RFP_W9128A-19-R-0016.pdf

REQUEST FOR PROPOSAL NO. W9128A-19-R-0016

SPECIFICATIONS

FOR

INSTALL RELAYS AT CASTNER,

MENOHER, AND WHEELER ARMY

AIRFIELD (WAAF) SUBSTATIONS,

SCHOFIELD BARRACKS, OAHU,

HAWAII

U.S. Army Corps of Engineers

HONOLULU DISTRICT

W9128A-19-R-0016

MAIN TABLE OF CONTENTS

Request for Proposal (RFP) No. W9128A-19-R-0016, Install Relays at Castner, Menoher, and Wheeler Army Airfield (WAAF) substations, Schofield Barracks, Oahu, Hawaii

Section 00 10 00 SF 1442 and Proposal Schedule

Section 00 21 00 Instructions

Section 00 21 16 Instructions to Proposers Provisions

Section 00 22 16 Supplementary Instructions to Proposers

Section 00 45 00 Representations and Certifications

Section 00 70 00 Conditions of the Contract

Section 00 73 00 Supplementary Conditions Appendix A, Project Signs

Attachment 1 Scope of Work

Attachment 2 Division 1 General Requirements

INSTRUCTIONS TO OFFERORS:

1. This procurement method is a 100% small business set-aside for Woman-Owned Small Businesses

(WOSB).

2. The Offeror is REQUIRED to COMPLETE AND RETURN: See Section 00 22 16, “Supplementary Instructions to Proposers”.

3. Offeror must have and/or maintain an active registration with the System for Award Management (SAM) website. To register in SAM, go to https://www.sam.gov. Please note that the representations and certifications must also be completed electronically via the System for Award Management (SAM) website

4. Submit all Request for Information (RFIs) Bidder Inquiry in ProjNet. See Section 00 21 16, “Instructions to Proposers”.

5. A pre-proposal site visit is scheduled for 22 August 2019. See Solicitation Clause 52.236-27.

https://www.sam.gov/

W9128A-19-R-0016

Section 00 010 00 - Page 1

Request for Proposal

SECTION 00 10 00

PROPOSAL SCHEDULE

Install Relays at Castner, Menoher, and Wheeler Army Airfield (WAAF) substations, Schofield Barracks, Oahu, Hawaii

BASE SCHEDULE:

Contract Line Item No. Description Qty Unit TOTAL

0001 Install Relays at Castner, Menoher, and WAAF substations 1 JOB $

Total Base Schedule $

PAYMENT(S)

Compensation for all work to be performed under this contract will be made under the payment items(s) listed herein. The principal features of the work to be included under the payment item(s) are noted. Work required by the drawings and specifications and not particularly mentioned shall be included in and be paid for under the contract price for the item to which the work pertains. Price(s) and payment(s) for the item(s) shall cover all work, complete and finished in accordance with the specifications, schedules, and drawings, and shall be full compensation for all work in connection therewith, including quality control and cost of performance-and payment-bond premiums as specified in the CONTRACT CLAUSES. Price(s) and payment(s) shall constitute full and final compensation for furnishing all materials, equipment, management, supervision, labor, transportation, fuel, power, water, and all incidental items necessary to complete the work, except as otherwise specified to be furnished by the Government. For the purpose of CONTRACT CLAUSE entitled “PROMPT PAYMENT FOR CONSTRUCTION CONTRACTS”, the term “designated billing office” and “designated payment office” are as follows:

a. Billing Office

U.S. Army Engineer Division, Honolulu District Schofield Barracks Area Office, Bldg 230 Fort Shafter, HI 96858-5440

b. Payment Office

USACE Finance Center Attn: CEFC-FP 5722 Integrity Drive Millington, TN 38054-5005

--End of Section--

Install Relays at Castner, Menoher, and Wheeler Army Airf ield (WAAF) substations, Schofield Barracks, Oahu, Haw aii

Contractor shall install government-furnished electrical relays at Castner, Menoher, and Wheeler Army Airf ield (WAAF) substations, Schofield Barracks, Oahu, Haw aii. Work w ill include, but is not limited to:

Replace 36 existing electromechanical relays w ith Government furnished/Contractor installed (GFCI) 125VDC SEL 751 relays at Schofield Barracks Castner & Menoher Substations; Replace 15 existing electromechanical relays w ith GFCI 48VDC SEL 751 relays at Wheeler Army Airf ield (WAAF) Substation; Replace 1 ea. additional existing electromechanical relay w ith GFCI relay in spare or tie compartment at Castner, Menoher, and WAAF Substations; Contractor w ill modify all w iring and enclosures as required, install relays, set relays to the settings provided and perform testing; and adjust new relays to settings indicated in attached Relay setting Update tables for Castner/Menoher and WAAF substations.

