Attachment 3 -Questions and Answers Log.pdf

Q # Subject Attachment # or

TOR Section

Document

Paragraph #

Question/Comment Final Answer

Q.1 Incumbent

Requesting incumbent's company name and any available information for the previously issued Solid

Waste Management contract for YPG.

Dorado Services, Inc. W9124R-20-D-0003

Q.2 Subcontracting

Is the contractor allow to sub contract this project to someone else as long as it's not an off duty or formal employee?

The requirement is being procured as a 100%

Small Business Set aside, the awardee can choose to subcontract however it is not required.

Q.3 Incumbent

Is there any incumbent/recomplete or this is a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past.

This is an existing requirement. See Q1

Answer for award information.

Q.4 Incumbent Is there an incumbent? What is the contract number?

See Q1 Answer for award information.

Q.5 Scope PWS 1.4

Will the Government please define "waste for fuel" and what this service entails?

This requirement does NOT include waste for fuel (or recyclables) as stated in PWS 1.4

Q.6 Key Personnel PWS 1.7.8.5

Is it acceptable for the Project Manager, Quality

Control Manager and Quality Control Inspector be the same individual?

NO. There must be a PM. The QCI & QCM can be the same person.

Q.7 Part 2

Definitions

PWS 2.1.2

Please clarify the role of the Ability One

Commission in the performance of the solicited services.

Not applicable to this solicitation/ requirement

Q.8 Part 3 Property PWS 3.2 Will the Government continue to allow use of the on site wash rack for container washing

Yes. See PWS 3.2

Q.9 Scope PWS 5.2.1

"The Contractor will track and report to the

COR/ACOR all container weights and number of services per week." As there is no scale at the YPG

Landfill there is no way to obtain weights, please remove the requirement to track and report container weights.

If scales at YPG are not available, the tonnage shall be estimated based on the type and load capacity of the vehicles/containers. The data will be reported on the receipts issued by the

YPG Landfill operator. This data shall be tracked and reported monthly along with the invoice.

Q.10 Bulk Items PWS 5.2.2.6.2

Will the Government please confirm that "curb side" collection of bulk items will only be from the residential units and not Base wide.

Bulk will only be picked up from the residential units, not base wide.

Q.11 Yard Waste

Items

PWS 5.2.2.6.6

1) Will the Government confirm that weekly collection of yard waste is from the Housing?

2)Is the "on request" yard waste service for areas other than Housing?

3) Will the Government please confirm that the on base landfill is the disposal site for this material.

1. Yard waste from residential units only.

2. No

3. Yes, YPG Landfill

Q.12

Containers in

Field Training

Areas

PWS 5.2.2.10

Will all containers for field trainings be ordered via service orders?

Yes

Q.13 Container Lids PWS 5.2.2.14 Will the Government please identify where locking latches are required?

Locking Latches are not currently (or forecast) to be required.

Q.14 Scales PWS 5.2.3.3

Appears to be mislabeled as SCALES, as the requirement relates to the proper maintenance of collection equipment.

Verified typo. Disregard 5.2.3.3. It relates to

5.2.3.2.

Q.15 Special Event

Tasks

PWS 5.2.4

Please confirm that Service Orders will be issued for all Special Events and services paid for utilizing the pre-priced line items.

Correct, confirmed

Q.16

Storms and

Natural

Disasters

PWS 5.2.6.1

Will the Government please confirm that services under this section would be paid in addition to regular charges, based on negotiation and contract modification?

Yes. These additional services will be issued as Special Events via Service Order.

Q.17

Unscheduled

Clean-

Ups/Contaminat ed Soil

PWS 5.2.6.4

Is this requirement to provide containers, hauling and disposal service only, or does it include material loading, ground restoration etc.

Provide and remove container only via

Service Order.

POCs: Damaris I. Castillo damaris.i.castillo.civ@army.mil PCO: Amanda M. Ramirez amanda.m.ramirez24.civ@army.mil

Q.18

Unscheduled

Clean-

Ups/Contaminat ed Soil

PWS 5.2.6.4

How will Contractor invoice the Government for

"unauthorized (illegal) dump sites?

