DPW EMC Recycling Processing Center Bldg 1384 2020.pdf

FS Recycling Processing Center FS Building 1384

Directorate of Public Works Environmental Division

Prevention & Compliance Branch

Emergency Action Plan

Fort Stewart & Hunter Army Airfield, Georgia

Date: 18 OCTOBER 2018

EMERGENCY ACTION PLAN

AGENCY/UNIT: DPW Environmental Division

DEPARTMENT/DIVISION: Prevention & Compliance Branch EM COORDINATOR: Tressa M. Rutland

EMERGENCY PLAN FOR

BUILDING COORDINATOR for FS Bldg 1384

NAME: Derrick Johnson

PHONE: 912-767-5729

EMAIL: Derrick.D.Johnson.ctr.mail.mil

ALTERNATE BUILDING COORDINATOR

NAME: Poward Lane

PHONE: 912-767-1284

EMAIL: N/A

AGENCY POINTS OF CONTACT

DIVISION CHIEF: Thomas C. Fry BRANCH CHIEF: Tressa M. Rutland

DIVISION ADMIN: David Holesovsky

ASSEMBLY AREAS

PRIMARY BLDG ASSEMBLY AREA: Parking Lot by Scale House SECONDARY BLDG ASSEMBLY AREA: FS Landfill

Date of Plan: (Update this plan annually): 1 October 2019 BY: Johnny N. Davis

TITLE: Environmental Protection Specialist

TABLE OF CONTENTS

Introduction

Emergency Management Coordinator (EMC) Duties--------------------------------

Building Coordinators or Floor Monitors Duties ------------------------------------ 8

General Information

DPW Environmental Division POC ---------------------------------------------------

Mass Warning and Notification (MWN) ----------------------------------------------

Emergency Phone Number Listing for FS/HAAF -----------------------------------

Lines of Authority ------------------------------------------------------------------------ 12

Guidelines Reporting an Emergency ----------------------------------------------------------------

Medical Emergencies --------------------------------------------------------------------

Fire Emergencies -------------------------------------------------------------------------

Hazardous Materials (HAZMAT) Emergencies --------------------------------------

Bomb Threat Procedures ----------------------------------------------------------------

Severe Weather and Natural Disasters ------------------------------------------------

Surviving an Active Shooter Event ----------------------------------------------------

Lock Down Procedures ------------------------------------------------------------------

Shelter-in-Place (SIP) Procedures ------------------------------------------------------

HVAC Emergency Shut-Off Procedures ----------------------------------------------

Evacuation Procedures ------------------------------------------------------------------- 26

TABLE OF CONTENTS

(Con’t)

Attachments:

1 – EMC Signage ------------------------------------------------------------------------

2 – Bomb Threat Checklist --------------------------------------------------------------

3 – Suspicious Package and Letters ----------------------------------------------------

4 – Suspect Description Form ----------------------------------------------------------

5 – Shelter-in-Place Checklist ----------------------------------------------------------

6 – Shelter-in-Place Signage ------------------------------------------------------------

7 – FS Bldg 1384 Emergency Floor Plan --------------------------------------------- 36

Annex:

A – Point of Contact Roster/Sign-In Sheet-------------------------------------------- 37

Introduction

This Emergency Action Plan establishes guidelines for all reasonably foreseeable workplace emergencies. Because each emergency situation involves unique circumstances, the guidelines provide general guidance only. Thoughtful actions based on situation assessments are always required when responding to an emergency. It is also important to note that emergency guidelines do not necessarily represent sequential series of steps.

Note: Safety & Health are the overriding priority in all situations. Always think before you act.

Emergency Management Coordinator (EMC) Duties:

The EMC is the appointed person in charge of your agency’s EM requirements, and ensures the program is in compliance with the installation emergency management program. The EMC will ensure an Emergency Action Plan (EAP) is implemented for their agency and will assign a POC for each facility owned or controlled by their agency and ensure that the POC accomplishes an EAP for their facility. EMCs will ensure, as a minimum, procedures are developed for:

• Evacuation, Shelter-in-Place, Lockdown, Active Shooter and Active Shooter procedures.

• Emergency escape procedures and emergency escape route identifications.

• Establishment of primary and alternate assembly areas for each facility, where all personnel will gather for accountability after evacuation of their facility. Point of Contact Roster and Accountability Sign-In Sheet are located in Annex A.

• Establishment of agency and facility reporting procedures–identify a point of contact (POC)

- i.e., DOC / UCC, EMC, Orderly Room/Admin section, etc.) with contact information.

