W9124M-21-R-0011 Original Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W9124M21R0011 31-Mar-2021

b. TELEPHONE NUMBER

9127678420

8. OFFER DUE DATE/LOCAL TIME

01:00 PM 14 May 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9124M9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SHASHESHE GOOLSBY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011460945

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC - FORT STEWART

976 WILLIAM H. WILSON AVE SUITE 100

FORT STEWART GA 31314

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W33DL4 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

JOHNNY DAVIS

JOHNNY DAVIS

1152 328 ITALY ST

FORT STEWART GA 31314

TEL: FAX:

FAX:

TEL: (912)767-8420 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

X 8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$22,000,000

NAICS:

562920

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF154

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ADDENDUM TO CLAUSE 52.212-4

Contract Clause 52.212-4, Contract Terms and Conditions – Commercial Items, is tailored as follows:

The following paragraphs have been added:

(w) Required Insurance In accordance with FAR clause 52.228-5 entitled, “Insurance--Work on a Government Installation” the following minimum amounts of insurance are required:

Workmen’s Compensation As required by Federal and State laws Employer’s Liability Insurance $100,000 General Liability Insurance Bodily Injury Liability $500,000 per occurrence Auto Liability Insurance $200,000 per person Bodily Injury $500,000 per occurrence Property Damage $20,000 per occurrence

(y) Collective Bargining Agreement Refer to the U.S. Department of Labor Wage Determination 20105-2141 (Rev. 3) dated 10/27/2016 incorporated into this award and is available at http://www.wdol.gov The Collective Bargaining Agreement (CBA) with the International Association of Machinists and Aerospace Workers District Lodge 112, Local Lodge 2917, AFL-CIO is incorporated into this contract.

(End of Addendum)

PWS

Performance Work Statement (PWS)

Base Operations

Solid Waste Management Recycling Services

Fort Stewart, Georgia

18 March 2021

Contents

1.0 Introduction 2

1.1 Background. The Contractor shall perform Solid Waste Management (Recycling Services) of the Fort Stewart (FS) and Hunter Army Airfield (HAAF) Installations. The FS/HAAF DPW Environmental Division has responsibility for the environmental program management of the 279,270-acre FS Military Reservation in the lower coastal plain of Georgia and the 5,370-acre Installation at HAAF near Savannah, Georgia. These two Installations function as one although they are physically located approximately 45 miles apart (or approx. a 1 hour driving time). One of FS/HAAF’s Sustainability Management Systems (SMS) Significant Aspects is Land Use and an objective under this aspect is to reduce solid waste disposal; to minimize waste and pollutant generation through source reduction. As such FS/HAAF has developed an Integrated Solid Waste Management Plan that outlines measures to preserve the FS landfill’s capacity through source reduction and recycling. Additionally, FS/HAAF has established FS/HAAF’s Qualified Recycling Program (QRP) Standard Operating Procedures that requires widespread participation and support of the specified SMS objective. This PWS specifies Recycling Services necessary to support the sustainability objectives to preserve the on-post landfill’s remaining capacity by extending its useful life. Non-personal services under this contract shall be performed at FS/HAAF, GA. 2

1.2 Objectives 2

1.3 Climatic Conditions 3

1.4 Facility Access 3

1.5 Traffic Flow 3

1.6 Drainage 3

1.7 Restoration of Landscape Damage 3

1.8 Dust Suppression 3

2.0 Requirements 3

2.1 Description of Services 3

2.1.1 Non-Personal Services 3

General Information. 3

2.1.3 Place of Performance and Hours of Operation. 4

Federal Holidays 4

2.1.5 Travel/Temporary Duty 5

2.1.6 Emergency Services 5

2.1.7 Contract Administration and Management. 5

2.1.8 COR/ACOR Functions 6

2.1.9 Quality Control (QC) 6

2.1.10 Subcontract Management. 7

2.1.11 Contractor Employees 8

2.1.12 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide to the COR/ACOR corrective action plans, timely identification of issues, and effective management of subcontractors within one (1) day or at a mutually agreed upon date. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel. 11

