Amend1_Sol_W912C320R0003_FireProtectionPM_20200526.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

a. The purpose of this Amendment is to add the follow ing Attachment Numbers and descriptions to the Attachment Listing already incorporated in the Solicitation Performance Work Statement. All actual Attachments, including 2 and 3, w ere already issued w ith the solicitation.

1. Attachment 2 - Fire Protection and Notification Systems Photos

2. Attachment 3 - Subclin Structure Repair Parts

b. The date and time for receipt of proposals and all other terms and conditions remains unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

1 48

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 26-May-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912C320R0003

X 9B. DATED (SEE ITEM 11)

22-May-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

26-May-2020

CODE

MICC - FT BUCHANAN

FT BUCHANAN

DIRECTORATE OF CONTRACTING

34 SOUTH GATE RD, STE 1104

FORT BUCHANAN PR 00934-4206

W912C3 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912C320R0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FIRE PREVENTION SYSTEMS MAINTENANCE FORT BUCHANAN, PUERTO RICO

15 May 2020

Introduction This is a non-personal services contract to provide Fire Prevention & Protection Systems Maintenance, Inspection, Testing and Repairs by Replacement Services at Fort Buchanan, Puerto Rico. The requirement is for Fire Alarm and Detection System, including Mass Notification. Fire Suppression System, including Fire Suppression Risers, Sprinkler Systems, Fire Pump Rooms, and Clean Agent Systems (CO2, NOVEC and FM-200). The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

Background Fort Buchanan is a U.S. Army Reserve Installation in Puerto Rico located in the Municipalities of Guaynabo and Bayamon, within the San Juan metropolitan area. It serves under direct control of the Installation Management Command, Atlantic Region. Its mission is to synchronize, integrate, and deliver installation services and facilities in support of Senior Commanders in order to enable a ready and resilient Army.

Reliability of the fire prevention and protection in all Buildings in Fort Buchanan is absolutely essential to the normal function of all Facilities. Failure of the above systems to operate properly can create a life safety hazard for the employees and visitors.

The services to be provided to the Fire Prevention and Protection Systems at Fort Buchanan, PR, include procedures for routine preventive, corrective, and deferred maintenance of Fort Buchanan facilities, which will help extend the life cycle of the facility’s systems, and will create a safe environment for residents, and staff in Fort Buchanan, Puerto Rico.

Objectives The objective of this contract is to provide Fort Buchanan facilities high quality, consistent inspection, maintenance, testing, repair and replace program to Fire Prevention and Protection Systems and to provide complete, efficient, reliable, and safe operation. The Contractor shall ensure all work accomplished maintains and presents a safe environment to all Fire Prevention and Protection Systems included and covered by this contract in support of mission requirements for users, residents, and visitors to the installation.

The Contractor shall be responsible for personnel, materials, labor, transportation, equipment, services, insurances, supervision and all necessary to perform all repair, replace and routine preventive inspection, testing and maintenance required to support fire prevention and protection systems’ operation in accordance with in accordance with the PWS, terms and conditions, and all regulations in all buildings provided in Technical Exhibit 5. All services shall be performed in accordance with Original Equipment Manufacturer (OEM) Operation and Maintenance Manual, the latest applicable edition of the National Fire Protection Association (NFPA) codes, International Fire Service Training Association (IFSTA) manuals, Occupational Safety and Health Administration (OSHA) Standards, Department of the Army regulations, staffing standards, the Unified Facilities (UFC 3-601-02), Operations and Maintenance: Inspecting, Testing and Maintenance of Fire Protection Systems and all UFC O&M applicable codes.

NATIONAL FIRE CODES VOLUMES 1-18: National Fire Protection Association (NFPA) Codes and Standards

ANSI/IEEE STD 142: Practice for Grounding of Industrial and Commercial Power System

NATIONAL ELECTRICAL CODE:

NFPA 70 National Electrical Codes (2017 edition) or newest version when available

NFPA 70B Recommended Practice for Electrical Equipment Maintenance (2016 edition) or newest version when available

ANSI/IEEE C2 National Electrical Safety Code (2012) or newest version when available

Place of Performance The work to be performed under this contract will occur at US Army Garrison Fort Buchanan, Fire Prevention and Protection Systems located in Buildings listed on Technical Exhibit 5.