• Procedures to account for and who / where to report the status of all personnel after an emergency evacuation has been completed.

• Ensure building / floor plans are developed and identify as a minimum: SIP room(s), evacuation routes, and primary and alternate assembly areas.

• Ensure visual aids are displayed on each floor identifying the agency EMC and Building Coordinator (See Attachment 1).

• Identify Floor Monitor(s) – so personnel will know who to obtain any additional information from.

• Ensure Building Coordinators or Floor Monitors are identified and assist them in building their facility EAPs, and the training of their agency personnel.

• Ensure annual review and update of agency’s EAPs.

Building Coordinators or Floor Monitors Duties:

• Ensure annual review and update of agency’s EAPs.

• With guidance and assistance from their EMC; construct their facility EAP.

• Ensure personnel are knowledgeable of and conduct drills on Evacuation, Shelter-in-Place, Lockdown, and Active Shooter procedures.

• Conduct an accurate head count of personnel reporting to the assembly area utilizing the Point of Contact Roster (Annex A).

• Provide Emergency Response personnel with the necessary information about the incident.

• Ensure that designated Area/Floor Coordinators have evacuated and accounted for all personnel from their area and reported to their agency’s identified POC.

DPW Environmental Division POC P&C Branch Emergency Action Plan

POC for FS Recycling Processing Center, FS Bldg 1384

FS P&C Br Building 1384 Coordinator

Derrick Johnson

(912) 767‐5729

DPW Administrative Safety

Sophia Davis

(912)767‐4587

DPW Environmental Division

P&C Branch EM Coordinator

Tressa Rutland

(912) 767‐7919

Alternate Bldg Coordinator

Poward Lane

(912) 767‐1284

Mass Warning and Notification

(MWN)

The IOC/EOC has the ability to send alerts and notifications to members of the FS/HAAF military community affecting the installation through the (AtHoc) Mass Warning and Notification (MWN) and Giant Voice (GV) outdoor sirens.

AtHoc alert systems are used for command notifications to civilian and military personnel.

The AtHoc System has the capability of notifying civilian and military employees actively logged-into a computer system with their CAC-ID Card or through agency requested enrollment:

The primary mode of command notification to installation Directorates and their employees, Mission Supporting Commands and their employees, Senior Service Components Commands and their employees, and Command/Executive elements and organizations and their employees residing on the installation.

FSGA AtHOC Alert notifies subscribers of requested notifications to stay informed:

Self‐Registration Instructions for MWNS/AtHoc Alert System (CAC holders)

1) Click on the Task Bar Up Arrow on the left side

2) Right Click on the purple globe icon

3) Click on Access Self Service or Update My Info

4) Click on the “My Profile” Tab

5) Click on the Edit button in the top right corner of the screen

6) Click on the *Ft Stewart Section and Enter Hierarchy Select bubble that applies to you by extending arrow > until you find the appropriate organization/section

7) Click Apply on bottom right of screen

8) Enter User Category (Dropdown Display) & Contact Info (Numbers, Online addresses, Physical addresses)

9) Click on the Save button in the top right corner of the screen

You are now registered to receive Ft Stewart Emergency Alerts. To be added to specific Alerting Lists (e.g. weather, weekly‐monthly communications tests), contact the IOC at 767‐0434.

FSGA IOC/EOC Alerts are used to disseminate messages pertaining to:

Immediate threats to life and property Standard messages that pertain to changes on the installation such as:

o Road or Gate closures for more than a couple of hours o Weather conditions o Utility outages lasting for more than a couple of hours o Limited access or closure to facilities or gates

A best practice is to add this registration procedure to all agencies in and out-processing procedures/checklists.

Emergency Phone Number Listing for FS/HAAF

AGENCY PHONE NUMBER

Police 911 Ambulance 911 Fire 911 MP Desk 911 MP Desk Sgt. FS-912-767-4895 /

HAAF-912-315-6133

Lines of Authority. The organization/agency, commander / director will appoint their EMC, who will be their primary point of contact for all EM related requirements (IAW DoDI 6055.17, AR 525-27 and DA Pam 525-27.

Agency/Unit Emergency Management Coordinator (EMC)

In the event of an emergency, the following person(s) have the authority to direct all reasonable and prudent actions until the arrival of Emergency Services.

Name Title Phone #

Contract Project

Manager

(912) 767-5729

Poward Lane Assistant Project Manager (APM)

(912) 767-1284

Incident Commander (IC)

Upon arrival of Emergency Services personnel, the ranking individual on the first arriving unit will assume the role of initial IC. This will usually be Military Police or Fire & Emergency Services (FES) personnel. These duties will be relegated to the Director of Emergency Services (DES); if required, upon their arrival.

