W9128F25Q0012 SOLICITATION.pdf

SEE ADDENDUM

(No Collect Calls)

W9128F25Q0012 22-Jan-2025

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

02:00 PM 18 Feb 2025

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9128F9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U.S. ARMY CORPS OF ENGINEERS, OMAHA DIST

CONTRACTING OFFICE

1616 CAPITOL AVENUE

OMAHA NE 68102-4901

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$22,000,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF115

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

QUOTE SHEET

TECHNICAL EXHIBIT 6

Price Schedule

COTTONWOOD CAMPGROUND, DAY USE AREA

AND SURROUNDING AREAS

2025 – 2029

USACE, GAVINS POINT PROJECT

Quotes shall be submitted on this sheet during quote submittal. The Quoter shall indicate a “Per Day” price, multiplied by work days each period for a total quote price per year.

CLIN 0001 COTTONWOOD CAMPGROUND JANITORIAL SERVICES Days Price Per Day Total 0001AA Base Period – Provide Janitorial Services for Gavins Point

Project Recreation Areas and Public Use Facilities in accordance with contract specifications from April 14, 2025 through April 13, 2026 (Active POP 16 April 2025 through 20 October 2025).

167 $ $

0001AB Additional cleanings as necessary as stated in 5.2.4 from April 14, 2025 through April 13, 2026 (Active POP 16 April 2025 through 20 October 2025). (NTE 25 cleanings as determined by COR)

25 $ $

BASE PERIOD TOTAL $

CLIN 1001 OPTION 0001 Days Price Per Day Total 1001AA Provide Janitorial Services for Gavins Point Project

Recreation Areas and Public Use Facilities in accordance with contract specifications from April 14, 2026 through April 13, 2027 (Active POP: 15 April 2026 through 19 October 2026).

167 $ $

1001AB Additional cleanings as necessary as stated in 5.2.4 from April 14, 2026 through April 13, 2027 (Active POP: 15 April 2026 through 19 October 2026). (NTE 25 cleanings as determined by COR)

25 $ $

OPTION 0001 TOTAL $

CLIN 2001 OPTION 0002 Days Price Per Day Total 2001AA Provide Janitorial Services for Gavins Point Project

Recreation Areas and Public Use Facilities in accordance with contract specifications from April 14, 2027 through April 13, 2028 (Active POP 14 April 2027 through 18 October 2027).

167 $ $

2001AB Additional cleanings as necessary as stated in 5.2.4 from April 14, 2027 through April 13, 2028 (Active POP 14 April 2027 through 18 October 2027.). (NTE 25 cleanings as determined by COR)

25 $ $

OPTION 0002 TOTAL $

CLIN 3001 OPTION 0003 Days Price Per Day Total

3001AA Provide Janitorial Services for Gavins Point Project Recreation Areas and Public Use Facilities in accordance with contract specifications from April 14, 2028 through April 13, 2029 (Active POP 19 April 2028 through 23 October 2028 ).

167 $ $

3001AB Additional cleanings as necessary as stated in 5.2.4 from April 14, 2028 through April 13, 2029 ( Active POP 19 April 2028 through 23 October 2028). (NTE 25 cleanings as determined by COR)

25 $ $

OPTION 0003 TOTAL $

CLIN 4001 OPTION 0004 Days Price Per Day Total 4001AA Provide Janitorial Services for Gavins Point Project

Recreation Areas and Public Use Facilities in accordance with contract specifications from April 14, 2029 through October 22, 2029 (Active POP 18 April 2029 through 22 October 2029).

167 $ $

4001AB Additional cleanings as necessary as stated in 5.2.4 from April 14, 2029 through October 22, 2029 (Active POP 18 April 2029 through 22 October 2029). (NTE 25 cleanings as determined by COR)

25 $ $

TOTAL CONTRACT QUOTE PRICE (Base Period & 4 Option Periods) $

PWS

Cleaning and Janitorial Services Contract for

Cottonwood Campground & Day Use Area and Surrounding Areas U.S. Army Corps of Engineers, Gavins Point Project

2025 – 2029

Part 1

General Information

1. GENERAL: This is a non-personnel commercial services contract to provide cleaning and janitorial services for the Cottonwood Campground, Day Use Area, and other specified areas. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The cleaning contractor shall perform a number of tasks associated with the cleaning of the areas indicated within according to the schedule and specifications outlined in this document. The Contractor will be performing cleaning duties within a specified area. All work must be performed according to the specifications outlined in this contract unless authorized in advance by the Contracting

Officer’s Representative (COR).