Period of Performance (POP) The period of performance for this effort will be a 12-month base period and four (4) 12-month options, if exercised by the Government.

PART 1 – GENERAL INFORMATION

1.0 Requirements

1.1 General

1.1.1 Hours of Operation

The Contractor shall perform Fire Prevention and Protection Systems Maintenance Services at Fort Buchanan during the core hours of operation from 7:00 AM – 4:00 PM Monday through Friday.

Routine Repairs and Replacement Work. Contractor is responsible to perform repairs and replacement work during regular duty hours without interrupting Fort Buchanan community hours of operations. If contractor identify that work might impact Fort Buchanan hours of operations, contractor shall be responsible to provide a written explanation of the situation and recommended hours to perform work for Government consideration and approval at least 1 week prior to proposed date of execution. Contractor shall not perform at any time any work outside normal duty hours until written approved by the Government.

The following exceptions applies:

Federal holidays;

Closure of Government facility due to local or national emergencies;

Administrative closings shall be provided officially in writing by the Contracting Officer. Example:

Executive Order issued to honor Former President George Bush on Dec 5, 2018.

The Contractor shall have available the appropriate workforce to perform timely preventive maintenance uninterrupted during normal duty hours. Contractor shall submit a schedule plan and comply with the required services as defined within the PWS unless an exemption applies.

1.1.2 Recognized / Government Holidays

The Contractor is not required to work on the legal public holidays listed below. Holidays occurring on weekends will be observed as directed by the published Army calendar.

New Year’s Day 1st Jan Martin Luther King Jr’s Birthday 3rd Monday in January Washington’s Birthday 3rd Monday in February Good Friday Friday preceding Easter Sunday

Memorial Day Last Monday in May Independence Day 4th of July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day 11th of November Thanksgiving Day 4th Thursday in November Christmas Day 25th December

1.1.3 Point of Demarcation

The fire suppression water based point of demarcation is all above the ground.

The fire alarm system point of demarcation is the breaker supplying power to the Fire Alarm Control Panel (FACP).

1.2 Administrative Requirements

1.2.1 Post Award Conference/Periodic Progress Meetings

The Contractor agrees to attend any post award conference convened by the Mission and Installation Contracting Command (MICC), in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The Contracting Officer (KO) and Contracting Officer Representative (COR) shall meet with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government problems experienced, if any. Appropriate action shall be taken to resolve outstanding issues. The Contractor shall provide meeting minutes within 3 working days of all progress meetings.

1.2.2 Performance/Progress Meetings will be held as necessary. There may be occasions when subsequent meetings will be called by either party to reconfirm mutual understandings and/or address deficiencies in the Quality Control (QC). Contractor Representative shall meet with the COR and/or KO, as required. A mutual effort will be made to resolve all problems identified. The Contractor Representative and the COR shall sign the written minutes of these meetings.

1.2.3 Permits/Certifications

Contractor is responsible to obtain all applicable permits required to perform work inside Federal installations.

Also, to possess all required certifications associated to the work requested on this PWS for Brand Names like MONACO, SIEMENS and any related equipment requiring to fulfill manufacturer’s guidelines on Preventive Maintenance.

1.2.4 Insurance. Contractor is responsible to provide applicable insurance in accordance with terms and conditions of the contract. See FAR contract 52.228-5.

1.2.5 Protection of Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence to their original condition at no cost to the Government.

1.3 Contract Administration

Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination between the Government and the Contractor.

1.3.1 Roles respective to authority during the performance of the contract.

1.3.1.1 Contracting Officer (KO)

The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere on the contract, said authority remains solely in the KO.

IN THE EVENT THE CONTRACTOR MAKES OR PERFORM ANY CHANGE AT THE DIRECTION OF

ANY PERSON OTHER THAN THE KO, THE CHANGE WILL BE CONSIDERED TO HAVE BEEN

MADE WITHOUT AUTHORITY AND SOLELY AT THE RISK OF THE CONTRACTOR.

Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes.