Reporting an Emergency

Emergencies can usually be identified as medical, fire, natural disasters, severe weather, bomb threats, chemical spills, terrorist attacks, criminal acts, active shooter, etc. Personnel should identify these emergencies and CALL 911 to alert Military Police and report them to their identified agency POC (if time and the situation permits). Military Police will notify all other Emergency Services.

Alerting Personnel

The following will be used to alert all building occupants of fires and other workplace emergencies:

• In the event of a fire or other emergency that requires the evacuation of the building, the fire alarm will be activated and personnel will calmly evacuate the building using designated escape routes, while giving the vocal alarm of “FIRE”, etc. Personnel will look into rooms as they proceed to the exit to ensure that all personnel have been notified.

• Personnel will assemble in their designated primary/alternate assembly area.

• Remain outside until the emergency responders and/or the EMC announce that it is safe to reenter.

• In the event of a Medical or other emergency that does not call for the evacuation of the building, personnel will CALL 911 to alert emergency responders and notify your EMC for further guidance/instructions.

Summon Emergency Assistance by CALLING 911.

DO NOT HANG UP FIRST. Let Emergency Personnel Hang Up First.

Steps for Reporting an Emergency

1. Summon Emergency Assistance by CALLING 911 and be prepared to provide the following type of information:

1.1. Your name and location.

1.2. Phone number from where the call is being made from.

1.3. Location of the emergency, including facility name, BLDG #, and address.

1.4. Type of Emergency (Fire, Medical, Active Shooter, Hazardous Material, Criminal Act, Bomb Threat, etc.).

1.5. Number and condition of any victims.

2. Other Important Information:

2.1. Location and extent of situation, hazard, fire, etc.

2.2. Involvement of Hazardous Materials (if available, give product name and/or describe any markings, labels or placards).

2.3. What or if anything is needed at your location.

2.4. After the call, station someone to direct Emergency Response personnel/vehicles to the scene of the emergency (if/as needed).

3. Notify your agency’s identified POC (CDR/Admin Office/DOC or UCC, etc.).

4. Determine the need to evacuate the facility or not.

5. If evacuation is decided, announce to all personnel to assemble at your primary or alternate assembly area.

5.1. Primary Assembly Area: Parking Lot by Scale House

5.2. Alternate Assembly Area: FS Landfill

6. Once all personnel are at your identified assembly area, accomplish a roll call.

7. Notify your agency’s identified POC (CDR/Admin Office/UCC, etc.) of the following:

7.1. The number of personnel accounted for utilizing the Point of Contact Roster (Annex A).

7.2. The number of personnel injured.

7.3. The number of personnel unaccounted for.

7.4. If possible obtain the name(s) of any personnel transported by medical personnel.

8. If evacuation is long term, contact your agency’s POC for relocation of personnel to another facility, release, etc.

9. Do not return to the facility, until released by the Incident Commander of the responding emergency forces.

Alternate Assembly Area:

FS Landfill

Primary Assembly Area:

Parking Lot by Scale House

Medical Emergencies

• Survey the scene; evaluate personal safety issues.

• Call 911

• Assess the victim’s condition – Check:

Airway Breathing Circulation

• Provide aid and comfort in accordance with your training and ability while observing universal precautions.

• In the absence of medical personnel, as a minimum, attempt to provide the following assistance:

Stop the bleeding with firm pressure on the wounds and/or apply a tourniquet above the wound.

Clear the air passages using the “Heimlich Maneuver” in case of choking.

• Do not move the victim, unless the area is unsafe to maintain yours or the victim’s safety.

• Infection Control – Observe universal precautions when providing aid and comfort:

• Limit contact with blood or other body fluids:

Avoid contact when possible Wear “exam” gloves and eye protection Use a pocket shield or mask if administering CPR Do not pick up contaminated sharp objects with bare hands.

• Clean surfaces contaminated with small amounts of blood or other body fluids with 10% chlorine bleach & 90% water solution. Wear appropriate personal protective equipment (e.g., “exam” gloves and eye protection).

• Place all contaminated waste in a biohazard bag. This can be a plastic garbage bag used only for biohazard which is marked accordingly. Contact your supervisor for instructions concerning disposal of contaminated waste.

• Wash hands as soon as possible.

• Report exposure incidents to your supervisor as soon as possible.

Fire Emergencies

Incipient Stage Fire:

• Activate the fire alarm. Alert other personnel.

