives, processes and timeline for the project. Contractor personnel conducting the presentation shall have a minimum of Interagency Language Roundtable (ILR) Level 3 Professional Working Proficiency in Spanish. The Contractor shall conduct the political presentation and post-award warehouse visit within 60 days of contract award. The Contractor shall provide draft presentation materials, in English and Spanish, to the SCO El Salvador, the COR and the KO for review and approval no less than five (5) days in advance of the presentation. The Contractor shall work with the COR to coordinate the date(s) and time(s) of the meeting(s). The COR is the only Point of Contact (POC) between the Host Nation, the Contractor, and the KO. All concerns, and technical requirements of the contract related to the task order shall be addressed to the COR, not the HN. The designated COR for this task is the only KO representative for the project under the HAP Platform. NOTE: Contractor logos or contractor advertisement for additional services, and products shall not be displayed or presented during execution of this project. At no time shall the Contractor use the HAP project as an advertisement platform to sale or promote their company capabilities.

5.2.3 Coordinate and Conduct Working Meeting. In conjunction with the formal presentation, the Contractor shall coordinate and conduct a working meeting with Proteccion Civil officials. The objective of the meeting is to develop a schedule for the execution of training activities, to discuss the EOC and DRW communications systems and equipment to be furnished under this task order with the civil and military defense authorities, and to request Host Nation publications, policies, and standard operating procedures related to the operation, and management of the EOC, and DRW in San Vicente. The Contractor shall ensure that all equipment to be provided is compatible with the existing communications capability and capacity in the region and are complementary to the existing regional Standard Operating Procedures for Emergency Response.