W9124R-24-R-0004_QA_ForIndustry_RFP_Amendment1.xlsx
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- Solicitation number
- W9124R-24-R-0004
About this file
This document is a Q&A log for RFP W9124R-24-R-0004 for Yuma Proving Ground Mission Test Support Services. The RFP was released by the Department of the Army Materiel Command Mission and Installation Contracting Command Yuma Proving Ground, with a proposal due date of August 16, 2024. Key details include:
- Offerors must have a Top Secret Facility Clearance upon contract award. Section L and M have been updated to reflect this.
- Key Personnel are considered Indirect positions. Offerors can add labor categories and hours to the TE-5 and Pricing Matrix, with required justification.
- The cover letter for the Past Performance Questionnaire has been updated with a revised response date.
- The Performance Requirements Summary attachment has been provided in an editable Excel format.
- The Subcontracting Plan must be submitted prior to award, not with the initial proposal.
- There are some conflicts between the RFP instructions and the Pricing Workbook that have been clarified and updated.
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Sheet1
| Yuma MTSS- W9124R-24-R-0004- Question & Answer Log | ||||||
| KO: Jennifer Hastedt CS: Jessica Ecker Email both at: usarmy.jbsa.acc-micc.mbx.tsc-div1@army.mil | ||||||
| Q # | Subject | Attachment or # RFP Section | Document Paragraph # | Question/Comment | A # | Answer |
| Q.1 | QA_ForIndustry_16JUL24 |
W9124R-24-R-0004_RFP
Section L A.242
L.4.5.9
| Per the answer to Q.242, “Upon further research, the Offeror shall have a Top Secret FCL upon contract award. This answer supersedes the answers to question 90 and 207”, we recommend the government revise Section L.4.5.9 of the RFP to state, “The Offeror must provide a statement regarding the Offeror’s Final Facility Clearance (FCL). At time of contract award, the Contractor must be able to fulfill all contract requirements, including a Top Secret FCL.” | A.1 | Updated L.4.5.9. See revised RFP. |
| Q.2 | QA_ForIndustry_16JUL24 |
W9124R-24-R-0004_RFP
Section M A.242
M.2.1.i.
| Per the answer to Q.242, “Upon further research, the Offeror shall have a Top Secret FCL upon contract award. This answer supersedes the answers to question 90 and 207”, we recommend the government revise Section M.2.1.i. of the RFP to state, “The Offeror does not have a final Top Secret Facility Clearance (FCL).” | A.2 | Updated M.2.1.i. See revised RFP. |
| Q.3 | DD 254 | W9124R-24-R-0004_RFP_Att+0001_PWS_Att+0002_DD254 |
DD Form 254, APR 2018, Instructions 1b, 11a Per the DD Form 254 Instructions: Instruction Item 11a (1) states “If item 11a is checked, then: item 1b should be marked “N/A” or None. NOTE: If no classified work is to be done at the contractor’s facility then they will not be receiving, generating or fabricating anything classified at that location. The contractor will not have access to classified information at its own contractor facility, but will have that “access elsewhere” at another contractor’s facility or at a government activity.”
| Given the DD Form 254 instruction guidance and also given that Section 11 b and 11c are also not checked , will the government please update the marking of Section 1b of the DD254 to be “N/A” or “None” consistent with the marking in Section 11a of the DD254? | A.3 | Updated Section 1b to be "None". See revised DD Form 254. | |||||
| Q.4 | Key Personnel | W9124R-24-R-0004_RFP_Att0001_PWS | 1.4.10 | Will the Government please confirm if Key Personnel are considered Direct or Indirect positions? | A.4 | Key Personnel are considered Indirect positions | |
| Q.5 | Labor Categories | W9124R-24-R-0004_RFP_Att0001_PWS_Att0008-TE-5_Labor_Categories | Will the Government please confirm that Offerors can add Labor Categories and hours to both the TE-5 and the Pricing Matrix? | A.5 | Offerors can add Labor Categories and hours to both TE-5 and the Pricing Matrix. In such cases, the Offeror shall highlight the cells/columns/rows/tabs that have been modified. Per L.4.4.4.2, any changes and the rationale must be explained. | ||
| Q.6 | PPQ | W9124R-24-R-0004_RFP_Att0008_PPQ | Cover Letter | The Cover Letter for the PPQ is dated April 1, 2024 and requests PPQ POCs to return the PPQ by May 1, 2024. Will the Government please update the dates on the cover letter? | A.6 | See revised RFP Attachment 0008 | |
| Q.7 | PRS | W9124R-24-R-0004_RFP_Att+0001_PWS_Att+0001_Performance+Requirements+Summary | Whole document | The PRS attachment is scanned as an image and does not allow copying or exporting from Acrobat as a Word or Excel file. Will the Government please provide the document scanned or converted from a Word or Excel document for ease in copying/editing for efficiency/effectiveness changes. | A.7 | Excel version of PWS Attachment 0001, PRS, is published with RFP Amendment 0001. | |
