Att_1_-_SOW_for_RFP_W9128A-19-R-0016.pdf

Solicitation No. W9128A-19-R-0016 Install Relays at Castner, Menoher, and Wheeler Army Airfield (WAAF) substations, Schofield Barracks, Oahu, Hawaii

SCOPE OF WORK

05 Aug 2019

Electrical Scope of Work:

1. Replace 36 existing electromechanical relays with Government furnished/Contractor installed (GFCI) 125VDC SEL 751 relays at Schofield Barracks Castner & Menoher Substations.

2. Replace 15 existing electromechanical relays with GFCI 48VDC SEL 751 relays at Wheeler Army Airfield (WAAF) Substation.

3. Replace 1 ea. additional existing electromechanical relay with GFCI relay in spare or tie compartment at Castner, Menoher, and WAAF Substations. Location of additional protective device and relay settings to be determined by DPW.

4. Contractor will modify all wiring and enclosures as required, install relays, set relays to the settings provided and perform testing.

5. Contractor shall adjust new relays to settings indicated in attached Relay setting Update tables for Castner/Menoher and WAAF substations (see attachment 1 for relay setting table, attachments 2, 3 & 4 for base 1-line diagrams).

All work shall conform to the most current editions of NFPA 70, IEEE C2, UFC 3-560-01, NEMA ICS 1, NEMA ICS 2, AND NEMA ICS 3 requirements for installation of control and protective devices.

The contractor shall verify existing conditions and dimensions at the jobsite prior to the commencement of work and shall immediately notify the contracting officer of any discrepancies.

The contractor shall become familiar with the existing switchgear, relays, and associated GFCI equipment prior to the commencement of work to minimize any delays during installation

Relays and associated GFCI equipment may be obtained by contacting DPW. POC is Ms. Casey Hiraiwa, Energy Manager, Ph. (808) 656-3296 or Mr. Keith Yamanaka, Energy Branch Chief, Ph. (808) 656-1036.

The contractor shall make arrangements to perform installation of relays in spare compartments (Item 3 in scope of work) prior to installation of relays in active substation compartments to determine if any complications arise. Coordination POC shall be Ms. Hiraiwa or Mr. K Yamanaka.

Prior to any disruption of the existing Schofield Barracks or WAAF primary electrical systems, the contractor shall be responsible for obtaining an approved US Army Garrison, Directorate of Public Works Electrical Outage Permit (see attachment 5).

To minimize number/duration of utility outages, the contractor shall schedule work to combine relay installations where possible.

The Contracting Officer shall be given 5 working days' advance notice of the dates and times for checks, settings, and tests.

All exterior electrical enclosures shall be rated NEMA 4X.

Preconstructions submittals. Government approval is required for the following submittal. Submit the following in accordance with Section 01 33 00 Submittal Procedures:

Solicitation No. W9128A-19-R-0016 Install Relays at Castner, Menoher, and Wheeler Army Airfield (WAAF) substations, Schofield Barracks, Oahu, Hawaii

SCOPE OF WORK

05 Aug 2019

Shop Drawings. Shop drawings shall include wiring diagrams and installation details of equipment indicating proposed location, layout and arrangement, control devices, accessories, conduit/wiring runs, and other items that must be shown to ensure a coordinated installation.

Wiring diagrams shall be done by a registered engineer and shall identify circuit terminals and indicate the internal wiring for each item of equipment and the interconnection between each item of equipment

Relays shall be installed, visually and mechanically inspected, adjusted, tested, and calibrated in accordance with the manufacturer's published instructions. Tests shall include pick-up, timing, contact action, restraint, and other aspects necessary to ensure proper calibration and operation. Relay settings shall be implemented in accordance with attached relay setting tables. Relay contacts shall be manually or electrically operated to verify that the proper breakers and alarms initiate. Relaying current transformers shall be field tested in accordance with IEEE C57.13. Tests shall be performed in the presence of the contracting officer or an authorized representative. The contractor shall furnish all instruments and personnel required for the tests, and the government shall furnish the necessary electric power.

Pre-Energization Services. The following services shall be performed subsequent to testing but prior to the initial energization. The equipment shall be inspected to ensure that installation is in compliance with the recommendations of the manufacturer. Terminations of conductors at major equipment shall be inspected to ensure the adequacy of connections. Bare and insulated conductors between such terminations shall be inspected to detect possible damage during installation. Components shall be inspected for damage caused during installation or shipment to ensure packaging materials have been removed. Components capable of being both manually and electrically operated shall be operated manually prior to the first electrical operation.

Submit record drawings, within 30 days after completion of equipment installation and acceptance testing. Update electrical system drawings to reflect final record as-built conditions after all related work is completed.

don't match site plan don't match site plan

TP-602

TPP-750

1-100kVA 2-75kVA

TV-760A

TR-1-2

2-167kVA

TPP-F-17

TPP-F-2

10kVA on site

TP-Gimlet

TP-Gimlet 2

TP-760A

TR-1-4

50kVA

TP-760A

TR-1-1

50kVA

TP-9104?

Substation Power

Switch SP-T-55A on Menoher one-line

TPP-G-28

TPP-G-27

TPP-660, 2-10kVA TPP-600A, 1-15kVA

TPP-3321 on site plan

TP-D-5

possible location 50kVA

One should be

TR-480-A

Should be TR-480-C Should be TR-480-D

Should be TR-480-G

Change to TP-356 Change to TP-355

Not sure where on site plan

3-50kVA

1-50kVA

Should be TP-2624

TP-589

TPP-2408

1-25kVA possible 150 or 225kVA

3-15kVA

E-Q-21

E-Q-20(R)

TPP-909

3-50kVA

TP-2800

TPP-950

1-75kVA

TPP-X2816

JP-Q-28

TPP-2440

JP-Q-7

JP-Q-54

JP-Q-8

150 kVA

TP-3004

TP-2069B

TP-2069A

150kVA

JP-N-517TPP-2038B

3-15kVA or 3-50kVA

TPP-2032

1-50kVA

This should be moved here

TPP-2056

3-75kVA

1-50 & 2-37.5?