1.3.1.2 Contracting Officer’s Representative (COR)

The COR will be identified by the KO via a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Ensure the Contractor performs the technical requirements of the contract; maintains written and oral communications with the Contractor concerning technical aspects of the contract; perform inspections in connection with contract performance; issues written interpretations of technical requirements, including Government drawings, designs, and specifications; monitors Contractor's performance and notifies both the KO and Contractor of any deficiencies;

coordinates availability of Government furnished property, and provides site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.3.1.2 Representation

The Contractor shall not, in any way, represent that it is a part of the U. S. Government, or that it has the authority to contract or procure supplies for the account of the United States of America.

1.3.2 Work Communication. Contractor is responsible to maintain communication at all times with the Government to fulfill work to be performed in the contract including availability to received and execute Emergency calls as prescribe in the PWS.

1.3.3 Deliverables

Records and reports are specified as deliverables in Technical Exhibit 2. The Contractor shall submit accurate and complete documents within the required timeframes as specified in Technical Exhibit 2. However, the KO or COR may request a report at any time and the Contractor shall provide the detailed report within 24 hours at no additional cost to the Government.

1.3.4 Building Power or Water Service Interruptions

IF ANY UTILITIES OR OTHER SERVICES MUST BE INTERRUPTED OR DISCONNECTED

TEMPORARILY DUE TO SCHEDULED CONTRACT WORK, THE CONTRACTOR SHALL NOTIFY

THE CONTRACTING OFFICER REPRESENTATIVE (COR) AND KO AT LEAST 30 DAYS IN

ADVANCE OF THE DATE WORK HAS BEEN SCHEDULE. CONTRACTOR SHALL RECEIVE

AUTHORIZATION TO PROCEED, IN WRITING, WITH THE SCHEDULED INTERRUPTION OR

DISCONNECTION PRIOR TO START WORK.

If the discontinued service is due to an emergency breakdown the Contractor shall notify the KO/COR, Fire Department and Facility Coordinator as soon as practicable.

1.4 Quality Control and Assurance

1.4.1 Quality Control Plan (QCP)

The Contractor shall develop and maintain an effective quality control process to ensure services are performed in accordance with the PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure against recurrence of defective services. The Contractor is responsible for meeting requirements without Government assistance. The Quality Control Plan (QCP) must be submitted by the contractor within 10 days after contract award for review and approval of the COR and KO. After acceptance of the quality control plan, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

Changes to the QCP shall be submitted to the KO not later than five (5) working days prior to the effective date of the change. Include the following items of information in the QCP as a minimum:

The description of the QC organization including an organization chart showing lines of authority and acknowledgment that the QC staff report to the contract manager or someone higher in the Contractor's organization.

Specific quality control techniques for contract services identified in the Performance Requirements

Summary (PRS).

Method of identifying deficiencies in the quality of services performed and address corrective actions without dependence upon Government direction.

Proposed reporting and schedule formats including comprehensive inspection systems covering all services by this contract and procedures for scheduling announced and unannounced inspections.

Require and maintain documentation of all contractor quality control inspections and corrective actions.

Inspection documents shall be made available to the COR or designated representative.

These reports shall include factual evidence that inspections had taken place, deficiencies were noted, and corrective actions were taken to correct the deficiencies.

1.4.2 Quality Assurance

The Government will evaluate the Contractor’s performance under the contract, in accordance with (IAW) the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the Contractor has performed IAW the performance standards under the Performance Requirements Summary (PRS). The Government plan defines how the performance standards will be applied, the frequency of surveillance, and items to be inspected. Although the Government will develop a QASP, Government surveillance of Contractor performance is not limited to the QASP or the performance objectives, incentives/remedies, etc.

outlined in the Performance Requirements Summary (PRS). The Government retains the right to inspect and test all services called for by the contract. The Government will perform inspections and tests in a manner that will not unduly delay the work. If any of the services performed do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount.

1. 4.3 Inspections

1.4.3.1 Nonconformance Report (NCR)

Whenever the COR notifies the contractor of any deficiencies detected in the work performed, the contractor shall correct cited deficiencies immediately. Notification will also be noted on the Surveillance Checklist by the COR without affecting the regularly scheduled work.

If the non-conformance cannot be corrected on the spot, the contractor shall be given a suspense date to correct the deficiency. Uncorrected nonconformance shall result in issuance of a written Non-Conformance Report (NCR) to the contractor. All NCRs, verbal or written, will be included in the CORs’ monthly reports.

