Fuel_Repair_Guatemala_Site_Visit_Minutes.pdf

DEPARTMENT OF THE ARMY

410TH CONTRACTING SUPPORT BRIGADE

REGIONAL CONTRACTING CENTER

4130 STANLEY ROAD, SUITE 320

JBSA FORT SAM HOUSTON, TX 78234-6102

CCEC-AMF 19 July 2016

MEMORANDUM FOR RECORD

SUBJECT: MINUTES FOR PRE-PROPOSAL CONFERENCE AND SITE VISIT,

SOLICITATION W912CL-16-Q-0033, FUEL STATION REPAIR AND REBUILD 12 July

2016-Coban Guatemala

1. The following individuals attended the subject meeting:

Name Company Phone No.

Luis Alberto Sarti Construccion (502) 7794-5156

Patrica Sarti Construccion (502) 4470-7510

Edwin Ralda Constructora Meycon (502) 5779-8457

2. The following items were discussed during the Pre-Conference/Site Visit:

i) Requirement overview

ii) Types of Tanks

iii) Special Equipment

iv) Approach to existing tanks

v) Additional Components

vi) Solicitation estimated release date

a. The overview of the requirement that was presented was to repair/rebuild two fuel tanks to an existing fuel station at the Guatemala Peace Keeping Operation (PKO) Training School in

Coban Guatemala. This requirement is on the PKO military installation also known as

Commando Regional De Operaciones De Mantenimeinto De Paz-Creompaz.

3. Vendors met up at the PKO military headquarters and was taken to the site for proposed project.

4. There are two old fuel tanks currently at the site, however, those tanks won’t be used. Instead the requirement is asking for two new environmentally friendly tanks: one diesel 4000 gallon capacity, and one regular gasoline 3000 gallon capacity.

5. There will be a covering over the tanks for shade.

CCEC-AMF

SUBJECT: MINUTES FOR PRE-PROPOSAL CONFERENCE AND SITE VISIT,

SOLICITATION W912CL-16-Q-0033, FUEL STATION REPAIR AND REBUILD 12 July

2016-Coban Guatemala

6. There will be one unisex bathroom and a washing facility.

7. The tanks will be placed above ground. The existing tanks will be filled with sand.

8. The vendors who were present at the site visit stated that given the nature of the work the project could be completed in 90 days.

9. The vendors who were present at the site visit asked questions. Below are the questions with answers:

1. Question: What are the gallon capacity of the fuel tanks?

Answer: The diesel shall have a 4000 gallon capacity and the gasoline shall have a 3000 gallon capacity.

2. Question: What is the approach for the existing fuel tanks that are damaged?

Answer: Each existing tanks shall be filled with sand by vendor.

3. Question: Will there be an Air Compressor given the nature of the requirement?

Answer: No

4. Question: How long will it take to receive the Statement of Work

(SOW) form Engineer?

Answer? Two weeks maximum provided there is not unforeseen issues.

5. Question: How long before solicitation is released to vendors?

Answer: Given the completeness if the SOW to the contracting office the solicitation will be release within four weeks or 30 days after SOW is received.

6. Will there be pavement around the area of use?

Answer: Yes

10. The pre-proposal conference and site visit concluded at 1630 hours Guatemala local time.

SFC RICARDO A. BAILEY

Contracting Specialist