1.1.1 Description of Services/Introduction: The Contractor shall provide all necessary supervision, labor, materials, tools, and equipment to provide cleaning and janitorial services within designated facilities and grounds in U.S. Army Corps of Engineers (USACE) managed areas. The Contractor shall work in all designated contract areas.

The Contractor shall ensure that each completed service will meet the requirements of this contract as outlined in this Performance Work Statement (PWS). All services shall be completed during the specified day and time, unless otherwise specified or as directed by the COR. This contract requires a minimum of two (2) people.

1.1.2 Subcontracting. After award, the contractor shall not further subcontract or change subcontractors for any work without written approval of the Contracting Officer.

Compliance with the provisions of this contract by subcontractors shall be the responsibility of the contractor. The Contractor’s decision to use a subcontractor shall be approved by the Contracting Officer to ensure the small business size standard is maintained.

1.1.3 Employees who perform this work shall be qualified persons on the contractor’s own payroll. Due to the daily nature of this work, multiple employees are recommended to avoid lost days due to illness, vacation, etc. Personnel will dress according to safety manual EM 385-1-1 and be presentable to the public in a government facility, nothing of an offensive or graphic nature will be allowed. The contractor must abide by all state and federal labor laws.

1.2 Background: Cleaning and janitorial services are required to maintain clean, sanitary, operational and presentable facilities and areas for the visiting public. The location of the services covered by this contract will be at USACE managed campgrounds, day use areas, public use areas/facilities and surrounding areas near Gavins Point Dam located approximately four miles west and one mile south of Yankton, SD off of SD Highway 52. There is regular contract garbage pickup and law enforcement patrol in all USACE-managed recreation areas. Annual visitation in recent years has exceeded 1.6 million visits to the Lewis and Clark Lake area. A majority of this use is during the months of May through September. Park facilities receive heavy use and require professional care to meet project cleaning standards.

1.3 Objectives: The Contractor shall provide and maintain satisfactory cleaning and janitorial services within all assigned work areas and facilities to the standards outlined in this contract.

1.4 Performance Work Statement: Section 5 contains the Performance Work Statement.

1.5 Period of Performance: The Period of Performance shall be for one (1) Base Period of 12 months (6-months active and 6-months inactive) and four 12 months (6-months active and 6-months inactive) The Contractor shall not begin work until after the

“Notice of Award” and completion of the Pre-Work Conference with the COR. The Period of Performance reads as follows:

Base Period:

Base Year: 14 April 2025 through 13 April 2026 Inactive period of performance: 14 April 2025 through 15 April 2025 Active period of performance: 16 April 2025 through 20 October 2025 Inactive period of performance: 21 October 2025 through 13 April 2026

Option 1: 14 April 2026 through 13 April 2027

Inactive period of performance: 14 April 2026 Active period of performance: 15 April 2026 through 19 October 2026 Inactive period of performance: 20 October 2026 through 13 April 2027

Option 2: 14 April 2027 through 13 April 2028

Active period of performance: 14 April 2027 through 18 October 2027 Inactive period of performance: 19 October 2027 through 13 April 2028

Option 3: 14 April 2028 through 13 April 2029

Inactive period of performance: 14 April 2028 through 18 April 2028 Active period of performance: 19 April 2028 through 23 October 2028 Inactive period of performance: 24 October 2028 through 13 April 2029

Option 4: 14 April 2029 through 22 October 2029

Inactive period of performance: 14 April 2029 through 17 April 2029 Active period of performance: 18 April 2029 through 22 October 2029

1.5.1 Contractor Day Off: The Contractor’s day off each week shall be Tuesday as indicated under the day off schedule located in section 1.5.1.1. A “Day Off” shall be defined as services under this contract are not to be performed that day, nor will the contractor be paid or otherwise reimbursed for days services are not performed.

Cleaning and janitorial services will be performed by other contractors or other means on the Contractor’s day off.

1.5.1.1 Contractor Day Off Schedule. The Contractor shall have a day off each Tuesday that falls within the following dates. Outside of the dates indicated, the Contractor shall be responsible for providing cleaning and janitorial services within the specified areas on all days within the Period of Performance.

Base Period Days Off:

OFF Tuesdays from May 15, 2025 through October 13, 2025.

