SP-POL-CMP-INSPECT-FY22-SMJ PWS.pdf

Fuel Removal, AST API 653 Internal and External Inspections and STI Inspections requiring Strapping Charts:

Seymour Johnson AFB, NC Part 1

General Information

1. GENERAL: This is a non-personnel services contract to perform inspections on Department of Defense fuel tanks. This service may entail the removal, disposal, and/or transfer of remaining fuel, tank cleaning, providing strapping charts, replacing wiper seals, and provide an above-ground storage tank (AST) Inspection on tank(s) listed in Attachment B. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. As such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to execute removal, transfer, or disposal of remaining fuel, replace wiper seals, provide strapping charts, clean the tank, and perform an AST (in service or out of service) inspection on the tank(s) as applicable at the location and tanks specified in attachment B and wiper seal replacement as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: The inspection is being conducted as part of a maintenance cycle.

1.3. Objectives: Perform the required AST inspections, and all required items (fuel removal, transfer, or disposal, replace wiper seals, provide strapping charts, clean the tank), on the tank(s) specified in attachment B at the specified location above.

1.4. Scope: Perform multiple external and internal AST inspections on API. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to execute the removal, transfer, or disposal of remaining fuel, replace wiper seals, provide strapping charts, clean the tank, and perform an AST (in service or out of service) inspection on the tank(s) specified in attachment B. The tank Inspection shall be in conformance with applicable industry standards (API 653), NFPA 30, NFPA 326, UFGS 33 01 50.60, and in compliance with 40 CFR 112, UFC 3-460-01, UFC 3-460-03 and any other applicable federal, state, local, service or host nation requirements. Table 8-1 within UFC 3-460-01 shall be followed. All tank appurtenances that are required shall be documented along with all required appurtenances that aren’t present. Alarms, Automatic Tank Gauge equipment, and all tank appurtenances shall be tested and verified. The attached Inspection Report template should be utilized in submitting both the DRAFT and FINAL inspection reports. Contractor shall leave a clean and orderly site upon the completion of the inspection.

1.4.1 Tank Cleaning: Contractor shall perform tank cleaning in accordance with UFGS 33 01 50.55.

1.4.2. Tank Inspection: The tank inspection shall be in conformance with applicable industry standards API 653, NFPA 30, NFPA 326, UFGS 33 01 50.65 and in compliance with 40 CFR 112, UFC 3-460-01, UFC 3-460-03 and any other applicable federal, state, local, service or host nation requirements.

1.5 Period of Performance: The period of performance shall be for 365 calendar days starting at the date of contract award.

1.6. General Information

1.6.1. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.2. Recognized Holidays: Contractor is not required to perform services on Federally recognized Holidays during the POP. Federal Holidays are as follows:

New Year’s Day Martin Luther King Jr. Day Presidents’ Day Memorial Day Independence Day Labor Day Columbus Day Veterans’ Day Thanksgiving Christmas

1.6.3. Hours of Operation: The contractor is responsible for conducting business, between the hours of 0730-1630 Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Other than normal duty hours must be coordinated with the KO or his/her designated representative. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall maintain stability and continuity of the workforce.

1.6.4. Place of Performance: The work to be performed under this contract will be performed at the installation identified in Attachment B.

1.6.5. Type of Contract: The government will award a Firm Fixed Price Contract.

1.6.6. Security Requirements: There are no security requirements for this contract.

1.6.7. Site Access: Contractor shall coordinate with Installation personnel for access to the site. Points of contact for the installation will be provided upon award.

1.6.8. Kick-Off Meeting: The Contractor shall coordinate with USACE PM and conduct a kickoff meeting prior to field activities. This can be accomplished either prior to mobilization and inspection activities or onsite prior to commencement of inspection activities accomplished at this meeting.

For Out of Service / Internal API 653 Inspections the Contractor shall be responsible to establish and coordinate a teleconference within 48 hours of inspection completion prior to placing tank back in service. This teleconference will review deficiencies found during the inspection with the Government making the final decision on whether to place this tank back into service. The Contractor can use Attachment H - API OUT-OF-SERVICE TELECON BRIEFING TEMPLATE or their own format however this document shall include the next recommended inspection intervals for both In-Service and Out-of- Service Inspection, and State regulated inspection intervals, if applicable. Also, when listing the findings, they shall be categorized as either “Mandatory”, “Recommended”.

Individuals to be on the teleconference will be provided after award. These meetings shall be at no additional cost to the government.

1.6.9. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel.

1.6.10. Key Personnel: The following personnel are considered key personnel by the government: Certified API 653 Inspector, Certified STI SP0001 Inspector, Site Safety Manager, and Project Manager.