Written NCRs will be accomplished using the Nonconformance Report Worksheet including severity level, reasons, suspense date, etc. Uncorrected NCRs which are issued to senior level contractor personnel by the MICC Director or Deputy Director will include the seriousness of the nonconformance and possible consequences for failure to take adequate corrective action.

1.4.3.2 Corrections

NCRs are issued by the COR and KO determining that contractor has failed to comply with the performance standards of the contract or has consecutively or constantly failed to correct the deficiencies as required by terms and conditions within the PWS. As a result, NCRs may affect or impact the unfavorably the Contractor Performance Assessment Reporting System (CPARS) ratings.

Contractor needs to ensure all monthly deliverables are submitted to the COR within required timeframe.

No monthly payments shall be approve until all required reports are completed, received and approved by the Government. Failure to provide required documents shall be considered a non-compliance, documented and processed as part of COR monthly reports as well as CPARS reports.

Upon satisfactory completion of the corrective actions on the NCRs and acceptance by the COR of the work completed by the contractor, payment shall be granted. Contractor is responsible to submit the summary of the reports with each monthly invoice. Failure to do so may become an automatic rejection of the invoice and Contractor shall be responsible to resubmit with appropriate corrections for consideration.

1.5 Personnel

The Contractor shall provide a work force sufficient in number that possesses the skills, knowledge and training to satisfactorily perform the services required by this contract. The Contractor shall ensure that personnel present a professional appearance. Individuals with a record of conviction for criminal offenses shall not be employed to perform services under this contract.

1.5.1 Management Qualifications

1.5.1.1 Project Management

The Contractor shall provide a Project Manager (PM) who shall be responsible for the performance of the work. The name of this person shall be provided to the KO in writing at least 10 days after contract award. In case the PM is unavailable, an alternate shall be provided. The PM or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The PM shall be the person providing all required electronic deliverables repairs, work orders, schedules, services and all documentation related to the contract. The PM or alternate shall be available during normal duty hours and non-duty hours for emergency situations. The PM shall be capable of communicating fluently in English both orally and in writing.

1.5.1.2 Certifications

THE CONTRACTOR SHALL PROVIDE CERTIFIED PERSONNEL AS REQUIRED BY LAW. ALL

REQUIRED CERTIFICATIONS SHALL BE KEPT CURRENT AND VALID.

1.5.2 Critical. The contractor shall provide emergency phone number for any emergency calls to be reached promptly without fail as well as maintain effective communication between the contractor and the Government during working hours from 7:00am to 4:00pm.

1.5.2.2 Emergency Calls. Contractor shall answer and resolve within 90 minutes after the time of initial notification call. The Contractor shall provide a Work Coordination Process Plan for PM, Inspections, Repairs and Service calls 10 days after contract award emphasizing the following telephone information:

Local telephone number Mobile number

1.5.3 Identification of Contractor Employees

All contract personnel shall be identified as contractors at all times. Personnel shall wear a badge with at least the following information: Name, Contract Number, Project title. Company uniforms are acceptable that clearly delineates them as a Contractor employee. All Contractor personnel when answering a telephone shall also clearly identify themselves as a Contractor employee. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves such that they avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all correspondence (documents, emails etc.,) or reports produced by Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.5.4 Non-Personal Services

The Government will not exercise supervision and control over the Contractor personnel performing the contract at any time. Contractor shall be the only one with the authority, control, direction and supervision of the employees performing the services under this requirement. The Government will notify the Contractor’s management of all tasks that require completion and the Contractor’s management will assign those tasks to the appropriate Contractor personnel under this contract. The Contractor's management shall ensure that employees comply with the performance standards outlined in this PWS and as required by the KO or the COR. Contractor employees shall perform independent of and without the supervision of any Government official. Actions of Contractor employees may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the U.S. Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the FAR.

1.5.5 Standards of Conduct

The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. Contractor employees shall comply with all Department of Defense (DOD) and local requirements that establish uniform policies governing smoking in and around Government Owned buildings and vehicles. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid being improperly influenced in the execution of their duties under the contract.

Particular attention should be paid to acceptance of gifts/ gratuities, and of non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S.C. 423 and 5 U.S.C. Chapter 75 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no Contractor employees conduct political related activities or events on the installation.

1.5.6 Smoking

The Contractor shall comply with AR 600-63, Army Health Promotion which prohibits smoking in all federal workplaces. The COR however, shall establish designated outside smoking areas. Smoking areas shall be at least 50 feet away from occupied public spaces.