Per FAR 36.204, the estimated magnitude of construction is betw een $500,000 and $1,000,000.

This acquisition is proceeding as a 100% Woman Ow ned Small Business set-aside.

TRACY N TENHOLDER 808-835-4382

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

15-Aug-2019

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______10 calendar days and complete it w ithin ________311 calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________FAR 52.211-10

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________4 copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________16 Sep 2019 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, X is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______90 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

CECT - CONTRACTING DIVISION

USACE, HONOLULU DISTRICT

BLDG 252 (CECT-POH)

FT. SHAFTER HI 96858-5440

W9128A

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

10:00 AM (hour) Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX:TEL: TEL: FAX:

W9128A19R0016 71

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

W9128A19R0016

Section 00 21 00 - Instructions

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-22 Alternative Line Item Proposal JAN 2017 52.215-1 Instructions to Offerors--Competitive Acquisition JAN 2017 52.215-16 Facilities Capital Cost of Money JUN 2003 52.215-20 Requirements for Certified Cost or Pricing Data or

Information Other Than Certified Cost or Pricing Data

OCT 2010

52.222-6 Construction Wage Rate Requirements AUG 2018 52.223-1 Biobased Product Certification MAY 2012 52.225-10 Notice of Buy American Requirement--Construction

Materials

MAY 2014

52.236-28 Preparation of Proposals--Construction OCT 1997 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.215-7008 Only One Offer JUL 2019 252.225-7031 Secondary Arab Boycott Of Israel JUN 2005

CLAUSES INCORPORATED BY FULL TEXT

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a firm-fixed price contract resulting from this solicitation.

(End of provision)

52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. As used in this clause--

Commercially available off-the-shelf (COTS) item—

(1) Means any item of supply (including construction material) that is--

(i) A commercial item (as defined in paragraph (1) of the definition at FAR 2.101);

(ii) Sold in substantial quantities in the commercial marketplace; and

(iii) Offered to the Government, under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace; and

(2) Does not include bulk cargo, as defined in 46 U.S.C. 40102(4) such as agricultural products and petroleum products.

Component means an article, material, or supply incorporated directly into a construction material.

Construction material means an article, material, or supply brought to the construction site by the Contractor or a subcontractor for incorporation into the building or work. The term also includes an item brought to the site preassembled from articles, materials, or supplies. However, emergency life safety systems, such as emergency lighting, fire alarm, and audio evacuation systems, that are discrete systems incorporated into a public building or work and that are produced as complete systems, are evaluated as a single and distinct construction material regardless of when or how the individual parts or components of those systems are delivered to the construction site.

Materials purchased directly by the Government are supplies, not construction material.

Cost of components means--

(1) For components purchased by the Contractor, the acquisition cost, including transportation costs to the place of incorporation into the construction material (whether or not such costs are paid to a domestic firm), and any applicable duty (whether or not a duty-free entry certificate is issued); or

(2) For components manufactured by the Contractor, all costs associated with the manufacture of the component, including transportation costs as described in paragraph (1) of this definition, plus allocable overhead costs, but excluding profit. Cost of components does not include any costs associated with the manufacture of the construction material.

Domestic construction material means--

(1) An unmanufactured construction material mined or produced in the United States;

(2) A construction material manufactured in the United States, if--

(i) The cost of its components mined, produced, or manufactured in the United States exceeds 50 percent of the cost of all its components. Components of foreign origin of the same class or kind for which nonavailability determinations have been made are treated as domestic; or

(ii) The construction material is a COTS item.

Foreign construction material means a construction material other than a domestic construction material.

United States means the 50 States, the District of Columbia, and outlying areas.

(b) Domestic preference.

(1) This clause implements 41 U.S.C. chapter 83, Buy American, by providing a preference for domestic construction material. In accordance with 41 U.S.C. 1907, the component test of the Buy American statute is waived for construction material that is a COTS item. (See FAR 12.505(a)(2)). The Contractor shall use only domestic construction material in performing this contract, except as provided in paragraphs (b)(2) and (b)(3) of this clause.

