PWS Access Control System W9124J-25-Q-LCKS 16 June 2025.pdf

Integrated Access Control Door Locking System Performance Work Statement (PWS)

Mission and Installation Contracting Command Headquarters (MICC HQ) 16 June 2025

PART 1

GENERAL INFORMATION

1. General: This Performance work statement (PWS) defines the requirement to replace access control electro-mechanical door locks for the Mission and Installation Contracting Command Headquarters (MICC HQ).

1.1. Description of Requirement: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide and install access control electro-mechanical door locks as defined in this performance work statement (PWS) except for those items specified as government furnished property and services.

1.2. Background: The Mission and Installation Contracting Command (MICC) occupies administrative space across the MICC Campus on Joint Base San Antonio – Fort Sam Houston (JBSA-FSH), TX which encompasses thirteen (13) buildings in the historic section of post:

• MICC HQ includes eight (8) buildings: 600, 606, 607, 608, 609, 610, 613, 659

• Field Directorate Office – Fort Sam Houston (FDO-FSH) includes five (5) buildings: 601, 602, 603, 604, 605

These buildings have multiple floors and include one hundred and twenty (120) doors controlled by the wireless access control system. This system allows wireless management and real-time monitoring of access control hardware and is compatible with heavy duty electro-mechanical locksets.

1.3. Objectives: The objective of this contract is to replace the exterior and interior access control locks while maintaining integration into the existing Best WiQ Access Management Software.

1.4. Scope: Services include removal of existing locksets, installation of contractor procured locksets, and activation of locksets on the existing access control system. The contractor shall ensure replaced locksets integrate into the existing wireless access control system, provide limited access into designated interior rooms within the building as well as controlled access from the exterior of the buildings, and ensure the locksets, through the access control system, provide the capability to conduct audit trails for entrance into the building and internal rooms.

1.5. General Information:

1.5.1. Quality Control: The contractor’s existing quality assurance system shall be utilized in accordance with FAR 12.208.

1.5.2. Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan (QASP). This plan is a government only document primarily focused on what the government must do to assure that the contractor has performed IAW the requirements of the contract.

1.5.3. Federal Government Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

New Year’s Day 1st day of January Martin Luther King Jr. Day 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth Day 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

1.5.4. Hours of Operation: The contractor shall be responsible for conducting business between the hours of 0800-1600 Central Time Zone Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5. Place of Performance: The work to be performed under this contract will be performed on JBSA-FSH at the following buildings: 600, 601, 602, 603, 604, 605, 606, 607, 608, 609, 610, 613, 659.

1.5.6. Period of Performance: The period of performance shall be for one hundred and twenty days (120) days from the date of award including lead time for hardware and software programming.

1.5.7. Type of Contract: The government anticipates the award of a firm fixed priced task order.

1.6. Security Requirements: Contractor personnel (to include subcontractors) performing work under this task order shall have or the ability to obtain a confidential security clearance at time of the proposal submission and must maintain the level of security required for the life of the contract. The security requirements are in accordance with the attached DD Form 254, Department of Defense Contract Security Classification Specification (The unit security monitor is responsible for initiating this form).

1.6.1. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.2. Installation Access: The Contractor and all associated subcontractor-contractor's employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet JBSA-FSH access requirements to be accomplished by the 502d Security Forces, Visitor Center. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, Headquarters Department of the Army (HQDA) and/or local policy. In addition to the changes otherwise authorized by the changes clause of the contract, should the Force Protection Condition (FPCON) at JBSA change the Government may require changes in contract security matters or processes. The Contractor shall notify the COR of employees who require access to the installation and have not previously had a background check, within 5 days of award of the contract. The COR will provide the information for each contracted worker for JBSA unescorted access. If the COR is contacted with negative results from the JBSA 502d Security Forces Visitor Center, that information will be passed on to the Contractor. The contracted worker will not be granted access onto the JBSA installation.

1.6.3. Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the contracting officer.

1.6.3.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be the responsibility of the contractor.

1.6.3.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees to whom the keys/key cards are issued. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.4. Keypad Codes: The Contractor shall establish and implement methods of ensuring that all keypad codes are not revealed to unauthorized persons. The Contractor shall ensure that lock codes are changed when personnel having access to the combinations no longer have a need to know such codes.

