Combined Synopsis Solicitation_26RFLAG_IMCOM FLAGS_29JAN26.pdf

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COMBINED SYNOPSIS/SOLICITATION

U.S. National Flags and Presentation Boxes

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This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotes are being requested, and a written solicitation will not be issued. In accordance with FAR 5.207(c)(16)(i), all responsible sources may submit a quotation which shall be considered by the agency.

1. NOTICE AND ADMINISTRATIVE DATA

a. Date: 29 January 2026

b. Solicitation Authority: This solicitation number W9124J26RFLAG is issued as a Request for Quote (RFQ). This acquisition is conducted under FAR Part 12 and FAR Part 13 (Simplified Acquisition Procedures).

c. Contract Type: This solicitation will result in a Single-Award Indefinite- Delivery/Indefinite-Quantity (IDIQ) contract. The Government intends to award a Firm- Fixed-Price (FFP) IDIQ.

d. Closing Response Date: Proposals are due no later than Tuesday, 17 February 2026 at 12:00 PM Central Time. Submissions shall be sent via email to:

(1) Contract Specialist: Jacquelyn Morgan Jacquelyn.k.morgan.civ@army.mil

Annalyssa Navaro-Schwener annalyssa.o.navarro-schwener.civ@army.mil

(2) Contracting Officer: Kailey Good-Hallahan:

Kailey.a.goodhallahan.mil@army.mil

e. Anticipated Award Date: In accordance with FAR 5.207(c)(12)(ii), the anticipated award date is 20 March 2026.

f. Set-Aside Status: 100% Small Business Set-Aside

g. NAICS & Size Standard: The associated North American Industry Classification System (NAICS) code is 314999 with a small business size standard of 550 employees.

h. Product or Service Code (PSC): 8345 Flags and Pennants mailto:Jacquelyn.k.morgan.civ@army.mil mailto:annalyssa.o.navarro-schwener.civ@army.mil mailto:Kailey.a.goodhallahan.mil@army.mil

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i. Regulatory Compliance: The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC), 2025-06.

j. DPAS Rating: The Defense Priorities and Allocations System (DPAS) rating for this effort is N/A.

k. Contracting Office Address:

Mission and Installation Contracting Command-Fort Sam Houston (MICC-FSH) 2205 Infantry Post Rd, Building 604 JBSA Fort Sam Houston, TX 78234-1362

2. SCHEDULE OF SUPPLIES AND REQUIREMENTS

a. Description of Requirements

(1) Salient Characteristics: The Contractor shall provide U.S. National Flags and Presentation Boxes that meets or exceeds the minimum technical specifications defined in Attachment 01 – Salient Characteristics.

(2) CLIN Schedule: Offerors shall provide unit pricing for all items listed in Attachment 02 – CLIN Pricing Schedule. This schedule identifies the projected items, estimated quantities, and units of issue for the duration of the IDIQ.

b. IDIQ Quantities and Ordering Period

(1) Contract Minimum: The Government guarantees a minimum order of 200 units. This obligation will be satisfied by the issuance of the first delivery order concurrently with the base contract award.

(2) Contract Maximum: The total value of all orders issued under this IDIQ shall not exceed a cumulative total of 211,590 units.

(3) Ordering Period: The period for placing orders shall be 5 years, or 60 months, from the date of contract award.

c. Inspection and Acceptance

(1) Location: Inspection and Acceptance of all supplies shall be at Destination by the Government.

(2) Authority: Acceptance will be performed by the Receiving Activity identified in each individual Delivery Order.

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3. DELIVERY AND SHIPPING

a. Shipping Terms

(1) FOB Point: The FOB Point for this acquisition is FOB Destination. The Contractor shall pack and mark the shipment in a manner that will afford adequate protection against corrosion and physical damage during shipment.

(2) Marking: All boxes and shipping containers must be marked in accordance with MIL-STD-129 (Military Marking for Shipment and Storage).

b. Delivery Schedule

(1) Delivery Timing: Delivery is required no later than 30 Days After Receipt of Order (ARO).