1.6.11. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. MANDATORY REPAIR. Action necessary to preserve or restore the structural and hydraulic integrity of the tank or piping, or to mitigate a safety hazard. Includes any condition which has or may breach the hydraulic or structural integrity of the tank prior to the next integrity inspection.

2.1.8. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.9. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12. RECOMMENDED REPAIR. Action intended to extend the service life of the tank or piping and to address conditions that currently, or within the next service interval, will not have an adverse effect on tank operability or integrity. Applicability is limited to exclude soft or elastomeric parts for any pressure containing system.

2.1.13. SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.14. TANK INSPECTION. A multi-disciplinary engineering assessment of al petroleum, oil, and lubricant storage tank systems within or connected to the tank hydraulic boundary. Systems include nozzles, appurtenances and conveyance systems such as piping, stilling well, valve, flow control, cathodic protection, overfill protection, spill prevention, containment, leak detection, fire suppression, gauging, ventilation, lighting, and other electrical systems. Inspection includes a review of cathodic protection reports and relevant as-built records when available. Unless stated otherwise, the limits are the boundary of secondary containment.

2.1.15. TANK INSPECTOR. An individual certified as a fuel storage tank inspector. The recognized certification is API Std 653 and STI SP001 as applicable.

2.1.16. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.17. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement ANG Army National Guard AR Army Regulation AST Aboveground Storage Tank API American Petroleum Institute ATG Automatic Tank Gauging AWWA American Water Works Association CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DAF Department of the Air Force DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense EPA Environmental Protection Agency FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 IAP International Airport KO Contracting Officer

MOGAS Motor Gasoline NFPA National Fire Protection Association OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OSS Out of Service PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit UFC Unified Facilities Criteria UFGS Unified Facilities Guide Specification

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: No Government furnished items or services are required.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2. Equipment: The Contractor shall provide all tools and inspection equipment needed to perform the inspection and other services to be performed under the PWS.

4.3. Project Inspection Management Plan (PMP): After contract award the Contractor shall develop a Project / Inspection Management Plan for the assigned facility. The Contractor shall review all available Tank data and inspection reports, particularly the installation SPCC Plan’s Tank inspection requirements, previous inspection reports, and existing owner inspection reports. The Contractor may also submit additional data requests to the Installation for any other information which may be helpful in pre-inspection and Work Plan preparation. As part of the initial PMP, the Contractor shall prepare and include a brief (< 10 pages) Work Plan, as an attachment, which will include proposed schedule, inspection activities, personnel performing inspection, required training certificates, and additional data or support requests.

4.3. Gaskets: Composition ring, one piece factory cut, compliant with ASME B16.21, Buna-N. Gaskets must be composed of either graphite or synthetic fibers in a nitrile binder and must be resistant to the effects of aviation hydrocarbon fuels and manufactured of fire-resistant materials. Use full-faced gaskets for flat-face flanged joints. Buna-N material must conform to SAE AMS3275.

4.4. Flange Bolts, Nuts, and Washers: Bolts for manway covers must conform to ASME B18.2.1. Bolts must be of sufficient length to obtain full bearing on the nuts and must project no more than three full threads beyond the nuts with the bolts tightened to the required torque. Bolts must be regular hexagonal bolts conforming to ASME B18.2.1 with material conforming to ASTM A193/A193M, Class 2, Grade B8. Bolts must be threaded in accordance with ASME B1.1, Class 2A fit, Coarse Thread Series, for sizes one inch and smaller and Eight-Pitch Thread Series for sizes larger than one inch. Use stainless steel washers dimensioned in accordance with ASTM F436 flat circular and fabricated from the same grade of stainless steel as the bolt.

4.5. Health and Safety Plan (HSP) and Accident Prevention Plan (APP): The Contractor will prepare a Health and Safety Plan (HSP) to comply with 29 Code of Federal Regulations (CFR) 1910 and 1926 as well as applicable Military Service (Army, Air Force, or Navy), OSHA, state, host nation, and local and installation health and safety regulations regarding the proposed work effort. Qualifications for individuals who will be on-site for safety shall be submitted in the HSP

The Accident Prevention Plan (APP) is required by FAR clause 52.236-13. The APP describes the methods by which the contractor or USACE personnel will meet the safety and health requirements listed in EM 385-1-1. Entry into Confined Spaces shall comply with the requirements of 29 CFR 1910.146.

Abbreviated Accident Prevention Plans may be developed and submitted per Form A- 01 Abbreviated Accident Prevention Plan Checklist Page A-13 of the EM 385-1-1. This may be submitted in order to develop a plan more specific to the work performed under this PWS but shall still comply as indicated above.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services.