2.2 Work Management. 11

2.2.1. Coordination 11

2.2.2. General Fund Enterprise Business System (GFEBS). 11

2.3 As-Builts and Geospatial Information System (GIS). 11

2.3.1. Maintain As-Builts 11

2.3.2. Real Property Records Updates 11

2.3.3 GIS 11

2.3.4 GIS Support Services 11

2.3.5 GIS Files 11

2.3.6 Other Documents 11

2.4 Historic Property or Archaeological Site 12

2.4.1 Repair and Replacement 12

2.5 Special Requirements 12

2.5.1 Security. 12

2.5.2 Security Training. 16

2.5.3 Safety 17

2.5.4 Training, Physical Requirements, or other Expertise Required. 18

2.5.6 Contingency Plans. 20

2.6 Job Order Contract (JOC) Quality Assurance (QA)/Inspection Support. 20

2.6.1 Project Support. 21

3.0 Performance Requirements and Standards 21

3.1 High Level Objectives (HLO). 21

3.1.1 Performance Task Requirements, Standards, and Acceptable Quality Levels (AQLs). 21

3.2 Transition 21

3.3 Contractor Manpower Reporting Application (CMRA). Error! Bookmark not defined.

3.3.1 Reporting Labor Hours 22

4.0 Performance Requirements Summary (PRS) Matrix. 22

Quality Assurance 23 Quality Control Plan (QCP) 24

5.0 Common Levels of Service (CLS) 24

6.0 Deliverables 25

7.0 Related Documents/Websites. 38

7.1 Definitions and Acronyms 39

7.1.1 Definitions 39

7.1.2 Acronyms 48

7.1 Applicable Directives, Publications. 50

ACC PAM 70-1 Interim Army Contracting Command – Contracting Officer’s Representative Policy Guide

7.3 Technical Exhibits (TE). 53

7.4 Government-Furnished Material (GFM)/Property (GFP)/Equipment (GFE) 63 A list of Government Furnished Property and available Government Furnished General Services Administration (GSA)/leased Vehicles to support the tasks under this PWS is provided (see Technical Exhibit, TE, 2). An updated listing will be provided at kickoff and reviewed annually thereafter through the duration of the contract. 63

7.4.1 Utilities 63

7.1 Contractor-Furnished Material (CFM)/Property (CFP)/Equipment (CFE) 64

7.5.2 Contractor-Furnished Items 65

7.6 U.S. Department of Labor (DOL) Wage Determination (WD) 65

1.1INTRODUCTION .

This is a non-personal services contract to provide Solid Waste Management (Recycling Services) in support of the Fort Stewart’s Directorate of Public Works (DPW) Division’s sustainability objectives to preserve the on-post landfill’s remaining capacity by extending its useful life that are consistent with federal, state, and local regulatory requirements.. The Government will not exercise any supervision or control over the contract service providers. Contract service providers and subcontractor personnel shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS).

1.1 BACKGROUND. THE CONTRACTOR SHALL PERFORM SOLID WASTE MANAGEMENT

(RECYCLING SERVICES) OF THE FORT STEWART (FS) AND HUNTER ARMY AIRFIELD (HAAF)