Based on the situation get help and/or CALL 911.

• If fire is electrical, disconnect power source.

• Extinguish with a suitable fire extinguisher

• Protect YOUR health and safety.

NEVER underestimate the fire or overestimate your ability.

Check fire extinguisher before approaching fire Approach fire with caution Maintain a clear path of escape.

Major Fire:

• Activate the fire alarm. Alert other personnel.

• CALL 911.

• Facility Evacuation:

Assist any injured to escape (if this can be done without entering dangerous areas).

Close doors and secure ventilation equipment (when practical).

Provide aid and comfort to any injured in accordance with your training and ability while observing universal precautions.

The facility floor plan layout (See attachment 7) (the exit system layout, primary/alternate assembly areas, location of fire protection systems and fire extinguishers, lifesaving equipment, safe areas of refuge in the facility, special conditions or pertinent information related to emergency egress).

Obtain accountability of personnel and report status to you DOC/UCC, EMC, or commander.

• The following will be used to instruct personnel of the need to perform a precautionary, partial or total evacuation:

As dictated by existing conditions, instructions will be provided concerning securing equipment and/or maintaining vital operations.

When feasible, exit facility as identified on your facility floor plan’s evacuation routes.

If evacuation routes are unusable, exit by the nearest safe exit.

Upon exiting, personnel are to assemble at:

Designated Assembly Areas

Primary Assembly Area Alternate Assembly Area Parking Lot by Scale House FS Landfill

• As dictated by the situation, take appropriate actions to maintain vital operations and/or secure equipment.

Hazardous Material (HAZMAT) Emergencies

• A HAZMAT emergency is an actual or threatened chemical, radiological or infectious substance spill or release that has the potential to cause serious injury or harm to people, property or the environment.

• Ensure that everyone in the area is aware of all substances used in their area and know how to handle them safely.

• CALL 911.

Communicate situation and substance information to the emergency operator (e.g., identity of substance from placards, labels or markings and what the substance is doing/where it is going).

• Be prepared to provide applicable material safety data sheets (SDSs) to emergency response personnel.

• If safety permits, try to identify the substance (e.g., from placards, labels or markings) without endangering personal safety and health.

• In accordance with your training and your agencies spill response program, try to dam, dyke, or divert the release from entering any drain or protected area until trained personnel arrive.

• Alert other personnel in the immediate hazard area.

• Evacuate to a safe distance.

It is best to go upwind and/or crosswind from the released substance.

Assist any injured to escape (if this can be done without entering contaminated or dangerous areas).

Provide aid and comfort anyone injured in accordance with your training and ability while observing universal precautions. Take precautions to avoid being contaminated with the hazardous chemicals.

• Isolate hazard area.

Warn others of hazard and prevent personnel from entering area.

Close doors and secure ventilation equipment (when feasible).

As dictated by the situation, take appropriate actions to maintain vital operations and/or secure equipment.

Bomb Threat Procedures

• Phone Bomb Threat:

Stay calm – do not alarm others.

Notify your supervisor who will report the threat to law enforcement by

CALLING 911. If supervisor is not present, you make the call.

Fill out the Bomb Threat Checklist (Refer to Attachment 2) to assist responding agency.

Decision to evacuate the building will be made by law enforcement personnel.

Take the checklist with you if the building is evacuating.

• Written Bomb Threat:

Remain calm and leave the message where it is found.

Do not handle the document any more than necessary to preserve fingerprints and other evidence.

Do not alarm others.

Notify your supervisor who will report the threat to law enforcement by

CALLING 911. If supervisor is not present, you make the call.

Do not give information to anyone except supervisor and/or law enforcement personnel.

• Suspicious Object, Package or Mail (Refer to Attachment 3).

• Suspect(s) Description (Refer to Attachment 4).

• Evacuate the immediate area.

• Do not touch the suspected bomb. Do not use cell phones. Do not use 2-way radios.

• Notify your supervisor who will report the threat to law enforcement by CALLING 911. If supervisor is not present, you make the call.

Severe Weather and Natural Disasters

Means of being notified:

• Numerous AtHoc Systems (telephone, email, text)

• Giant Voice outdoor sirens

• Local radio/TV stations

Tornado:

• When a warning is issued by sirens or other means, seek inside shelter.

Consider the following:

Small interior rooms on the lowest floor and without windows, Hallways on the lowest floor away from doors and windows, and Rooms constructed with reinforced concrete, brick, or block with no windows.

Stay away from outside walls and windows.

Use arms to protect head and neck.