1.7. Post Award Conference/Periodic Progress Meetings: The Contractor shall agree to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The contracting officer, COR, and other Government personnel, as appropriate, will meet periodically, quarterly as a minimum, with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.8. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including government drawings, designs, and specifications; monitor contractor's performance and notify both the contracting officer and contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.9. Key Personnel: The following personnel are considered key personnel by the government: contract manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The Contract Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available between the hours of 0800-1600. Monday through Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.9.1. Special Qualifications: The Contractor shall have a minimum of three (3) years of Wireless Access Control Interface Experience. The contractor shall be Access Control Certified for the Access Control System they are installing. The Contractor shall ensure their company and employees have all required professional certifications/licenses (current and valid) for all access control platform hardware/software used on the access control security system. The Contractor shall have experience working in and around historic buildings.

1.9.2. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. All contractor personnel will be required to obtain and wear badges in the performance of this service.

1.10. Anti-Terrorism and Operations Security Requirements:

1.10.1. Anti-Terrorism (AT) Level I Training: All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I Awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I Awareness training is available at the following website: http://jko.jten.mil.

1.10.2. OPSEC Training: Per AR 530‐1, Operations Security, the contractor employees must complete Level I OPSEC Awareness training. All Contractor employees, including subcontractors, shall complete Level I OPSEC training within 30 days of employment under this contract. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Verification of the training shall be provided to the COR within 30 days after contract award and within 30 days after onboarding a new employee.

1.10.3. iWATCH Training: The contractor and all associated sub‐contractors shall brief all employees on the local iWATCH Army program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. The training video can be found at: https://www.youtube.com/embed/vlzYhQp7fPw. This training is to be completed at no cost to the Government.

http://jko.jten.mil/ http://www.youtube.com/embed/vlzYhQp7fPw

1.10.4. Access and general protection/security policy and procedures: Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.10.5. Access to Classified Information: Contractor shall comply with FAR 52.204‐2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22‐M); (2) any revisions to DOD 5220.22‐M, notice of which has been furnished to the contractor.

1.10.6. Threat Awareness Reporting Program: For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

1.11. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer.

All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1. Definitions:

CONTRACT ADMINISTRATOR. The official government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate contracting/procurement career field and advises on all technical contractual matters.

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does not have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the performance work statement.

DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY

(GP). Property in the possession of, or directly acquired by, the government and subsequently made available to the contractor.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the key personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of government property.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the contractor are acceptable in accordance with established standards and requirements of this contract.

QUALITY ASSURANCE SPECIALIST. An official government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The government does not have privity of contract with the subcontractor.

WORKDAY. The number of hours per day the contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, except for federal holidays unless specified otherwise.

2.2. Acronyms:

ACOR Alternate Contracting Officer's Representative ADA The Americans with Disabilities Act AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation FDO Field Directorate Office HIPAA Health Insurance Portability and Accountability Act of 1996 IAW In Accordance With KHZ Kilohertz KO Contracting Officer

OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out PIV Personal Identity Verification POC Point of Contact PRS Performance Requirements Summary SOW Statement of Work QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services:

3.1. Services: RESERVED

3.2. Facilities: RESERVED

3.3. Utilities: The Government will provide all utilities in the facility for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4. Equipment: The Government will provide access to scanners, fax machines, and printers as needed. This property shall be considered incidental property issued by the government. The Government shall maintain accountabilities for all incidental property IAW AFARS PGI 5145. The Government will be responsible for maintenance costs and repairs arising from normal usage of such property during performance of this contract.

An incidental property list shall be included as an attachment in the Paperless Contracting File.

3.5. Materials: The Government shall provide publications upon request.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1. General: The contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this

PWS.

4.2. Facility Clearance Level: RESERVED

4.3. Materials: The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.4. Equipment: The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide and install access control electro-mechanical door locks as defined in this performance work statement (PWS) except for those items specified as government furnished property and services.

5.2. Tasks:

5.2.1. Provide Access Control System Hardware and Software.

5.2.1.1. Provide Hardware and Software Licensing: The contractor shall provide all hardware and software licensing required to fully operate the access control system and ensure it remains valid for the duration of the contract.

STD: All hardware and software licensing required to fully operate the access control system shall be provided and remain valid for the duration of the contract.

AQL: 100% of required hardware and software licenses are provided, documented, and valid.