(2) This requirement does not apply to information technology that is a commercial item or to the construction materials or components listed by the Government as follows:

(3) The Contracting Officer may add other foreign construction material to the list in paragraph (b)(2) of this clause if the Government determines that

(i) The cost of domestic construction material would be unreasonable. The cost of a particular domestic construction material subject to the requirements of the Buy American Act is unreasonable when the cost of such material exceeds the cost of foreign material by more than 6 percent;

(ii) The application of the restriction of the Buy American Act to a particular construction material would be impracticable or inconsistent with the public interest; or

(iii) The construction material is not mined, produced, or manufactured in the United States in sufficient and reasonably available commercial quantities of a satisfactory quality.

(c) Request for determination of inapplicability of the Buy American Act. (1)(i) Any Contractor request to use foreign construction material in accordance with paragraph (b)(3) of this clause shall include adequate information for Government evaluation of the request, including--

(A) A description of the foreign and domestic construction materials;

(B) Unit of measure;

(C) Quantity;

(D) Price;

(E) Time of delivery or availability;

(F) Location of the construction project;

(G) Name and address of the proposed supplier; and

(H) A detailed justification of the reason for use of foreign construction materials cited in accordance with paragraph (b)(3) of this clause.

(ii) A request based on unreasonable cost shall include a reasonable survey of the market and a completed price comparison table in the format in paragraph (d) of this clause.

(iii) The price of construction material shall include all delivery costs to the construction site and any applicable duty (whether or not a duty-free certificate may be issued).

(iv) Any Contractor request for a determination submitted after contract award shall explain why the Contractor could not reasonably foresee the need for such determination and could not have requested the determination before contract award. If the Contractor does not submit a satisfactory explanation, the Contracting Officer need not make a determination.

(2) If the Government determines after contract award that an exception to the Buy American statute applies and the Contracting Officer and the Contractor negotiate adequate consideration, the Contracting Officer will modify the contract to allow use of the foreign construction material. However, when the basis for the exception is the unreasonable price of a domestic construction material, adequate consideration is not less than the differential established in paragraph (b)(3)(i) of this clause.

(3) Unless the Government determines that an exception to the Buy American statute applies, use of foreign construction material is noncompliant with the Buy American statute.

(d) Data. To permit evaluation of requests under paragraph (c) of this clause based on unreasonable cost, the Contractor shall include the following information and any applicable supporting data based on the survey of suppliers:

Foreign and Domestic Construction Materials Price Comparison Construction material description Unit of measure Quantity Price (dollars) \1\ Item 1 Foreign construction material.... ........... ___ ........ ....... ………. ___ ................ ........ ___

Domestic construction material... ........ ___ ............... .............. ___ .................. ...... ___ Item 2 Foreign construction material.... ......... ___ ............. ........ ……. ___ ............... ......... ___ Domestic construction material... ....... ___ .................. ............. ___ ................. ....... ___ Include all delivery costs to the construction site and any applicable duty (whether or not a duty-free entry certificate is issued).

List name, address, telephone number, and contact for suppliers surveyed. Attach copy of response; if oral, attach summary.

Include other applicable supporting information.

(End of clause)

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

U.S. Army Corps of Engineers, Honolulu District Contracting Division (CEPOH-CT), ATTN: Ms. Tracy Tenholder/ Ms. Merbby Nicolas Bldg. 230, Otake Street Fort Shafter, Hawaii 96858-5440

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) – ALTERNATE I (FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) An organized site visit has been scheduled for-- 22 August 2019 @ 9:00AM HST

Interested parties shall pre-register; providing planned attendee Name(s) and Company/Organization(s) via e-mail, no later than 10:00am on 21 August 2019, to: Tracy.N.Tenholder@usace.army.mil

(c) Participants will meet at--

Wheeler Army Airfield, Hawaii 96786; The site visit will commence promptly at 9AM with a project/safety brief at the meeting point and will proceed with a tour of the relay installation sites.

Directions:

From I-H-2 North, head northwest to I-H-201 West and continue onto HI-99 N/Wilikina Dr, then turn left onto HI-750 S/Kunia Rd, and turn left onto Wright Ave and proceed through Wheeler Army Airfield security and continue forward on Wright Ave, then turn left onto Leilehua Rd, the parking lot is approximately 500 feet down on the right.

mailto:Tracy.N.Tenholder@usace.army.mil

From HI-99 North, turn left onto Santos Dumont Ave and proceed through Wheeler Army Airfield security and continue forward on Santos Dumont Ave, then turn right onto Robbins Rd, continue forward onto Old Kamehameha Hwy, then turn left on Leilehua Rd, turn right to stay on Leilehua Rd, the parking lot is approximately 500 feet down on the right.