Remain sheltered until the tornado threat is announced to be over.

Flood:

If indoors:

Be ready to evacuate as directed by your EMC and/or the designated official.

Follow the recommended primary or secondary evacuation routes.

If outdoors:

Climb to high ground and stay there.

Avoid walking or driving through flood water.

If car stalls, abandon it immediately and climb to a higher ground.

Snow / Ice Storm:

If indoors:

Stay calm and await instructions from your EMC or the designated official.

Stay indoors!

Severe Weather and Natural Disasters (con’t)

If there is no heat:

Close off unneeded rooms or areas.

Stuff towels or rags in cracks under doors.

Cover windows at night.

Eat and drink. Food provides the body with energy and heat. Fluids prevent dehydration.

Wear layers of loose-fitting, light-weight, warm clothing, if available.

If outdoors:

Find a dry shelter. Cover all exposed parts of your body.

If shelter is not available:

Prepare a lean-to or wind break for protection from the wind.

Build a fire for heat and to attract attention. Place rocks around the fire to absorb and reflect heat.

Do not eat snow. It will lower your body temperature. Melt it first.

If stranded in a car or truck:

Stay in the vehicle!

Run the motor about ten minutes each hour. Open windows a little for fresh air to avoid carbon monoxide poisoning. Make sure the exhaust pipe is not blocked.

Make yourself visible to rescuers.

Turn on the dome light at night when running the engine.

Tie a colored cloth to your antenna or door.

Raise the hood after the snow stops falling.

• Exercise to keep blood circulating and to keep warm.

Surviving an Active Shooter Event

RUN ›› HIDE ›› FIGHT

• First option is to RUN – When an active shooter is in your vicinity:

If there is an escape path – attempt to evacuate.

Evacuate whether others agree to or not.

Leave your belongings behind.

Help others escape if possible.

Call 911 when you are safe.

• Second option is to HIDE – If evacuation is not possible, find a place to hide:

Lock and/or blockade the door.

Silence your cell phone.

Hide behind large objects.

Remain very quiet.

Your Hiding Place Should:

Be out of the shooter’s view.

Provide protection if shots are fired in your direction.

Not trap or restrict your options for movement.

• Third option is to FIGHT – As a last resort and only if your life is endanger:

Attempt to incapacitate the shooter.

Act with physical aggression.

Improvise weapons.

Commit to your actions.

• When Law Enforcement Arrives:

Remain calm and follow instruction.

Keep your hands visible and empty at all times.

Avoid pointing or yelling.

Know that help for the injured is on its way.

Lock Down Procedures

The following guideline has been prepared for agencies building standardized procedures when a lock down is declared. The primary objective is to have a plan for safe, quick lock down and the accountability of all their personnel utilizing the Point of Contact Roster (Annex A). Depending on the facility and occupancy, once an emergency lock down plan has been established, training of staff and practice drills must be regularly conducted.

• This is not to be confused with “Hiding” during an active shooter incident! A declared lock down could be for:

The entire installation (usually required for FPCON procedures).

On a certain sector/area of the installation, as deemed necessary by the IC – in coordination with the SMC/GC, if time permits.

On a few facilities or small area, as deemed necessary by the IC – in coordination with the SMC/GC, if time permits.

• All facilities should have a written emergency lock down plan and the following are minimum topics that must be addressed in the plan:

Duties and Responsibilities.

SOP/checklist to follow to ensure a safe and efficient lockdown.

Door guard procedures, with sign-in procedures, accountability, and reporting procedures.

Floor plan identifying one point of access.

Door signs to mark entry point and signs for other doors identifying them as closed, with arrows pointing toward the entry point.

Procedures for assistance of personnel in need of assistance.

Shelter-in-Place (SIP)

The installation’s Shelter-in-Place (SIP) program and procedures are Army requirements for the protection of their personnel, as well as to further develop understanding of the Army’s role in this DoD requirement.

The incident commander (IC) would initially direct an evacuation for this type of incident, but if time doesn’t permit evacuation – then the IC would direct SIP. If the IC has time, they will get the permission from the SMC/GC before implementing SIP procedures.

The organization/agency appointed Emergency Management Coordinator (EMC) will ensure that standardized procedures are developed and practiced for each facility that is controlled by the agency. The EMC will assist all of their agencies appointed Building Coordinators or Floor Monitors for this process. The EMC can obtain any required assistance from the DPTMS-EM branch. The following are the basic requirements for the agency SIP requirements:

• Agency SOP/checklist for each facility.

• Facility SIP kits.