3-50kVA

1-150kVA

TPP-2108

3-25 kVA

300kVA

JP-F-51

JP-F-9(R)

TP-557B 500kVA TP-557A 300kVA

Look at site and verify, E-115

Possibly JP-F-5(R)

TPP-586

3-25 kVA

JP-F-4

JP-F-6 or JP-F-504 JP-L-33

TPP-555

Also labeled S-2 in field

JP-T-55B

1000kVA check 30 or 300?

100kVA

167kVA no match site

TPP-1494

JP-W3-2

1-37.5kVA site plan shows SP-1503site plan shows

SP-1503A

JP-Y-5(R)

JP-Y-6(R)

J P Y

J P Y

JP

Z-

JP

Z-

TPP-1609

3-25kVA

JP-QTR-4

JP-QTR-5

JP-QTR-6

JP-QTR-7

JP-QTR-8

JP-QTR-9

JP-QTR-10

JP-QTR-11

JP-QTR-12

JP-QTR-13

JP-QTR-14

JP-QTR-15

JP-QTR-16

JP-QTR-17

JP-QTR-18

JP-QTR-19

JP-QTR-20

JP-QTR-21

JP-QTR-22

JP-QTR-23

JP-QTR-24

JP-QTR-25

JP-QTR-26

JP-QTR-27

JP-QTR-28

JP-QTR-29

JP-QTR-4-1

JP-QTR-4-10

TP-QTR-4-10

100kVA

JP-QTR-4-13

TP-QTR-4-13

167kVA

JP-Z-17

75kVA on site plan

15kVA on site plan

JP-BB-19A

TPP-BB-19B

3-50kVA

JP-BB-7(R)

15 on site plan

TPP-BB-1

TPP-Z-32(R)

TPP-T-66

JP-T-66

37.5kVA

To EM-605

TPP-W-83?

ckt 42 ckt 43

75kVA75kVA75kVA75kVA75kVA

75kVA75kVA 75kVA 75kVA 75kVA

75kVAT-M-28 50kVA

T-M-26 75kVA

T-M-29 25kVA

T-M-30 75kVA

T-M-31 75kVA

T-M-27 50kVA

T-M-32 50kVA

TP-1056

?kVA

Transformer 1

Transformer 2 ckt 43ckt 42

TP-776B?

75kVA

75kVA

50kVA

75kVA50kVA

JP-T-3

SW-A-01

PME-9

T-A-01 100 kVA

T-A-02 75 kVA

T-A-03 50 kVA

T-A-04 75 kVA

T-A-05 50 kVA

T-A-06 75 kVA

TP-891A on site plan

TP-891 on site plan diff from site plan diff from site plan

TP-780SL

can't find on site plan

SP-795A on site plan possible 300kVA doesn't match site

TPP-R-12

1-10kVA

TPP-R-35

50kVA

100kVA

75kVA

100kVA

100kVA

75kVA

50kVA

75kVA

75kVA

75kVA

75kVA

75kVA

100kVA

100kVA

100kVA

100kVA

100kVA

T-K-16

25kVA

25kVA

50kVA

100kVA

100kVA

100kVA

100kVA

100kVA

100kVA 75kVA

75kVA

75kVA

75kVA

75kVA

75kVA

50kVA

50kVA

50kVA

Kaena CC 150kVA 208Y/120V

T-K1-07

75kV 100kVA

50kVA

K3 Transformers T-k3-01 -T-k3-30 & T-k3-25A pump house

TP-7001?

Doesn't match site plan

TP-7024

TP-7022

TPP-1170

3-10kVA

3-15kVA

3-37.5kVA

3-37.5kVA3-37.5kVA1-25kVA

1-37.5kVA

1-50kVA

1-50kVA

1-50kVA 3-37.5kVA 1-25kVA

1-100kVA

1-37.5kVA

1-75kVA

1-75kVA

1-50kVA

1-37.5kVA 1-37.5kVA

1-50kVA

1-25kVA

1-75kVA

JP-AA-127

1-75kVA

TPP-130

1-50kVA

1-50kVA

1-50kVA

1-37.5kVA

JP-AA-1331

1-75kVA

1-25kVA 1-37.5kVA

3-25kVA

TPP-AA-181

JP-AA-181

1-25kVA

D

C

A

B

S O

LI

C

IT

AT

IO

N

N O

FI

LE

N

AM

E

D W

N B

Y:

C

K D

B Y:

D E

S

IG

N E

D B

Y:

D E

S C

R

IP

TI

O

N M

A R

K A

P P

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D

AT

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M B

E R

SI

ZE

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B M

IT

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P

LO

T S

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PL

O

T D

AT

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D

AT

E M

A R

K D

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IP

TI

O N

C O

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TR

A C

T N

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SHEET

IDENTIFICATION

D

AT

E A

P P

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SHEET 1 OF 3

W or ki ng p ro du ct

, N O

T

FO

R D

IS

TR

IB

U

TI

O

N

Jo in t T ru nk in g S ys te m , P rio rit y 3B

, C ab le

4C

1 2 3 4 5

E-601

E

A N

S I E

N on e

BY

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R E

5/

/2

5/

/2

P rio rit y3

B _P re lim

La yo ut .m xd

U S

G -H

I D P

W

US Army Corps of Engineers Honolulu District

U .S

. A R

M Y

C O

R P

S O

F E

N G

IN

E

E R

S H

O N

O

LU

LU

D

IS

TR

IC

T

H O

N O

LU

LU

, H

AW

A

II

H ut

C

(A M

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6X (T

A M

C

F.I.

F.I.

F.I.

F.I.

F.I.

F.I.

F.I.

F.I. F.I.

F.I.

F.I.

F.I.

F.I.

F.I.