From HI-803 / HI-99 South, continue onto HI-99 S/Wilikina Dr, then turn right onto Kunia Rd, and turn left onto Wright Ave and proceed through Wheeler Army Airfield security and continue forward on Wright Ave, then turn left onto Leilehua Rd, the parking lot is approximately 500 feet down on the right.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil

52.252-3 ALTERATIONS IN SOLICITATION (APR 1984)

Portions of this solicitation are altered as follows:

N/A

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of"(DEVIATION)" after the date of the provision.

The use in this solicitation of any Department of Defense FAR Supplement (48 CFR Chapter 2) provision

(b) with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

Section 00 21 16 - Instructions to Proposers

INSTRUCTIONS TO PROPOSERS

OFFEROR'S QUESTIONS AND COMMENTS

Technical inquiries and questions relating to this solicitation are to be submitted via Bidder Inquiry in ProjNet at (https://www.projnet.org ) no later than 10 calendar days prior to the proposal due date. To submit and review inquiry items, prospective vendors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below the key for access. A prospective vendor who submits a comment /question will receive an acknowledgement of their comment/question via automated email, followed by an answer to the comment/question after it has been processed by our technical team. Offerors are requested to review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

All timely questions and approved answers will be made available through ProjNet. Approved answers to all timely questions will also be posted as an amendment to the solicitation in the form of a report generated from ProjNet as soon as the comment/question entering period is over and all answers are finalized.

The Solicitation Number is: W9128A19R0016

The Bidder Inquiry Key is: KI2GD2-9HQE85

Specific Instructions for ProjNet Bid Inquiry Access:

1. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

2. Identify the Agency. This should be marked as USACE.

3. Key. Enter the Bidder Inquiry Key listed above.

4. Email. Enter the email address you would like to use for communication.

5. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.

7. Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

Specific Instructions for Future ProjNet Bid Inquiry Access:

1. For future access to ProjNet, you will not be emailed any type of password. You will utilize your Secret Question and Secret Answer to log in.

2. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

3. Identify the Agency. This should be marked as USACE.

4. Key. Enter the Bidder Inquiry Key listed above.

5. Email. Enter the email address you used to register previously in ProjNet.

6. Click Continue. A page will then open asking you to enter the answer to your Secret Question.

7. Enter your Secret Answer and click Login. Once this is completed you are now logged into the system.

http://www.projnet.org/

Section 00 22 16 - Supplementary Instructions to Proposers

EVALUATION

1.0 GENERAL PROPOSAL SUBMISSION INSTRUCTIONS

For Phase 1, all offerors are required to submit a proposal with the minimum content as specified herein. Proposals without the minimum content may be rejected. Proposals will be received until the date and time indicated on Standard Form 1442 at the following address:

Envelopes/packages containing offers must be sealed, marked and addressed as follows:

MARK ENVELOPES/PACKAGES:

Solicitation No. W9128A-19-R-0016

Proposals may be submitted via U.S. Postal Service, courier service, or personally delivered as follows:

Proposals submitted via U.S. Postal Services shall be mailed to:

U.S. Army Corps of Engineers, Honolulu District Contracting Division (CEPOH-CT), ATTN: Ms. Tracy Tenholder/ Ms. Merbby Nicolas Bldg. 230, Otake Street Fort Shafter, Hawaii 96858-5440

Proposals submitted via courier service or hand delivered shall be delivered to:

U.S. Army Corps of Engineers, Honolulu District Contracting Division (CEPOH-CT), ATTN: Mr. Tracy Tenholder / Ms. Merbby Nicolas Building 252, Walker Drive, Fort Shafter, Oahu, Hawaii 96858-5440

Proposal received by telegraph, facsimile and/or email will not be accepted.

Proposals received by the Government after the date and time set for receipt of proposals will be handled in accordance with the requirements of Provision “52.215-1, Instructions to Offerors-Competitive Acquisition (Jan 2017),” subparagraph (c), found in Section 00 21 16.