Option Period 1 Days Off:

OFF Tuesdays from May 14, 2026 through October 12, 2026.

Option Period 2 Days Off:

OFF Tuesdays from May 13, 2027 through October 11, 2027.

Option Period 3 Days Off:

OFF Tuesdays from May 18, 2028 through October 16, 2028.

Option Period 4 Days Off:

OFF Tuesdays from May 17, 2029 through October 15, 2029.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this Performance Work Statement (PWS). The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which the Contractor assures that their work complies with the requirements of the contract. The contractor shall designate, in writing, an onsite employee who shall serve as the contact for matters involving quality and performance or nonperformance of the required work stated in this PWS. The employee(s) shall be qualified and fully competent with full authority to act for, and on behalf of, the contractor as necessary to insure that the required work is performed in accordance with the standards contained herein. The contractor shall furnish the above written designation to the Contracting Officer’s Representative (COR) no later than the first day of work. The contractor shall include the name(s), address(s), and telephone number(s) of the responsible individual(s).

1.6.2 The Contracting Officer reserves the right to disapprove any individual whom he considers incompetent to perform the work required. The Contracting Officer will provide a written notice of any disapproval to the contractor.

1.6.3 Quality Assurance. The government will use a Quality Assurance Surveillance Plan (QASP) to ensure that the Contractor is performing the services required by this PWS in an acceptable manner. The Government may use Quality Assurance Evaluators (QAE(s)) to provide assistance with the quality assurance methods.

1.6.3.1 The government has the right to inspect all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The government shall perform inspections in a manner that will not delay the work.

1.6.3.2 Upon verification of a validated customer complaint or corrective action report, the COR will notify the contractor that they are required to re-perform specific services within 24 hours for daily cleaning items, and within one week for weekly, monthly, or semi-annual items. The Contracting Officer will also be notified in these cases.

1.6.3.3 The government may take action, if the contractor fails to perform the services again or to take the necessary action to ensure future performance is in conformity with the contract requirements. The government may (1) by contract, or otherwise, perform the services and charge to the contractor any cost incurred by the government that related to the performance of such service or (2) terminate the contract in whole or in part.

1.6.3.4 The contractor is responsible to replace/repair any damage to government property due to negligence, at his or her own cost. The government may take action, if the contractor fails to replace/repair any damage to government property. The government may (1) by contract, or otherwise, replace/repair damaged government property and charge to the contractor any cost incurred by the government to replace/repair any damage.

1.6.3.5 If any of the services do not conform to contract requirements, the government may require the contractor to perform the services in conformity with contract requirements and at no increase in cost. If the contract requirements are not met after a second attempt the government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed. The contractor shall not invoice the government for services which are not rendered according to the PWS Schedule.

1.6.3 Recognized Holidays: The Contractor is required to perform work on recognized holidays that fall within the contract period, unless that day is indicated as a day off per section 1.5.1. The Government recognizes the following holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day Washington’s Birthday Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 6:00AM and 6:00PM - except - when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will occur within recreation areas and public use facilities at the Gavins Point Project in Cedar County, Nebraska. This area is located approximately five miles west and one mile south of Yankton, South Dakota.

1.6.5.1 Cottonwood Campground & Day Use Area. This is the primary work location for cleaning and janitorial services to be performed under this contract. Cottonwood Campground has 77 standard electric campsites, two Comfort Stations, one vault toilet, a large group picnic shelter and a playground. Cottonwood Day Use Area has a comfort station, vault toilet, boat ramp, playground, horseshoe pits, Frisbee golf course and a fishing pier. The work area includes all facilities, grounds, roadways and parking areas. Facility inventory is shown in Exhibit 4.

1.6.5.2 Training Dike Day Use Area. The day use area has multiple picnic areas and shelters, two boat ramps, two comfort stations, five vault toilets, a multi-use paved trail, and a swimming beach. The work area includes all facilities, grounds, roadways and parking areas.

1.6.5.3 Nebraska Tailwaters Campground, Day Use Area and Overlook. The campground has 31 standard electric campsites and 12 non-electrical tent sites. The campground has one comfort station with flush toilets, hot/cold water and showers.

Dump station facilities are located just outside the campground. Also, there is one large shelter, an additional comfort station at the overlook area, a fish cleaning station, handicap fishing pier, vault toilets, overlook, roadways, and parking lots that are included in this contract. The work area includes all facilities, grounds, roadways, and parking areas. Facility inventory is shown in Exhibit 4.