5.2.1.2. Provide Solution for Existing Credentials. The contractor shall provide an access control system solution that seamlessly integrates with and supports the continued use of existing employee credentials, including keypad access codes, CAC (13.56 MHz) cards, and PIV (125 kHz) cards.

STD: The provided access control system solution shall seamlessly integrate with and support the continued use of existing employee credentials, including keypad access codes, CAC (13.56 MHz) cards, and PIV (125 kHz) cards.

AQL: 100% of existing credential types (keypad, CAC, PIV) are successfully tested and functional with the new access control system, with no loss of functionality.

5.2.1.3. Comply with Federal Standards. The contractor shall ensure that all provided hardware and software are compliant with the General Services Administration (GSA) Federal Information Processing Standards (FIPS) 201 Approved Products List at the time of installation.

STD: All provided hardware and software shall be compliant with the General Services Administration (GSA) Federal Information Processing Standards (FIPS) 201 Approved Products List at the time of installation.

AQL: Documentation (e.g., product datasheets, certifications) confirms that 100% of installed hardware and software are listed on the GSA FIPS 201 Approved Products List with valid certification dates.

5.2.1.4. Utilize Approved Product Lists. The contractor shall utilize products listed on the GSA and Department of Defense (DoD) Approved Products Lists (APL) for all hardware and software procured and installed as part of this access control replace/upgrade project.

STD: The Contractor shall utilize products listed on the GSA and Department of Defense (DoD) Approved Products Lists (APL) for all hardware and software procured and installed as part of this access control replace/upgrade project.

AQL: Documentation (e.g., invoices, product specifications) demonstrates that 100% of installed hardware and software are sourced from the GSA and DoD APLs current at the time of procurement.

5.2.2. Replace and Upgrade Access Control Security System Door Locks.

5.2.2.1. Replace/Upgrade Door Locks in Specified Buildings: The contractor shall replace and upgrade the access control security system door locks with the specified new system components for 120 access control keypad / reader door locking mechanisms within the following thirteen (13) Buildings: 600, 601, 602, 603, 604, 605, 606, 607, 608, 609, 610, 613, and 659.

STD: Access control security system door locks shall be replaced and upgraded with the specified new system components for 120 access control keypad / reader door locking mechanisms within the following thirteen (13) Buildings: 600, 601, 602, 603, 604, 605, 606, 607, 608, 609, 610, 613, and 659.

AQL: 100% of 120 access control keypad / reader door locking mechanisms in the specified thirteen (13) buildings have been replaced and upgraded with fully functional new access control system door locks, as verified by visual inspection and operational testing.

5.2.2.2. Ensure Communication with Access Control System: The Contractor shall ensure that the MICC Headquarters’ (HQ) buildings and the Field Directorate Office – Fort Sam Houston (FDO-FSH) and MICC-Fort Sam Houston buildings maintain reliable two-way communication with the Client Server and the two desktop computers that run the Wi-Q Access Control System software and the 120 Access Control Keypad/Reader Door Locking Mechanisms across 13 MICC buildings. Required two-way communication includes maintaining reliable connectively to new Best branded Gateway Portal (21 Existing + estimated 9) = 30 total new throughout the MICC HQ Campus, as well as the current Wi-Q Control Server for the Wi-Q wireless access control system and two Control Station Desktops (one in MICC HQ building and one in FDO-Fort Sam

Houston building) with installed Best Wi-Q Access Management Software. Intent is to have two desktop computers with the Wi-Q wireless access control system software that are integrated into the existing MICC HQ Wi-Q wireless access control system for seamless integrated wireless access control for the entire MICC HQ Campus from two different desktop workstations (one in building 601 and one in building 607). Note: This wireless access control system will remain a closed, “air-gapped” from the Army Network; any software or firmware updates will not require access of the Army Network.

STD: The MICC Headquarters’ (HQ) buildings and the Field Directorate Office – Fort Sam Houston (FDO-FSH) and MICC-Fort Sam Houston buildings shall maintain reliable two-way communication with the Client Server and the two desktop computers that run the Wi-Q Access Control System software and the 120 Access Control Keypad/Reader Door Locking Mechanisms across 13 MICC buildings.