NO

C

TP-514

TP-347A

TP-XFMR-T1

TP-207

B 159

150/KVA

208Y/120

TP-239

B 190

150/KVA

208Y/120

TP-1010

(TR RUNWAY

SOUTH)

25/KVA

240Y/120

TP-118

500/KVA

208Y/120

TP-AT&T

150/KVA

480Y/277

TP-832

B 1073

300KVA

480Y/277

NATIONAL

GUARD

TP-310

480Y/277

TP-408

100KVA

240/120

TP-427

75KVA

240/120

TP-402

75KVA

240/120

TP-404

75KVA

240/120

TP-431

75KVA

240/120

TP-547

225KVA

208Y/120

TP-528

50KVA

240/120

TP-541

50KVA

240/120

TP-520

50KVA

240/120

TP-505

50KVA

240/120

TP-108

500KVA

480Y/277

TP-1580-1A

TP-1580

12470/ KVA

4160Y/2400

TP-745

50KVA

240/120

TP-744

75KVA

240/120

TP-746

75KVA

240/120

TP-751

100KVA

240/120

TP-752

75KVA

240/120

TP-743

75KVA

240/120

TP-470

75KVA

240/120

TP-470A

75KVA

240/120

TP-750

75KVA

240/120

TP-719

75KVA

240/120

TP-732

75KVA

240/120

TP-711

75KVA

240/120

TP-720

100KVA

240/120

TP-660

37.5KVA

240/120

TP-664

50KVA

240/120

TP-658

50KVA

240/120

TP-619

75KVA

240/120

TP-618

50KVA

240/120

TP-612

100KVA

240/120

TP-102

225/KVA

208Y/120

TP-114

1000/KVA

208Y/120

TP-113

150KVA

208Y/120

TP-102A

1500/KVA

480Y/277

TP-800

75/KVA

208Y/120

CONTROL

TOWER

TP-825

150/KVA

208Y/120

NATIONAL

GUARD

TP-100

112.5/KVA

208Y/120

TP-817

75/KVA

208Y/120

COURT HOUSE

A B A B

TP-840

500KVA

480Y/277

NEW BARRACKS

TP-835

208Y/120

BOWLING

ALLEY

TP-829

300/KVA

480Y/277

NATIONAL

TP-442

50KVA

240/120

TP-515

100KVA

240/120

TP-508

112.5KVA

208Y/120

TP-107

300/ KVA

208Y/120

TP-117

112.5/ KVA

TP-251

75/ KVA

208Y/120

TP-110B

500/ KVA

480Y/277

TP-110A

500/ KVA

208Y/120

TP-110

112.5KVA

208Y/120

TP-111

750KVA

208Y/120

TP-111A

25KVA

480/240

TP-205

750/ KVA

240/120

TP-1100

150/KVA

208Y/120

TP-1012

500/KVA

480Y/277

TP-1014

112.5/KVA

208Y/120

TP-1111

112.5/KVA

208Y/120

TP-844

150KVA

208Y/120

TP-600

DOIM

500KVA

480Y/277

TP-679

CHAPEL

150KVA

208Y/120

NO NC

B A

TP-102B

225/KVA

240 /120

TP-1003

225/KVA

480Y/277

TP-1004

225/KVA

208Y/120

TP-605

100KVA

240/120

NC

AB

NO

TR TRL 680

500KVA

208Y/120

TP-104A

500KVA

480Y/277

TP-104

225/ KVA

208Y/120

NC NC

TP-300

225KVA

208Y/120

TP-218

300KVA

208Y/120

TP-210

500/KVA

208Y/120

TP-1015

112.5/KVA

208Y/120

TP-1013

75/KVA

208Y/120

TP-1020

75/KVA

480Y/277

TP-1021

45/KVA

208Y/120

TP-1118

75/KVA

208Y/120

TP-1006

500/KVA

480Y/277

37.5KVA

120/240

3/25KVA

120/208

37.5KVA

120/240

3/25KVA

TPP-4-32

NO NC NO NC

B1027

225KVA

TPP-5-14

1X50KVA

167KVA

240/120

500KVA

TPP-5-23(R)

TPP-5-19

TPP-5-1

TP-117A

225KVA

480Y/277

3/50KVA

75KVA

208Y/120

TP-107A

750KVA

208Y/120

TP-223

150KVA

208Y/120

TP-685

225KVA

208Y/120

TIE-SP-2

SP-TIE-1

SP-HW-1

C

C C C C

SP-HW-2

SP-STP-1 SP-IS-3

SP-IS-4

1 2 3

NCNO

NONC

NCNC NO

NC NC

SP-IW-3

SP-575N

SP-HEA-1

SP-ER-1

SP-HEB-1

SP-HEB-2

SP-A-1

SP-A-2

SP-A-3

SP- A-4

SP- B-1

SP-B-2

SP- B-3

SP- A-5

SP-IEA-3

SP-IEA-2 SP-IEB-1

SP-IEB-4SP-IEB-3

SP-IEB-2

SP-IEA-1

SP-IEA-4

SP-IEA-4A

SP-IEA-5

SP-IEA-6

1 3 4 2

HEA-TIE

SP-IW-1

B104

SP-IW-1A

SP-IW-4

SP-IS-1 SP-SS-1 SP-IS-2

SP-IS-5

SP-IS-6

NO NC

NCNCNCNC

NC NO

NC

NC NO

NC NC

NC NC

NC

NC NO

NC NCNO

NC NO

N O

N O

N O

N O

NC NC NC NC

NO

NC

NONONO

NC

NO NC

NC

SP-IW-2

NO NO NC

NC

NC NO

NO NC

NO

NC NONC

N C

N C

N C

N C

N C

N C

NO NC

B A

2 3

2 1

3 4

1 2

2 3

3 2 1 42 1 4 3

2 1

2 1

C NO NO C

2 1 3 4

NC NC NC NC NC NC NC

NC NC NC NC

3 2 4 1

NC NO NC NC

3 4 2 1

NC NC 1 2

3 4 1 2

1 2 3 4

3 4 1 2

N O

N O

N C

N C

4 1 2

C

SP-IS-7

SP-IW-2A

SPARE

SP-685

SPARE

E-4-23

E-4-24(R) E-4-22 E-4-21 E-4-20(R)

E-4-16 E-4-15

E-5-18

E-5-17 E-5-16

E-5-12

E-5-10

E-5-9

E-5-8

E-5-7

E-5-6

E-5-5

E-5-4 E-5-3E-5-2

E-5-1(R)

E-5-11 R

E-4-30

E-4-28

E-4-27

E-4-26

E-4-19

E-4-18(R)

E-4-17(R) E-4-9(R) E-4-8

E -4

-7

E-4-14(R)

E-5-19E-5-20E-5-21E-5-22E-5-23(R)

E -4

-6 (R

E -4

-5

E -4

-4

P/

IE

A/ 1A

E-2-62

P/IEA/1

E-4-31(R)

E-5-13

E-4-32(R)

E-5-11(R) E-5-14(R)

PBA

TO NEW HECO SUBSTATION

ER(7A)