1.5.6.1 Medical Marihuana - Cannabis. Federal Government prohibits the use of any illegal drugs at Fort Buchanan including medical marihuana. Contractor is responsible to instruct employees to avoid any used or distribution on Fort Buchanan premises. Contractor will be responsible if any employee is practicing this action, they will be prosecuted as required by the applicable Federal laws at Fort Buchanan.

1.5.7 Organizational Conflict of Interest (OCI)

Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.8 Special Training / Qualifications

1.5.8.1 Cybersecurity

All Contractor employees assigned to this requirement, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I Awareness training within 10 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each Contractor employee and subcontractor employee to the COR, or to the KO, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I Awareness training is available at the following website:

https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf.

1.5.8.2 iWATCH Training The Department of the Army’s Office of the Provost Marshal General, in conjunction with the Deputy Chief of Staff G-3/5/7, approved a new Army anti-terrorism awareness program. The purpose of the program is to focus and encourage Army-wide community awareness and out-reach efforts to address important topics related to protecting our communities from terrorist acts. The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training module provided within the Army OneSource website:

http://myarmyonesource.com/default.aspx (Please search the tab -featured programs, Links and Tools). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 10 calendar days of contract award and within 5 calendar days of new employees commencing performance on this contract, with the results reported.

Certification Memorandum with the list of personnel that took the training shall be provided the COR NLT 5 calendar days after completion of training.

1.6 Special Requirements

1.6.1 Security

Contractor and all associated subcontractors’ employees shall comply with applicable Garrison Fort Buchanan, facility, and area Commander Garrison/facility access and local security policies and procedures. The Contractor shall also provide all information required for background checks to meet Garrison access requirements to be accomplished by the Director of Emergency Services (DES). Contractor workforce must comply with all personal identity verification requirements as directed by DOD, Headquarters Department of the Army (HQDA), and/or local policy. All contractor and subcontractor employees requiring access to the installation, must complete DD FORM 369 to process criminal background investigates no later than 10 days after contract award. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or garrison change, the Government may require changes in Contractor security matters or processes.

Upon entering and leaving the confines of Fort Buchanan, the Contractor shall be responsible for assuring that all personnel authorized to perform work under this contract obtain installation access, as required. Before any performance under this contract can begin, all Contractor employees shall complete and submit a DD Form 369, Police Record Check (latest version), with original signatures and a letter from the contractor listing all employees and the social security number for each to the Contracting Officer within 10 calendar days after contract award. This is being provided for the purpose of obtaining identification badges and access clearances to enter into the installation. Should the Force Protection Condition (FPCON) change, the government may require additional changes in contractor access. Government furnished badges shall be returned immediately to the government when an employees no longer perform work for the contractor or subcontractor under this contract. New/replacement personnel shall obtain this same approval prior to the proposed new/replacement hire performing on the contract.

Contractor is responsible to submit any changes immediately for approval. No new employee shall be assigned to the contract without the proper clearance or certifications required exclusively for work in connection with this contract.

Approved access are provided annually. Once the Contracting Officer execute the Option Period a new DD Form 369 is required to renew the access for another year. Any background that comes with remarks needs to be address by the correspondent employee and resubmit for clearance. Failure to pass background check will denied access to Fort Buchanan automatically. Waivers are not allowed under this section.

ALL NON-US GARRISON ID CARD APPLICANTS WILL PROVIDE A VALID AND ORIGINAL FORM

OF ID (STATE DRIVER’S LICENSE, PASSPORT, AND SO FORTH, WHICH COMPLIES WITH

PUBLIC LAW 109-13 (THE REAL ID ACT OF 2005)). THIS IS TO PROVE IDENTITY (FOR ENROLL-

MENT INTO THE AIE DATABASE IF AVAILABLE) AND ISSUE A VISITOR PASS OR CARD.

SECURITY PERSONNEL PROCESSING AN APPLICANT WILL SCREEN DOCUMENTS FOR

EVIDENCE OF TAMPERING, COUNTERFEITING, OR OTHER ALTERATION.