AQL: Successful and consistent two-way communication is established and verified through testing the 120-access control keypad/reader door locking mechanisms across 13 buildings through two access control desktop stations (one legacy control station in bldg. 607 & one new control station in bldg. 601), and the access control system server and client station, with no communication errors for a continuous period of 72 hours post-installation.

5.2.3. Install Required Wiring System.

5.2.3.1. Perform Access Control Installation. The contractor shall perform the installation of all access control system components in strict accordance with manufacturer specifications, industry best practices, and all applicable project requirements.

STD: The installation of all access control system components shall be performed in strict accordance with manufacturer specifications, industry best practices, and all applicable project requirements.

AQL: All access control components are installed correctly, securely mounted, and function as intended according to manufacturer specifications and project requirements, as verified through operational testing and visual inspection.

5.2.4. Purchase and Install Access Control Server Computers.

5.2.4.1. Purchase and Install Additional Desktop Work Station to support Dormakaba Group “Best” Wi-Q wireless access control system: The contractor shall purchase and install one (1) new desktop computer in bldg. 601 and add necessary computer equipment, software, portals, and wireless bridging required to ensure connectivity for all 120 door lock mechanisms in the 13 MICC HQ buildings, including bldg. 601 and bldg. 602. Intent is for the additional desktop computer with the Wi-Q wireless access control system software to integrate into the existing MICC HQ Wi-Q wireless access control system for seamless integrated wireless access control for the entire MICC HQ

Campus from two different desktop work stations (one in building 601 and one in building 607).

STD: The new desktop work station computer shall have the required specifications to run Dormakaba Group “Best” Wi-Q wireless access control management software. The two Access Control Desktop Workstations are to enable full control and access control management of the MICC HQ Campus door locking systems which are located in 13 buildings and include 120 Access Control Keypad/Reader Door Locking Mechanisms.

AQL: Two (2) desktop computers meeting or exceeding the specified compatibility requirements (as documented in the procurement specifications and vendor documentation) are procured and received.

5.2.4.2. Coordinate Software and Licensing: The contractor shall proactively coordinate with the Contracting Officer Representative (COR) prior to the purchase of server operating systems, licenses, and any other required server software to ensure compatibility and adherence to the most recent approved versions.

STD: The Contractor shall proactively coordinate with the Contracting Officer Representative (COR) prior to the purchase of server operating systems, licenses, and any other required server software to ensure compatibility and adherence to the most recent approved versions.

AQL: Dated documentation (e.g., email correspondence, meeting minutes) confirms coordination with the COR regarding the specific versions of Windows, licenses, and other software prior to purchase, and the purchased items align with the agreed-upon requirements.

5.2.4.3. Coordinate Server / Software Integration with the new 120 Access Control / Door Lock Mechanisms: The contractor shall coordinate the schedule and logistical requirements for the access control computer system installation in Building 613, Room 213 (Terminal Room), with the Network Enterprise Center (NEC), Joint Base San Antonio (JBSA), a minimum of five (5) business days prior to the planned installation date.

STD: The Contractor shall coordinate the schedule and logistical requirements for the access control computer system installation in Building 613, Room 213 (Terminal Room), with the Network Enterprise Center (NEC), Joint Base San Antonio (JBSA), a minimum of five (5) business days prior to the planned installation date.

AQL: Dated documentation (e.g., email confirmation, signed installation schedule) confirms coordination with the NEC, JBSA, for the server installation, and the server is installed in the specified location (Building 613, Room 213).

5.2.5. Utilize New Key Cores and Provide New Door Lock Keys and Master Keys.

5.2.5.1. Utilize New Key Cores and provide 2 keys per door lock and 6 master keys:

The contractor shall provide new mechanical Key Cores for 120 Access Control Keypad/Reader Door Locking Mechanisms, new Master Keys, Core Keys, and separate keys for each access control keypad lock mechanism maintaining the existing mechanical key override capability, while discontinuing legacy key access to new 120 access control keypad/Reader Door Locking Mechanisms.

STD: Each of the 120 Access Control Keypad/Reader Door Locking Mechanisms will have new core key to allow entry, open with master key, and will be numbered in logical way for key control inventory of building, suite, and office as appropriate, and core key will be provided for the removal of the core. New Key Cores and new keys are to provide a mechanical access control key override capability.