ERA

GEN SET

DEEP

DEEP WELL

C

C

C

C

PSN

C C

TO HOUSING TO AMMO STORAGE

EAST RANGE

IEB

B205

#2

#24/04/0

4/0

4/0

4/0

#2

4/0

#2

#2

UE-4-34

UE-4-32 UE-4-31

UE-4-30

UE-4-29

UE-4-27 UE-4-26 UE-4-25

UE-999

(HH 26B)

UE-999

(MH 28A)

UE-999

(MH 28B)

UE-4-17

UE-4-19

UE-4-16

UE-4-13UE-4-21

UE-4-20

UE-4-50

(MH 27)

UE-999

(MH TV14B)

UE-999

(MHTV14A)

UE-4-52A

VAULT 13

VAULT 15 UE-4-49 UE-4-48

UE-4-47

UE-999

(MH S1)

UE-4-13 UE-4-12

UE-5-10

(HH 43)

UE-5-6

(MH 56) UE-5-8

(MH 44)

UE-5-9

UE-9-5

(MH 57)

UE-5-3

(MH 46)

UE-999

(HHTV88)

UE-4-15

UE-999

(MH 1)

UE-4-8

UE-4-6

UE-4-24

UE-4-7

UE-4-5

UE-4-46

UE-4-45

UE-4-10

UE-4-4 UE-4-3 UE-4-2 UE-4-1 UE-1-44

UE-1-45 UE-1-43 UE-1-38 UE-1-33

VAULT

TV4

UE-1-31

UE-1-32

UE-1-23

UE-1-27

UE-1-18

UE-1-TV2

UE-1-16

UE-1-39 UE-1-34

UE-1-25 UE-1-19 UE-1-14 MH3A

UE-1-17

UE-1-20

UE-1-21UE-1-22

MH--

WELL

UE-4-56

UE-1-29

UE-1-46UE-1-47

UE-1-51

UE-1-24

UE-1-41

UE-1-52

(MH 11)

UE-4-44A

(MH 12)

UE-4-41

UE-4-63

UE-4-65

UE-1-40

UE-4-57

UE-4-55

(MH42)

UE-4-36

UE-4-35

UE-4-54 UE-4-53

UE-4-56A

UE-4-58

UE-4-66

UE-4-67

UE-4-68

UE-4-69

UE-4-70 UE-5-16

UE-4-70E

UE-4-70A UE-5-15

UE-5-14

UE-4-70B

UE-4-70C

UE-4-70D

UE-4-52

(MHTV13)

UE-999

(MH47)

UE-2-23 UE-2-22

UE-2-21

UE-2-20

UE-1-26

UE-4-28

UE-4-33

UE-4-14

UE-4-36A

UE-4-36B

UE-4-52B

UE-4-56B

UE-4-66A

UE-1-46A

UE-1-50

UE-1-36

UE-1-35

UE-4-44

UE-4-42

UE-1-28

UE-4-63A

UE-IS-7

UE-4-64

UE-4-61

UE-4-3A

UE-4-46A

BLDG 4

SS

STP STP STP STP

SS SS

STP

TIE

HEB IEA HEA

IEA HEA

IEB

SSIEA

IEB IEA

HEA

IEA

IEB

IEB IEA

HEB

HEA

HEB

ER

HEA

ERB

ERB

ERA

IEB

IEA

HEA

IEA

IEB

HEA

IEA

IEB

HEA

IEA

IEB

IEA IEAIEB IEB

IEA IEBIEA IEB

IEB IEA

IEB

IEA

IEB

IEA

IEB IEA

IEB

IS IW

HW IS

HWIS

HW

ISHW

HW

IW SS

IW

IS SS

SS

SS

IS

IS

IS

IS

IW

IS

HW BUILDING

BUS #2 BUS #1

M2 IW SS IS ER M1

ER

HEB HEA

HEB

SW

IEA

IW SS

SS

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SOP-658

Effective Date: June 14 Page 1 of 18

STANDARD OPERATING PROCEDURE (SOP)

IMPC-HAW-PWO 658 (under revision)

ELECTRICAL OUTAGE PERMIT (EOP)

1. Purpose: Provide procedures to initiate, coordinate, notify and schedule electrical outages necessary to repair, maintain, and connect electrical services to US Army Garrison Hawaii (USAG-HI) Electrical Distribution System.

2. Applicability: All units, activities, directorates and external agencies producing or receiving electrical and construction services from the United States Army Garrison, Hawaii, (USAG-HI) Electrical Distribution System. Any construction project or service that provides/requires electrical service or affects USAG-HI Electrical Distribution System shall also comply with this

SOP.

4. Scope: Outage Requestor (OR), to include DPW personnel if applicable, government and external agency personnel involved in the activities related to the scheduling of electric outage, service connection, and or repair shall carry out the work in a safe manner, coordinate and effectively communicate the outage requirements, secure the necessary approvals and funds required of the Directorate of Public Works (DPW), and allow for efficient and uninterrupted work to be performed during the electrical outage.

5. General Outage Requirements: All electrical outages shall comply with following requirements:

a. Electrical Outage requirements:

1. No outage will occur during the periods of two safety stand-downs during January and July. No outage will occur a week prior to a holiday when use of electrical power has heightened usage and importance to customers.

2. The OR will confirm with High Voltage Shop (HVS) the outage period, location of cut out and specifics to include drawings to document the working conditions and to assure worker safety.

3. ONLY HVS or his designated alternate will control and direct the switching (off/on) of power .

4. The OR is responsible to complete the requirements of the permit (Enclosure 1)and obtain the necessary approvals and coordination (Enclosure 2).

5. The OR shall advise DPW HVS promptly when it appears that the normal coordination time will be exceeded and project may have to be stopped and re-scheduled for another day.

Effective Date: June 14 Page 2 of 18

6. The OR will make every attempt possible to eliminate or minimize the extent, duration and scope of the outage.

b. Outage Period: Outage period shall not be scheduled to exceed 6 hours per incident.

