Att_5i_Exhibit_D_DRW_POI.pdf
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Attachment 5i - TORFP Peru-Ancach Technical Exhibit D- DRW Training Program of Instruction
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Agenda
Workshop on emergency warehouse management Peru 2015
Day 1
08:00 Opening, objectives and training details
09:00 Lesson 1. Organization of a Warehouse Overview of emergency warehouses External and internal conditions of a warehouse Determine the warehouse space Functional areas of a warehouse
12:00 Lunch
13:00 Lesson 2. Principles of supply management
Nature and characteristics of supplies Procedures for reception, storing and dispatch of supplies Care and maintenance of supplies
14:30 Lesson 3. Safety, security and maintenance of the warehouse
Security and safety measures and equipment Care and maintenance of the warehouse premises
17:00 Evaluation of the day and Wrap-up
Day 2
08:00 Review of previous day
09:00 Lesson 4. LSS-SUMA for warehouse management
General overview of the System Configuration of the System Creation of users and assigning of privileges Practice 1 (working in couples) Resolution of the practice in plenary
13:00 Lesson 5. Warehouse Entries Data
Creation of entries by type of consignment Creation of items defined by users Modification of entries Practice 2 (working in couples)
Day 3
08:00 Review of previous day
09:00 Lesson 6. Deliveries
Procedures for delivering supplies Creation of dispatch reports Practice 3 (working in couples)
13:00 Lesson 7. Inventory management
Control of remaining stock Creation of reports Exporting reports to a central System Practice 4 (working in couples)
Day 4
General Exercise on the use of LSS-SUMA and warehouse management procedures
08:00 Explanation of the methodology 08:30 Exercise by teams 12:00 Lunch 13:00 Exercise (cont.)
15:00 Overview and clarification of doubts 16:00 Evaluation of the training and Wrap-up
12/7/2016
Emergency warehouse Management
General Exercise on the use of LSS-
SUMA and warehouse management procedures
Emergency warehouse management
Emergency warehouse management
Objectives of the Exercise
1. Implement learned functions
2. Install the SUMA-LSS for the management of their own warehouse
3. Clarifying remaining doubts
Emergency warehouse management
Emergency warehouse management
Day 1 - Lesson 1. Organization of a Warehouse
Overview of emergency warehouses External and internal conditions of a warehouse Determine the warehouse space Functional areas of a warehouse
Emergency warehouse management
Objectives of lesson
1. To know the general characteristics of emergency warehouses
2. Identify the external and internal conditions that a warehouse must have
3. To determine the available space at the warehouse
4. To know the functional areas of a warehouse
Overview of emergency warehouses
Emergency warehouse management
What is the warehousing for?
□ Protection of supplies by means of an organized system
□ Until they are delivered
□ And stock conservation for futures needs
Emergency warehouse management
Types of warehouses
General Delivery Warehouse
Slow Rotation Warehouse
Quick Rotation Warehouse
Emergency warehouse management
External and internal conditions of the warehouse
Emergency warehouse management
Internal conditions
□ Structure in good conditions
□ Roof, doors, ventilation, lighting
□ Revision, repairing and maintenance on electric, sanitary and water installations
□ Repair leaky roofs, cracks in walls and floor
External Conditions
□ Assess any natural hazards (flooding areas, landslides…)
□ Eliminate still waters, garbage dumping, bushes, other environmental deficiencies
□ Have in mind social environment and potential security problems
Emergency warehouse management
Determine the warehouse space
Emergency warehouse management
Storage space is three-dimensional:
Width x Height x Depth
Emergency warehouse management
Basic variables to determine useful space:
Gross space (m2) = Length X Width
Dimensions inside the walls
Basic variables to determine useful space:
Cubic meters (m3) = Length X Width x Depth
Entire vertical and horizontal space
Emergency warehouse management
Basic variables to determine useful space:
Cubic meters (m3) = Length X Width x Depth
Entire vertical and horizontal space
Emergency warehouse management
Basic variables to determine useful space:
Structural loss: occupied by pillars, columns, dividing walls, bathrooms and any other structural component within the building
Emergency warehouse management
Basic variables to determine useful space:
Support space: offices, place to store warehouse equipment; operations area
(sorting, classification, packing….), etc.
Basic variables to determine useful space:
Gross space – structural lose – Support Space = Net square meters
Actual horizontal storage
Emergency warehouse management
Basic variables to determine useful space:
Net cubic Meters (m3)
Actual horizontal and vertical storage
Subtract from gross m3: structural loss and overhead obstructions (ceiling, lamps, pipes, etc.)