(2) Notice of Shipment: The Contractor shall notify the Government Point of Contact (POC) at least 24 hours prior to delivery.

c. Delivery Address (Ship-to)

(1) See Attachment 03 – Delivery Locations.

4. ORDERING PROCEDURES

a. Issuance of Orders

(1) Authority: Any supplies to be furnished under this contract shall be ordered by issuance of written Delivery Orders (DOs). Only a warranted Contracting Officer from MICC-Fort Sam Houston is authorized to issue orders.

(2) Ordering Period: Orders may be issued from the date of contract award through the end of the 60-month (5-year) ordering period.

b. Order Limitations

(1) Minimum Order: The Government is not obligated to purchase, nor is the Contractor obligated to furnish any supplies in an amount less than 200 units.

(2) Maximum Order: The Contractor is not obligated to honor any order in excess of a single item in excess of 10,000 units or any combination of items in excess of 20,000 units.

c. Ordering Methods

(1) Electronic Issuance: Orders will be issued electronically via Email.

(2) Contractor POC: The Contractor shall provide a designated point of contact and email address for receipt of orders within 5 days of contract award.

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d. Continuity of Terms: Any Delivery Order issued during the ordering period and not completed within that period shall be completed by the Contractor. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period.

5. INSTRUCTIONS TO OFFERORS

a. Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services. The provision at FAR 52.212-1 is hereby incorporated by reference. The following addendum applies to this acquisition and modifies the standard provision.

b. Quote Submission Requirements: Offerors shall submit their quote in three (3) separate and distinct volumes as follows:

(1) Volume I - General (Administrative):

(a) Identification: Provide UEI, CAGE Code, and Point of Contact (Name, Title, Phone, and Email).

(b) Exceptions: Complete and submit Attachment 05 – Solicitation Exceptions Table. If no exceptions are taken, state "None." Note: Taking exception to any mandatory requirement may render the quote unacceptable.

(c) Reps/Certs: Provide a copy of FAR 52.212-3 if the annual representations and certifications are not current in the System for Award Management (SAM).

(2) Volume II - Technical Capability:

(a) Product Literature: Provide specification sheets/literature that clearly demonstrate the offered product meets all salient characteristics listed in Attachment 01.

(b) Comparison: If "Equal" products are offered, the offeror shall provide a side-by-side comparison identifying how the product meets or exceeds each specific salient characteristic.

(c) Delivery Commitment: The offeror shall provide a written statement confirming their ability to meet the mandatory delivery schedule of 30 days ARO for all orders. Failure to commit to this schedule may render the quote ineligible for award.

(d) Berry Amendment Compliance: For the flags, offerors shall provide a certification stating that the item, including all components (thread, fabric, etc.), is 100% manufactured in the United States in accordance with DFARS 252.225-7006 (DEVIATION 2024-O0008). Failure to provide this certification or offering a non-compliant product will render the quote technically unacceptable.

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(e) Non-Manufacturer Rule (NMR) Compliance: In accordance with FAR 52.219-33, the offeror shall identify the manufacturer for each item. Since no NMR waiver exists for this acquisition, the offeror shall certify that the manufacturer of the items is a Small Business concern located in the United States.

(f) Preliminary Design Mock-up: Offerors shall submit a preliminary digital mock-up (PDF format) of the presentation box exterior and interior insert. This mock-up shall demonstrate the offeror's layout of the required graphics, text, and the die-cut insert design as specified in Attachment 01.

(3) Volume III - Price:

(a) Schedule: Complete the unit and total pricing in Attachment 02 – CLIN Pricing Schedule. Note: As this is an IDIQ, the Government will evaluate price based on the estimated quantities provided for the base and all ordering periods.

(b) Total Evaluated Price: Ensure all shipping/freight costs (FOB Destination) are included in the unit price.

(c) Precision: Prices shall not exceed two (2) decimal places.