A CHECK OF RECORDS THROUGH THE NATIONAL CRIME INFORMATION CENTER (NCIC)

INTERSTATE IDENTIFICATION INDEX (III) IS THE ARMY MINIMUM BASELINE BACKGROUND

CHECK FOR ENTRANCE ONTO ARMY INSTALLATIONS FOR NON-CAC HOLDERS TO INCLUDE

ENTRANCE OF VISITORS. THE FBI PERMITS THE USE OF NCIC III FOR VETTING VISITORS TO

ENSURE THE SECURITY OF MILITARY INSTALLATIONS.

PROCEDURES: THE NCIC-III AND “PERSONS” FILES CHECKS ARE ACCOMPLISHED BY USING

THE “QWI” INQUIRY UNDER THE PURPOSE CODE C. THE QWI IS AN NCIC INQUIRY MESSAGE

WHICH PROVIDES THE AUTHORIZED USER WITH THE CAPABILITY TO ACCESS BOTH THE

NCIC-III (FOR CRIMINAL HISTORY) AND NCIC PERSONS FILES SIMULTANEOUSLY WITH ONE

INQUIRY. THE NCIC PERSONS FILES INCLUDES WANTED PERSONS, KNOWN OR

APPROPRIATELY SUSPECTED TERRORIST (KST) LIST, MISSING PERSON FILE, FOREIGN

FUGITIVE, WANTED PERSON, GANG, PROTECTION ORDER, IMMIGRATION VIOLATOR,

IDENTITY THEFT, SUPERVISED RELEASE, VIOLENT PERSON, PROTECTIVE INTEREST FILES

AND THE NATIONAL SEX OFFENDER REGISTRY. THIS REQUIREMENT APPLIES TO ALL

UNAFFILIATED PERSONNEL (VISITORS) NOT IN POSSESSION OF ONE OF THE ID CARDS

REAL ID: CONTRACTOR PERSONNEL SHALL POSSESS A VALID REAL ID (EX. PR DRIVER

LICENSE WITH THE STAR) TO REQUEST ACCESS AT FORT BUCHANAN. THIS IS MANDATORY

AFTER OCTOBER 1, 2020. CONTRACTOR IS RESPONSIBLE TO ENSURE ALL EMPLOYEES

DRIVING OR REQUESTING ACCESS AT FORT BUCHANAN POSSESS A VALID REAL ID.

1.6.2 Vehicle Registration/Operation

Contractor and employee owned motor vehicles entering Fort Buchanan shall have a valid license plate and valid liability insurance. Vehicles such as bicycles and mopeds entering Fort Buchanan shall also be registered with the vehicle registration section. Vehicles will be registered immediately upon contract award. License, registration, and insurance shall be maintained current during the time the vehicle is in use on the installations. Heavy equipment operators shall have a current Puerto Rico license in order to operate such equipment (i.e. bucket truck, heavy tractors, backhoes, grapple truck, skid steers, etc.).

1.6.2.1 Contractor Vehicle Identification

Contractor owned vehicles used in the performance of services under this contract on the installation shall display contractor’s name.

1.6.3 Physical Security

The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.4 Key Control

The Contractor shall establish and implement methods of making sure all keys for panels and equipment room (not Buildings) issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys to the Contracting Officer.

1.6.4.1 Lost Keys for Panels and Equipment Rooms (DOES NOT ICLUDE BUILDING KEYS) Government possess master keys for panels and equipment rooms that are available for Contractor used for the purpose of performing maintenance as required by this PWS. Contractor is responsible to safeguard keys during used. In the event key is lost, Contractor is responsible to provide the Government a new Master Key. In case, the Government replace the Master Key, Contractor is responsible for the cost incur by the Government to obtain the replacement Master Key.

1.6.4.2 Use of Keys by Other than Contractor Personnel Prohibited The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.4.3 Lock Combinations or Key Pads

The Government is not aware that equipment requiring maintenance in this PWS is locked by combination locks or key pads. However, in cases where combination locks or key pads exist, Contractor is responsible to establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.7 Contractor Safety Program

The Contractor shall develop and implement a Safety Program detailing how the Contractor plans, staffs, performs, and controls all safety practices while delivering best value services to the Government without any accidents or mishaps. Contractor shall coordinate with the Fort Buchanan Safety Officer, Chief of Fire Department and Fire Prevention Branch safety requirements through and in conjunction with, the Contracting Officer. The Contractor’s safety program shall comply with all latest editions safety standards identified in the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 and Public Law 91-596, Occupational Safety and Health Act.