| Q.8 | OCI Certification | W9124R-24-R-0004_RFP_Att0005_OCI_Certification | Whole document | The OCI Certification form is scanned as an image and does not allow copying or exporting from Acrobat as a Word file. Will the Government please provide the document scanned or converted from a Word or Excel document for ease in copying/editing. | A.8 | A fillable PDF of RFP Attachment 0005, OCI Certification, is published with RFP Amendment 0001. | |
| Q.9 | QA_ForIndustry_16JUL24 |
| W9124R-24-R-0004_RFP_Att0006_CBA+YumaMTSS_2021-2024 | A.249 | A.249 states that the new CBA is included with the RFP; however the CBA attached to the FRFP (W9124R-24-R-0004_RFP_Att0006_CBA+YumaMTSS_2021-2024) is the old CBA dated June 1, 2021 Through May 31, 2024. Will the Government please provide the updated CBA with updated rate and wage determination applicable to this effort? | A.9 | See revised RFP Attachment 0006 | |||
| Q.10 | Subcontracting Plan requirement unclear | Section M | M.4 | A Subcontracting Plan is not a requirement of Section L, however, Section M states that "acceptance of the Offeror’s small business participation proposal does not preclude the requirement required in FAR Part 19.702 for submission and approval of a Subcontracting Plan". Please confirm that a Subcontracting Plan is to be submitted post-award and not with Offeror's proposals. | A.10 | The Subcontracting Plan is to be submitted PRIOR to award. See revised L.4.5.7. | |
| Q.11 | Missing CBA | Attachment 0006 | The Answer to Q.249 states that the new CBA is included with the RFP and the CBA labor rates have been updated in the price workbook, however, the new CBA file appears to have been omitted; the referenced Attachment 0006 is the old CBA. Please provide the new CBA. | A.11 | See answer to Question 9 | ||
| Q.12 | Labor Hours Instructions Conflict | Attachment 0004 - Pricing Workbook | There is a conflict in the stated labor hours. The Instructions tab and the Labor Hours tab of the RFP Attachment 0004 - Pricing Workbook show Productive Labor Hours as 1,820. The embedded MS Word document on the Instructions tab shows 1,880 hours. Please confirm which is correct. | A.12 | Instructions tab is revised to 1,820 hours. | ||
| Q.13 | Proposed Hours Instructions Conflict | Attachment 0004 - Pricing Workbook and Section L | L.4.4.4.2 | There is a conflict between Attachment 0004 and Section L. Note 6 on page 3 of the embedded MS Word document on the Instructions tab of Attachment 0004 - Pricing Workbook states that "offerors shall propose to the number of hours populated in the worksheets". Please revise Section L.4.4.4.2 to reflect the pricing workbook instructions by removing "Offerors who alter the Government-provided skill mix or hours within RFP Attachment 0004 – Pricing Workbook must justify the reasons for adjusting the hours or rates. The explanation for changing hours will be included in Volume I, Management Factor, L.4.1.2.2 response. The explanation for changing the labor rates will be included in this volume." | A.13 | The language says "offerors shall propose to the number of hours" not "offerors shall propose the number of hours." |
See revised language in L.4.4.4.2 resulting from Question 18.
| Q.14 | Organizational Chart instructions | Section L | L.4.1.2.1.c. | There is a conflict between the answer to Q.272 and Section L. Q.272 states that only management positions are required on the organizational chart, however, Section L.4.1.2.1 paragraph c requests an offerors organizational chart "showing all positions". Please update Section L to reflect the guidance provided in Q.272. | A.14 | See revised language in Section L.4.1.2.1 |
| Q.15 | Incorrect SCA Identifier | Attachment 0004 - Pricing Workbook | Labor Hours and Direct Labor Rate Schedule tabs | Both the Labor Hours tab and the Direct Labor Rate Schedule tab of Attachment 0004 - Pricing Workbook show an incorrect number for the SCA Identifier in Column D. Please provide the correct SCA Identifier. | A.15 | See revised Attachment 4 |
| Q.16 | Old/Incorrect PPQ return request date | W9124R-24-R-0004_RFP_Att0008_PPQ.pdf | The Past Performance Questionnaire return request date is May 1, 2024 in the provided letter dated April 1, 2024. Please provide a new letter with an updated return request date. | A.16 | See answer to Question 6. | |
| Q.17 | CBA Job Descriptions Omission | CBA job descriptions were provided in a prior Draft RFP, however, appear to have been omitted in the Final RFP. Please provide job descriptions for all labor categories that are associated with the CBA. | A.17 | The CBA does not include job descriptions. PWS Attachment 8, TE-5, Labor Categories and Job Descriptions, include the Government's minimum qualifications per labor category. | ||
| Q.18 | Alterations to Government provided skill mix and hours | L.4.4.4.2 Cost Volume | 4.4.4.2 | The explanation for changing hours will be included in Volume I, Management Factor, L.4.1.2.2 response. |
The reference to Volume I Factor, L.4.1.2.2 is for Sub-factor 2 - Transition Plan.
