Kwaj_Runway_Site_Visit_slides_and_sign_in_sheets.pdf

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“The views, opinions and findings contained in this report are those of the authors(s) and should not be construed as an official Department of the Army position, policy or decision, unless so designated by other official documentation.”

PDT Includes:

Michael Howe, PM Forward

Gary Shirakata, Project Manager

Jianping Pu, Technical Lead

Blair Jones P.E., Kwajalein Resident Engineer

Mike McMahon, Kwajalein Project Engineer

Raymond Greenheck, Contracting Officer

FY19 BUCHOLZ ARMY AIRFIELD

KWAJALEIN ATOLL, MARSHALL ISLANDS

SITE VISIT AND PRE-BID CONFERENCE

DATE: 17 APRIL 2019

BUILDING STRONG®

WELCOME

Sign In Sheet

Introduction of Government Personnel USAG-KA Staff USAG-KA DPW Staff POH Staff

ALL Questions / Inquiries shall be submitted via the PROJNET Bidder Inquiry Model at: https://www.projnet.org/projnet/.

Bidder Inquiry Key: IRIT4R-4GCNTW

***Last day to submit questions / inquiries is April 26th 2019 at 10am Hawaii Standard Time ***

Site visit itinerary

Rules of conference

Quick tips for solicitations

Contracting requirements

Project Overview

General construction requirements

Typical Challenges For Contractors

DISCUSSION OVERVIEW

0900: Welcome 0910: Pre-bid conference briefing 1030: BAAF Site Visit

Navaid building Taxiways Runway

LSA

COSA

Hot Cargo Pad

1230: Lunch Zamperini Dining Facility 1330: Kwajalein Base tour

BSR (Barge Slip Ramp) Echo Pier Housing Area

1430: Release

SITE VISIT ITINERARY

17 APRIL 2019

RULES FOR CONFERENCE

Unofficial and non-binding

If there is any conflict between the information discussed during this conference and the solicitation, the terms and conditions of the solicitation will govern

No recording devices permitted. Cameras are allowed, however, please only take pictures of areas relevant to the scope of this contract.

No posting of pictures on the internet

Review all the solicitation requirements

Follow solicitation format as required

Acknowledge all amendment(s)

Respond to every submission requirement

Solicitations will be accepted from Prime Contractors only

QUICK TIPS FOR ALL SOLICITATIONS

RFP SOLICITATION FORMAT

Standard Form 1442 Section 00 10 00, CLIN Schedule Section 00 22 16, Instructions to Proposer Basis for Award Evaluation Criteria Rating Criteria

Request for Information instructions Contract Clauses

FAR

S Clauses K Clauses

Division 01, General Requirements Divisions 02 thru 34 Drawings

Make sure to note the proposal due date and time in Block 13A of

SF1442.

Proposals are due May 8th 2019, 2:00pm HST.

Offers shall be no less than 90 calendar days for Government acceptance (see block 13D).

Fill out Blocks 14, 15, 16, 18, 19, 20A, 20B, and 20C.

STANDARD FORM (SF) 1442

SECTION 00 10 00

SOLICITATION CONTRACT LINE ITEM (CLIN)

CLIN 0001 – Repair Bucholz Army Airfield Runway CLIN 0002 – Mobilization CLIN 0003 – Demobilization CLIN 0004 – Contractor Manpower Reporting CLIN 0005 – LSC Support Services

CLIN 0006 – OPS Apron, Taxiways D and F (Option Item 1) CLIN 0007 – Hot Cargo Pad Apron, Taxiway A (Option Item 2) CLIN 0008 – 400ft concrete touchdown areas (Option Item 3)

Government reserves the right to exercise option(s) up to 180 calendar days after award of the Base Schedule.

The offeror must provide proposed pricing for each CLIN, separately priced, and completed in its entirety.

SECTION 00 10 00

SOLICITATION CONTRACT LINE ITEM (CLIN)

PROJECT OVERVIEW

BASE BID

PHASE 1

***Note: Solid black indicates areas of the runway and apron that will remain in use***

BASE BID

PHASE 2

BASE BID

PHASE 3

BASE BID

PHASE 4

BASE BID

PHASE 5

OPTION 1

PHASE 1

OPTION 1

PHASE 2

OPTION 2

CONSTRUCTION GENERAL REQUIREMENTS

This project is required to complete documentation through the RMS Contractor Module system. New Project now utilizes RMS 3.0.

Project is to restore the airfield to the condition requirements of Army Regulation (AR 420-72)

This contract is required to implement the Three Phase Inspection process for all features of work as part of the Contractor’s Quality Control Plan.

