Redacted_Updated_JA_Memorandum_For_Laserfiche.pdf

Version – August 2015

JUSTIFICATION AND APPROVAL MEMORANDUM

For All Actions At or Below the Simplified Acquisition Threshold

Memorandum for Record – Limiting Competition at or below the Simplified

Acquisition Threshold for Laserfiche Software Renewal

1. Contracting Activity: The Army Contracting Command (ACC-RSA), Attn: CCAM- CAD-C, Redstone Arsenal, AL 35898

2. Description of Action:

Nature: New Requirement Follow-on Requirement

Contract Vehicle: Purchase Order Number _TBD_________________________

Blanket Purchase Agreement (BPA) Number _______________ Order/BPA# TBD against FSS Contract #______________ Order #___________ against Multiple Award IDIQ Contract Name or #______________

Order #_______ against a single award IDC Contract

Modification # _______ to existing PO/TO/DO/Call Order

Pricing/Contract Type: Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds: Operations & Maintenance, Army (OMA) Other Funds: __________

FY: _FY19_

Brand Name Buy: Yes No

3. Description of Services or Supplies: The AMCOM CIO/G6 has a requirement to maintain software support for 100 RIO-User LSAP, RIO-Records Management LSAP; 1 Rio Public Portal Dual CPU LSAP; 1 Quick Fields Complete LSAP; 1 Laserfiche SDK and Online Knowledge Repository (unlimited access for up to 24 users). Laserfiche software is used to assist with the implementation of Records Managements for all official digital documents. Vendor will supply technical support through a staffed help desk, unlimited software upgrades and online knowledge repository providing self-help, on-demand access to frequently asked questions, training resources, and how-to documents and videos for one base year with four (4) option years.

Period of Performance: __9-21-2019_ to __9-20-2024_

Base Period: 21 Sep 19 to 20 Sep 20 Option Period 1: 21 Sep 20 to 20 Sep 21 Option Period 2: 21 Sep 21 to 20 Sep 22 Option Period 3: 21 Sep 22 to 20 Sep 23 Option Period 4: 21 Sep 23 to 20 Sep 24

4. Authority:

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

Or

FAR 8.405-6(a)(1)(i)(B) and 8.405-6(b)(1)Brand Name FAR 8.405-6(a)(1)(i)(A) Urgency FAR 8.405-6(a)(1)(i)(B) Only One Source is Capable FAR 8.405-6(a)(1)(i)(C) Logical Follow-on

Or

FAR 16.505(b)(2)(i)(B) Only One Awardee is Capable FAR 16.505(a)(4) Brand Name FAR 16.505(b)(2)(i)(A) Urgency FAR 16.505(b)(2)(i)(C) Logical Follow-on FAR 16.505(b)(2)(i)(D) Minimum Guarantee

5. Reasons for Authority Cited: The request is to renew existing Laserfiche licensing to include technical support for the software product to mitigate risk of software failures impacting the organization’s ability to perform efficiently. The online knowledge repository will provide self-help, on-demand access to frequently asked questions, training resources, and how-to documents and videos providing for more opportunities to solve support issues in-house, as well as, providing a cost-effective approach to train both general users and system administrators. The Army/DoD has no pre-negotiated software product that will accomplish this same task. Therefore, this specific product is essential to meet the government’s requirements and market research indicates that other similar products do not meet, or cannot be modified to meet the agency’s need.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, apply and will be followed, or do not apply due to an exception at

5.202 5.202(a)(13).

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

FAR 6.305(f) FAR 8.405-6(b)(3)(iii)(A)

FAR 8.405-6(b)(3)(iii)(B) FAR 8.405-6(b)(3)(iii)(C) FAR 16.505(a)(4)(iii(C)

8. Other Facts: N/A

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Kim Duncan Date: 20 September 2019 Title: IT Specialist Signature: ___________________________________________________________

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon price analysis and review of previously awarded contract action for the same software licenses.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a brand name is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Typed Name: Deanna Kokocha Date:

Title: Contracting Officer Signature: __________________________________________________________

DUNCAN.KIMBERLY.BROOKE.

1286267668

Digitally signed by

DUNCAN.KIMBERLY.BROOKE.1286267668

Date: 2019.09.20 16:11:14 -05'00'

KOKOCHA.DEANNA.E.1029153384

Digitally signed by

KOKOCHA.DEANNA.E.1029153384

Date: 2019.09.23 10:08:04 -05'00'