The Contractor shall implement a safety program for employees performing work under this contract. The Contractor shall submit the Health and Safety Plan to the Contracting Officer within thirty (30) calendar days after award of contract in accordance with all applicable Federal and local regulations.

AR 385-10 Army Safety Program

ASME INTERNATIONAL (ASME)

ASME B30.5 (2014) Mobile Cranes ASME B30.22 (2016) Articulating Boom Cranes

U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)

29 CFR 1910.94 Ventilation 29 CFR 1910.120 Hazardous Waste Operations and Emergency Response 29 CFR 1910.132 Personal Protective Equipment 29 CFR 1926.502(f) Warning Line Systems

U.S. ARMY CORPS OF ENGINEERS (USACE)

COE EM-385-1-1 (2014) Safety and Health Requirements Manual

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

NFPA 10 (2018) Portable Fire Extinguishers NFPA 70 (2020) National Electrical Code

1.7.1 Applicable Requirements

The Contractor shall comply with all National Fire Protection Association guidelines (NFPA), Department of the Army, Department of the Navy, and applicable DDESS directives for fire protection and fire prevention.

Contractor’s operations shall conform to all applicable USAG Fort Buchanan, USAR Centers, and DDESS facilities and any other applicable Post or school Fire Regulations, and any amendments or updates that may be issued. The Contractor shall instruct all employees on all applicable fire regulations.

1.7.2 Unsafe Conditions

The COR will notify the Contractor of any noncompliance with the foregoing safety provisions. The Contractor shall, after receipt of such notice, immediately stop activities and correct the unsafe conditions prior to start working again.

1.8 Accident Prevention

The Contractor shall develop and implement a site Accident Prevention Plan (APP). The APP shall be prepared by the Contractor’s SSHO and shall be followed by all Contractor employees, subcontractors, and vendors at each service site.

The APP shall follow the format and include all elements addressed in Appendix A of EM 385-1-1. The APP shall incorporate Activity Hazard Analyses (AHAs) and Occupational Risk and Compliance Plans and Programs that are relevant to the site specific hazards and controls for each activity and type of work that may be encountered in the performance of this contract.

1.9 Confined Space Program

The Contractor shall develop an activity/site-specific confined space program to include elements addressed in paragraph 34.A of EM 385-1-1 and comply with relevant requirements in 29 CFR 1910, 29 CFR 1915, and 29 CFR 1926, and any other Federal, state and local regulatory standards. Contractor shall maintain a current and accurate list of all regulated and non-regulated confined spaces within their area of responsibility and provide the list within 24 hours when requested by the Government.

1.10 Medical Emergencies, Treatment, Accidents

Medical service is not available to contractor personnel on Government installations or premises, except in emergency on-the-job situations when contractor personnel suffer serious injury or acute pain. If available, Government emergency treatment may be provided as the first point of medical care. Transfer to non-government facilities shall be effected as soon as possible and as determined by attending medical personnel. The Contractor shall be responsible for any charges resulting from treatment.

1.10.1 Accident/Injury Reporting

Immediately upon the occurrence of a job-related injury, the Contractor shall prepare Record of Injury Form, DA Form 1051, in duplicate and forward the original and one copy through the COR to the Installation Safety Officer (both name shall be provided upon contract award). If an injured employee is incapacitated and unable to report for work on his next regularly assigned shift, the Contractor shall prepare DA Form 285, US Army Accident.

Investigation Report in triplicate and forward original and one copy through the COR to the Installation Safety Officer within seven work days after the accident occurs. Any technical advice and assistance necessary in accident investigating and reporting may be requested from the Installation or School Safety Officer through the Contracting Officer. If any claims are made by a third party against the Contractor as a result of an accident which occurs in connection with the Contractor's performance, the Contractor shall submit a full report, in writing, within 24 hours of the initiation of the claim, to the CO.

1.11 Environmental Requirements

The Contractor shall comply with all local, state, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, state and Federal laws, rules and regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO and/or the COR for final resolution. The Contractor shall notify the KO and COR in writing in addition to any verbal notification of such conflicts. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local state, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO or COR to halt all Contractor performance with a commensurate deduction of monies due the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract.

