Amend3_Sol_W912C320R0003_FireProtectionPM_20200701.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

a. This amendment is issued for the follow ing reasons:

1) Provide responses to questions received from industry;

2) Incorporate Attachment 3, SUBCLIN STRUCTURE REPAIR PARTS (REV 1);

3) Provide additional days to submit questions as a result of Q&As included on this amendment. The due date and time for submission of questions is 8 July 2020 10:00 am. THIS IS A FINAL CUT-OFF DATE FOR QUESTIONS.

4) Change information in FAR 52.217-9(c); and

5) Extend the date and time for receipt of proposals to 17 July 2020 @ 2:00 pm EST.

b. See page 2 for Q&As.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

1. CONTRACT ID CODE PAGE OF PAGES

1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 01-Jul-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912C320R0003

X 9B. DATED (SEE ITEM 11)

22-May-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

01-Jul-2020

CODE

MICC - FT BUCHANAN

FT BUCHANAN

DIRECTORATE OF CONTRACTING

34 SOUTH GATE RD, STE 1104

FORT BUCHANAN PR 00934-4206

W912C3 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912C320R0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 09-Jul-2020 02:00 PM to 17-Jul-2020 02:00 PM.

The following have been modified:

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

(End of clause)

(End of Summary of Changes)

The following items are applicable to this modification:

QUESTIONS AND ANSWERS

Question 1. Bid bond is required to submit proposal?

Answer 1. No bid bond is required.

Question 2. Performance and Payment Bond will be required?

Answer 2. No payment and performance bonds are required.

Question 3. The solicitation form provided is a draft, could you please provide the form to submit proposal?

Answer 3. Final solicitation was updated under Amendment 0001 with the incorporation of attachments.

Question 4. PWS Document. Item 0003 from breakdown. Sprinklers and Stand Pipes Preventive Maintenance & Repairs. We want to be clear if this item is for an allowance in minor repairs under $500.00 dollars? In case of it, could client establish this allowance? Establishing an allowance warranties equal opportunity on all bidders, since we do not know what need repairs and also we are providing a spare parts document which includes labor, profit and etc., and it can duplicates costs.

Question 4. The requirement has established the amount of $500. The $500 is a cap for repair parts included with the maintenance. All repairs “UNDER” $500 found while performing maintenance shall be completed by the contractor. It is included with the maintenance of the work. All repairs “ABOVE” $500 found while performing maintenance will be negotiated on a case by case basis using CLIN 0008.

Question 5. PWS Document. Item 0003 from breakdown. Same first question for Fire Pumps Preventive Maintenance & Repairs.

Answer 5. See answer to question 4 above.

Question 6. PWS Document. Item 0004AA. Monthly Fire Pumps Preventive Maintenance. Please advise if this will be performed for eleven (11) months since de twelve will be annual maintenance.

Answer 6. This statement is correct.

Question 7. PWS Document. Item 0005 from breakdown. Same first question for Water Tanks Preventive Maintenance & Repairs.

Answer 7. See answer to question 4 above. Water tank repairs applies only to items to be tested or maintained specified in Table 2-17, Water Supply Tanks ITM tasks at the PWS, with the exception of any repair in the tank.

Question 8. PWS Document. Item 0006 from breakdown. Same first question for Suppression Systems Preventive Maintenance & Repairs.

Answer 8. See answer to question 4 above.

Question 9. Please advise if PWS Document, Item 0007 applies to Fire Alarm System? Or give more details on what it applies.

Answer 9. Item 0007 are Visual Inspections and System Survey for items listed from Sub-CLIN 0007AA to CLIN 0007AE. These services will be used on new construction building systems or when an existing building is renovated and at Government request.

Question 10. PWS Document. Item 007AB. Please advise if this item refers to monthly inspections and explain why 10 units? It will apply to all (53) sprinklers systems?

Answer 10. Refer to CLIN description. This CLIN does not apply to the existing 53 systems and are not monthly services. These 10 services will be used on new construction building systems or when an existing building is renovated and at Government request. The quantity is based on historical data.

Question 11. PWS Document. Item 007AD. Please advise if this item refers to monthly inspections and explain why 5 units? It will apply to all (7) fire pumps systems?

Answer 11. See answer to question 10 above.

Question 12. PWS Document. Item 007AE. Please advise if this item refers to monthly inspections and explain why 5 units? It will apply to all (5) suppression systems?

Answer 12. See answer to question 10 above.

Question 13. On Attachment #3, CLIN 0008HI. This cost refers to a new factory filled tank or re-fill of an existing tank?