Schedule reviews and updates shall be made and submitted monthly with the requested progress payments.

The project will be required to follow latest version EM 385-1-1 USACE Safety and Health Requirements Manual.

Construction regular working hours are Tues ~ Sat 9 hour days.. Sunday, federal holiday, and other than normal working hours may be arranged if coordinated 21 calendar days in advance and if approved by the government.

CONSTRUCTION GENERAL REQUIREMENTS

S-36.22 Notice of Partnering The Government intends to encourage the foundation of a cohesive partnering arrangement with the contractor and its subcontractors. This partnering arrangement will be structured to draw on the strengths of each organization to identify and achieve reciprocal goals. The objectives are effective and efficient contract performance intended to achieve completion within budget, on schedule, and in accordance with contract plans and specifications. This partnering arrangement will be bilateral in membership. To implement this partnering initiative, it is anticipated that within 60-days of Notice to Proceed, the contractor and Government management teams to include on-site and offsite management will attend a one (1) day partnering development seminar/team building workshop. Any costs associated with this initial partnering workshop, or any other follow-on sessions if necessary, excluding salaries, travel, lodging, and food for Government personnel, shall be borne by the contractor. The facilitator for the workshop shall be an objective and neutral third party participant, skilled in team building and group dynamics, has no vested interest in the decisions reached by the group. Up to ten (10) Government personnel will attend this workshop. The partnering workshop will be held in Kwajalein.

KWAJALEIN RESIDENT OFFICE COMMITMENT TO

CONTRACTORS

• Success can never be one sided. Together the Contractor and the Kwajalein RO will work together as a team to complete this project on time, within the budgeted amount, and with no time lost to accidents.

• Help the Contractor be successful with all aspects of this project

• Submittals

• Request for Information (RFI)

• Coordination with the installation

• Overall Documentation

• Communication

• Openly

• Honestly

• Timely

• Assumptions

• Contractors know how to build

• Kwajalein RO focus on areas where assistance is required

TYPICAL PROJECT ORGANIZATION AT KWAJALEIN

RESIDENT OFFICE

Project Engineer/ Quality Assurance

Rep.

Honolulu Engineer District

USACE Quality Assurance

Representatives

Omaha District Center of Expertise for Airfield paving Designer of Record

Resident Engineer/Administrative

Contracting Officer Administrative

Assistant

US Army Garrison Kwajalein Atoll

Base Operations Contractor

TYPICAL CHALLENGES FOR CONTRACTORS

Logistics

Scheduling

Understanding requirements

Impacts to project schedules on long lead items

Submittal documentation

Security requirements for contractor personnel

KWAJALEIN RESIDENT OFFICE’S APPROACH TO CHALLENGES

Logistics ► KRO will advise and assist as needed with base operations to aid in shipping issues

Scheduling ► On-going communication, collaboration and coordination ► KRO will aid in coordinating locations, times, dates of work hours with Airfield Management as necessary to ensure smooth coordination ► Discuss expectations up front ► Submittal duration ► RFI duration ► Contract modification duration ► Constant monitoring

KWAJALEIN RESIDENT OFFICE’S APPROACH TO CHALLENGES

Understanding Requirements ► KRO is available and tasked to interpret the contract requirement as they are presented in the contract.

► The contractor is responsible to read and understand the entire contract as it is written.

Impacts to project schedules on long lead items ► KRO will place priority on submittal reviews for long lead items ► Contractor is responsible for making KRO aware of long lead submittals and submitting them within the appropriate time limits

Submittal documentation ► KRO will provide timely reviews of submittals with specific comments directly referenced within the specifications.

► Contractor is responsible for reviewing and approving each submittal before it is submitted to

KRO for review as outlined within the QC process.

FORMULA FOR SUCCESS

• The Contractor and the U.S. Army Corps of Engineers are one team.

• Success can never be one sided. Together the Contractor and the Kwajalein RO will work together as a team to complete this project on time, within the budgeted amount, meet quality requirements, and no time lost from accidents.

• Kwajalein RO wants the Contractor to bid on future U.S. Army Corps of Engineer projects

• Your success means that we as a team succeed.

SITE VISIT ITINERARY

UP COMING PROJECT FOR KWAJALEIN ATOLL

• FY20 Army Family Housing

• FY20 ATC Tower/ Ops Bldg.

• FY21 Med Clinic

• FY21 Army Family Housing

• FY22 Landfill Closure

***Estimated $750 million to be awarded over the next 4 years***

THANK YOU