AQL: Physical verification of 100% of the replaced/upgraded doors will be performed by Contractor and COR to ensure that each door lock can be opened with separate key, master key, COR key, and numbered in logical way for key control and inventory; in addition to the Contractor, COR, and the MICC Physical Security POC will verify key inventory of each door key (s), master key (s), and core key (s).

Deleted 5.2.5.2

5.2.6. Program New Locks for Access Levels.

5.2.6.1 Grant Appropriate Access: The contractor shall program the new access control system locks to ensure that all organic Mission and Installation Contracting Command (MICC) employees, including personnel at the HQ, Field Directorate Office (FDO), and MICC Fort Sam Houston (FSH) locations, have keypad, Common Access Card (CAC, and Personal Identity Verification (PIV) card access privileges to the newly installed access control system components.

STD: The new access control system locks shall be programmed to ensure that all organic Mission and Installation Contracting Command (MICC) employees, including personnel at the HQ, Field Directorate Office (FDO), and MICC Fort Sam Houston (FSH) locations, have keypad, Common Access Card (CAC, and Personal Identity Verification (PIV) card access privileges to the newly installed access control system components.

AQL: Verification through system logs and user access testing confirms that all organic MICC employees across all specified locations (HQ, FDO, FSH) have been granted the appropriate and equivalent levels of access with the newly installed locks / access control system components that will enable effective MICC HQ Access Control management.

5.2.7. Minimize Impact to Historic Buildings.

5.2.7.1. Perform Removal and Installation Carefully: The contractor shall execute the removal of existing access control components and the installation of the new system with utmost care and employing methods that minimize any structural damage or adverse visual impact to the historic buildings across the MICC Campus.

STD: The Contractor shall execute the removal of existing access control components and the installation of the new system with utmost care and employing methods that minimize any structural damage or adverse visual impact to the historic buildings across the MICC Campus.

AQL: A post-installation visual inspection conducted by the COR confirms that the removal and installation work has been performed with minimal structural alterations and no significant adverse visual impact to the historic character of the buildings.

5.2.8. Provide Required Warranties.

5.2.8.1. Provide Parts and Labor Warranty: The contractor shall provide a comprehensive warranty covering all parts and labor associated with the installed access control system for a period of three (3) years from the date of final acceptance.

STD: The Contractor shall provide a comprehensive warranty covering all parts and labor associated with the installed access control system for a period of three (3) years from the date of final acceptance.

AQL: Formal warranty documentation, clearly outlining the terms and coverage for parts and labor for a period of three (3) years, is provided to the Government upon final acceptance.

5.2.8.2. Provide Reader/Keypad Combo Warranty: The contractor shall ensure that a minimum of 3-year warranty is provided for all proximity reader and keypad combination access control system units installed as part of the new access control system.

STD: The Contractor shall ensure that a manufacturer's minimum of 3-year warranty is provided for all proximity reader and keypad combination units installed as part of the new access control system.

AQL: Manufacturer-provided warranty documentation, explicitly stating a minimum of 3-year warranty for the proximity reader and keypad combo units, is submitted to the Government.

5.2.9. Site Management and Operational Safety

5.2.9.1. Occupant Cooperation and Access: The contractor shall confine personnel to designated work areas and cooperate fully with building occupants to minimize conflicts and facilitate building usage, ensuring continuous access to the facility.

STD: Personnel shall remain within normal access areas directly related to the work being performed. Full cooperation with occupants shall be maintained throughout the installation process. All necessary precautions shall be taken to ensure occupants have continuous access to the facility.

AQL: 100% Compliance.

5.2.9.2. Waste Disposal: The contractor shall remove all scrap and debris resulting from work from the installation, including all associated disposal fees, without utilizing on-installation dumpsters.

STD: All scrap and debris shall be disposed of off the installation, and no materials shall be placed in any dumpster located on JBSA-Fort Sam Houston. All associated disposal fees are the responsibility of the Contractor.

AQL: 100% Compliance.

5.2.9.3. Daily Cleanup and Security: The contractor shall maintain clean and organized work areas throughout the project duration and ensure all tools and materials are secured at the end of each workday to promote safety.

STD: All areas shall be kept clean at all times to ensure the safety of all personnel.

Upon completion of each working day, all Contractor tools and materials shall be secured, and the work area shall be cleaned.

AQL: 100% Compliance.