Unforeseen work conditions may result in extending the timeline. The OR will schedule work conservatively to insure time schedules are met. Outages and frequency of outages will be minimized to the greatest extent possible.

c. Maximizing Scheduled Outage: DPW may perform other maintenance work in the outage area to maximize the scheduled outage.

d. Electrical Outage Area Map. OR shall prepare using the satellite view of Google Maps attach an 8 1/2” x 11” map showing the outage areas and duration (first overlay), location of areas with generator power, if any (second overlay), location of the Outage Notice Boards if necessary (third overlay). Electrical outage area map must stay current with the changes made being reflected in the EOP, as it is being staffed for coordination and approval. The most current outage area map must be attached to the EOP at all times. The OR will also prepare the standard formatted outage notification at Enclosures 3 and 4.

e. Outage Notice Boards: The OR and/or contractor performing the major electrical outage work such as a substation or multiple circuit outage shall provide a minimum of four (4) traffic electronic informational sign boards, a minimum of a month prior to the start of the actual electrical outage work. Outage notice boards shall be placed at each major roadside entrance and at the outer perimeter of the affected areas. Information to be presented on the traffic board shall include date, start and finish times, and facility numbers (or not possible the areas) of the affected buildings. The board shall be updated immediately if conditions change. The location of electronic traffic sign boards shall be coordinated with DPW Traffic Engineer.

f. Electrical Outage Permit Approval: Electrical Outage approval is contingent upon there being no adverse impact to the units, tenants, and mission activity, or to HVS scheduled outage work. The OR must successfully complete the EOP checklist with original signatures and attach the checklist as back up to the EOP. DPW Utility Branch will sign the final approval of the EOP.

In the event of a conflict, or the outage extends beyond 6 hours, the DPW Garrison Commander (GC) has final review and approval of the EOP. The signed approved EOP document shall be the outage approved EOP document.

g. Electrical Outage Cancellation/Reschedule: At any time during the electrical outage process, the HVS or his designated alternate has the authority to cancel and shutdown the electrical outage work and the OR shall stop all work and perform all work needed for USAG-HI electrical to re-energize the electrical distribution system.

6. Timeline to Coordinate Different Electrical Outages: Electrical outages are classified based on the power sources, size, and point of termination. Unforeseen field changes are always a possibility.

Effective Date: June 14 Page 3 of 18

a. Substation Outage- Involves the de-energizing and re-energizing of HECO power lines, under the command and control of HECO, de-energizing/re-energizing of metal clad switchgear at substation, installation primary power line(s), or affecting more than 25% of the installation net useable area, and termination at a substation. Coordination of Substation EOP will begin more than one hundred eighty (180) calendar days before the scheduled outage.

b. Multiple Circuit Outage - Involves the de-energizing and re-energizing or switching of more than two high voltage circuits or affecting less than 25% of the installation useable net area, and termination at a pole or pad mounted transformer or switch. Coordination of Multiple Circuit Outage EOP will begin more than ninety (90) calendar days before the scheduled outage.

c. Circuit Outage – Involves the de-energizing and re-energizing or switching of two or less high voltage circuits and several facilities electricity being turned off by de-energizing and re-energizing of a specific pole/pad mounted transformer and or pole/pad mounted air switch.

Coordination of circuit EOP will begin more than forty-five (45) calendar days before the scheduled outage.

d. Building Outage – Involves the building electricity being turned off at the main breaker switch. EOP is not required for building electrical outage Coordination of Building Outage will begin more than thirty (30) calendar days before the scheduled outage.

e. Emergency Outages – Involves abbreviated timelines in order to protect life, safety and health. OR to include external organizations such as HECO will expedite coordination requirements and comply with all permit requirements and standards

7. Electrical Outage Permit (EOP): EOP is structured into three parts; the EOP acceptance, EOP approval, and EOP closeout. The EOP acceptance identifies the electrical outage requirement, enables DPW to process, confirm, and schedule the outage work. OR shall notify the affected parties by conducting coordination meetings or participating at public meetings, coordinating the publishing notices in the news media through the Garrison Public Affairs Officer, posting notices on affected buildings and securing their signatures on the EOP checklist.

The EOP approval is contingent upon a satisfactory coordination of an acceptable outage date.

Once the outage work is complete, the OR shall submit a written notice of work to DPW to close out the EOP permit. Details of the EOP three (3) part process and actions are highlighted in the subsequent sections.

a. EOP Acceptance:

1) EOP: The OR shall prepare and coordinate the EOP form (Enclosure 1).

2) Work Request or Demand Maintenance Order (DMO): OR shall coordinate the outage work with their respective agency contract, Contracting Officer Representative (COR) or DPW Project Manager (PM) to obtain a copy of the Facilities Engineering Work Request (FEWR) for reimbursable work or submit a DMO to DPW Work Management Office (WMO).

Effective Date: June 14 Page 4 of 18

3) DPW Work Management Office (WMO): For reimbursable work, WMO shall confirm work request and funds accepted, record the work request and generate a PWO No. for DPW uses. WMO signature shall confirm the funding actions were established and completed.

4) DPW Engineering Branch, Electrical System Manager (ESM): OR shall staff the EOP with ESM to validate that the proposed electrical work is consistent with DPW system requirements and Standards, and USAG-HI Electrical Distribution System has the capacity to support the additional load and requirements.

5) DPW Utility Branch, High Voltage Supervisor (HVS): OR shall staff the EOP with HVS to confirm propose electrical outage request DOES NOT conflict with other work in the area, or with other mission critical work, or HVS work. The OR shall discuss and confirm with HVS the points of termination, isolation, outage area, outage period, and phasing requirements for powering up the area and/or grid. HVS has final approval on date and time.

b. EOP Approval: Outline of the EOP approval process as follows:

1) OR shall commence with the tenant coordination based on type of outage and using the Electrical Outage Coordination Checklist to record the tenant approval and signature.

Coordination breakdown by type of outage includes the following:

a) Substation outage, OR shall:

i) Contact all the tenant’s listed on the check list (See Encl 2). Confirm that all activities impacted by the outage have been notified.

ii) Brief the outage work at the Installation Operations Center (IOC), Public Meetings and prepare informational folders for participants at the meetings. (See below)

iii) Conduct Coordination Meeting. (See below)

iv) Prepare and Distribute Notification Memo. (See below)

v) Prepare and Distribute Notice Sign and Helpful Hints. (See below)

b) Multiple Circuit outage, OR shall:

i) Contact the tenant’s affected by the outage on the check list (See Encl 2)

ii) Conduct Coordination Meeting. (See below)

iii) Prepare and Distribute Notification Memo. (See below)

Effective Date: June 14 Page 5 of 18

iv) Prepare and Distribute Notice Sign and Helpful Hints. Conduct a coordination meeting or meet with the tenants directly to obtain their signature. (See below)

c) Circuit outage, the OR shall:

i) Contact the tenant affected by the outage on the check list (See Encl 2)

ii) Prepare and Distribute Notification Memo. (See below)

iii) Prepare and Distribute Notice Sign and Helpful Hints. Conduct a coordination meeting or meet with the tenants directly to obtain their signature. (See below)

2) In the event additional funds are required, agency contact or PM will advise the OR of the funding requirement and OR shall transmit the funds required to RMO for acceptance.