2.0 PROPOSAL FORMAT AND SUBMITTAL REQUIREMENTS

2.1 General Info

Submit proposal in two (2) separate envelopes as described below. An electronic copy of each volume of the proposal shall be submitted on two (2) digital copies (CDs) or DVDs, and shall accompany the hard copy submittals. Each disc shall be externally labeled with the solicitation number, volume number, date, and the Offeror’s name. If the hard-copy proposal differs from the electronic version, the hard copy will govern. If the electronic files are of a size at which they must be compressed (zipped), they shall be compressed into one file using WinZip version 6.2 or later. Self extracting exe files will not be accepted. Electronic files shall be in their native format (i.e. doc, xls, ppt, etc.), or if in pdf format, shall be in searchable text.

All proposal revisions shall be submitted as page replacements with revised text readily identifiable, e.g. bold face print or underlining. Proposal replacement pages shall be clearly marked “REVISED,” shall show the date of revision, and shall be submitted in the appropriate number of copies (e.g., if four copies of the original page was required, then four copies of the revised page will also be required.) and 2 digital copies (CDs) for all documents in read-only format, preferably using .pdf files.

The proposal shall be submitted in sealed envelopes, clearly marked, “SOLICITATION No.

W9128A19R0016, “Install Relays at Castner, Menoher, and Wheeler substations, Schofield Barracks”

2.2 Volume I, Non-Price Proposal:

One envelope shall be clearly marked, “VOLUME I, NON-PRICE PROPOSAL, RFP NO.

W9128A19R0016”

Original and one copy (certified as a true copy) of the Offeror’s executed joint venture agreement (if the Offeror is a joint venture).

Original and three (3) copies of the Non-Price Proposal are required addressing the requirements provided in provision FAR 52.212-2 of the solicitation.

2.3 Volume II, Price Proposal:

The second envelope shall be clearly marked, “VOLUME II, PRICE PROPOSAL, RFP NO.

W9128A19R0016”

• Original and one (1) copy of the Offeror’s completed Standard Form (SF) SF1449, using a printed copy of the SF 1449 included in this solicitation.

• Original and two (2) copies of Price Proposal/Bid Schedule. Indicate whether or not Facilities Capital Cost of Money is included in the Offeror’s costs of performing the work. Proposals that state that Facilities Capital Cost of Money is not included, or proposals that do not address Facilities Capital Cost of Money, will be deemed to have waived Facilities Capital Cost of Money.

• Original of the Offeror’s completed Representations and Certifications, using a printed copy of Section 00 45 00 included in this solicitation. The representations and certifications shall be completed electronically via the System for Award Management (SAM) website at http://sam.gov.

2.4 Table of Contents

Proposal volumes shall be tabbed. Each proposal volume shall include a Table of Contents that includes the title of the subject matter discussed therein and the page number where the information can be found. The proposal shall be organized in the same order described in provision FAR 52.212-2 of the solicitation. Proposals that are not correctly organized may be considered “Unacceptable.”

2.5 Proposal Presentation

Proposals shall completely address the requirements of the solicitation. Prepare proposals in the English language. Elaborate format, binders, special reproduction techniques, and the like are not necessary. However, the proposal shall be neatly organized and bound.

Information presented should be organized so as to pertain to only the evaluation factor in which section the information is presented. Information pertaining to more than one evaluation factor should be repeated in the section for each factor.

2.6 Proposal Content

Proposals shall be in a narrative format, organized and titled so that each section of the proposal follows the order and format of the factors set forth below. All pages, except divider tabs, shall be numbered. Pages shall be single-sided, numbered, and shall be typed. Type pitch shall be 10 pitch or larger.

http://sam.gov/

Offerors are cautioned that “parroting” of the solicitation requirements with a statement of intent to perform does not reveal the Offeror’s understanding of the requirement or capability to perform. The inclusion of “filler” material from previous proposals or commercial applications shall be avoided unless it has direct application to the objective of this solicitation.

Offerors shall include sufficient details in the proposal, and shall present the details in the same order in which they are requested in this section to permit the Government to promptly, completely, and accurately evaluate the proposal. The Government will not make any assumptions concerning the Offeror's intent, capabilities, facilities, or experience. Clear identification of the pertinent details shall rest solely with the Offeror.

Legibility, clarity, coherence, and contents are important. Offerors shall not submit verbatim sections of this solicitation as part of its proposal. Offerors that disregard these standards unnecessarily delay the evaluation process and may be determined by the Government to have an “Unacceptable” proposal.

