Amendment 0002 Q and A W9124J26RFLAG 20FEB26.pdf
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- Attached to
- Solicitation: U. S. Flags and Presentation Boxes
- Solicitation number
- W9124J26RFLAG
About this file
This is a Questions and Answers document for federal contract solicitation W9124J26RFLAG issued by the Department of Army (IMCOM) for U.S. National Flags and Presentation Boxes, dated February 20, 2026. The document addresses 27 vendor inquiries regarding specifications, delivery, and contract administration.
Key product requirements include presentation boxes with dimensions of 12" across by 10" down by 2" depth containing folded U.S. flags with custom die-cut inserts featuring Army Retired Lapel Button graphics. Vendors must reproduce copyrighted U.S. Army logos and seals, with authorization granted upon contract award. Specific details on box finishes, laminate specifications, and exact insert dimensions are referenced in Amendment 0002 and Attachment 01 (Salient Characteristics). The solicitation specifies Firm Fixed Price IDIQ contract terms with no Economic Price Adjustment permitted. Deliveries will be released quarterly throughout the year rather than in single shipments, with annual OCONUS procurement limits detailed in Attachment 02 (CLIN Pricing). The contract is open to all Small Business vendors and does not require DoD-certified shippers or RFID tags. Upon award, vendors must submit a sample (digital acceptable) and have a window of time to procure materials before first shipment. Previous contract history and pricing information is available through FPDS.gov under contract number W9124J21D0023.
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# Question Answer
Can you provide high-resolution images and ideally the print-ready artwork files (AI/EPS/PDF) for the exterior/interior graphics (seal, flag background, all text), plus any brand guidelines (colors/fonts/clear space)?
See Amendment 0002_Combined Synopsis Solicitation_26RFLAG_IMCOM FLAGS_19FEB26 V2 para 5.(f)
Do you have a box dieline and a die-cut insert dieline/CAD (with exact dimensions and tolerances), since the SOW lists only approximate size and a “custom die-cut insert”?
See Amendment 0002_Combined Synopsis Solicitation_26RFLAG_IMCOM FLAGS_19FEB26 V2 para 5.(f)
The SOW mentions the insert includes a printed graphic of the Army Retired Lapel Button (ribbon). Is this graphic printed directly on the insert, or is it a separate sticker/label? If separate, what are the material and finish requirements (e.g., foil/metallic, adhesive type)?
See Amendment 0002_Combined Synopsis Solicitation_26RFLAG_IMCOM FLAGS_19FEB26 V2 para 5.(f)
The annual quantity is large. For specific delivery locations (for example, a city listed with ~1,980 boxes), will that quantity be ordered and shipped all at once, or will it be released as multiple delivery orders over different months/times throughout the year? If multiple, is there a typical release cadence (monthly/quarterly) or minimum per delivery order?
It will be released as multiple deliveries quarterly throughout the year.
Box finish: do you prefer matte or gloss laminate, and is there any specific laminate spec (film type/thickness, soft-touch, anti-scratch) required?
Please see Attachment 01 - Salient Characteristics Paragraph 3.a.2.
Please confirm we must reproduce the cover/flap text and seal exactly as specified, and whether any minor layout adjustments are permitted for manufacturability.
See Amendment 0002_Combined Synopsis Solicitation_26RFLAG_IMCOM FLAGS_19FEB26 V2 para 5.(f)
QUESTIONS AND ANSWERS
W9124J26RFLAG
U.S. NATIONAL FLAGS AND PRESENTATION BOXES
Thursday, February 20, 2026
Is the presentation box design/artwork shown in the figures (including logos/seal) copyrighted or otherwise restricted? Are we authorized to reproduce it for this contract?
Logos and Seals are copyrighted by the U.S.
Army. Upon award, vendor will be autorized to reproduce.
8 Could you please provide the exact dimensions of the die-cut insert (including the flag cavity)?
Flag will have to fit in the insert where it is not loose
9 assistance to look up previous history and pricing Vendors are welcome to look up the previous contract on FPDS.gov, the previous contract number is W9124J21D0023.
10 What is the size required for the finished folded flag in the box?
Please see Attachment 01- Salient Characteristics, Paragraph 3.a.3.
Is there a specific weight/crush test for the presentation boxes? I see the requirement for the master cartons but not for the presentation boxes themselves.
There is no specific weight/crush test for this solicitation.
12 Do we have to submit a sample? Upon award, the vendor will be requested to submit a sample. (Digital OK)
13 How will you gauge the quality of the flags themselves?
Quality of the flags will be measured according to the the Flag Descripion stated in Attachement 01- Salient Characteristics.
14 Will there be a need for RFID tags etc? No RFID requirement, however proof of receipt is a requirement (shipping)
15 What will labels entail or is that all on the military packaging you mentioned?
Labels should reflect proof of shipment (addresses on spreadsheet)
16 request a copy of the bid tabulation This information is not currently available to vendors.
17 abstract of offers This information is not currently available to vendors.
18 or award summary for any previous or similar contracts issued by your office Please refer to Question #9 for answer.
OCONUS Purchase Limit: Please confirm if there is an annual limit of 5,557 flags and presentation boxes for OCONUS procurement.
Please see Attachment 02- CLIN Pricing for the annual number of units for OCONUS.
Delivery and Assembly: Please clarify if items should be delivered fully assembled or if assembly will occur at the delivery locations.
Items should ship separately not fully assembled
21 Is a SAM.GOV registered non-profit qualified to submit to this RFQ?
This solicitation is open to all Small Business vendors.
22 Please clarify Solicitation Number: W9124J-R-26- FLAG or W9124J-26-R-FLAG? The solicitation number is W9124J26RFLAG
23 Please clarify the dimensions of the proposed box: 10” X 12” X 2” VERSUS 12” X 10” X 2” 12” Across X 10” Down X 2” Depth
Can not find the SOLICITATION EXCEPTION TABLE/ATTACHEMENT 5. The attachment is not listed as a downloadable document.
Please see the most updated Solicitation Amendment. Attachment 5- Solicitations Exceptions Table is now added.
Will awardee be given a window of time to procure necessary materials prior to first shipment?
Yes. The awardee will have a window of time to procure necessary materials.
26 May Offeror submit a Fixed Price with Economic Price Adjustment versus Firm Fixed Price?
No, this contract will be awarded as a Firm Fixed Price IDIQ.
27 Will awardee be required to only use DoD certified shippers? No, DoD certified shippers are not required.
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