1.6.5.4 The Contractor shall note that all quantities of facilities and grounds are believed to be accurate at time of contract solicitation. However, facilities and areas may be modified, added, or removed from the contract area; there shall be no change in contract price for modification of areas and/or facilities. The Contractor shall be responsible for cleaning services in all facilities and grounds within the designated contract areas.

1.6.6 Type of Contract: The Government will award a firm fixed price purchase order.

1.6.7 Recreation Area Surveillance: Surveillance of the recreation areas is an integral part of the Contractor's duties. The mere physical presence of a person who can contact the authorities is often a strong deterrent to vandalism and violations of rules & regulations.

1.6.8 Security Requirements: All Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government Representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.6.9 Special Qualifications: Pre-screen candidates using E-Verify Program:

Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

1.6.10 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.10.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks;

however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.10.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.10.3 The Contractor shall ensure all Government facilities are secure when not providing services under this contract.

1.6.11 Special Qualifications: The Contractor shall ensure that personnel involved in the control operations have the technical knowledge and ability to properly perform the required work activities.

1.6.11.1 Appropriate Work Attire within the Work Areas: The Contractor and all personnel shall at all times wear clothing appropriate for being in a public setting and for performing the work that is required under this contract, to the approval of the COR.

Unauthorized advertisements shall not be displayed on clothing or within the contract area. Clothing shall not have any offensive or harsh language and/or images. No bare feet will be permitted while on duty and shirts covering from the waist up are required.

1.6.11.2 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. Contractors and subcontractors are required to wear their company ID and may be required to wear Government supplied badges. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.12 Contractor Manpower Reporting: The Contractor shall report all contractor labor hours (including subcontractor and/or employee labor hours) required for the performance of services provided under their contract for the U. S. Army Corps of Engineers via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. The Contractor shall report all labor hours on the monthly invoice submitted to the COR.

1.6.13 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.14 Post Award Conference/Periodic Progress Meetings: After the “Notice of Award”, the Contractor shall meet with the COR prior to commencement of work to discuss performance requirements and administration of the contract. The Contractor at this meeting shall submit for approval the following: work plan, safety plan, and certificates of insurance. The work plan shall include a list of materials, equipment, and cleaning supplies for approval by the COR. Also, personnel requirements and a detailed work schedule with approximate time of performance at each facility shall be included in the work plan. Once approved, this plan shall not be changed without the approval of the COR. Also, the Contractor shall visit all work areas with the COR prior to commencement of work. This will provide an opportunity to discuss specific work areas and quality of performance issues.

1.6.15 Pre-Quote Site Visit: As it is stated in FAR 52.237-1, Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

It is highly recommended that a quoter makes an on-site visit to the project to inspect the facilities and area prior to submittal of quote. A site visit will be held on February 4, 2025 at 9am, starting at the Admin Building located at the Gavins Point Project. The POC for the site visit will be David Mines (402-667-2544 or david.l.mines@usace.army.mil ).

1.6.16 Pre-Work Meeting. Prior to commencing any activities, the contractor shall arrange a Pre-work Meeting with the COR. The contractor and all employees working on this contract shall be present at this meeting. The Meeting shall discuss the work requirements, scheduling, submittal process, and review of the Activity Hazard Analysis (AHA), Abbreviated Accident Prevention Plan (AAP) submitted by contractor.

1.6.17 Submittals. Prior to commencement of services, the Contractor shall submit the following documents to the COR for review and approval (Technical Exhibit 2): a.

Activity Hazard Analysis (AHA); b. Abbreviated Accident Prevention Plan (APP) c. List of who will perform work on this contract and their e-verify and background checks; d.

Proof of Insurance for Contractors and Subcontractors;

Safety

1.7.1 Emphasis shall be placed on safety on all phases of operations by the Contractor.

The Contractor or foreman shall have a cell phone on-site with them at all times during work activities. The local emergency phone number(s) will be furnished to the Contractor by the COR at the pre-work conference.

1.7.2 Required Safety Documents: The Contractor shall ensure all work under this contract be in accordance with the U.S. Army Corps of Engineers Safety and Health Requirements Manual EM 385-1-1 (copies of this manual are available at the Gavins Point Project Office, or online at http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_3 85-1-1.pdf)

1.7.3 The Contractor shall submit the following required documents at the pre-work conference: an accident prevention plan to be followed by all Contractor personnel during performance of the work and an activity hazard analysis.