INSTALLATIONS. THE FS/HAAF DPW ENVIRONMENTAL DIVISION HAS RESPONSIBILITY FOR

THE ENVIRONMENTAL PROGRAM MANAGEMENT OF THE 279,270-ACRE FS MILITARY

RESERVATION IN THE LOWER COASTAL PLAIN OF GEORGIA AND THE 5,370-ACRE

INSTALLATION AT HAAF NEAR SAVANNAH, GEORGIA. THESE TWO INSTALLATIONS FUNCTION

AS ONE ALTHOUGH THEY ARE PHYSICALLY LOCATED APPROXIMATELY 45 MILES APART (OR

APPROX. A 1 HOUR DRIVING TIME). ONE OF FS/HAAF’S SUSTAINABILITY MANAGEMENT

SYSTEMS (SMS) SIGNIFICANT ASPECTS IS LAND USE AND AN OBJECTIVE UNDER THIS ASPECT

IS TO REDUCE SOLID WASTE DISPOSAL; TO MINIMIZE WASTE AND POLLUTANT GENERATION

THROUGH SOURCE REDUCTION. AS SUCH FS/HAAF HAS DEVELOPED AN INTEGRATED SOLID

WASTE MANAGEMENT PLAN THAT OUTLINES MEASURES TO PRESERVE THE FS LANDFILL’S

CAPACITY THROUGH SOURCE REDUCTION AND RECYCLING. ADDITIONALLY, FS/HAAF HAS

ESTABLISHED FS/HAAF’S QUALIFIED RECYCLING PROGRAM (QRP) STANDARD OPERATING

PROCEDURES THAT REQUIRES WIDESPREAD PARTICIPATION AND SUPPORT OF THE

SPECIFIED SMS OBJECTIVE. THIS PWS SPECIFIES RECYCLING SERVICES NECESSARY TO

SUPPORT THE SUSTAINABILITY OBJECTIVES TO PRESERVE THE ON-POST LANDFILL’S

REMAINING CAPACITY BY EXTENDING ITS USEFUL LIFE. NON-PERSONAL SERVICES UNDER

THIS CONTRACT SHALL BE PERFORMED AT FS/HAAF, GA.

1.2 OBJECTIVES. Services included the necessary labor, supplies, equipment and other direct costs (ODCs) to fulfill the requirements specified and described in this PWS to both FS/HAAF. The basic service objective is to provide Recycling Services as described in this PWS and include the following:

Divert recyclable materials from FS's landfills to preserve the on-post landfill’s remaining capacity by extending its useful life.

The Contractor shall collect, transport, offload, separate, process, bale, warehouse, and weigh recyclable materials and raw materials from recycle containers and convenience drop-off centers on FS/HAAF to the FS Processing Station, FS Recycling Center (also known as the Scrap Metal Yard) or HAAF Recycling Center, in a manner that constitutes recycling as defined in and in compliance with the Resource Conservation and Recovery Act (RCRA). Recyclable materials shall be processed for resale through local recycling markets, enabling these products to be reutilized in the production of future products, to meet the directives outlined in Executive Order 13834. Collection and processing of recyclable materials shall be accomplished IAW the Department of Defense (DoD) Instruction (DoDI) 4715.23, Integrated Recycling and Solid Waste Management dated October 24, 2016.

The Contractor shall operate the three (3) recycling facilities located on FS/HAAF and ensure that all recyclable materials are properly segregated, stored, and prepared for sale.

The Contractor shall provide technical support consistent with federal, state, and local regulatory requirements, as well as the Department of the Army and FS/HAAF Garrison policies, consistent with the FS DPW Environmental Division’s sustainability and environmental awareness objectives. All tasks must be performed in accordance with required legal and ethical standards. The Contractor shall ensure accurate data collection, compile historical data, prepare required reports are maintained of all recycled materials and shall submit all information as specified by the Deliverables presented in the contract to the Contracting Officer’s Representative (COR). The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract.

The Contractor shall ensure all work accomplished in the performance of this PWS meets all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, the publications in Section 7, Related Documents (Publications). The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Recycling Services, as defined in this Performance Work Statement (PWS), except for those items specified as Government Furnished Property (GFP) and services necessary to perform Solid Waste Management (Recycling Services).

The intent is to establish work requirements that are performance-based and results-oriented. The Contractor shall determine the best and most cost effective ways to fulfill Solid Waste Management (Recycling Services) and their component needs, emphasizing innovation and commercial best practices. The Contractor shall ensure all work accomplished maintains and presents a healthy, clean, neat, and professional appearance to all Solid Waste Management (Recycling Services) included and covered by this contract in support of mission requirements for users, residents, and visitors. Specific tasks are exhibited in Technical Exhibit (TE) 1.

1.3 Climatic Conditions. N/A

1.4 FACILITY ACCESS . N/A

1.5 TRAFFIC FLOW. N/A

1.6 DRAINAGE . N/A

1.7 RESTORATION OF LANDSCAPE DAMAGE . N/A

1.8 DUST SUPPRESSION . N/A

2.0 REQUIREMENTS .

2.1 DESCRIPTION OF SERVICES .

2.1.1 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.102(d), under general contracting authority, and do not require specific statutory authorization.