3) Public Meeting: OR shall brief the outage at the IOC, public forum to include the SB or FS Town Hall and Housing Mayor’s Meeting or Private Outage meeting. All meeting events and notifications will be coordinated with the DPW Operations Officer.

a) SB or FS Town Hall Council and Housing Mayor’s Meeting: OR shall present at the monthly Housing Mayor’s Meeting and SB or FS Town Council Meeting the information pertaining to the outage work and affect into the community.

b) Private Outage Meeting: OR will conduct a private public meeting on the installation to expedite the coordination process. The private outage meeting shall coordinate with all the affected parties and DPW.

c) Briefing to the IOC. The OR shall brief the IOC of the outage on request. The OR will respond to information request from the IOC prior to and during the outage without the disruption of work to HV workers.

4) Coordination/Meeting: The OR shall coordinate with all users/tenant/units/major agencies/components affected by the outage via individual and or coordination meeting.

Attendees at the meeting should include as a minimum:

a) Provost Marshal Office.

b) Army/Air Force Exchange Service.

c) Defense Commissary Agency.

d) Honolulu Engineering District, US Army Corps of Engineers.

e) Contractors.

f) DPW Engineering Division.

Effective Date: June 14 Page 6 of 18

g) DPW Planning Division.

h) Housing Division/RCI Partner.

i) 30th Signal Battalion (Network Enterprise Command)

j) Hawaii Information Transfer System.

k) Sprint.

l) Oceanic Cablevision.

m) Hawaiian Electric Company.

n) Board of Water Supply.

o) DPW Water Plant

p) AQUA Wastewater Plant.

q) Directorate of Community Activities.

r) Island Palms Community

s) DPW Operation and Maintenance Division

i. DPW Utilities Branch High Voltage Supervisor/leader, etc

ii. DPW OMD Supervisors.

t) IOC& Operations Officer; Greg Hinkle

u) The OR shall complete the coordination and obtain the necessary signatures identified on the coordination check list NLT three (3) weeks prior to schedule outage date.

5)Notification Memorandum (Enclosure 3): A sample of the Scheduled Electrical Outage Notification memorandum is provided as Enclosure 3 for the OR to prepare, staff the memorandum for signature, and distribute to the affected parties. The OR shall submit the notification memorandum to HVS and DPW Operations Officer a minimum of six (6) week prior to schedule outage date for signature.

a) The signatory of the notification memorandum as follows:

i. For major outages, and or critical mission outages, the notification letter shall be signed by the Garrison Commander.

ii. For local, specific outages and building outage notification letter shall be prepared for DPW Director’s signature.

Effective Date: June 14 Page 7 of 18

b) Upon receiving the signed notification memo, the OR shall distribute the outage notice to the following:

i. Public Affairs Office,

ii. Hawaii Army Weekly,

iii. SBTV2,

iv. Daily Bulletin,

v. Network Enterprise Command, 30th Signal Battalion

v) Notice (Enclosure 4). A sample of the Electrical Outage Notice is provided in Enclosure 4. The OR shall distribute the outage notice with helpful tips provided in Enclosure 5 to the affected tenants in the outage area no later than three (3) weeks prior to the outage date.

Notice signs and Helpful Tips shall be delivered to all the affected buildings, dwelling units, organization, and occupants. In the event an occupant is not present, the notice sign and tips must be attached to the main entrance doorway.

c. EOP Closeout: OR shall submit in writing a notice to the HVS with copies to all interested DPW personnel, containing a summary of all significant actions that occurred during the outage, identify any delays, damages to Government, and actual completion date of the work. Failure to close out an EOP, may prohibit the OR of any future EOP.

8. Final Approval Meeting: The OR shall conduct a final approval meeting with all major agencies/components affected by the outage to discuss the following items as it pertains to a type of outage:

1. Substation Outage:

a. HECO is aware and concurs with the outage requirements and timeline.

b. Affected tenant’s concur and signed off the check list (See Encl 2)

c. Public meetings conducted

d. Notification Memo, Sign, and Hints were issued.

e. IOC POC provided to answer questions prior to and during outage.

2. Multiple Circuit Outage:

a. Affected tenant’s concur and signed off the check list (See Encl 2)

b. Coordination meetings conducted

c. Notification Memo, Sign, and Hints were issued.

d. IOC POC provided to answer questions prior to and during outage

3. Circuit Outage:

a. Affected tenant’s concur and signed off the check list (See Encl 2)

b. Notification Memo, Sign, and Hints were issued.

c. IOC POC provided to answer questions prior to and during outage.

4. All Outages:

a. Confirm outage will not adversely impact any of the tenants, mission, and or installation operations.

Identify a RO POC to the IOC that will answer all questions prior to and during the outage without disruption to HV workers. What is RO? OR?

b. IOC POC provided to answer questions prior to and during outage.

Effective Date: June 14 Page 8 of 18

Comment: It is difficult to see the timelines for the EOP process with the current format. Seems to be conflict in timeline for the 2 circuit or less outages for 45 day notice.

9. Definitions.

a. Proposed Outage Date – Outage requestor propose electrical outage date.

b. Approved Outage Date – The electrical outage date that DPW and affected tenant’s are able to support.

c. Primary Power line - A primary electrical feeder that distributes medium voltage to a specified area on post either at a nominal 7,200 volts phase to phase, 11,5000 volts phase to phase, or 12,470 volts phase to phase.

d. Secondary Power line - The wiring connected to the secondary winding of a transformer, induction coil, or similar device to bring power to a specific area and or facility.

e. Schedule Outage - A planned interruption of electrical service to consumers for the purpose of performing repair or maintenance of the electrical distribution system or new connections to the electrical distribution system.

f. Outage Requestor (OR) – Government person in charge of Construction and or the Contractor Officer Representative overseeing Construction Contractor work. In the case of external agencies the person representing the agency overseeing operations of the outage requested.

g. DPW Utility Branch High Voltage Supervisor (HVS)– Person in charge of DPW Electrical High Voltage Supervisor worker and scheduling of outage work on the installation.

h. DPW Engineering Branch Electrical System Manager (ESM) - Person managing the installation electrical infrastructure future and existing conditions and the evaluator to confirm that the propose work is consistent with DPW overall plans.