1.7.4 The COR will provide the Contractor with an activity analysis form. The documents shall be developed only after a careful analysis of the work involved and shall be tailored specifically to the conditions of this contract and shall address the following items:

a) Responsible Individuals

b) Indoctrination of New Employees

c) "Toolbox" Safety Meetings

d) Fire Prevention and Protection

e) Housekeeping

f) Mechanical Equipment Inspection

g) First Aid and Medical Facilities

h) Sanitation

i) Personal Protective Equipment/Devices

j) Accident Reporting

1.7.5 Other Safety Requirements: The Contractor shall provide the minimum on-site safety requirements as follows:

a) All personnel are required to wear and use the manufacturer’s recommended personal protective equipment/devices.

b) Safety Data Sheets (SDSs) (formerly known as MSDSs or Material Safety Data Sheets) shall be obtained by the Contractor from the manufacturer for all chemicals and potentially hazardous materials not provided by the Government that will be used in contract work and/or stored on Government property. SDSs shall be in the storage shed and shall be at all times readily accessible for viewing by the Contractor, contract personnel and the COR. It shall be the responsibility of the Contractor to read, understand and inform all personnel of proper use of any chemical, material or other item used in work operations under this contract.

c) The Contractor will provide at least one nonfreezing-type A-B-C fire extinguisher in each workshop and shed used for storage of materials at the work site. The extinguisher shall be placed in a location readily accessible to personnel.

d) The Contractor will provide and maintain a first aid kit commensurate with the size of the project with items necessary for first-aid treatment of all injuries. The Contractor will advise personnel of the location of first-aid kits.

e) The local emergency phone number(s) will be furnished to the Contractor by the COR at the pre-work meeting. The Contractor will post telephone numbers of nearest hospital or ambulance service and fire station in a conspicuous location.

The Contractor will advise all personnel of locations and telephone numbers.

f) Flammable liquids and explosives are not allowed in the storage shed or within Government facilities. All chemicals, supplies and other materials shall be stored in compliance with manufacturer’s recommendations and as directed by the COR, including quantities of such items.

g) The Contractor and all personnel working under this contract shall be required to wear a high-reflective vest when completing work tasks on roadways, parking lots or within twenty 20 feet of a roadway.

h) The Contractor shall be sure all vehicles used in working under this contract shall have working hazard lights or other yellow or orange warning light device activated to warn traffic when parking or stopping along roadways.

i) Contractor and all personnel operated vehicles shall not be driven or parked off of designated roadways, unless authorized in advance by the COR. Vehicles shall be operated in accordance with all applicable Federal, State and Local laws and regulations at all times.

1.8 Environmental Protection: The Contractor shall perform all work in such a manner as to minimize the polluting of air, water, or land, and shall, within reasonable limits, control noise and the disposal of solid waste materials, as well as other pollutants.

1.8.1 The Contractor shall not pollute streams, lakes or reservoirs with fuels, oils, bitumens, calcium chloride, acids, insecticides, herbicides, chemicals or other harmful materials. The Contractor shall investigate and comply with all applicable Federal, State, County and Municipal laws concerning pollution of rivers and streams.

1.8.2 Special measures shall be taken to prevent chemicals, fuels, oils, grease, bituminous materials, waste washings, and concrete drainage from entering public waters. If any spillage occurs, the Contractor shall remove the material and restore the area to the original condition before being contaminated. If necessary, contaminated ground shall be excavated and disposed of as directed by the Contracting Officer, and replaced with suitable fill material, compacted, and finished with topsoil and planted as required to reestablish vegetation all at the expense of the Contractor.

1.8.3 Disposal of all materials shall be at the appropriate locations as directed by the COR. Disposal of any materials, wastes, effluent, trash, garbage, oil, grease, chemicals, etc., in areas adjacent to streams and waterways shall not be permitted. If any waste material is dumped in unauthorized areas, the Contractor shall remove the material and restore the area to the original condition before being disturbed. If necessary, contaminated ground shall be excavated and disposed of as directed by the Contracting Officer, and replaced with suitable fill material, compacted, and finished with topsoil and planted as required to reestablish vegetation all at the expense of the Contractor.

1.8.4 The Contractor shall at all times perform work and take such steps required to minimize interference with or disturbance to fish and wildlife. The Contractor will not be permitted to alter water flows or otherwise disturb native habitat adjacent to the project area that, in the opinion of the Contracting Officer, are critical to fish or wildlife.