Answer 13. Re-fill of an existing tank.

Question 14. On Attachment #3, CLIN 008HJ. Please provide more information like model and serial number.

Answer 14. CLIN 0008HJ is deleted. Item is moved to CLIN 0008 Sub-CLIN 0008HP, Unidentified Parts/Materials.

Question 15. On Attachment #3, CLIN 008HK. Please provide more information on dimensions, model and serial numbers.

Answer 15. CLIN 0008HK is deleted. Item is moved to CLIN 0008 Sub-CLIN 0008HP, Unidentified Parts/Materials.

Question 16.The fire alarm contract requires to provide maintenance to proprietary systems (closed systems). We can do so, but, if there is a need to enter into the programming section of the fire alarm panel, then we would need to subcontract the brand representative to perform such duty. There might be only one or several companies that can provide the service. Consequently we would choose the best option based on availability and performance record.

The question is whether we need to provide the sub-contractor information with the bid documents or if this is something that is supplied when the need arises?

Answer 16. Yes, proposal needs to include employees certifications (company-owned or subcontract) and all required to perform the contract. Refer to Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Items, paragraph 2h. Proposal Format and Contents. Also Addendum to FAR 52.212-2, Evaluation – Commercial Items, paragraph 3, Proposals.

Question 17. We are not certified to work with the Monaco System. We understand that this is a very old and obsolete system. As a matter of fact, we recently made a presentation to your Fire Department Personnel of a new much simpler and cost effective system. We are on schedule to perform an onsite free trial period to explore the possibility to replace Monaco. The question is if we are automatically disqualified to participate on the bid due to the fact that we cannot support Monaco?

Answer 17. No. If you want to place a proposal for this requirement, you will need to cover all work required including Monaco. If a contractor is not certified with a system you may have to certify a technician or subcontract a technician with the certification. This contract requirements is according to the already installed. Any new system may be discussed, analyzed, approved and implemented in the future but is not part of the contract at this time..

Per Performance Work Statement (PWS) paragraph 5.1.1.2.1, Evidence of all required licenses, as well as documentation of the qualifications of personnel shall be provided to the Contracting Officer prior to award of the contract. Monaco certification is required for at least one person in the contract. Refer to Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Items, paragraph 2h. Proposal Format and Contents.

Also Addendum to FAR 52.212-2, Evaluation – Commercial Items, paragraph 3, Proposals.

Question 18. Can you define what is the reference 0001, 1001, 2001, 3001, 4001? Does these references are for the first and the following years price options?

Answer 18. CLIN 0001 is for the Base Period. All others are for the Options to follow.

Question 19. Item 007AA has a quantity of five (5). Are this unit referring to five buildings?

Answer 19. Correct.

Question 20. Page 137 – Training. Is this training for new Fire Alarm Control Panels to be installed if any of the existing ones has been replaced?

Answer 20. No. This is a brief training of the systems on how they operate and the maintenance that will need to be provided by the Contractor. When installing a new control panel a final inspection and acceptance test is required as per NFPA 72.

Question 21. Are the existing FACS are in operational condition at this moment?

Answer 21. Most of them. PWS requires Contractor to perform an initial inspection, identify deficiencies and provide a report with corrective repairs and quote for the ones in non-operational condition. Refer to PWS paragraph 5.1.1.1, Initial Inspection.

Question 22. Are there any active current troubles, supervisory alarms, or fire alarm on the fire alarm systems now?

If so, how will those be handled? We will be bill line item X009 Service Calls for investigating the active trouble or supervisory conditions?

Answer 22. No. Service calls are not for active issues. Active issues shall be identified in the initial inspection and a corrective action report and quote shall be provided in order to fix those active conditions. Government will pay for those active issues. When the system is fixed, service calls may be issued by the Government, if any unusual issue appears.

Question 23. If during the initial inspections defective, damaged or outdated equipment is found would this be excluded from the contractor included $500 or less repair items? This would be a pre-existing condition and be difficult to price in the PM pricing. For instance all the batteries could be beyond their recommended service life and need replacing. There could be panel have bad power supplies that are in trouble and need to be replaced? There could be tamper switches that are damaged and need to be replaced.

Answer 23. Correct, defective, damaged or outdated equipment found during initial inspections are pre-existing conditions and are not be included in the PM cost. Cost of repairs from initial inspections shall be estimated using the Major Repair Parts CLINs 0008, 1008, 2008, 3008, and 4008 which contemplates material, labor, equipment, overhead and profit.