General Information.2.1.2. Period of Performance (PoP). The PoP consists of 5 years. The PoP is as follows:

Base Period One (1) 12-Month Period Option Period I 1 October 2022-30 September 2023 Option Period II 1 October 2023-30 September 2024 Option Period III 1 October 2024-30 September 2025 Option Period IV 1 October 2025-30 September 2026

2.1.3 Place of Performance and Hours of Operation.

2.1.3.1 Place of Performance. Contractor shall have routine access to Government-controlled facilities. The work to be performed under this contract shall be accomplished at or in the vicinity of FS and HAAF, Georgia, unless otherwise specified.

2.1.3.2 Hours of Operation. The Contractor shall be responsible for providing services between the hours of 7:30 a.m. – 4:00 p.m. Eastern Standard Time (EST) Monday through Friday at the three (3) identified facilities the FS Processing Station, FS Recycling Center (also known as the Scrap Metal Yard) or HAAF Recycling Center, except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings or similar government directed facility closings, unless otherwise approved by the Contracting Officer (KO). The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the exceptions identified in this PWS. The Contractor shall be required to operate and maintain the three recycling facilities located at FS/HAAF at a level of 100% operational readiness during normal hours of operation.

2.1.3.2.1 Other Than Standard Hours of Operations. The Contractor shall NOT work outside the standard hours of operation unless written authorization from the Contracting officer is provided in advance. Deviation from these standard hours of operation may potentially be allowable for service under this contract, especially if doing so is in the Government's best interest or weather has impacted the Contractor's ability to execute work during standard hours of operation. All deviations from standard hours of operation should be documented and a record maintained by the Contractor, which shall be provided to the KO within 24 hours of request. No overtime is permitted under this contract. The Contractor shall manage/schedule personnel resources appropriately to preclude the need for overtime while still fulfilling all contractual requirements. Working outside the standard hours of operation shall be at no additional cost to the Government.

2.1.4 Federal Holidays. The Contractor’s performance shall not be required on the Federal public holidays listed below. However, that requirement is subject to mission execution requirements. The Contractor shall not be required to perform services on recognized federal holidays. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C. 6103). The recognized federal holidays include:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

When a holiday occurs on a Saturday, Federal employees are normally granted the previous Friday as the holiday observance.

When a holiday occurs on a Sunday, Federal employees are normally granted the following Monday as the holiday. The contractor shall work on the days the Government is scheduled to work.

2.1.4.1 The Contractor shall provide personnel support within 24 hours of notification outside the normal hours of operation as required, including holidays, to support the Directorate of Public Works (DPW) mission. Prior to performance of services outside the locally established hours of operation, the Contractor shall request and obtain, in writing, approval from the KO.

The Program Manager shall be available after normal hours to serve as the central point of contact for Contractor operations.

Contractor personnel shall not be scheduled for overtime work.

2.1.4.2 Installation Closures. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall have the following options:

a. Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a legal public holiday, and when routine work is not scheduled for that day; or

b. Reschedule the work on any day mutually satisfactory.

2.1.4.3 Inclement Weather Delay. If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall notify the KO if inclement weather suspends operations within 2 hours. The Contractor shall resume operations with KO approval.

2.1.5 Travel/Temporary Duty. N/A

2.1.6 Emergency Services. The Contractor and all associated sub-contractors shall develop and implement Emergency Management Action Plans for the three facilities (FS’s Processing Station and Metal Yards, and the HAAF Recycling Center). The Project Manager shall serve as the Emergency Management Building Coordinator for the three facilities. The Alternate Building Coordinator will be the Assistant Project Manager for the FS Processing Station, the Contractor’s designated On-Site Metal Yard staff member for the FS Metal Yard, and the HAAF On-Site staff member for the HAAF Recycling Center. Draft Plans are provided upon request to this contract and identify key elements that must be included in an acceptable plan. The Contractor may opt to participate in the HAAF Environmental Emergency Management Action Plan, however, a plan must be developed for the other 2 sites. The Contractor shall provide the COR with the Emergency Management Action Plans within 30 days of NTP and advise the COR at the Post Award Conference if the Contractor will prepare a HAAF specific plan or participate in the HAAF Environmental Emergency Action Plan.

The Fort Stewart Medical Emergency call number is 912-435-6721 or 911 if present on the Fort Stewart Installation.

2.1.6.1 The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR/ACOR immediately, not later than (NLT) two (2) hours of the incident.