• Information in each facility informing:

Signage for the SIP Room/Area.

Signage for directions to the SIP Room/Area.

Signage with the name/contact number of the Building Coordinators or Floor

Monitors assigned as the SIP Monitor.

Facility map showing SIP room(s)/area(s), evacuation routes, and assembly areas.

• Agency SIP procedures will be tested at least bi-annually.

• When directed to remain in your home, office or school, follow these directions to “shelter-in-place.”

Go/Stay inside.

Close all doors and windows.

Turn off all ventilation systems (heating, A/C, and fireplace dampers).

Go into a room with the fewest doors and windows and seal the room.

Stay in the room until told by authorities that it is safe to come out.

• How to Shelter-in-Place (Have a prepared SIP kit)

Dampen towels and place over cracks – at the bottom of the door.

Have pre-cut plastic sheeting to fit over windows and vents. Secure w/duct tape.

Tape around the door.

Don’t air out or leave your shelter until authorities tell you to do so.

Shelter-in-Place (SIP) Procedures (con’t)

• Remember

If ordered to evacuate, do so immediately, and carefully follow directions. Do not wander about, know where you are going and how to get there.

Avoiding chemical exposure should be your primary goal. Leaving your sheltered area to rescue or assist victims can be a deadly decesion.

In a hazardous material (HAZMAT) incident, there is very little an untrained volunteer can do to help victims. Stay in your sheltered area until authorities determine it is safe to come out.

If you were outside before taking shelter and think you may have been exposed HAZMAT substance, there are several things you can do If you are in a sealed shelter, take off at least your outer clothes – put them in a plastic bag and seal the bag.

If water is available, wash or take a cool to warm (not hot) shower, using lots of soap and water – do not put soap in your eyes, just use lots of water.

Whe/If you leave the area, tell emergency responders or medical staff at your destination you may have been exposed. Tell emergency responders about the sealed bag, so they can arrange for its safe removal after the emergency.

• SIP Kit: Prepare a shelter-in-place kit appropriate for the room/area selected. As a minimum, the kit should contain:

Duct tape for sealing cracks around doors and windows.

Plastic (precut to size & marked for placement location) to cover windows.

A battery-operated AM/FM radio and flashlight with fresh batteries.

Bottled water and towels and/or absorbent socks (for sealing the bottom of doors).

First-aid kit and other items essential for your coworker’s or family’s survival Check the kit every six months to make sure all the supplies are still there and that they are fresh.

The room should have a telephone, although you should use it only for emergency calls. If you use it otherwise, you may be taking up a line needed by emergency response officials.

NOTE: Each individual is responsible for providing/bringing their own personal items to the SIP to include but not limited to medicine, bottled water, towels, cell phone, etc.

See Attachment 5 for SIP Checklist.

See Attachment 6 for SIP Signage.

In the event of incident(s) requiring the shut-off of HVAC and IOC air conditioning systems for FS Bldg. 1384, the following actions are to take place:

The Facility Manager (Logistics Officer) is responsible to ensure all HVAC systems and IOC air conditioner are shut-off at each pull switch located adjacent to each system. See Shelter-In-Place Checklist, Attachment 5, for location of HVAC systems and IOC air conditioner. If available, the EOC Operations specialist will assist in these actions.

The Prevention & Compliance (P&C) Branch will ensure all personnel assigned to FS’s Recycling Processing Center, FS Bldg. 1384, are trained to accomplish all actions required in the event of any key personnel not present.

The Building Coordinator, Area/Floor Monitor, or the Emergency Manager will notify 911 to inform of actions taken in the building.

All occupants will be directed to report to the designated SIP Room and instructed that no one is to depart the building.

SIP procedures will be implemented as directed/required. (See SIP Procedures-Pg. 23)

AS A LAST RESORT. PULL FIRE ALARM AND CALL 911 TO INFORM THEM

OF YOUR STATUS. THE FIRE ALARM WILL SHUT OFF THE HVAC

SYSTEM IN SOME BUILDINGS, HOWEVER, TO ENSURE SHUT-OFF,

FACILITY MANAGERS AND DESIGNATED PERSONNEL SHALL KNOW

BEFORE HAND THE LOCATION AND SHUT-OFF PROCEDURES FOR

THEIR FACILITY HVAC SYSTEMS.

HVAC Emergency Shut-Off Procedures

Evacuation Procedures

The following guideline has been prepared for agency facilities that are staffed on a daily basis. The primary objective is to have a plan for safe evacuation and accountability of all personnel from facilities utilizing the Point of Contact Roster (Annex A). Depending on the facility and occupancy, once an emergency evacuation plan has been established, training of staff and practice drills must be regularly conducted.