5.2.9.4. Safety and Protection Measures: The contractor shall ensure the safety of occupants, the public, and their own personnel by adhering to all safety regulations and proactively implementing necessary safety measures, including providing appropriate signage, notifications, barricades, and special equipment. The Contractor is also responsible for protecting all Government property from damage during work operations.

STD: All work shall be conducted in the safest possible manner, observing all safety regulations and requirements. The Contractor shall observe and provide any necessary signs, notifications, barricades, special equipment, etc., to protect building occupants, the public, their workers, and all Government property from any potential hazards or damage resulting from their work.

AQL: 100% Compliance.

5.2.9.5. Material Security: The contractor shall maintain the physical security of all materials stored on the job site until final Government acceptance, and be responsible for repairing or replacing any lost, damaged, or stolen materials prior to acceptance.

STD: The Contractor shall be responsible for the physical security of all materials on the job site until final acceptance. Any materials damaged, lost, and/or stolen prior to final acceptance shall be repaired and/or replaced by the Contractor as required.

AQL: 100% Compliance.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1. HQ, AMC Physical Security (PS) Plan, Appendix B

6.2. HQ, AMC-M 530-1, Operations Security (OPSEC) Plan for HQ, US Army Materiel Command

6.3. Engineering Manual (EM) 385-1-1, General Safety Requirements

6.4. 29 CFR 1910, Occupational Health and Safety

6.5. AR-25-2 Army Cyber Security

6.6. AR-25-1 Army Information Technology

6.7. DoD 5200.08-R, Physical Security Program

6.8. AR 190-13 The Army Physical Security Program

6.9. AR 380-5 Army Information Security Program

6.10. AR 385-10, The Army Safety Program

6.11. DA Pam 385-40, Army Accident Investigations and Reporting

6.12. DoDM 5200.08, Volume 3, Physical Security Program

6.13. DoDI 5200.46, DoD Investigative and Adjudicative Guidance for Issuing the Common Access Card (CAC)

6.14. AR 190-13, Physical Security Program

6.15. National Historic Preservation Act (NHPA) - Section 106

6.16. Unified Facilities Criteria (UFC) 4-010-01

6.17. Air Force Instruction (AFI) 31-101 - Integrated Defense

PART 7 – ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. ATTACHEMENT/TECHNICAL EXHIBIT LIST:

7.1. Technical Exhibit A – Performance Requirements Summary

7.2. Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A – PERFORMANCE REQUIREMENTS SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Required Services

Performance Standard

Acceptable Quality

Level

Incentive

PRS 1 – PWS para 5.2.1.1.

The contractor shall provide all hardware and software licensing required to fully operate the access control system and ensure it remains valid for the duration of the contract.

All hardware and software licensing required to fully operate the access control system shall be provided and remain valid for the duration of the contract.

100% of required hardware and software licenses are provided, documented, and valid.

Contractor performance data will be used to substantiate objective ratings of contractor performance. Trends of less than acceptable performance could result in negative CPARS ratings.

PRS 2 – PWS para 5.2.1.2.

The contractor shall provide an access control system solution that seamlessly integrates with and supports the continued use of existing employee credentials, including keypad access codes, CAC (13.56 MHz) cards, and PIV (125 kHz) cards.

The provided access control system solution shall seamlessly integrate with and support the continued use of existing employee credentials, including keypad access codes, CAC (13.56 MHz) cards, and PIV (125 kHz) cards.

100% of existing credential types (keypad, CAC, PIV) are successfully tested and functional with the new access control system, with no loss of functionality.

Contractor performance data will be used to substantiate objective ratings of contractor performance. Trends of less than acceptable performance could result in negative CPARS ratings.

PRS 3 – PWS para 5.2.1.3.

The contractor shall ensure that all provided hardware and software are compliant with the General Services Administration (GSA) Federal Information Processing Standards (FIPS) 201 Approved Products List at the time of installation.

All provided hardware and software shall be compliant with the General Services Administration (GSA) Federal Information Processing Standards (FIPS) 201 Approved Products List at the time of installation.

Documentation (e.g., product datasheets, certifications) confirms that 100% of installed hardware and software are listed on the GSA FIPS 201 Approved Products List with valid certification dates.

Contractor performance data will be used to substantiate objective ratings of contractor performance. Trends of less than acceptable performance could result in negative CPARS ratings.

PRS 4 – PWS para 5.2.1.4.