2.1.6.2 The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel.

2.1.7 Contract Administration and Management.

2.1.7.1 Post Award Conference/Performance Evaluation Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5. The KO and COR/ACOR (and other government personal) will hold quarterly progress meetings with the Contractor to review the Contractor's performance beginning three (3) months following the Post Award Conference. At these meetings the KO and/or COR/ACOR will apprise the Contractor of how the Government views the Contractor’s performance and the Contractor will apprise the Government of any issues or problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. The Contractor is responsible for preparing written minutes of meetings and submitting the minutes within five (5) work days of the meeting. If the KO and/or COR/ACOR does not concur with any portion of the minutes, recorded by the Contractor, the non-concurrence shall be provided in writing to the Contractor within two (2) workdays following receipt of the minutes. These meetings shall be at no additional cost to the Government.

2.1.7.2 Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.1.7.3 The following provides the roles and their respective authority during the performance of the contract:

2.1.7.3.1 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

2.1.7.3.2 Contracting Officer’s Representative (COR) / Alternate Contracting Officer Representative (ACOR). The KO will appoint a COR during the performance of this contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR or ACOR, and shall be trained and appointed IAW DoDI 5000.72, DoD Standard for Contracting Officer’s Representative (COR) Certification and DFARS 201.602-2. The ACOR will serve as on-site representatives of the COR in performance of actual contract surveillance, if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR. The COR/ACOR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR/ACOR is not authorized to change any of the terms and conditions of the resulting contract. The COR/ACOR will perform IAW the responsibilities and duties identified in the appointment letter.

2.1.7.3.2.1 COR / ACOR Authority. The COR/ACOR will be identified by separate letter of appointment. The letter of appointment will be issued to the COR/ACOR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR/ACOR, especially with regard to changes in cost, price estimates, or changes in delivery dates. The COR/ACOR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting contract.

2.1.7.3.3. The Contractor shall not in any way represent the United States (U.S.) Government, or that it has the authority to contract or procure supplies for the account of the United States of America (USA).

2.1.8 COR/ACOR Functions. The COR/ACOR monitors all technical aspects of the contract and assists in contract administration. The COR/ACOR is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-Furnished Property, and coordinate site entry of Contractor personnel.

2.1.9 Quality Control (QC). Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1, Contractor Inspection Requirements).

2.1.9.1 Quality Control Program (QCP). The Government is committed to a highly interactive relationship between quality control by the Contractor and quality assurance by the government recipient of services. This relationship shall be achieved through an effective Prevention Based Quality Control Program dedicated to ensuring the best possible products and services to end users. The Contractor shall develop and electronically provide their Quality Control Plan (QCP) to the Contracting Officer (KO) and Contracting Officer’s Representative (COR) within 10 days after contract award and within five (5) days of any proposed changes.

2.1.9.1.1 The Contractor’s quality program shall demonstrate its prevention-based outlook by meeting the objectives stated in the PWS throughout all areas of performance. The QCP shall be developed to specify the Contractor’s responsibility for management and quality control actions to meet the terms of the contract. The QCP as a minimum shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances;

procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints.

2.1.9.1.2 The Contractor shall provide the COR via email all reports generated as a result of the Contractor’s quality control efforts on the third (3rd) work day of each month (monthly report). This shall include any summary information, charts/graphs, etc., used to track quality control.

2.1.9.1.3 The Contractor’s QCP shall be incorporated into and become part of this contract after the plan has been accepted by the KO. Proposed changes made after KO acceptance shall be submitted in writing through the COR to the KO for review and acceptance prior to implementing any revision. The Contractor’s QCP shall be maintained throughout the life of the contract and shall include the Contractor’s procedures to routinely evaluate the effectiveness of the plan to ensure the Contractor is meeting the performance standards and requirements of the contract.

2.1.9.2 Contractor Discrepancy Report (CDR). When the Contractor's performance is unsatisfactory, a CDR will be issued.

The Contractor shall reply in writing to the KO via email within five (5) work days from the date of the CDR, giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence.