Effective Date: June 14 Page 9 of 18

11. Metrics. Response times and performance of work for substation outages are monitored and measured to the criteria specified in this SOP as follows:

Legend Measurement Criteria Goal Electrical Outage Permit Request submitted

A minimum of 24 weeks before the proposed outage date

80% of all scheduled outages

Approved Electrical Outage Permit

Not less than 14 days prior to the approved outage permit date

90% of all scheduled outages

Final coordination meeting Not less than 14 days prior to the approved outage permit date

90% of all scheduled outages

Notices of Outage Complete Not less than 14 days after the day of the outage is completed

90% of all scheduled outages

12. Revision History Log.

Effective Date Description Revision/replacement of SOP-525 of 3/25/97.

Approval Block No changes to this document shall be made without the concurrence of the Primary Proponent.

Signature Name / job title / telephone number Alternate Proponent / Process Owner Travis Fellinger

High-Voltage Foreman – SB/

FS 655-1309/864-

Primary Proponent / Branch Chief Monte L. Martin Chief, Utilities Branch 655-0591/864-2411

Recommended By Emory Hicks Administrative Officer 656-1263

Approved by Director of PublicWorks 656-1289

13. Enclosures.

(1) Electrical Outages Permit (Enclosure 1)

(2) Electrical Outage Coordination Checklist (Enclosure 2)

(3) Sample - Electrical Outage Notification Memo (Enclosure 3)

(4) Sample – Sample Notice to affected buildings, dwelling units, organizations (Enclosure

4)

(5) Sample – Helpful Hints during Power Outage (Enclosure 5)

Effective Date: June 14 Page 10 of 18 Printed

(Enclosure 1)

U S Army Garrison Hawaii Directorate of Public Works

ELECTRICAL OUTAGE PERMIT

Outage Dates/Time:________

1. General Electrical Outage Permit Information

a. Outage Requestor Information

1. Outage Requestor Name: _____________________________________________

2. Phone Number: _________________ Email:______________________________

Address:___________________________________________________________

b. Contract/Project Information

1. Contract/Project Name: _______________________________________________

2. Contract Number:____________________________________________________

3. Phone Number: _________________ Email:______________________________

Address:___________________________________________________________

c. Outage Work

1. Description of Work:

2. ______________________________________________________________________

3. Reason for Outage:

4. Brief Description of affected areas (Incl Installation, Bldgs, Streets, Area) and units/activities affected:

5. Maps: Attach map of showing affected areas, areas supplied by generators or back fed, location of electronic signs: __________________________________

d. Excavation Permit/Traffic Control Plan permit has been obtained. Yes / No Describe areas where the work involves buried lines:

Effective Date: June 14 Page 11 of 18 Printed

e. Are there any work in the road? Yes / No Describe the areas where the work are in roads:

2. Electrical Outage Permit Coordination and Acceptance

a. DPW HVS, Travis Fellinger, Bldg 2624 Schofield Barracks, Power outage scheduled when crew is available to support? Yes / No

Remarks:____________________________________________________________________ Concur:________________ Non-Concur :_________________ Date: ______________

b. DPW ESM, Derek Sakai; 656-3065/3066 Remarks:______________________________________________________________________

Concur:________________ Non-Concur :_________________ Date: ______________

c. DPW PM Supervisor , 656-2480 Remarks:____________________________________________________________________ Concur:________________ Non-Concur :_________________ Date: ______________

d. USACE, Contracting Officer Representative,__________________________________ Remarks:____________________________________________________________________ Concur:________________ Non-Concur :_________________ Date: ______________

3. DPW Work Reception DPW Work Coordinator, Bldg. 104, WAAF POC: Business Hours: Mon.- Fri. 0730-1500. FEWR account established? Yes / No FEWR Doc No.:_______________________________

PWO account established? Yes / No PWO Doc No.:________________________________ Funds Received? Yes / No Funding Doc No.:______________________________________ GFEBS account established? Yes / No GFEBS No.:_________________________________

Remarks:____________________________________________________________________ Approve:____________________ Disapprove:_________________ Date: ______________

Effective Date: June 14 Page 12 of 18 Printed

4. Electrical Outage Permit Coordination and Approval Operations Officer, DPW A. Coordination Memo (Encl 3): Attached Document No.______________________________

Remarks:________________________________________________________________

Identification of facilities that require generator support and how support accomplished.

Yes / No

Remarks:________________________________________________________________

Coordination checklist attached (Encl 2) ? Yes / No Remarks:________________________________________________________________

B. Outage Notification: Attached Document No._____________________________ General public of Electrical Outage Notification? Yes /No Base wide outage, public townhall and or Mayor Meeting ? Yes / No

Remarks:____________________________________________________________________

C. Electrical Outages Coordination Check List: Attached Document No.__________________ Unit and tenant original signatures? Yes /No Remarks:____________________________________________________________________

D. Public Meeting:

a. SB or FS Townhall Council Meeting? ________date and time____________________

b. SB or FS Mayor Housing Meeting? __________date and time___________________

c. Private Outage Meeting? ___________________date and time___________________

d. IOC briefing?___________________________ date and time ___________________

E. Outage Signage Traffic Notice Boards:

a. Traffic Notice Board coordinated with DPW PM Gilbert Talavares? Yes /No

b. Traffic Notice Board placement coordinated with DPW Traffic Engineer, Dean

Miyamoto? Yes /No

F. Generators Requirements:

a. Identification of generators required (locations): ______________________

b. Overlay of generator supported areas provided: yes/no

Effective Date: June 14 Page 13 of 18 Printed

G. The Outage Requestor (OR) shall survey and determine the locations of all the building affected within the area of the outage, verify that all the affected tenants, facilities, operations, and people have been identified and notified. OR will provide a POC for all personnel to contact regarding the plans for the outage and status during the outage.