Building Coordinators/Area/Floor Monitors will assist in evacuation procedure, account for all personnel in their designated areas of responsibility (see Annex A), and report status IAW reporting chain depicted on Pages 9 & 28.

Employees will gather at designated assembly areas for accountability (see table below and aerial photograph on page 14).

Evacuation routes are clearly posted in every building.

The following will be used to instruct personnel of the need to perform a precautionary, partial or total evacuation:

As dictated by existing conditions, instructions will be provided concerning securing equipment and/or maintaining vital operations.

When feasible, exit facility as identified on your facility floor plan’s evacuation routes (see Attachment 7).

If evacuation routes are unusable, exit by the nearest safe exit.

Upon exiting, personnel are to assemble at designated assembly areas:

Designated Assembly Areas

Primary Assembly Area Alternate Assembly Area Parking Lot by Scale House FS Landfill

ATTACHMENT 1 – EMC Signage

EMERGENCY ACTION PLAN BUILDING COORDINATOR

(FS Recycling Processing Center, FS Bldg 1384)

NAME: Derrick Johnson

PHONE: (912) 767-5729

EMAIL: Derrick.D.Johnson.ctr@mail.mil

ALTERNATE BUILDING COORDINATOR

NAME: Poward Lane

PHONE: (912) 767-1284

EMAIL:

FS P&C Br Building 1384 Coordinator

(912) 767‐5729

DPW Administrative Safety

Sophia Davis

(912)767‐4587

DPW Environmental Division

P&C Branch EM Coordinator

Tressa Rutland

(912) 767‐7919

Alternate Bldg Coordinator

Poward Lane

(912) 767‐1284

DIVISION/BRANC

H

EMERGENCY

MANAGEMENT

COORDINATOR

ATTACHMENT 2 – Bomb Threat Checklist

BOMB THREAT CALL

PROCEDURES

BOMB THREAT

CHECKLIST

Most bomb threats are received by phone. Bomb Date: Time:

threats are serious until proven otherwise. Act quickly, but remain calm and obtain information with Time Caller # Where the checklist on the reverse of this card. Hung Up: Recv’d:

If a bomb threat is received by phone: Ask Caller:

1. Remain calm. Keep the caller on the line for as • Where is the bomb located?

Long as possible. DO NOT HANG UP, even if (Bldg, Floor, Room, etc) the caller does. • When will it go off?

2. Listen carefully. Be polite & show interest. • What does it look like?

3. Try to keep the caller talking to learn more info. • What kind of bomb is it?

4. If possible, write a note to a colleague to call the • What will make it explode?

911 or, as soon as the caller hangs up, immediately • Did you place the bomb? Yes No Notify them yourself. • Why?

5. If your phone has a display, copy the # and/or • What is your name?

letters on the window display.

6. Complete the Bomb Threat Checklist (reverse Exact Words of Threat:

side) immediately. Write down as much detail as you can remember. Try to get the exact words.

7. Immediately upon termination of the call, do not hang up, but from a different phone, contact the police immediately w/information and await instructions. Information About Caller:

If a bomb threat is received by handwritten note: • Where is the caller located? (Background of level of noise)

• Call - 911 • Estimated age:

• Handle note as minimally as possible. • Is voice familiar? If so, who does it sound like?

• Other points:

If a bomb threat is received by e-mail:

• Call - 911

• Handle note as minimally as possible.

Caller’s Voice: Background Sounds:

Threat Language:

Signs of a suspicious package: □ Accent □ Animal noises □ Incoherent

• No return address • Poorly handwritten □ Angry □ House noises

□ Message read

• Excessive Postage • Misspelled Words □ Calm □ Kitchen noises □ Taped

• Stains • Incorrect Titles □ Clearing throat □ Street noises □ Irrational

• Strange Odor • Foreign Postage □ Coughing □ Booth □ Profane

BOMB THREAT CALL

PROCEDURES

BOMB THREAT

CHECKLIST

• Strange Sounds • Restrictive Notes □ Cracking voice □ PA System

□ Well-spoken

• Unexpected Delivery □ Crying □ Conversation

□ Deep □ Music

DO NOT: □ Deep breathing □ Motor

• Use two-way radios or cellular phone; radio signals have □ Disguised □ Clear the potential to detonate a bomb. □ Distinct □ Static

• Evacuate the building until police arrive and evaluate the □ Excited □ Office machinery threat. □ Female □ Factory machinery