2.1.9.3 Quality Assurance (QA). The COR will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the COR must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). Government surveillance of Contractor performance is not limited to the QASP or Performance Requirement Summary (PRS). The Government retains the right to evaluate all services required by the contract. The Government will perform inspections and tests in a manner that will not unduly delay the work. When an observation indicates defective performance, the COR will require the Contractor or designated on-site representative to initial the observation to acknowledge the defective performance. The acknowledgement of the observation, only that the Contractor has been made aware of the defective performance. If any of the services performed do not conform to contract requirements, the Contractor shall perform the services again at no additional cost to the Government.

2.1.9.4 Property Management System: The Contractor shall establish a system to manage (control, use, preserve, protect, repair and maintain) Government Furnished Equipment (GFE) in its possession. The Property Management System (PMS) must be adequate to satisfy the requirements of Property Management IAW FAR Clause 52.245-1, Government Property and be fully implemented and a description of the system shall be provided to the KO and COR NLT 30 days from Notice to Proceed (NTP).

2.1.10 Subcontract Management. The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The provisions of FAR Subpart 9.5, concerning Organizational and Consultant Conflict of Interest (OCI) govern this contract. The Contractor will manage work distribution to ensure there are no OCI considerations. Potential conflicts may exist in accordance with FAR 9.505-1, Providing Systems Engineering and Technical Direction, through 9.505- 4, Obtaining Access to Proprietary Information. In this regard, the Contractor is responsible for identifying any actual or potential OCI to the KO that arise as the result of performance under this contract. To avoid or mitigate a potential conflict related to performance under this contract, the KO will impose appropriate constraints such as the constraints discussed below.

Since it is impossible to foresee all of the circumstances that might give rise to OCI, the constraints discussed below are not all inclusive and the KO may impose constraints other than, or in addition to, the constraints listed below.

2.10.1.1 The Contractor agrees that if it provides, under a contract or task order or delivery order, systems engineering and technical guidance for systems and programs, but does not have overall contractual responsibility, it will not be allowed to be awarded a contract or task or delivery order to supply the system or any of its major components or be a subcontractor or consultant to a supplier of the system or any of its major components (FAR 9.505-1).

2.10.1.2 The Contractor agrees that if it prepares complete specifications for non-developmental items or assists in the preparation of work statements for a system or services under a contract or task order or delivery order, it will not be allowed to furnish these items, either as a prime Contractor, a subcontractor or as a consultant (FAR 9.505-2).

2.10.1.3 The Contractor agrees that it will neither evaluate nor advise the Government with regard to its own products or activities. The Contractor will objectively evaluate or advise the Government concerning products or activities of any prospective competitors (FAR 9.505-3).

2.10.1.4 The Contractor agrees that if it gains access to proprietary information of other companies, it will exercise diligent effort to protect such proprietary information from unauthorized use or disclosure (FAR 9.505-4). In addition, the Contractor agrees to protect the proprietary information of other organizations disclosed to the Contractor during performance of this contract with the same caution that a reasonably prudent Contractor would use to safeguard highly valuable property. The Contractor also agrees that if it gains access to the proprietary information of other companies it will enter into written agreements with the other companies to protect their information from unauthorized use or disclosure for as long as it remains proprietary and to refrain from using the information for any purpose other than that for which it was furnished. The Contractor shall provide copies of such agreements to the KO.

2.10.1.5 If the Contractor, in the performance of this contract, obtains access to plans, policies, reports, studies, financial plans, data or other information of any nature which has not been released or otherwise made available to the public, the Contractor agrees that without prior written approval of the KO, it shall not: (a) use such information for any private purpose unless the information has been released or otherwise made available to the public, or (b) release such information unless release is otherwise authorized under the contract or such information has previously been released or otherwise made available to the public by the Government.

2.1.11 Contractor Employees.

2.1.11.1 Key Personnel.

Key personnel shall not be added to or removed from the contract without express acknowledgement of the COR. Any changes to the working status of these key personnel shall be transmitted (in writing) to the KO and COR within ten (10) work days of the proposed change. If, for any reason, any of the key personnel becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding 30 work days the contractor shall promptly replace personnel with personnel who possess qualifications equal to or better than that of the original employee. The Contractor shall ensure all key personnel terminated or released from employment under this contract are replaced within ten (10) work days of the termination.