Question 24. Can you confirm that UFC 3-601-2 is to be used for ITM?

Answer 24. All UFC listed in the PWS and Technical Exhibit 7 will be used for ITM as explained in the PWS.

Question 25. Can you provide the additional quantity information on Clean Agent Systems? Control Panel?

Pulls? Smoke Detectors? Tanks? Tank Size? Type of Agent? Duct Detectors? Audio/Visual Devices?

Answer 25.

Bldg. 390- One (1) NOTIFIER Control Panel, Model SHP-Pro (10-063 Series), with one (1)

Manual Station, one (1) Abort Station, Ten (10) Smoke Detectors, Two (2) Horn Strobes, Two (2) Bells and one (1) ECARO-25 Agent Cylinder of 431 LBS full weight but 219 LBS are of agent.

Bldg. 376A- (Server and Battery Rooms)- One (1) NOTIFIER Control Panel, Model NFS- 320 with Two (2) Manual Pull Station, Two (2) Abort Stations, Ten (10) Smoke Detectors, Three (3) Horn Strobes, One (1) Strobe and two (2) FM-200 Agent Cylinders of full weight of 1,060.6 LBS but 555 LBS are of agent. There is another small tank of 68 LBS but 32 LBS are of agent. No Duct Detectors, Only Relays for one (1) Damper.

Bldg. 376B (Room 115) - One (1) FIKE Control Panel, Model NFS- 320 (Shared with item #2 of this list) with one (1) Manual Station, one (1) Abort Station, two (2) Smoke Detectors, One (1) air Sampling Smoke Detector, two (2) horn Strobes, One (1) Bell and One (1) NOVEC 1230 Agent cylinder of 93.7 LBS full Weight but 44.9 LBS are of agent. No Duct Detectors, Only Relays for three (3) Dampers.

Bldg. 540- One (1) AEGIE Control Panel, with one (1) Manual Station, one (1) Abort Station, Eight (8) Smoke Detectors, one (1) horn Strobe, One (1) Bell and One (1) FM-200 Agent cylinder of 180 LBS full Weight.

Bldg. 552 NOVEC 1230- One (1) Fire Lite Control Panel, Model MRP- 2002 with one (1) Manual Station, one (1) Abort Station, four (4) Smoke Detectors, one (1) horn Strobes, and two (2) NOVEC 1230 Agent cylinder of 596 LBS full Weight but 346 LBS are of agent. Three (3) air handling unit detectors.

Question 26. Can you provide previous fire pump reports? Need to know type Electric or Diesel? HP? GPM? Test Header?

Answer 26. Only one electric fire pump at B-1110, all others are diesel.

Bldg. 70 Navy- 500 GPM, 75 BHP, It has test header Bldg. 34 DPW- 500GPM, 71 BHP, It has test header Bldg. 168 Bowling- 1,000GPM, 208 BHP, It does not has test header Bldg. 315 AFRC- 1,000GPM, 105BHP, It has test header Bldg. 700 New Elem school- 500GPM, 50 BHP, It has test header Bldg. 1110 New CDC- 400GPM, 21.3 BHP It has test header Bldg. 545 JFHQ- 500GPM, 58 BHP, It has test header

Question 27. Can you provide additional water storage tank information? Gallon Size? Pressure or No Pressure?

Roof Hatch at least 16” with no obstructions? Is roof domed? Are there water tank level alarms?

Answer 27.

Bldg. 168- One (1) tank of 36,600 gallons, roof hatch is at least 16" with no obstruction and it is not doomed. Roof hatch is located at the bar area. It is on the bar floor, but no obstruction is identified. It has tank level alarm not functional (will be replaced, but all will be paid by the Government after the initial inspections findings). No pressure, gravity above ground concrete.

Bldg. 545- Two (2) tanks of 30,000 gallons each, roof hatch is at least 16" with no obstruction and doomed. It has tank level alarm. No pressure, gravity above ground metal.

Question 28. Are there any C02 Systems? How many tanks? How many systems? Control Panel manufacturer/ model?

Answer 28. Two (2) CO2 systems. Four (4) cylinders each system ANSUL of 285 pounds each approximately.

Control panel is Auto pulse 54 2R each.

Question 29. Would it be possible for a company to participate in this bid in a joint venture with another company?

Answer 29. Please contact Small Business Administration (SBA) for proper procedures or documentation.

Any joint venture or other requiring approval by the SBA shall be fully executed prior to submission of proposal.

Question 30. Do you have to authorize the venture before the bid process?

Answer 30. See Answer to Question 29 above.