1.9 Damage to Government Property. The Contractor shall be responsible for restoring any Government facilities or structures damaged as a result of the Contractor’s operations. This includes, but is not limited to: electrical boxes, buildings, fences, gates, building interiors, walls, fixtures, partitions, mirrors, posts, vehicles, equipment, and non-target vegetation. The Contractor shall immediately notify the GPOC of any damage to Government property due to the Contractor’s operations or is informed of such damage.

The Contractor shall also notify the COR immediately of any damage to Government property as a result of vandals, or other causes on the day the Contractor first notices or is informed of such damage.

1.10 Damage to Personal Property. The Contractor shall be responsible for any damage to personal property, including but not limited to: RVs, equipment, tents, vehicles, etc. that have been damaged as a result of the Contractor’s operations. The Contractor shall immediately notify the COR of any damage to personal property due to the Contractor’s operations.

1.11 Unsatisfactory Performance

1.11.1 All services performed under this contract shall be performed in accordance with the PWS. Following cleaning, all surfaces shall be left in a clean condition, defined as being free of all particulate matter, film, spots, streaks, and/or stains. Glossy surfaces shall be wiped or polished with a dry cloth to restore original sheen. The requirement to clean applies to all parts of all buildings covered under this contract. The omission of cleaning methods for parts or portions of a building in the specifications does not relieve the Contractor from cleaning those parts or portions in the manner described.

1.11.2 The Contractor shall be notified by the COR of any deficiencies in service.

1.11.3 If any service is not performed in compliance with the terms of this contract and to the satisfaction of the COR the Contractor shall correct the deficiency and/or perform the services again within two (2) hours of notification by the COR. This shall be done at no additional cost to the Government. In the event the Contractor fails to correct the deficiencies within a two (2) hour period or if the Contractor cannot be contacted, the Government shall have the right to have the services performed by other forces at the Contractor's expense.

1.11.4 It shall be the responsibility of the Contractor to ensure that all services under this contract are performed on the dates and times indicated and to the specifications outlined in this contract.

1.11.5 Written notification shall be given by the COR on the cleaning contractors inspection report Exhibit 5. The original will become a part of the Contractors file at the Project Office; a copy will be issued to the Contractor. The document will be used for random inspections during the contract period.

1.11.6 Upon receipt of notification of deficiency in service, the Contractor will immediately correct the deficiency and/or take steps to prevent recurrence of the deficiency.

1.12 Vandalism: The Contractor shall promptly report vandalism and maintenance problems to the COR or an on-duty USACE Park Ranger as soon as possible.

1.13 Weapons: The Contractor, subcontractor and/or contractor personnel shall have no weapons in their possession in the contract area.

1.14 Alcohol and Drugs: The Contractor shall not be under the influence of alcohol and/or drugs while performing duties under this contract.

1.15 Lost and Found Property: Any property found by or turned into the Contractor or contractor personnel shall be turned into a Government official within 24 hours of taking possession.

1.16 Enforcement of Rules and Regulations: The Contractor and all contractor personnel do not have authority to enforce park rules and regulations (Title 36 Code of Federal Regulations (CFR)) or other rules and regulations. Upon witnessing or becoming aware of violations of park rules and regulations or other Federal, State or Local Laws and regulations, the Contractor shall immediately report the violation to on-duty USACE Park Rangers, the COR, and/or law enforcement personnel as soon as possible.

1.17 Medical emergencies and other emergencies: The Contractor shall promptly notify USACE Park Rangers and/or notify emergency personnel upon discovery of a medical situation or other emergency situation.

1.18 Payment: Payment will be made monthly for the work actually performed during the previous month at the applicable contract unit price upon receipt of a complete invoice (Exhibit 7). Each invoice shall be mailed, or hand delivered to the COR no later than the 25th of each month. Payment will not be made for a day(s) not worked and work that is not performed. The Contractor will also report the number of labor hours worked each month by the Contactor and any contractor personnel for safety exposure hours reporting on each invoice submitted.

1.19 Option to Extend Contract: This contract is renewable, at the option of the Government. The Contracting Officer shall give written notice of renewal to the Contractor in accordance with the days identified in FAR 52.217-9. Such a preliminary notice will not be deemed to commit the Government to renewal. If the Government exercises this option for renewal, the contract as renewed shall be deemed to include this option provision. However, the total duration of this contract, including the exercising of any option under this clause, shall not exceed five years.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime contractor.