Any information, presented in a proposal that the Offeror wants safeguarded from disclosure to other parties must be identified and labeled in accordance with the requirements of Provision “52.215-1, Instructions to OfferorsCompetitive Acquisition (Jan 2004),” subparagraph (e). The Government will endeavor to honor the restrictions against release requested by Offerors, to the extent permitted under United States law and regulations.

The proposal must set forth full, accurate, and complete information as required by this solicitation.

The Government will rely on such information in the award of a contract.

5.0 BASIS FOR AWARD

The Government intends to award a contract, without discussions, to the Offeror that submits the Lowest Priced Technically Acceptable (LPTA) proposal, in accordance with the provisions of this solicitation and applicable acquisition regulations.

Award will be made on the basis of the lowest evaluated priced proposal meeting or exceeding the acceptability standards for NON-PRICE FACTORS described in provision FAR 52.212-2 of the solicitation.

Offerors that receive an “Unacceptable” rating on any of the NON-PRICE factors may be determined “Unacceptable” and may not receive further consideration for award.

Offerors are advised that the Government intends to award without discussions (except clarification as described in FAR 15.306(a) may be requested). In addition to evaluating all non-price proposals, the Contracting Officer will, in accordance with the provisions of the solicitation and applicable acquisition regulations, evaluate price.

In the event that discussions are determined necessary, the Contracting Officer will conduct discussions with Offerors determined to be within the competitive range. In determining the competitive range, the Government will include analysis of the Offerors’ NON-PRICE and PRICE factors. Upon conclusion of discussions, the Contracting Officer will request final proposal revisions and may, upon receipt of final proposal revisions, proceed to award a contract without further discussions or notice.

In accordance with the requirements of Part 9 of the Federal Acquisition Regulation (FAR), no contract shall be entered into unless the Contracting Officer ensures that all requirements of law, executive orders, regulations, and all other applicable procedures, including clearances and approvals, have been met. This includes the FAR requirement that no award shall be made unless the Contracting Officer makes an affirmative determination of responsibility. To be determined responsible, a prospective contractor must meet the general standards in FAR Part 9 and any special standards set forth in the solicitation.

6.0 SOURCE SELECTION PROCESS

All proposals received in response to this solicitation will be evaluated in accordance with formal source selection procedures. The principal objective of this process is to select a responsible offeror whose proposal represents the

Best Value to the Government. The process is designed to ensure the impartial, equitable, and comprehensive evaluation of all proposals received in response to this solicitation.

Selection of the most highly qualified offerors will be based on overall evaluation of proposal after consideration of the following factors: Experience, Key Personnel, and Past Performance. The Government reserves the right to reject any or all proposals with a technical factor rating of Unacceptable on any factor regardless of the number of other proposals or their ratings.

The Government is not responsible for information overlooked during the evaluation which is not located in the appropriate proposal section. To ensure the evaluation credit is appropriately received for proposal material submitted, do not incorporate by reference documents not contained in the proposal. References to sections of the proposal shall be by specific paragraph number (and name, if applicable), page number, and section.

7. EVALUATION FACTORS

All proposals will be evaluated on non-price and price factors. Offerors are required to provide data addressing all stated factors. If an Offeror does not have data relating to a specific factor, it shall be clearly stated. Proposals that do not address all factors may be considered “Unacceptable” and may not receive further consideration.

Data provided in response to non-price factors described below shall be included in Volume 1, “Non-Price Proposal.” Only data from the Offeror will be evaluated. If the Offeror is a joint venture, the Offeror must provide evidence of a binding teaming agreement or other contractual agreement, which creates joint and several legal responsibility on the part of all members of the joint venture.

All references herein to “the Offeror” include all proposed joint ventures. Information from members of a joint-venture or from the joint-venture itself will be considered and evaluated as long as the member or joint-venture was a prime contractor (or a self-performing subcontractor, in the case of work described in paragraph 2.1.3 below).

Information provided from potential sub-contractors (not included in the joint venture) will not be considered or evaluated.

NON-PRICE FACTORS (Proposal Volume I):

Factor 1, Experience Factor 2, Key Personnel Factor 3, Past Performance

PRICE (Proposal Volume II)

All Non-Price Factors, when combined, are significantly more important than price.

7.1 VOLUME 1, FACTOR 1 – Experience

7.1.1 Submission Requirements / Evaluation Criteria

To achieve an “Acceptable” rating, the Offeror must submit at least two (s) relevant contracts, as defined in paragraph 7.1.2. No more than five (5) contracts shall be submitted. If more than five

(5) contracts are submitted, only the first five (5) contracts identified in the proposal will be evaluated.