The contractor shall utilize products listed on the GSA and Department of Defense (DoD) Approved Products Lists (APL) for all hardware and software procured and installed as part of this access control replace/upgrade project.

The Contractor shall utilize products listed on the GSA and Department of Defense (DoD) Approved Products Lists (APL) for all hardware and software procured and installed as part of this access control replace/upgrade project

Documentation (e.g., invoices, product specifications) demonstrates that 100% of installed hardware and software are sourced from the GSA and DoD APLs current at the time of procurement.

Contractor performance data will be used to substantiate objective ratings of contractor performance. Trends of less than acceptable performance could result in negative CPARS ratings.

PRS 5 – PWS para 5.2.2.1.

The contractor shall replace and upgrade the access control security system door locks with the specified new system components for 120 access control keypad / reader door locking mechanisms within the following thirteen (13) Buildings: 600, 601, 602, 603, 604, 605, 606, 607, 608, 609, 610, 613, and 659.

Access control security system door locks shall be replaced and upgraded with the specified new system components for 120 access control keypad / reader door locking mechanisms within the following thirteen (13) Buildings: 600, 601, 602, 603, 604, 605, 606, 607, 608, 609, 610, 613, and 659.

100% of 120 access control keypad / reader door locking mechanisms in the specified thirteen (13) buildings have been replaced and upgraded with fully functional new access control system door locks, as verified by visual inspection and operational testing.

Contractor performance data will be used to substantiate objective ratings of contractor performance. Trends of less than acceptable performance could

PRS 6 – PWS para 5.2.2.2.

The Contractor shall ensure that the MICC Headquarters’ (HQ) buildings and the Field Directorate Office – Fort Sam Houston (FDO-FSH) and MICC-Fort Sam Houston buildings maintain reliable two-way communication with the Client Server and the two desktop computers that run the Wi-Q Access Control System software and the 120 Access Control Keypad/Reader Door Locking Mechanisms across 13 MICC buildings. Required two-way communication includes maintaining reliable connectively to new “Best branded Gateway Portal (21 Existing + estimated 9) = 30 total new throughout the MICC HQ Campus, as well as the current Wi-Q Control Server for the Wi-Q wireless access control system and two Control Station Desktops (one in MICC HQ building and one in FDO-Fort Sam Houston building) with installed Best Wi-Q Access Management Software.

Intent is to have two desktop computers with the Wi-Q wireless access control system software that are integrated into the existing MICC HQ Wi-Q wireless access control system for seamless integrated wireless access control for the entire MICC HQ Campus from two different desktop work stations (one in building 601 and one in building 607).

The MICC Headquarters’ (HQ) buildings and the Field Directorate Office – Fort Sam Houston (FDO- FSH) and MICC-Fort Sam Houston buildings shall maintain reliable two-way communication with the Client Server and the two desktop computers that run the Wi-Q Access Control System software and the 120 Access Control Keypad/Reader Door Locking Mechanisms across 13 MICC buildings.

Successful and consistent two-way communication is established and verified through testing the 120-access control keypad/reader door locking mechanisms across 13 buildings through two access control desktop stations (one legacy control station in bldg. 607 & one new control station in bldg. 601), and the access control system server and client station, with no communication errors for a continuous period of 72 hours post-installation.

Contractor performance data will be used to substantiate objective ratings of contractor performance. Trends of less than acceptable performance could

PRS 7 – PWS para 5.2.3.1.

The contractor shall perform the installation of all access control system components in strict accordance with manufacturer specifications, industry best practices, and all applicable project requirements

The installation of all access control system components shall be performed in strict accordance with manufacturer specifications, industry best practices, and all applicable project requirements.

All access control components are installed correctly, securely mounted, and function as intended according to manufacturer specifications and project requirements, as verified through operational testing and visual inspection.

Contractor performance data will be used to substantiate objective ratings of contractor performance. Trends of less than acceptable performance could result in negative CPARS ratings.

PRS 8 – PWS para 5.2.4.1.

The contractor shall purchase and install one (1) new desktop computer in bldg. 601 and add necessary computer equipment, software, portals, and wireless bridging required to ensure connectivity for all 120 door lock mechanisms in the 13 MICC HQ buildings, including bldg. 601 and bldg.

602. Intent is for the additional desktop computer with the Wi-Q wireless access…