Remarks:______________________________________________________________________ Approve:____________________ Disapprove:_________________ Date: _______________

5. FINAL APPROVAL:

Directorate of Public Works (DPW), Utility Branch, Bldg 2624 , Foote Avenue, Schofield Barracks. POC: Monte Martin, Chief, Utility Branch 655-0591/864-2411. (Email: Monte.l.

Martin.civ@mail.mil). Submit one (1) copy. Business Hours: Mon.-Fri. 0730-1600.

Remarks:______________________________________________________________________ _____________________________Approved Schedule Outage Date: _____________________ Approve:____________________ Disapprove:_________________ Date: _______________

Effective Date: June 14 Page 14 of 18 Printed

(Enclosure 2)

ELECTRICAL OUTAGE COORDINATION CHECKLISTS

SUBJECT: Electrical Outages Coordination Check List

1. Electrical System Service Effected

� Installation __________________________ Location ____________________________________

� Substation___________________________ Circuit ______________________________________

� Transformers _________________________ Bldg________________________________________

� Other ___________________________________________________________________________

2. Date of Service Outage: (1 day only NTE 6 hrs)

� Day: ________________________________ Time: ______________________________________

3. List of tenants that have received briefing and acknowledged receipt of notification of outage.

� Garrison CDR, POC____________________________

� HQ CMD 25th ID (L), POC______________________

� AAFES, POC___________________________

� Defense Commissary Agency, POC____________________________

� Housing Office: POC_________________________

� Garrison Units, include POC_________________________

� DOIM, POC__________________________

� Installation Fire and Safety Office, POC____________________________

� PAO, POC__________________________

� Military Police, POC_________________________

� DCA, POC _________________________

� Federal Fire Department, POC _________________________

� 25th ID(L) Operations Center POC _________________________

� Others impacted: _________________________

� IOC Briefing: _________________________

� DPW Operations Officer: _________________________

4. Public Meetings

(1) Family Housing Mayors POC: ___________________________

(2) Town Hall POC: ___________________________

(3) Private Outage Meeting POC: ___________________________

Effective Date: June 14 Page 15 of 18 Printed

5. Outage Notice Boards________________________________________________________

(1) Wording________________________________________________________

(2) Locations and Maps________________________________________________________

6. Generators

Supported facilities and maps: __________________

7. Written Notification (Identify the source, date, and time the notifications are to be published)

� Memorandum________________________________________________________

� Notifications________________________________________________________

� Daily Bulletin________________________________________________________

� SB TV Channel 2________________________________________________________

� Hawaii Army Weekly________________________________________________________

� 30th Signal Battalion________________________________________________________

8. Final Outage Meeting (Must be schedule NLT 14 DAYS before outage event)

� List Attendees________________________________________________________

� Date/Time/Location________________________________________________________

9. Outage Requestor POC responsible to answer questions from the IOC on-site

Phone No. ________________________________ Cell No. ______________________________

Originator /Requestor

CF:

Work Order Desk

OPS

Housing Division

(Enclosure 3) Sample

SOP-658

Effective Date: June 14 Page 16 of 18 Printed 12:22 PM

APVG-GC

MEMORANDUM FOR SEE DISTRIBUTION

SUBJECT: Scheduled Electrical Outage for Date/Time

1. Notice of subject electrical outage is at Enclosure 1.

2. Units/Activities impacted will prepare and implement preparatory measures at Enclosure 2.

3. POC for further information, locations and times of informational meeting and status of the outage is Name/Cell Number.

Garrison Commander 2 Encls

Distribution:

Effective Date: June 14 Page 17 of 18 Printed 12:22 PM

(Enclosure 4)

SAMPLE

ELECTRICAL AND WATER OUTAGE NOTIFICATION

1. WHO WILL BE AFFECTED: Names of units/directorates/others impacted. Note: (a) the list of units/directorate/others impacted may not be specific and all inclusive, please check the map and information below to validate; (b) the locations of the outage is only a best estimate since depending on the field conditions the extent of the outage area may increase, units/directorate/others near and around the outage area below should be prepared for an outage in this event.

2. WHEN: Dates and times. Note: the times provided are only an estimate since depending existing field conditions my prompt additional time to complete the outage.

Units/directorates/others affected by the outage should be prepared for an extended outage in this event.

3. WHY IS OUTAGE REQUIRED: The outage is required to ______

4. WHERE: Map below. Note: see note in paragraph 1(b) above. Water outage locations at buildings bounded by Trimble and Carpenter. Power outage in red bounded by Trimble Rd, Hewitt St and Kolekole Av.

Note: Water outage location is depicted in blue and electrical outages in red.

5. POC: Mr. Greg Hinkle, Operations Officer, DPW, phone: _______________

Effective Date: June 14 Page 18 of 18 Printed 12:22 PM

(Enclosure 5)

Helpful Tips Freezer Usage:

Keep the freezer doors closed.

Only open when needed and for brief and short periods of time.

Food in your freezer will remain frozen for at least 1 day as long as the doors are closed.

Ice cream will get soft quickly. So it may be best to eat it before the power outage.

Refrigerator Usage:

Keep the refrigerator doors closed at all times.

Only open when needed and for brief periods of time to prevent the warm air from entering the refrigerator.

Refrigerators will keep the food cold and unspoiled for about 6 hours.

Typically, condiments will be fine for longer than 6 hours. Leftovers items, meat, poultry, fish, and eggs may be questionable. It is recommended that these items be stored in a cooler with ice and temperature kept constant.

Food Safety Suggestions:

If you have empty freezer space, you may want to freeze some water to make ice to place in the refrigerator to keep the unit temperature cold. Do not forget to allow for the water to expand when freezing water and provide something to catch the water droplets when the ice starts to melt.

You want to have a cooler with ice on hand to store items to eat and avoid having to open the freezer or refrigerator.

You may want to ask a neighbor to see if they can store some of your items in their freezer or refrigerator during the outage.

Check out HECO website: www.HECO.com under Food Safety During and after a Power Outage for additional safety tips.

Electronic Devices:

Prior to the morning power outage, please power down and unplug all of your sensitive electrical equipment(ex. Computers, modems, routers, TV’s, etc.), to avoid loss or damage to your data or electrical equipment.

The night prior to the outage, please charge all of your battery operated devices.