Offerors shall provide a Contract Data Sheet (included as Attachment 1 to this section) for each submitted contract. No more than five (5) single-sided pages shall be submitted for each contract, including the Contract Data Sheet and any continuation pages. Pages exceeding this five (5) single-sided page limit will not be considered. Only the form provided as Attachment 1 will be accepted.

Information submitted in any other format will not be evaluated.

Within the Contract Data Sheet the Offeror shall provide a narrative description of each contract included in its proposal. The narrative shall specifically describe the Offeror’s role and responsibility on the contract. Each narrative shall contain a clear explanation of how the contract satisfies the criteria for relevancy (paragraph 7.1.2) and shall relate this past experience to the work to be performed on this contract. All requested information must be provided. Failure to provide any of the requested information may be cause to eliminate a contract from consideration in the evaluation.

At a minimum, include the following:

1. Describe the work performed on installation of SEL relays, or retrofit of SEL relays into existing solid state/electro-mechanical relay switchgear for micro-grid application.

2. Identify the experience:

• Working on substation and switchgear; minimum of 7.2/12.47 KV;

• Installation, testing, and trouble-shooting on a minimum of 2 substation protective relay control systems;

• Programming experience on SEL products;

• Doing secondary injection using a three phase test set;

• Testing and verifying current transformer accuracy class;

• Replacing existing operational electromechanical relays;

• Experience with Schweitzer SEL Protective Relays for micro-grid application including performance of end-to-end relay testing and function testing of substation on relay panel;

• Modification of substation switchgear; and

• Providing micro-grid capabilities incorporating multiple generation sources of differing ground fault capacities to include utility level, PV inverter systems and smaller rotating units.

Note: If the Offeror is a Joint Venture (JV) and the JV does not have experience working as a JV, the partners of the JV may submit experience on behalf of the Offeror. All references herein to “the Offeror” include all proposed joint venture partners. Submitted contracts by members of a joint-venture or from the joint-venture itself will be considered and evaluated. Sub-contractor experience may be submitted on behalf of the Offeror provided the Offeror provides a copy of a binding teaming agreement or binding letter of commitment from that sub-contractor to perform the work required in this RFP for the Offeror.

The JV shall submit no more than five (5) contracts, but each respective JV partner must submit at least one (1) contract under this Factor.

7.1.2 Relevancy Criteria

A relevant contract must demonstrate all of the following:

1. It was substantially complete within ten (10) years before the date this solicitation was issued. Substantially complete means a contract administrator or equivalent determined that the terms of the contract have been fulfilled to the extent that the constructed product can be occupied or used for its intended purposes. Evidence of substantial completion from the contracting agency, or a CCASS rating must be included in the proposal in order for a contract to be considered relevant.

2. The contract involved in the installation of SEL relays, or retrofit of SEL relays into existing solid state/electro-mechanical relay switchgear for micro-grids.

3. The electrical work on medium-voltage switchgear and substations (15kV-49kV).

7.1.3 Factor 1 - Basis of Evaluation

7.2 VOLUME 1, FACTOR 2 – Key Personnel

7.2.1 Submission Requirements / Evaluation Criteria

To achieve an “Acceptable” rating, the Offeror must submit:

1. Resume of Technician/electrician with a minimum of 4 years of experience in installation of protective relays and working on minimum of 7.2/12.7 KV substation and switchgear to perform/supervise the installation of the system. A minimum of 5 years’ experience working with HECO, and a Minimum of 3 years’ experience in areas with HECO transmission lines;

2. Resumes of Technicians/electricians with a minimum of 2 years of experience in installation of protective relays to assist in the installation, connection, and testing of relays and associated equipment and wiring;

3. Copy of Active General Electrical contractor (Hawaii C-13) license; and

4. Copy of Active Pole and line contractor (Hawaii C-62) license.

7.2.2 Factor 2 - Basis of Evaluation

7.3 VOLUME 1, FACTOR 3 – Past Performance

7.3.1 Submission Requirements / Evaluation Criteria

Past performance refers to the quality of recent project experience from the owner's perspective.

For each project submitted under Factor 1, the Offeror shall provide past performance information. For Federal projects, the Offeror may submit finalized CCASS or CPARS reports. If a finalized CCASS or CPARS report is not available, the Past Performance Questionnaire (PPQ) included in the RFP is provided for the Offeror or its team members to submit to the client for each project. The Offeror shall provide customer reference name(s), company affiliation and current contact information (phone number and email address) on the PPQ form, for each experience submitted for Factor 1. Previously completed PPQ’s may be submitted; however, ensure current phone numbers and email addresses are provided for the client point of contact.