Remove and dispose of fuel product for OOS Tank inspections Tanks 10104, 10241, 10227, 10206 and 10208 approximate gallons listed on Attachment B. Fuel transfer can be completed for Tank 10241 by the installation to sister tank. STI tanks to be cleaned for completion of strapping charts.

Phasing/multiple mobilizations may be required as the installation can only have one API tank out of service at a time. For the STI tanks requiring strapping charts more than one tank can be taken out of service at a time.

Perform an Internal AST inspection to include visual inspection of the containment area on tanks 10104, 10241, 10227, 10206 and 10208. These inspections must be phased.

At no time will multiple tanks be out of service during these inspections. Coordination must be made with the installation before inspection.

On tanks 10104, 10241, 10227, 10206 and 10208, existing wiper seals (foam log, double wiper etc.) shall be removed and completely replaced with a new double wiper seal in accordance with UFGS 33 56 21.17 and the IFR manufacturer's recommendations; penetration seals in floating pan will also need to be replaced.

Perform an external AST inspection to include visual inspection of the containment area Tank 10242.

Any fuel or residual product that will be disposed of the contractor will be responsible to coordinate with environmental and safety authorities having jurisdiction to obtain and execute required permits, manifests, etc. Clean the tank and perform an internal AST inspection to also include the visual inspection of the containment area.

Tank cleaning shall be done in accordance with UFGS 33 01 50.55. The tank Inspection shall be in conformance with applicable industry standards API 653, NFPA 30, NFPA 326, UFGS 33 01 50.65, and in compliance with 40 CFR 112, UFC 3-460-01, UFC 3- 460-03 and any other applicable federal, state, local, service or host nation requirements. At a minimum, table 8-1 within UFC 3-460-01 shall be followed.

All tank appurtenances that are required shall be documented along with all required appurtenances that aren’t present. Alarms, Automatic Tank Gauge equipment, and all tank appurtenances shall be tested and verified. The attached Inspection Report template should be utilized in submitting both the DRAFT and FINAL inspection reports.

Contractor shall leave a clean and orderly site upon the completion of the inspection.

The contractor shall visually inspect containment for ability to contain the entire contents of the tank in the event of catastrophic failure, assessing for cracks, settlement, and deterioration. Record dimensions of cracks and provide photographic evidence of each deficiency. Visually assess the liner integrity and impermeability where applicable.

Drain Line and Release Valve shall be Hydrostatically tested. The Contractor shall perform a hydrostatic test to ensure the drainpipe and release valve do not leak. Test in accordance with applicable requirements of AWWA C600 for hydrostatic testing. Ensure the release valve is closed and pressurize the end of the pipe within the containment basin sump. Test for leakage by filling the pipe with water and pressurizing to 10 psi using a suitable pump connected to the pipeline. The test pressure shall not vary by more than ±1 psi for the duration of the test. Hold this pressure for not less than 2 hours. If the system does not hold pressure, check the outfall point to see if water is bypassing the valve. Test pressure shall be maintained during the test by adding makeup water through the pressure test pump into the pipeline. Accurately note the amount of makeup water required to maintain pressure during the test.

Containment Drain Inlet. The Contractor shall perform a hydrostatic test to ensure the integrity of the inlet sump. Test for leakage by filling the inlet with water to a level at least 1-2 inches above the top of the inlet structure. The inlet shall hold this water for not less than 2 hours with no measurable change in the water level.

Provide telecon out briefing for OOS inspections.

Provide legible tank stencil or label on tanks that were Out of Service inspected, consisting of black letters at least 1” in height, stating the date cleaned and inspected.

Date Cleaned and Inspected: Day-Month-Year ABC Contracting Supervisor: John Doe

Strapping charts are required per Attachment B, clean the tank and perform the visual inspection of the containment area. Prior to cleaning on an STI tank with strapping charts the contractor will be responsible to dispose of up to 200 gallons of product per tank. Coordination with the fuels operations personnel is required prior to mobilization to determine if the product can be disposed. Perform strapping of tank and provide strapping charts reviewed and signed by an Independent Agent. The strapping charts are to be in gallons and in 1/16” measurements and in accordance with UFGS 33 56 10 Factory-Fabricated Fuel Storage Tanks.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

AMERICAN PETROLEUM INSTITUTE (API)

API 650 Welded Tanks for Oil Storage API 653 Tank Inspection, Repair, Alteration, and Reconstruction

STEEL TANK INSTITUTE (STI)