• Activate the fire alarm. □ Laughter □ Local

• Touch or move a suspicious package/ □ Lisp □ Long distance

□ Loud

□ Male Other Information:

□ Nasal

□ Normal

□ Ragged

EMERGENCY – 911 □ Rapid

□ Raspy

FS/HAAF Law Enforcement □ Slow

FS 912-767-4895

HAAF 912-315-6133

□ Slurred

□ Soft

□ Stutter

ATTACHMENT 3 – Suspicious Packages and Letters

HOW TO IDENTIFY SUSPICIOUS PACKAGES AND LETTERS

Some characteristics of suspicious packages and letters include the following…

Excessive postage Handwritten or poorly typed addresses Incorrect titles Title, but no name Misspellings of common words Oily stains, discolorations or odor No return address Excessive weight Lopsided or uneven envelope Protruding wires or aluminum foil Excessive security material such as masking tape, string, etc.

Visual distractions Ticking sound Marked with restrictive endorsements, such as “Personal” or “Confidential” Shows a city or state in the postmark that does not match the return address

ATTACHMENT 4 – Suspect Description Form

When confronted with an armed or violent suspect it is important to remain calm. Try to remember any information that will allow you to describe the Suspect to authorities. Do this in a way that the Suspect does not feel that you are staring at them.

ATTACHMENT 5 – Shelter-in-Place Checklist

SHELTER IN-PLACE Activation Checklist FS Bldg: 1384, Room: APM’s Office, Organization: DPW Environmental P&C Branch/Recycling Processing Center

Facility Manager / SIP Monitor: Derrick Johnson # Item Y N Upon Notification of "SHELTER IN-PLACE":

Notify all personnel in/around or collocated to your facility when Shelter In-Place is required.

NOTE: If you are required to provide shelter to another office/or group of personnel it is critical you contact them at this time utilizing the Point of Contact Roster (Annex A).

2 Immediately proceed to shut-off HVAC system fans and exhaust shown below, if possible.

Post Shelter In-Place signs on the main entry doors to SIP (Common Area of FS Bldg 1384) and secure/lock all door of room (See Attachment 7).

Doors: 1 / Windows: 0 FS Bldg 1384 Room: APM’s Office 4 Secure any classified material. N/A

Ensure all equipment on inventory of SIP kit is available or verify an inventory has been completed.

NOTE: This includes where all the additional items are available if they were unable to be placed in the actual SIP kit. Examples: LMR, Radio, Phone, Fire Extinguisher.

Coordinate with identified team personnel to seal doors, windows, and vents with pre-cut plastic located in the SIP kit.

Doors: 1 / Windows: 0 FS Bldg 1384 Room: APM’s Office

NOTE: In addition to sealing with plastic and duct tape, coordinate with available personnel to seal under all necessary doors with wet towel to ensure no hazards are available to enter through the bottom of the door.

Upon all doors, windows, and vents are being sealed, take 100% accountability of ALL personnel utilizing the Point of Contact Roster (Annex A) in the facility, including their unit information, and report any health concerns to 911.

NOTE: This should be relayed to your Departmental Operation Center (DOC), if operational.

Accountability Sign-In sheet is located in (Annex A).

8 Identify a Shelter Commander (highest ranking individual) to provide support if need requires.

Shelter Commander: __________________________________

9 Continue to Shelter-In-Place until "ALL CLEAR" has been announced or otherwise directed.

NOTE: Further direction provided by Installation Commander via WATCH and/or EOC/Giant Voice, Emergency Services or DOC.

As a Reminder, be sure to stay off the radio and phone unless it is critical to relay information and turn on radio or broadcast stations to listen for additional information on the situation.

ATTACHMENT 6 – Shelter-in-Place Signage

(Click and copy to make full size)

ATTACHMENT 7 – FS Bldg 1384 Emergency Floor Plan

Alternate Assembly Area

FS Landfill Primary Assembly Area

Parking Lot by Scale House

PM

Office

Break room

Scale House

Alternate Assembly Area:

FS Landfill

Primary Assembly Area:

Parking Lot by Scale House

N

APM

Office

Annex A

Page Intentionally Left Blank

Accountability Sign-In Sheet

Print Name Signature

For additional information and/or assistance contact:

FS/HAAF Installation Emergency Manager (IEM) Mr. Randall “Mack” McPherson

912-767-4414 randall.t.mcpherson.civ@mail.mil

FS/HAAF Installation Continuity of Operations (COOP) Manager

Mr. Tony Fleeger 912-767-2583 william.a.fleeger.civ@mail.mil