The completed Past Performance Questionnaires should be submitted with your proposal and may be duplicated for submission on future solicitations. If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before the proposal closing date, the Offeror should complete and submit with the proposal the first 2 pages of the PPQ and Attachment 1, which will

Rating Description Acceptable Proposal meets the minimum requirements of the solicitation, paragraph 7.1.1.

Unacceptable Proposal does not meet the minimum requirements of the solicitation, paragraph 7.1.1.

Rating Description Acceptable Proposal meets the minimum requirements of the solicitation, paragraph 7.2.1.

Unacceptable Proposal does not meet the minimum requirements of the solicitation, paragraph 7.2.1.

provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to Government via e-mail to Tracy.N.Tenholder@usace.army.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Also include performance recognition documents received within the last five (5) years such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

Projects for which past performance information is submitted shall be well underway (fully designed and at least 80% construction progress completed) or completed and turned over no more than ten (10) years preceding the issuance date of this RFP. Also include performance recognition documents received within the last ten (10) years preceding the issuance date of this RFP, such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

For contract(s) that have/had an adverse past performance record, the Offeror shall provide a brief explanation of the reason(s) for the short-coming(s) and any corrective action(s) taken to avoid recurrence. The Offeror shall provide copies of any Cure Notices or Show Cause Letters received on submitted contracts and provide a description of the corrective action implemented by the Offeror. The Offeror shall indicate if any of the contracts submitted were terminated and the type and reason(s) for the termination. Copies of Cure Notices or Show Cause Letters do not count against the page limitation.

7.3.2 Factor 3 - Basis of Evaluation

The Government’s past performance evaluation will include an assessment of past performance on relevant contracts submitted under Factor 1. The evaluators will assess whether the Offeror demonstrates that it has performed satisfactorily in the past on relevant contracts, including any trends in past performance, to ascertain the ability of the Offeror to accomplish the work specified under this solicitation.

Evaluation of past performance will be a subjective assessment based on consideration of all relevant facts and circumstances. Evaluators will assess each Offeror’s past performance on relevant contracts submitted under Factor 1.

Rating Description Acceptable Based on the Offeror’s performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.)

Unacceptable Based on the Offeror’s performance record, the Government does not have a reasonable expectation that the Offeror will be able to successfully perform the required effort.

Note: In the case of an Offeror without a record of relevant past performance of for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeor may not be evaluated favorably or unfavorably on past performance (See FAR 15.305(a)(2)(iv)). Therefore, the Offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability / unacceptability, a neutral rating shall be considered “Acceptable.”

In addition to the information provided above, the Government may obtain and evaluate additional past performance information from the Client on the submitted projects, or other mailto:Tracy.N.Tenholder@usace.army.mil relevant projects completed by the Offeror before ten (10) years from the date this solicitation was issued. The Government may contact and interview the Client, and reserves the right to interview other individuals acting for the listed owners or owner’s representative listed as a reference, if the listed reference is not available. The Government may use personal knowledge or information from other sources in its evaluation of an Offeror’s past performance. The Government may also obtain and evaluate existing past performance information on relevant projects completed before ten (10) years from the date this solicitation was issued through the Past Performance Information Retrieval System (PPIRS), including Construction Contractor Appraisal Support System (CCASS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company / subsidiary / affiliate) identified in the Offeror’s proposal, inquiries to owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources, even though not provided by the Offeror. In rating past performance, the Government may consider available past performance information on predecessor companies.

7.4 VOLUME 1, PRICE PROPOSAL

7.4.1 General

The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer's opinion, adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition, the Contracting Officer determines that adequate price competition no longer exists, Offerors may be required to submit additional information to the extent necessary for the Contracting Officer to determine the reasonableness of the price.

7.4.2 Volume II, Price Proposal – Basis of Evaluation

Price proposals will be evaluated to ascertain the reasonableness and fairness of the proposed price. Price analysis will be performed by one or more of the techniques under FAR 15.404 to ensure a fair and reasonable price.

ATTACHMENT 1 - PROJECT DATA SHEET

The data provided on this sheet will provide supporting information for the Offeror’s Technical (Factor I). Use this form to document relevant contracts that were substantially complete no earlier than ten (10) years preceding the…