See Q.17

Q.19 Reports PWS 5.2.7.1

Please delete the requirement for a monthly

Tonnage Report as there is no scale at the YPG landfill and disposal tonnage is not recorded.

See Q.9

Q.20

Requirement

Change

Percentage

PWS PART 8

Please insert the =/- percentage the requirement may change over the life of the contract.

See revised TE4 Routine and Periodic Services for current level of the requirement.

Q.21 TE4 Service

Level

TE4 TE4

Please specify which service level, Green, Amber, Red or Black for CLIN x001 Routine Pick Up Service.

See Revised TE4 Routine and Periodic

Services for current level of the requirement.

Q.22 CLIN x001 Attach. 5

Solicitation CLIN x001

The description reads Routine and Periodic Pickup

Service. Please confirm that only routine, scheduled, services, should be priced in CLIN x001 as the Periodic services will be paid for using the

Service Order Pricing Schedule under CLIN x002.

See revised TE4 Routine and Periodic Services for current level (BLACK) for the requirement.

Q.23 CLIN x001, x002 Attach. 5

Solicitation CLIN x001, x002

Will servicing of the permanent roll offs identified in TE2 be paid for using the Service Order Pricing under CLIN x002 or should it be priced as recurring work under CLIN x001?

It should be included in recurring work under

CLIN x0001

Q.24 CLIN x001 Attach. 5

Solicitation CLIN x001

Please confirm that the price for collection services for the Housing Units should be included in CLIN x001

Confirmed. Housing units shall be included in the FFP CLIN x001

Q.25 CLIN x002 Attach. 5

Solicitation CLIN x002

Please include "Periodic" in the CLIN description as that is the language used in the Attachment 2

Service Order Pricing Schedule.

See revised Attachment 5 - W914R25QA002

Q.26 CLIN x002 Attach. 5

Solicitation CLIN x002

The Not To Exceed amount of $60,793.60 per year remains constant for the Base and all Option Years.

Please provide a reasonable escalator to this amount for the out years to compensate for inflation.

The amount is based on the average historical workload.

Q.27

DFARS 252.211-

Attach. 5

Solicitation

P. 14 - DFARS

252.211-7003

DFARS Clause 252.211-7003 Item Uniqu

Identification and Valuation. This Clause does not appear to be pertinent to refuse services, please consider removing the clause.

This is a required clause regardless of applicability.

Q.28 Duration of

Contract

Attach. 5

Solicitation P. 28 - 52.217-9

Under item c the total duration of the contract

"shall not exceed 36 months." please change this to reflect the maximum Period of Performance of 66 months

See revised Attachment 5 - W914R25QA002

Q.29 Evaluation Attach. 5

Solicitation P.33 - 52.212-2

Please clarify the evaluation process. Will the proposals first be ranked by price and then the lowest priced proposers Technical will be reviewed and if Acceptable they will be awarded the contract, if not Acceptable the next lowest proposers

Technical will be reviewed. Or will all Proposer's

Technical be reviewed and only those found to be

Acceptable will be ranked by price?

The award will be made on the basis of the lowest evaluated price of offers meeting or exceeding the acceptability standards for non-cost factors.

Q.30 Price Evaluation Attach. 5

Solicitation P.33 - 52.212-3

What will be included in the Price Evaluation?

1) Clin x001 plus the NTE amount of x002 plus

0003?

2)Will the Service Order Pricing in Attachment 2 be factored into the Price Evaluation?

3) if the service Order Pricing in Attachment 2 will be evaluated, how will this be done, to determine the lowest priced proposal when there are no quantities in the price sheet. Simply adding the unit price for one of each service could lead to an unrealistic low bid number.

The price evaluation will be based on total overall price.

Q.31 Technical

Evaluation

Attach. 5

Solicitation P.33 - 52.212-3

The clause states "Offer is required to provide technical literature which will be evaluated for technical acceptability."

Please confirm that in addition to the required resume(s) a Technical Proposal for the required services should also be submitted, or will only the resume(s) be evaluated?

See clarification on SAM.gov posting. In addition to the evaluation of resumes, the offeror is required to provide technical literature which will be evaluated for technical acceptability. This can include capability statements that demonstrate work on similar contracts.

