W9128F24Q0011 - Amend 1 Q and A.pdf

W9128F24Q0011

Hurlburt Field POL

Questions and Answers

1st Set of Questions

1. Are there any previous tank reports that can be made available for review?

a. No, we do not have the inspection reports. If we did, they would be listed under the attachment J in the PWS and would have been sent in the RFP package.

2. Could you please clarify what is to be done with the 11,500 gallons from both Attachment B and section 5.1.1.5 of the PWS? Remove and transfer and remove and dispose are very different in time and cost.

a. They are to transfer any fuel remaining into the other tank.

3. Is 100% internal cleaning confirmed or is it at the discretion of the API 653

Inspector? Typically, 100% cleaning is for construction/repair projects and not inspection projects.

a. Tank cleaning to 100% is taken out of PWS because it is only if the tank has Diesel in it.

4. What is the timeframe for closing the tank to fill level height for resetting the IFR legs (high to low)?

a. They will not be responsible for setting the legs from high to low.

5. Can a description of the IFRs be provided? Aluminum? Steel?

a. Aluminum

Supplemental Documentation:

PWS_Dec 2023 is now revised and replaced with Revised PWS_Jan 10, 2024 edition.

2nd Set of Questions

1. Does the Jet A fuel to be removed from the two tanks become the property of the Contractor?

a. No, fuel will need to be transferred between tanks.

2. Is the Jet A fuel in each of the two fuel storage tanks in useable condition?

a. Yes

3. Does USACE place any condition on the disposition of the Jet A fuel removed from each of the two fuel storage tanks other than that the disposition be legal?

a. No

4. Are the two fuel storage tanks currently in use?

5. What is the expiration date(s) of the most recent inspections conducted on each of the two tanks?

a. Do not have access to the most recent inspections since USACE did not conduct the inspections.

6. What is the Contract Number and the Contract amount of the last Contract(s) issued to inspect the two fuel storage tanks?

a. USACE did not conduct any inspections for these two tanks, so we do not have that information.

7. Can the Contractor set up an office trailer at or near the location of the two fuel storage tanks?

a. No need for an office trailer, it is an inspection.

8. Is a Site Visit possible?

9. If a Site Visit is not possible, can the USACE or the USAF provide pictures of the tanks and the immediate area to be used for ingress and egress to the Site?

a. Yes, will ask installation to provide pictures.

10. Will the COR and any Inspectors for the Project be USACE or USAF?

a. COR is USACE

11. In the Solicitation document PWS, Section 1.5.3 lists a number of extraordinary situations when the base might be closed. Do any such days that the base is closed count against the 240-day Period of Performance

(POP)?

a. Yes, they could against the POP.

12. Are closings due to hurricanes or other extraordinary weather included in the extraordinary conditions that may cause the base to be closed?

13. On page 66 of 68 of the Solicitation documents, the DUNS number of the Contractor is requested. My understanding is that DUNS numbers are no longer used by Federal Government agencies and have been replaced by Unique Entity Identifier (UEI) numbers. Does USACE want the Contractor DUNS number or UEI number?

a. Please provide UEI number

14. On page 67 of 68 of the Solicitation documents, item 4. states that "Funds are not available for the award of this action." If funds do not become available before the expiration of the 60 day "Period for acceptance of offers" do offers expire or is the Solicitation canceled or is the Contractor permitted to adjust his offer?

a. Funds will be available.

15. Items 1 and 4 that are to be Bid are named "API Internal Tank Inspection Service" and include in the Item Description "Complete API Internal Tank Inspection."

a. Also, on page 3 of 68, in the PWS Section 1.3 entitled "Objectives" included is "perform an AST Internal inspection" in the list of objectives yet no similar mention of an "External inspection" is included.

16. And yet Attachment I to the documents included in this Solicitation is labeled "API External Inspection Template." Is an EXTERNAL Tank Inspection included in the work to be performed pursuant to this Solicitation? If so, where is the cost of such an External Tank Inspection to be included? Or is the cost of External Tank Inspection intended to be a separate and discrete Line Item?

a. Only an internal inspection is to be completed. Attachment I is not to be used and should be removed from the RFP.

Attachment List will be revised and updated accordingly.

Attachment I will be removed.

Attachment B is revised.

Please reference PWS revised Jan 10, 2024 edition

3rd Set of Questions

1. Please provide any schematics available on both tanks, to include valves, fittings, and size of nozzles available for draining.

a. As Builts attached

2. Please provide any and all drawings and/or design drawings used or available in the production of both tanks.

a. As Builts attached

3. Will a site visit be allowed?

4. Please provide photographs of the tanks as they currently sit on site.

a. Pictures attached.

5. Exactly where are the tanks located?

a. Map attached.

6. Are external inspections of the tanks required?

a. No, Attachment I will be removed from RFP. Only internal inspection requirements.

7. Does the area around the tanks have sufficient clearance and cleared space to accommodate use of a manlift?

a. Tanks are approachable from two sides only…swamp on other two sides

(outside the Berm)

8. Is there facility available scaffolding, latter(s), or lifts?

9. How much time will be provided from the providing of all of the answers to questions and/or requests for information and the date the bids will be due?

a. Upon releasing the Amendment, contractors will be given 7 days to propose or re-submit their proposal. For consistency, the Government will close the re-submission period on the 7th day at 2:00 PM CST.

10. Will both tanks be available simultaneously for draining, inspections, seal replacement, and cleaning?

a. Yes, they will be available, they will have to be phased in.

11. Will the site be immediately available upon contract awarding?

12. What is the current status of each tank inspection?

a. Due no inspection report available.

13. What is the status of the fuel in each tank? Who will own the fuel upon draining? Installation owns fuel, Fuel to be transferred between tanks.

a. Tanks are currently full…will need a month’s notice to drain first tank.

14. Were any bids submitted on the original specified date?

a. N/A

A. If so, how many?

15. How many parties submitted questions?

Attachment List will be revised and updated accordingly.

Attachment I will be removed.

Vol 5 – Fuel and Mech for reference

4 Pictures for reference