SP001 Standard for the Inspection of Aboveground Storage Tanks

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

NFPA 30 Flammable and Combustible Liquids Code NFPA 70 National Electrical Code (NEC) NFPA 326 Standard for Safeguarding of Tanks and Containers for Entry, Cleaning, or Repairs

UNIFIED FACILITIES CRITERIA (UFC)

UFC 3-460-01 Design: Petroleum Fuel Facilities UFC 3-460-03 Petroleum Fuel Systems Maintenance

UNIFIED FACILITIES GUIDE SPECIFICATIONS (UFGS)

UFGS 33 01 50.55 Cleaning of Petroleum Storage Tanks UFGS 33 01 50.65 Inspection of Field Fabricated Fuel Storage Tanks UFGS 33 56 21.17 Single Wall Aboveground Fixed Roof Steel POL Storage

Tank UFGS 33 56 10 Factory-Fabricated Fuel Storage

U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)

40 CFR 112 EPA: Oil Pollution Prevention

PART 7

DELIVERABLES SCHEDULE

DELIVERABLE SCOPE OF

WORK

PARAGRAPH

DUE DATE

Project Inspection Management Plan/Work Plan & Health and Safety Plan (Draft)

1.6.1. and 1.6.1.1.

15 days after award

Project Inspection Management Plan/Work Plan & Health and Safety Plan (Final)

1.6.1. and 1.6.1.1.

5 days after receipt of comments

Inspection and Evaluation Report – (Draft) 1.4. 21 days after Field Inspection

Inspection and Evaluation Report – to include populated Attachment C Excel Sheet for each FAC # (Final) Strapping Charts

1.4. 7 days after receipt of comments

PART 8

PERFORMANCE REQUIREMENTS SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold

Method of Surveillance

PRS # 1.

Kick-Off Meeting with USACE and Stakeholders

State, local, and federal requirements regulating fuel storage tanks

100% The contractor will schedule this Meeting either on-site prior to commencement of work or via tele-con prior to being onsite. Submit agenda and meeting minutes to stakeholders.

PRS # 2.

Remove and dispose of fuel per Scope for AST API Internal Inspections

State, local, and federal requirements regulating fuel storage tanks

100% Random Inspection

Contractor will submit manifests to COR.

PRS # 3.

Clean AST

State, local, and federal requirements regulating fuel storage tanks

100% Random Inspection.

PRS # 4.

Provide an API External Inspections and API Internal Inspections, STI Inspections

For Internal Inspections:

State, local and federal requirements regulating fuel storage tanks.

100% Random Inspection.

For Internal inspections, government may or may not send a representative to visibly oversee floor scan.

PART 9

ATTACHMENT/TECHNICAL EXHIBIT LISTING

9. Attachment/Technical Exhibit List:

9.1. Attachment A – General Installation Security Requirements

9.2. Attachment B – Fuel Storage Tank List

9.3. Attachment C – Fuel Storage Tank Excel Document

9.4. Attachment D – Monthly Contractors Progress, Management and Status Report

9.5. Attachment E – API In-Service Template

9.6. Attachment F – API Out-of-Service Inspection Report Template

9.7. Attachment G – API Out-of-Service Telecon Briefing Template

9.8. Attachment H – STI In-Service Template

9.9. Attachment I - Return To Service Letter

9.10. Attachment - Seymour Johnson-Fac 10209 (Stor Tank 4)-FINAL-2017

9.11. Attachment - Seymour Johnson-Fac 10242 (Tank 2)-FINAL-2017

Replace manway bolts with stainless steel bolts and replace manway gasket prior to filling the OOS tanks. Verify no leaks after closing the tank and fill past first shell course manway elevation with fuel.

The contractor is to provide a DRAFT and FINAL report for MCX review and comment.

PRS # 5.

Out-Brief Meeting with USACE and Stakeholders

State, local, and federal requirements regulating fuel storage tanks

100% Contractor will coordinate a tele-con and distribute the report of findings 24 hours prior to the scheduled conference.

PRS # 6.

Replace the existing wiper seal with a double wiper seal and replace all penetration seals.

Manufacturer’s Instructions as well as State, local, and federal requirements regulating fuel storage tanks

100% Random Inspection.

PRS #7.

Strap tank and provide Strapping Chart

State, local and federal fuel storage tanks.

100% Random Inspection.

The contractor is to provide strapping charts reviewed and signed by and Independent Agent

PRS # 8.

Provide a API Internal / External and STI Internal Inspection report

State, local, and federal fuel storage tanks

100% Random Inspection.

The contractor is to provide a DRAFT and FINAL report for MCX review and comment.