(4) Formatting and Page Limitations:

(a) Page Limits: The following page limitations apply:

Volume Title Format Page Limit Volume I General (Administrative) Searchable PDF 3 Pages* Volume II Technical Capability Searchable PDF 10 Pages Volume III Price Attachment 02 1 Page**

(b) *Volume I Note: The three-page limit for Volume I applies to the Identification and Exceptions sections. FAR 52.212-3, Offeror Representations and Certifications, is excluded from the page count. However, any information provided within the Reps & Certs file that is not part of the mandatory provision (such as marketing brochures or supplemental company history) will not be evaluated.

(c) **Volume III Note: Volume III shall consist of the completed Attachment

02. Offerors shall only input data into the yellow-shaded cells in Attachment 02. Offerors are strictly prohibited from altering formulas, adding rows/columns, or changing the formatting of the spreadsheet. Quotes containing altered spreadsheets may be determined non-compliant and excluded from evaluation.

(d) File Format: Each volume (General, Technical, and Price) must be its own distinct file.

(e) Naming Convention: Files shall be named using the following format:

Vendor Name_Volume I, II, or III_Solicitation Number.pdf/xlsx.

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(f) Page Counting: Page limits are inclusive of cover pages, tables of contents, and any charts or exhibits. Pages submitted in excess of the limitations stated above will not be read or evaluated.

c. Questions and Communications

(1) Deadline: All questions regarding this solicitation shall be submitted via email to the POCs listed in Section 1 no later than 06 February 2026 at 12:00pm Central Time.

(2) Period for Acceptance: The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

d. Statutory Requirements

(1) Nonmanufacturer Rule: In a small business set-aside for supplies, a nonmanufacturer must provide the product of a domestic small business manufacturer unless a waiver has been granted.

(2) Buy American Act: Offerors must identify the country of origin for all supplies offered in Attachment 02.

6. EVALUATION FACTORS FOR AWARD

a. Addendum to FAR 52.212-2, Evaluation – Commercial Products and Commercial Services. The provision at FAR 52.212-2 is hereby incorporated by reference. The following addendum applies to this acquisition and modifies the standard provision.

b. Basis for Award: The Government will award a contract resulting from this solicitation to the responsible offeror whose quote represents the Best Value to the Government, price and other factors considered. The Government will perform a comparative evaluation of quotes in accordance with FAR 13.106-2(b). Factor I (Technical) and Factor II (Past Performance), when combined, are approximately equal to Factor III (Price). The Government reserves the right to select a quote that is other than the lowest price if the Contracting Officer determines that a superior technical solution or a significantly better past performance record justifies the price premium.

c. Evaluation Factors. The following factors will be used to compare quotes:

(1) Factor I - Technical Capability: The Government will evaluate the extent to which the offered product meets or exceeds the salient characteristics and the offeror’s commitment to the 30-day ARO delivery schedule.

(2) Factor II - Past Performance: The Government will evaluate the offeror's record of performance on recent (within three (3) years) and relevant efforts using internal systems such as the Supplier Risk Performance System (SRPS) and Contractor Performance Assessment Reporting System (CPARS). In accordance with DFARS 213.106-2, the government will consider SPRS quality and delivery classifications. A

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record of no past performance will be treated as "Neutral," which is considered acceptable.

(3) Factor III - Price: Price will be evaluated for fairness and reasonableness. The Total Evaluated Price will be the sum of all CLINs for all ordering periods identified in Attachment 02.

d. Evaluation Process and Comparative Merit

(1) Comparative Assessment: The Government will conduct a side-by-side comparison of quotes. The Government may select a quote that is other than the lowest price if the Contracting Officer determines that a superior technical solution or a significantly better past performance record justifies the price premium.

(2) Tie-Breaker: If technical merit and past performance are determined to be essentially equal among offerors, price will become the deciding factor for award.

(3) Award without Communications: The Government intends to evaluate quotes and award a contract without communication with offerors. Therefore, the offeror’s initial quote should contain the offeror’s best terms.

7. List Of Attachments

Attachment Number Title Requirement

Attachment 01 Salient Characteristics For Information Only

Attachment 02 CLIN Pricing Schedule Required Submission

Attachment 03 Delivery Addresses For Information Only

Attachment 04 Clauses and Provisions For Information Only

Attachment 05 Solicitation Exceptions Table Required Submission