Amendment 0002 Attachment 01 - Salient Characteristics W9124J26RFLAG 20FEB26.pdf

Attachment 01 – Salient Characteristics

W9124J26RFLAG

SALIENT CHARACTERISTICS FOR U.S. NATIONAL FLAGS AND PRESENTATION

BOXES

20 February 2026

1. DESCRIPTION OF REQUIREMENT: The Installation Management Command (IMCOM) G1 requires the procurement of U.S. National Flags and presentation boxes, in compliance with Army Regulation (AR) 600-8-22. These flags are presented to Soldiers upon retirement, transition to the Retired Reserve, or discharge after meeting eligibility for non-regular retired pay between 1968 and September 30, 1998 (Regular Army) or September 30, 1999 (Reserve Component). This requirement encompasses all three Army Components—Active Duty, Reserve, and National Guard.

2. U.S. FLAG DESCRIPTION

a. One (1) triangular fold 3’ x 5’ U.S. National Flag. The flag material must be heavyweight, 200 Denier nylon (UV resistant). Stars shall be embroidered. Stripes shall be sewn. Flag colors (Red, White, and Blue) shall conform to Federal Specification DDD-F-416F, AR 840-10, and The Institute of Heraldry (TIOH) standards for 'Old Glory Red' and 'Old Glory Blue'. Flag must include a heavy-duty canvas header and brass grommets. Flag must be made in the USA and folded into a triangle then inserted into a full-colored cardboard presentation box.

b. MANDATORY: All components, including fabric, canvas header, brass grommets, and embroidery thread, must be 100% "Made in the USA" and fully compliant with the Berry Amendment (10 U.S.C. 4862).

3. PRESENTATION BOX DESCRIPTION

a. Presentation box must be a full-color box carrier (approx. 10” x 12” x 2” (depth)) designed to hold the triangular folded flag securely. Box construction shall be a 'Tuck-Top' mailer style with locking tabs to prevent accidental opening during transit.

(1) Material: The box material shall be E-Flute Corrugated Fiberboard (or equivalent high-density rigid paperboard) sufficient to withstand mailing without crushing.

(2) Finish: Exterior shall feature a high-gloss or matte laminate finish (4-Color Process CMYK with full bleed) to protect the graphics.

(3) Dimensions: Approximately 10” x 12” x 2” (depth).

Figure 1: U.S. National Flag, Folded

Figure 2: Representative Presentation Box (Exterior)

(4) Insert: The box must include a custom die-cut insert to secure the flag, for a triangular folded flag, and prevent shifting. The insert must include a printed graphic of the Army Retired Lapel Button (ribbon) to indicate placement by the end user.

b. The box design must include:

(1) Cover: Retired Soldier For Life Seal with U.S. flag background and text “Celebrating Your Legacy of Service”.

(2) Box Flap: Text stating “Celebrating Your Legacy…Once a Soldier, Always a Soldier…A SOLDIER

FOR LIFE.”

c. Proofs: The preliminary mock-up submitted in Volume II of the quote will be evaluated for compliance with the layout and branding requirements. A preliminary digital mock-up (PDF format) of the presentation box exterior and interior insert shall be submitted no less than five (5) business days after contract award. This mock-up shall demonstrate the offeror's layout of the required graphics, text, and the die-cut insert design as specified in Attachment 01. This communication serves as a preliminary assessment from the Requiring Activity (RA) and does not constitute a final decision. Authorization from the Department of the Army is required for final approval, so please anticipate that further changes are possible.

4. PACKAGING AND SHIPPING INSTRUCTIONS

a. Master Shipping Containers: Individual Presentation Boxes shall be packed in standard shipping containers (Master Cases) constructed of Double-Wall Corrugated Fiberboard (minimum 44 ECT) to prevent crushing during transit.

b. Weight Limitation: Master Cases shall not exceed 40 lbs per case to facilitate safe handling by receiving personnel.

c. Marking: Each Master Case shall be clearly marked on the exterior with Contract Number, Item Description, Quantity, and Destination Address.

5. DELIVERY AND REPORTING

a. Shipping: The Vendor shall ship the specified quantity identified in each Delivery Order within 30 days ARO.

b. Reporting: The Vendor shall develop a tracking system to confirm delivery/receipt and provide Quarterly Delivery Reports to all three Army Components.

c. Ordering: The Vendor shall accept and process orders placed through IMCOM, Figure 1: Representative Presentation Box (Interior) with shipping addresses provided by the government.

SPECIAL REQUIREMENTS: Any resulting contract is anticipated to have a security classification level of Unclassified. The U.S. Flag must be strictly compliant with the Berry Amendment (10 U.S.C. 4862) and DFARS clauses 252.225-7006.