2.1.11.2 Designation. The Contractor shall provide Key Personnel to support this contract. The name of these Key Personnel shall be designated in writing within five (5) calendar days following contract award to the KO and COR via email and hard copy at the post award conference. The following are considered key personnel by the Government meeting the functional requirements specified:

2.1.11.2.1 Project Manager (PM). The Contractor shall provide one PM who shall be responsible for overseeing Contract operations throughout the Installation (i.e. FS and HAAF inclusive). The PM shall ensure that all specification of the Contract are being met, shall be responsible for the competent performance of the other Contractor personnel, and shall coordinate with the Government (including the KO, COR, Contracting Officer’s Technical Representatives (COTRs), and their designated representatives) throughout the duration of the contract. The PM shall coordinate contracting resources, ensure that all projects are delivered on-time and within scope, measure project performance using appropriate tools and techniques, and report and escalate issues to management as needed. The Contractor shall ensure that the PM is equipped with the means to maintain constant communication with the COR during normal business hours. The PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. Either the PM or Assistant Project Manager (APM) shall be available between the hours of 7:30 a.m. to 4:00 p.m. EST, Monday through Friday, except federal holidays or when the government facility is closed for administrative reasons.

Project Manager (PM). The PM must have sufficient knowledge about the recycling industry and the Installation and meet the following minimum qualifications: (a) Earned a two (2) year College Degree (in any discipline) and possess at least three

(3) years of experience in the recycling industry performing Project Management functions on a contract commensurate with requirements specified in this PWS, or (b) Earned a High School Diploma (or equivalent) and possess at least five (5) years of experience in the recycling industry commensurate with requirements specified in this PWS.

2.1.11.2.3 Assistant Project Manager (APM)/Working Lead. The Contractor shall provide one APM who shall perform the same functional requirements as the PM. The APM shall be responsible for the performance of the work under this contract when the PM is absent. The Contractor shall ensure that the APM is equipped with the means to maintain constant communication with the COR during normal business hours. The APM shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. Either the PM or APM shall be available between the hours of 7:30 a.m. to 4:00 p.m. EST, Monday through Friday, except federal holidays or when the government facility is closed for administrative reasons.

Assistant Project Manager (APM)/Working Lead. The APM/Working Lead shall meet the following minimum qualifications:

(a) Earned a High School Diploma or equivalent, and (b) Possess at least five years of team lead experience in the following areas:

• Shop Foreman Operations

• Preventive Maintenance Procedures

• Waste Management

• Work Force Administration (scheduling, supervising, administration, conflicting resolution, etc.)

2.1.11.3 Personnel List. The Contractor shall provide in writing to the Contracting Officer, a list of all Contractor employees no later than five (5) calendar days after the contract award. The list shall include each employee's name, job title, telephone numbers, and employment date with the Contractor, and a legible photocopy of each employee's certifications and licenses. The Contractor shall revise and resubmit it to the KO and COR within one (1) calendar day of any changes of personnel.

2.1.11.3.1 Certain administrative personnel will require a Common Access Card (CAC) to access Government systems.

The Contractor shall ensure a CAC is obtained within 30 days of NTP for the Contractor’s on-site support Project Manager and Assistant Project Manager. The Contractor shall provide completed Contractor Request for Investigation Forms, Declaration for Federal Employment Forms, Digital Finger Print Applications, and New Contractor Physical Security Investigation for Network Level Privileges forms for all Contractor’s and subcontractor’s designated onsite support personnel.

Before CAC issuance, the Contractor personnel shall have, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive (AD) 2014-05, Policy and Implementation for Common Access Card Credentialing and Installations Access for Un-cleared Contractors, dated 7 MAR

14. The Contractor personnel will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the Federal Bureau of Investigation (FBI) fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

2.1.11.3.2 Controlling CAC and Government Issued Identification Cards. The Contractor shall report any lost CAC or Government issued identification cards to the COR and Military and/or DoD police agencies within thirty (30) minutes of identification. The Contractor shall immediately collect the CAC and other Government issued forms of identification upon termination of employee, or at the end of the contract performance period. The CAC and other Government issued forms of identification shall be returned to the COR within one (1) hour of employee termination, or within five (5) work days of the end of contract performance period, whichever comes first. Final payment may be delayed if Contractor fails to comply with these requirements.