| Question: Should the reference be for this discussion of any alterations be L.4.1.2.1 Staffing Plan? | A.18 | Yes. Section L.4.4.4.2 has been updated to reference L.4.1.2.1 | |||||
| Q.19 | Incomplete SF33 | SF33 | Block 9 of the SF33 is blank, please complete the proposal due date and time in Block 9. | A.19 | RFP is updated to include RFP due date and time on the SF33, block 9 to match RFP section L.2.1 | ||
| Q.20 | Unresolved language in the PWS | PWS | 1.1.7 | The end of paragraph 1.1.7 of the PWS states "Waiting on a response from Tim Szymanski." Please confirm if changes are anticipated to PWS 1.1.7. | A.20 | See revised PWS removing the statement. | |
| Q.21 | PPQs | Att0008 | First page | The date on the PPQ form requests a response by May 1, 2024. |
| Would the Government please issue a revised PPQ form with the date of 16 August? | A.21 | See answer to Question 6. | |||
| Q.22 | Q.272 | RFP Section L | L.4.1.2.1.c | The Answer to Q.272 stated that "Only management positions are required on the organizational chart." |
Paragraph c still states that "Its organizational chart showing all positions in the proposed organization to meet the stated mission in the PWS. All lines of authority/communication including those with the Installation, ATEC, and MICC-YPG shall be included in the organizational chart. The Offeror shall provide a staffing matrix that depicts sufficient labor hours by position by year;"
| Would the Government please amend paragraph L.4.1.2.1.c to state that only management positions are required in the organization chart and not all positions? | A.22 | See answer to Question 14. | |||||
| Q.23 | Vol III Page Limit | L.2.5 | Will the Government consider allowing the Small Business Subcontracting Plan, which is required per FAR Clause 52.219-9 (Alt II), to be outside the 25 page limitation such that only the Small Business Participation Commitment Document (SBPCD) counts toward the 25-page limit? | A.23 | Small Business Subcontracting Plan will be excluded from the page count. See revised L.2.5 language. | ||
| Q.24 | Proposal Adequacy Checklist | Section L - L.4.5.12 | Clause 252.215-7009 | The Proposal Adequacy Checklist largely pertains to proposals developed in the Table 15-2 format and generally used when certified cost or pricing data is required. |
Is it the government’s intent that bidders submit the Proposal Adequacy Checklist with their initial submission or only if certified cost or pricing data is called for due to lack of competition? A.24 Section L.4.5.12 has been revised. Checklist requirement deleted.
Q.25 Cost Volume Pricing Matrix Instructions Point 6 RFP Section L.4.4.4.4 states areas of the pricing workbook are locked and there may be instances where the pricing workbook is not consistent with offerors accounting system. Consequently, offerors are to submit additional cost data in their own format along with the cost narrative.
However, the instructions included in Att004 Pricing Matrix under point 6, state that offerors are to revise the number of rows, columns, and/or formulas as required to comply with offerors’ accounting and estimating systems.
| Will the government please clarify the conflict between RFP Section L.4.4.4.4 and Att004 Pricing Matrix? | A.25 | Section L.4.4.4.4 has been revised. | |||||
| Q.26 | Cost Volume | Pricing Matrix Instructions | Will the government allow bidders to add tabs for supporting calculations and/or data to the right of the government’s pricing matrix tabs? | A.26 | Section L.4.4.4.4 has been revised. | ||
| Q.27 | Cost Volume | Pricing Matrix Instructions | Will the government allow bidders to add supporting calculations and/or data to the right of the government’s columns in the pricing matrix tabs? | A.27 | Section L.4.4.4.4 has been revised. | ||
| Q.28 | Staffing Matrix | RFP and Att 004 Pricing Matrix | Section L.4.1.2.1.c and Pricing Matrix Tabs - Regular Labor Detail Tab, IT Services 5.7.6 and 5.12 Tab, Fleet Maintenance 5.8.5 Tab and the Exempt labor Tab. | The four tabs in the Pricing Matrix have a total of 345 labor categories excluding overhead, management and PMO personnel that will create a labor staffing matrix with at least 360+ rows and 8 columns to address "labor hours by position by year" of the Section L requirement. Even with the minimum Times New Roman or Arial font size of 10 pt. this still creates an extremely large matrix that spans numerous pages (7 pages). |
| Would the Government please exclude the staffing matrix required by L.4.1.2.1.c from the page count? | A.28 | See answer to Question 14. | |||
| Q.29 | Organizational Chart | RFP | Section L.4.1.2.1.c | Section L.4.1.2.1.c requires "All lines of authority/communication including those with the Installation, ATEC, and MICC-YPG shall be included in the organizational chart." Given the size of the Yuma organization and the plethora of Installation, ATEC, MICC-YPG and other offices that must be coordinated with, this will create an almost unreadable organization chart. |
Is it acceptable to provide a separate authority/communication matrix that will de-clutter the organization chart? A.29 See answer to Question 14.
&D &T &P of &N
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