Upon discovery of any hazard such as, but not limited to, fire, or hazardous material spill, the Contractor shall immediately notify the KO or COR.

Environmental Compliance. The Contractor shall comply with the requirements contained in the following documents: Policy Memorandum No. 24 (March 29, 2000), Resource Recovery and Recycling Program. Copies may be obtained from Fort Buchanan DPW Environmental Office at Bldg. 34.

U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)

33 CFR 328 Definitions 40 CFR 68 Chemical Accident Prevention Provisions 40 CFR 260 Hazardous Waste Management System: General 40 CFR 261 Identification and Listing of Hazardous Waste 40 CFR 262 Standards Applicable to Generators of Hazardous Waste 40 CFR 302 Designation, Reportable Quantities, and notification 40 CFR 355 Emergency Planning and Notification 49 CFR 171-178 Hazardous Materials Regulations

1.12 Green Procurement

In order to comply with the green procurement requirements of Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) and Executive Order 13423, the Government requires the use of recycled, bio-based, biodegradable, non-hazardous, and/or recovered materials and products identified in the Environmental Protection Agency's (EPA) Comprehensive Procurement Guidelines. These materials and products must meet the requirements of the PWS, must not delay the progress of work, must be available from more than one source, and must not be cost prohibitive. EPA guideline items are seen as the minimum that should be considered when evaluating recyclable materials. Other materials and products not listed, but commonly used in industry outside of the Government, should also be considered. Material and product submittals for all recycled-content items should list the recycled and recovered materials used and the percentage content.

1.13 Disposal

The Contractor will be responsible for removing all contracted activity generated debris and waste from the premises and transporting the same to an approved offsite landfill from the Installation.

1.13.1 Waste Disposal (Solid and Liquid)

Waste characterization, Waste handling, transportation, and disposal of all generated Non-Hazardous and/or Hazardous Waste, if applicable.

Provide final copy to the Environmental Division of all generated waste manifests and related documents.

Non-hazardous solid waste to be disposed as construction debris.

1.13.2 Salvage

The Contractor shall dispose of the installation all existing materials and equipment which are required to be removed or disconnected to perform the work, but are not indicated or specified for salvage and that have been properly identified and authorized for disposal by the Contracting Officer.

1.14 Applicable Pollution Prevention Publications and Standards:

USDA-Designated Bio based Products

Environmentally Preferable Products

EPEAT-Registered Products

Water Sense or Other Water Efficient Products

Non or Lower Ozone Depleting Substances (SNAP)

1.15 Chemical Products Approval

The Contractor shall submit a list of all chemical product Safety Data Sheets (SDS) to be used, if any to the COR, for approval by the DPW Environmental Division. Product SDS’s shall be submitted within 10 calendar days of contract award and prior to use of new product replacements. Contractor is responsible to obtain the proper approval from the Government before using any chemical product at Fort Buchanan.

1.16 Storm Protection

Should warnings of winds of gale force or stronger be issued, the Contractor shall take every practicable precaution to minimize dangers to persons, to the work, and to adjacent property. These precautions shall include removing all loose materials, tools, and/or equipment from exposed locations, and removing or securing other temporary work.

1.17 Special Permits

The Contractor shall notify Fire Department daily in the event “hot work” is to be performed. A DA Form 5383-R (Hot Work Permit) authorizes open flame, welding operations, grinding or other hazardous potential fire actions.

Contractor shall furnish his own portable fire extinguishers as required minimum weight 10 lbs.) to comply with the Fire Department instructions.

Fire/Ambulance Service Emergency number: (787) 707-5911 / 4911

1.18 Protection of Government Property

Contractor shall protect existing buildings, facilities, utilities and equipment during working period and will be responsible for any damages resulting from operation and/or execution of this contract.

1.19 Work Associated with Major Repairs

The Contractor shall not performed any work not stated in the Performance Work Statement or outside of the Monthly Preventive Maintenance Repairs associated with this contract. All Major Repairs need to be reported to the COR in the required Work Order format and will be processed by the Government in accordance with the appropriate section of the contract. If contractor performs any work outside of the terms and conditions of the contract and/or a major repairs without the appropriate reporting and authorization, it will become Contractor responsibility and shall be at its own cost. Government shall not be responsible for any repairs not reported or authorized during this contract.