2.1.11.3.3 In the event a contractor employee separates without advance notice (either quits or is terminated), the contractor shall immediately notify the Trusted Agent (TA) who will ensure CAC permissions are revoked the same day. In various instances a contractor employee may not be on task (working) due to furloughs, suspensions pending the outcome of an investigation, or the contract reaches the end of the period of performance (POP) and renewal is anticipated but not yet complete. During these occurrences, the TA or a representative from the contractor (TA’s choice) will collect and retain the CACs of the affected contractor personnel residing in the local area however; CAC permissions will not be revoked in the Trusted Associate Sponsorship System (TASS). Collecting CACs however, may not be feasible for contractor personnel located in remote locations. When contractor personnel return to work under the contract, they will retrieve their CAC from the responsible party who collected it.

2.1.11.3.4 All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident. The Contractor personnel shall be able to communicate clearly in the English language.

2.1.11.4 Language Proficiency. All other Contractor employees shall meet US Department of State Language Proficiency Level 3 - Minimum Professional Proficiency standards (able to speak the language with sufficient structural accuracy and vocabulary to participate effectively in most formal and informal conversations on practical, social, and professional topics and be able to read standard newspaper items addressed to the general reader, routine correspondence, reports, and technical materials in the individual's special field).

2.1.11.5 Qualification Standards. The Contractor shall inspect, repair, and maintain systems and components associated with facilities listed in real property records as required throughout this contract utilizing properly trained, skilled, and qualified employees or subcontractor personnel. The Contractor shall provide objective evidence of key personnel qualifications and years of experience to the KO for review and acceptance.

2.1.11.6 Contractor Identification. All Contractor personnel attending meetings, answering government telephones, and working in other situations where their Contractor status is not obvious to third parties, are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. Contractor personnel shall be recognizable as such while at FS and HAAF. This shall be accomplished by the wearing of a Contractor issued badge and/or shirt depicting Contractor name/logo. The Contractor shall ensure all personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees. The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

2.1.11.6.1 Identification Badges. Contractor personnel on duty shall wear Contractor provided identification badges displaying at a minimum: company name, employee name, employee photo, contract title, contract number, and contract expiration date. Identification badges shall be worn on the front upper outer garment and visible at all times. Unless circumstances dictate or specified otherwise, when attending Government meetings and conferences, Contractor personnel shall wear the CAC in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement or when being used for computer access. The PM and APM/Working Lead performing work under this contract shall obtain a DoD CAC and will keep the CAC on their person while present on the Installation. Contractor shall turn in employee identification badges to the COR upon termination of employment or completion of the contract.

2.1.11.7 Contractor Personnel Appearance and Performance. It is essential that all Contractor personnel meet the highest standards of professionalism and personal integrity. The Contractor shall ensure their personnel do not perform work under the influence of alcohol, illegal prescribed drugs or any other incapacitating agents. Contractor personnel shall be neatly groomed and dressed in business casual attire to present a professional appearance at all times.

2.1.11.8 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the Government installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity.

The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

2.1.11.9 Contractor Hiring Restrictions. The Contractor shall not hire or sub-contract with off duty or former Government employees whose employment would result in a conflict with AR 600-50, Standards of Conduct.

2.1.11.10 Organizational Conflict of Interest (OCI). The Contractor shall not employ any person who is a current employee of the United States Government or the Department of Defense, either military or civilian, if such employment would create a conflict of interest or be contrary to the policies contained in Joint Ethics Regulation (JER), DOD 5500.7-R. The Contractor shall not take any action which will result in an organizational conflict of interest.

2.1.12 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide to the COR/ACOR corrective action plans, timely identification of issues, and effective management of subcontractors within one (1) day or at a mutually agreed upon date. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.2 WORK MANAGEMENT.

2.2.1. Coordination. N/A

2.2.2. General Fund Enterprise Business System (GFEBS). N/A

2.2.2.1. GFEBS Certification. N/A

2.2.2.2. Preventive Maintenance Orders (PMO). N/A

2.2.2.2.1 Demand Maintenance Orders (DMO). N/A

2.2.2.3. Operations Work Orders (OWO). N/A

2.2.2.4. GFEBS Support. N/A

2.2.2.4.1. Database Tasks/Requirements.