Q.32

Price Evaluation for Service

Orders

Attachment 2 Attachment 2

With no quantities or totals how will Service Order

Pricing be Evaluated?

See Attachment TE 3: Historical Workload for data to provide the most current quantities, sizes, and amount of dumps that have been provided for your convenience.

Q.33 Contaminated

Soil Pricing Attachment 2 AQ

The price requested is only for delivery, relocate, pull. Since Contaminated soil cannot be taken to the on site disposal facility, will disposal be billed separately or should it be included in the price.

The government will pay for the disposal fee when presented an invoice from the contractor. IT SHOULD BE INCLUDED IN THE

LINE ITEM PRICE

Q.34 Small Roll off

Pricing Attachment 2 AM, AN & AO

The smallest Roll off is 10 yards, 5 yard containers are serviced with the front load truck, please change this roll off service description to "10 or 12 yard unit"

Noted: Will change those 3 line items to 10 or

12 Yard Units.

Q.35 Quote

Submission Instructions

Are Key Personnel Resumes required to be submitted with the quote or after award?

As stated in the SAM.gov posting resumes are required to determine technical acceptability.

This is a pass/fail.

Q.36 Quote

Submission Instructions

Besides pricing what is required to be submitted with the quote? I don't see any instructions?

See SAM.gov posting, "The Offeror is required to furnish the Project Manager

(PM) resume demonstrating a minimum to

(2) years of documented experience of relative Solid Waste Management service and scheduling of workflow in accordance

(IAW) PWS Section 1.7.8.5.1. Also the

Offeror is required to provide the Quality

Control Manager (QCM) resume demonstrating a minimum of two (2) years of documented relative Solid Waste

Management services experience and shall be responsible for the overall management and implementation of the Contractor's

Quality Control Plan IAW PWS Section

1.7.8.5.2. More information on the resumes

is loccated in Attachment 1- PWS under PWS

Section 1.7.8.5, Key Personnel. Offeror is required to provide technical literature which will be evaluated for technical acceptability. Provide pricing for each type of service order located in Attachment 2 -

Solid Waste Service Orders - Pricing

Schedule Sheet."

Q.37 PWS 1.4

Where currently are the contaminated soil disposed at?

Off post at one of the County Landfills.

Q.38 PWS 1.7.3

Can the contractor start performance earlier then

6.00 am for collection services?

No

Q.39 PWS 5.1

Please confirm all materials collected is taken to

YPG Landfill on the base? No outside disposal facility is utilized to dispose any collected YPG waste?

Confirmed with the exception to Q.37

Q.40 PWS 5.2.2.6.3 Are Bulk items also taken to YPG landfill? Yes

Q.41 PWS 5.2.2.19

Can containers be washed at the onsite laydown yard provided to the contractor?

No- They must be washed at one of the wash racks or off site.

Q.42 PWS 5.2.3.1

Can the contractor utilize the assigned laydown yard to leave/park collection vehicles after hours and weekends?

No-Equipment only due to security and enviromental concerns.

Q.43 PWS 5.2.6.4

What type and size of containers are utilized to load/transport contaminated soil tot the disposal facility?

Either a 20 or 40 yard rolloff. Container must be covered during transport.

Q.44 PWS 5.2.6.4

Who will load the contaiminated soil into the contractors container?

YPG Personnel

Q.45 PWS

Will the government allow the contractor to place an office trailer at the laydown yard provided onsite?

No

Q.46 PWS

Are utilities available to the contractor to install at the laydown yard provided to the contractor?

No

Q.47 PWS Container List

What type of containers are the 5Yard indicated under container list? Are these rear load or front load containers?

Front Load

Q.48 PWS Container List How many 90 gallon toters are required for this contract? There is no mention?

See TE-2 Collection Site Data

Q.49 PWS Container List Please confirm grass clippings are also taken to the

YPG Landfill on base?

Confirmed

Q.50 Quote

Submission PWS Instructions

Is contractor collecting any recycling materials? No.

Q.51 Quote

Submission PWS Instructions

Will the government schedule a site visit for this requirement?

No. The Government has provided a map, and frequency of pick ups. Some pick up sites in Zone 3 can take up to two hours to travel to.