2.1.2 Contracting Officer: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.4 Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a Prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.10 Work Day: A period in which the Contractor provides services in accordance with the contract.

2.1.11 Work Week: As directed by the COR.

2.1.12 Government: The term “Government” is used to describe the Gavins Point Project Office and the Omaha District Office of the Corps of Engineers, or other U.S.

Government Office associated with the performance of this contract

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf COR Contracting Officer’s Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation GR Government Representative HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 General: The Government shall furnish the following property, equipment and services that are specifically indicated in Part 3 of this PWS. The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Part 3 of this PWS.

3.2 Services: The Government will not provide services.

3.3 Facilities: The Government may furnish one (1) full hook-up campsite for Contractor's camping unit at no cost to the Contractor during the Period of Performance, located within Cottonwood Campground, or other location designated by the COR. The campsite will have electrical, water and sewer hookup. The Government will also furnish a storage shed next to the camping pad to be used for storing supplies and equipment to be used in completing work under this contract.

3.4 Utilities: The Government will provide water and electricity within the recreation areas/facilities to be used while completing cleaning and janitorial services under this contract.

3.5 Equipment: The Government will provide a short plumbers snake, magnetic signs for the Contractor's vehicle stating “Contractor Operated Vehicle”, and two "Closed for Cleaning" signs.

3.6 Supplies: The Government will provide the following supplies to be used in the operation of cleaning and janitorial services under this contract: toilet paper, garbage bags (to fit all garbage receptacles), drain cleaner, hand soap, hand sanitizer, and a degreaser/disinfectant solution.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Part 3 of this PWS.

This section contains required items to be furnished by the Contractor and items that are suggested in order to complete services under this contract.

4.2 Camping Unit (if applicable): The Contractor may have a camping unit parked at a campsite designated by the COR. The location of the campsite shall be determined at the pre-work conference with the COR. If the campsite is used the Contractor shall be responsible for supplying all materials and labor for hooking up the camper at the campsite. The Contractor shall comply with all park rules and regulations. The Contractor shall maintain the campsite in a clean, uncluttered, and sanitary condition at all times. The Contractor shall remove the camping unit and all personal property from Government property no later than two (2) days after the end of the period of performance, or as indicated or directed by the COR. If the recreation area is closed, the Contractor shall vacate the site immediately, or as directed by the COR. The Contractor may live on site and can provide a mobile residence, normally a recreational vehicle, including but not limited to a motor home, trailer, camper van, and truck camper van. Trailer houses, mobile homes, etc. are not permitted. The mobile residence shall be a well-maintained unit and in good condition and appearance, as approved by the COR. The Contractor will be allowed to keep one pet, either a dog or cat at the campsite. Other or additional pets may be allowed at the discretion of the COR. The Contractor shall comply with all park rules regarding pets. Potential quoters should contact the Gavins Point Project Office for additional information.

4.3 Vehicle: The Contractor shall furnish at least one (1) serviceable vehicle for transportation of the Contractor and Contractor personnel, equipment, and supplies throughout the designated work areas and to transport refuse to dumpsters. Contractor vehicles shall only be driven on established roadways and all applicable laws, rules and regulations be followed when operating vehicles. The Contractor shall ensure that vehicles used for this contract do not leak oil or other fluids, are in working order, are not excessively loud and are presentable in appearance, to the approval of the COR.

Any vehicle used in completing cleaning and janitorial services under this contract shall be in compliance with all Federal, State & Local laws, rules and regulations. All vehicles used in this contract must be properly registered and insured.

4.4 Equipment & Supplies: The Contractor will furnish all supplies necessary for the successful completion of this contract with the exception of those listed in 3.4. Examples of contractor-furnished cleaning equipment include the following: ladder (six feet), brooms, mops, squeegees, sponges, mop wringer, buckets, hose, brushes, drying cloths, litter grabbers, and a plunger to attempt to open minor plugged drains. The Contractor shall also provide all cleaning agents such as cleansers, toilet cleaners, and deodorizers. Safety Data Sheets (SDSs) for all chemicals and potentially hazardous materials to be used under the contract or stored on Government Property shall be readily available in the Contractor shed. All Contractor cleaning supplies shall be approved by the COR prior to start of contract.