Emergency warehouse management
Functional areas of the warehouse
Emergency warehouse management
Warehouse areas
Arrival zone: supplies entry point, contents reception, verification and control
Warehouse areas
Sorting, classification and registry:
sorting by priority (urgent, non urgent), classification by categories and registry on the system (LSS-SUMA, inventory)
Emergency warehouse management
Warehouse areas
Packing and dispatch preparation zone
Storing zone: divided into sectors according to type of supply (food, clothing, medical products…)
Emergency warehouse management
Warehouse areas
Delivery zone: provisions separated and labelled according destination ready for dispatch
Administration Sector
Emergency warehouse management
Aires de l’entrepôt
Zone de livraison: pour poser les approvisionnements prêts à être livrés
Secteur administratif
The information contained in this presentation is proprietary and confidential. It cannot be used or disclosed without the consent of MSGI Corporation.
Emergency warehouse Management
Day 1 - Lesson 2. Basic principles of supply management
Nature and characteristics of emergency supplies
Procedures for reception, storing and dispatch of supplies
Care and maintenance of supplies
Emergency warehouse management
Emergency warehouse management
Objectives of the lesson
1. To know the main characteristics of the emergency supplies
2. To know the procedures for reception, warehousing and dispatch of supplies
3. To know the measures for the maintenance of supplies
Emergency warehouse management
Objectives of the lesson
1. To know the main characteristics of the emergency supplies
2. To know the procedures for reception, warehousing and dispatch of supplies
3. To know the measures for the maintenance of supplies
Emergency warehouse management
Nature and characteristics of emergency supplies
Emergency warehouse management
Nature and characteristics of emergency supplies
Products, materials and equipment used by the organizations to bring assistance (rescue equipment, generators, building materials, tools, etc.)
Emergency warehouse management
Nature and characteristics of emergency supplies
Products, materials and equipment to the use and consumption of the affected population (pharmaceutical products, food, shelter items, clothing, household goods, etc.)
Emergency warehouse management
Nature and characteristics of emergency supplies
Food and non food items
Emergency warehouse management
Classification catégories for emergency supplies (LSS-SUMA)
1. Pharmaceutical
2. Water and sanitation
3. Health
4. Food and drinks
5. Shelter, housing, electricity, building
6. Logistics and administration
7. Personal needs / education
8. Human resources
9. Agriculture/ livestock 10.Unclassified
Emergency warehouse management
Nature and characteristics of emergency supplies
Hazardous goods: Useful for human activities, but because it chemical composition could represent danger for people and their environment
Emergency warehouse management
Nature and characteristics of emergency supplies
Hazardous goods:
fuel chlorine products domestic use gas oxygen laboratory reactive...
Emergency warehouse management
Nature and characteristics of emergency supplies
Hazardous goods: careful storage to avoid dangers to people, fires, explosions, poisoning, pollution, etc.
Emergency warehouse management
Hazardous goods
Emergency warehouse management
Nature and characteristics of emergency supplies
Specialized supplies:
treatment, storing water distribution shelter construction generators and lightning health dispensaries installation Cholera kits medical equipment and essential drugs
Emergency warehouse management
Procedures for reception, storing and dispatch of supplies
Emergency warehouse management
Principles:
1. Supplies must remain as less as possible at the warehouse
2. Supplies must be organized, secures and in good state of conservation and quality
Emergency warehouse management
Supplies reception
The must be deeply cleaned, the floor must be dry before stacking provisions
Physical and documentary inspection of incoming supplies
Emergency warehouse management
Supplies reception
Verify quantities, weight and conservation conditions
Actual contents must correspond to those declared at the cargo documents
Emergency warehouse management
Supplies reception - Physical inspection broken or humid parcels
Evidence of pillage
Leaking containers
Oxidized, wrinkled or bulged food cans
Emergency warehouse management
Supplies reception - Physical inspection
Products contaminated by insects cans without label or label unknown languages
Expired
Emergency warehouse management
Supplies reception - Physical inspection
Every new entry must registered Including products arriving in bad conditions Do not allow the entrance of contaminated products
Emergency warehouse management
Storage: basic rules
FIFO: First In First Out
Dates control: entry dates, expiration dates
Emergency warehouse management
Storage: basic rules
Same type products stacked together.
Do not place it in multiple locations
More requested products are placed at the more accessible sectors
Take care of the specific need of products according it characteristics
Emergency warehouse management
Storage: basic rules
Never mix products of different nature at the same stack, pallet or lot
Do not stock dangerous goods together with products for use or human consumption
Emergency warehouse management
Storage: basic rules
Avoid the contact of products with walls and floor
Pallets free of out coming nails.
Priority to the products or parcels with weak resistance to humidity in the use of pallets
Emergency warehouse management
Storage: basic rules height of stack: according to the resistance of the packing material (or box instructions if there are) space between stacks: 0,70cm to 1 m to allow the movement of people and equipment
Emergency warehouse management
Storage: basic rules
Control of parcels containing liquids (water, oil, etc.)
Leaking containers, grain bags or broken bags
Repackaging products in broken or damaged packages
Emergency warehouse management
Storage: basic rules
Never repackage products for use or human consumption in containers which previous contents are unknown
Emergency warehouse management
Delivery of supplies
Only with official authorization to deliver
Same physical and documentary inspection
Register all delivers to be deduced from inventory
Supplies separated and labeled according to the destination
Emergency warehouse management
Care and maintenance of supplies
Emergency warehouse management
Care and maintenance of supplies
Eliminate insects, spider webs, cocoons in food piles damages caused by rodents, birds or insects in grain and cereal bags damages caused by water, fungus, spots, discoloration, etc.)
Emergency warehouse management
Care and maintenance of supplies
Eliminate insects, spider webs, cocoons in food piles damages caused by rodents, birds or insects in grain and cereal bags damages caused by water, fungus, spots, discoloration, etc.)
Emergency warehouse management
Care and maintenance of supplies
Leaking liquids
Loss of products from parcels
Bulging or corrosion of food cans Inspection all around the stack, corners and dark areas Do not allow animals at the warehouse
Emergency warehouse management
Day 1 - Lesson 3. Safety and security of the warehouse
Security and safety measures and equipment
Care and maintenance of the warehouse premises
Emergency warehouse management
Emergency warehouse management
Objectives of the lesson
1. To know the measures and equipment security and safety in the warehouse
2. To know the measures for maintaining the warehouse premises
Emergency warehouse management
Principles
STC: Security, Tidiness, Cleanness
1. The warehouse must be a safe place for both supplies and the people working there
2. Minimize avoidable loss of provisions, either because of theft, looting or damage of products
Emergency warehouse management
Security and safety measures and equipment
Emergency warehouse management
Security for supplies
□ Restricted access to the warehouse
□ Enclosure, outer perimeter lighting, doors with lock, products and valuable items stored under lock
□ Control of the doors keys use
□ Updated inventory and frequent inspection of stacks
□ Watchperson services
Emergency warehouse management
Staff security
□ No smocking inside the warehouse
□ Staff aware of the risks and precautions to take
□ Protective measures for staff:
head, hands, back, waist, legs
Emergency warehouse management
Staff security
□ Visible signs to warn on the dangers and security measures
□ Operational extinguishers and first aid kit, visible and accessible
□ To train the warehouse staff on first, the use of fire extinguishers and other security equipment
Emergency warehouse management
Care and maintenance of the warehouse premises
Emergency warehouse management
Care and maintenance of the warehouse premises
□ Weekly inspection of stack, corners and all building sectors
□ Regular inspections of the building:
electric installations, door locks, roofing…
□ Timely repairs
Emergency warehouse management
Care and maintenance of the warehouse premises
□ Building cleaning plan: daily and general
□ Plan of solid waste management
□ Avoid accumulation of waste or other material without control
□ Elimination of deteriorated products
Emergency warehouse management
Day 2 - Lesson 4. LSS-SUMA for warehouse management
General overview of the System Configuration of the System Creation of users and assigning of privileges Practice 1 (working in couples) Resolution of the practice in plenary
Emergency warehouse management
Emergency warehouse management
Objectives of the lesson
1. To know the general characteristics of the System
2. To learn the process for Configuration of the System
3. To learn the process for Creation of users and assigning privileges
4. To practice the functions learnt
Emergency warehouse management
Day 2 - Lesson 5. Warehouse Entries Data
Creation of entries by type of consignment Creation of items defined by users Modification of entries Practice 2 (working in couples) Resolution of the practice in plenary
Emergency warehouse management
Emergency warehouse management
Objectives of the lesson
1. To know the functions for Creation of entries by type of consignment, Creation of items defined by users, and Modification of entries
2. To practice the functions learnt
Emergency warehouse management
Day 3 - Lesson 6. Deliveries
Procedures for delivering supplies Creation of dispatch reports Practice 3 (working in couples) Resolution of the practice in plenary
Emergency warehouse management
Emergency warehouse management
Objectives of the lesson
1. To know the procedures for delivering supplies and Creation of dispatch reports
2. To practice the functions learnt
Emergency warehouse management
Day 3 - Lesson 7. Inventory management
Stock control Creation of reports Exporting reports to a central System Practice 4 (working in couples) Resolution of the practice in plenary
Emergency warehouse management
Emergency warehouse management
Objectives of the lesson
1. To know the functions of stock control
2. Creation of reports
3. To know the functions for Exporting reports to a central System
4. To practice the functions learnt
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