PDF VERSION Response to Vendor Question-Matrix-Comments Amendment 0003 W9124J-25-Q-LCKS 18AUG25.pdf

# Question/Comment (one question per line)

Government Response/Disposition

1 Are all 120 locks to be installed battery-powered models? Or are there any hardwired or PoE-enabled locks included in the scope?

Most of the current access control system door lock hardware includes battery-powered models. There are two elevators with six (6) wireless access control keypads that are hard wired. For additional reference, see PWS para 5.2.1.2 and 5.2.2.1.

2 Are all doors specified in the scope office/administrative doors, or do any fall under residential or dormitory-style spaces? Regarding scope: see PWS para 1.4. Regading administrative spaces: see PWS para 1.2

Is managed Wi-Fi or network connectivity available in all the buildings (including MICC HQ and Field Directorate Office) where locks will be installed? If not, will the contractor be expected to provide wireless gateways or additional infrastructure for real-time monitoring and management?

See PWS para 5.2.2.2

4 Can you provide any information or photos showing the current locksets (e.g., front, back, edge, and jamb views)? Photos are located in the "Photos- Current door locks" Tab.

5 Can the Government provide an inventory listing (e.g., quantity, material, function) of existing locking hardware? To include model and type.

The Government does not have a comprehensive inventory list. However, exisiting access control hardware includes the following Electromechanical door locking systems: BEST Wireless Locks with keypad, Wi-Q Wireless Access Controller, bi-directional Portal Gateways, Cylindrical Series locks with interchangeable cores.

Details of door lock systems can be found at https://www.bestaccess.com/products/

6 Will the existing Best Wi-Q software/platform be managed centrally across all locations, or is a building-by-building configuration expected? See PWS para 5.2.2.2 and 5.2.4.1

Can the govt confirm that this contract requires a one-for-one replacement of existing BEST Wi-Q locksets, with no changes to locking function, hardware style, or door preparation? or is there flexibility to consolidate or reclassify access points for efficiency?

See PWS 5.2.2.1.

Can the govt confirm whether existing power is available at the planned install locations for the additional Wi-Q gateway portals? If not, is the contractor responsible for providing electrical power to each new gateway location?

Yes.

Are we, as the awarded vendor, just going to install the locksets and make sure the locksets are operational? What are our IT responsibilities as to the installation of the locksets?

See PWS para 1.4 and 5.2.2 and 5.2.2.1. and 5.2.2.2.

Will the gov provide a map as to exactly which doors will receive new locksets? Not just which buildings are under the contract but the actual doors inside/outside the buildings?

For OPSEC purposes, a map/sketch of MICC Headquarter facilities will be available to the awarded vendor.

Will the gov be providing a CLIN item list with exactly the right equipment the customer is wanting? That way pricing can be accurate and effective for the gov and the awarded vendor.

See Solicitation: Contract Line Item (CLIN) Structure.

12 Are there going to be any cable runs for either CAT-5/CAT-6? How long are these runs expected to be? See PWS para 5.2.3 and 5.2.3.1.

Is the Government's intention to have the Desktop from FDO-FSH (Mr.

Deal's office) placed on the same server as the Desktop from G3/5 (Mr.

Todd's office), to enable both Mr. Deal and Mr. Todd to be in control and communicate with all locksets actively on the server?

Yes. See PWS para 5.2.4.1.

Is it the gov's intention to award a single award or multiple awards in regards to the physical installation of the locksets and the IT work to be done? We understand that this award may be subcontracted if awarded to a single vendor.

Single award.

Is the intent of the RFP to replace all existing devices, gateways, hardware, and wiring from the existing infrastructure to upgrade the entire access control system?

Yes. See PWS para 5.2.2.1 and 5.2.2.2.

In Part 5 5.2.1.3 and 5.2.1.4 on Technical Exhibit A PRS 3 - PWS para

5.2.1.3 all equipment shall ensure GSA FIPS 201 Approved Product List at the time of the installation. The current Best Wi-Q system and new Best Wi-Q system is not on the GSA Approved Products List, will the PWS remove this requirement?

See revised PWS para 5.2.1.4.

Since the intent of this quote is to replace and upgrade the entire access control system; will the PWS allow a complete brand new wireless system equivalent to the Best Wi-Q System?

See revised PWS para 5.2.2.1.

18 The current Best Wi-Q software is over 5 years old, will the PWS allow a replacement of the server or an equivalent solution?

See revised PWS para 5.2.2.1.

19 Please confirm if building 601 will have a secondary work station to integrate with MICC HQs “Long Barracks"

See revised PWS para 5.2.4.1.

20 Please confirm all exterior replacement locks needs to be “bronze” or darker color door hardware.

See revised PWS para 5.2.7.1.

In the meeting, we discussed Part 5 5.2.1.2 to remove the need of using exsiting CAC (13.56 MHz) cards. Please confirm if the new hardware must include keypad access code OR PIV (125khz) card?

See PWS para 5.2.1.2

REQUEST FOR TASK ORDER PROPOSALS #W9124J-25-Q-LCKS

Questions and Answers Matrix

18-Aug-25

Per our meeting, 5.2.5.1 states there will be 120 access control replacement hardware. The elevators had an existing hardwired keypad proximity reader that will be reused, which will reduce the total to 119.

Please confirm number of access control replacement hardware.

See PWS para 1.3

Is the Government’s intent to retain and expand the existing WiQ wireless access control system, or is it open to evaluating modern alternatives offering enhanced reliability and lifecycle support?

See revised PWS para 5.2.2.1.

24 Is the Government considering a phased migration from the existing system, or should all work remain within the current WiQ platform?

See revised PWS para 5.2.2.1.

25 Can the current Best WiQ Access Management Software license support the proposed additional portals and locksets?

Yes

26 Will access to the existing server infrastructure in Building 607 and the proposed workstation in Building 601 be provided?

Yes. See PWS para 5.2.2.2 and 5.2.4.3

27 Are there any requirements for redundancy, failover, or backup systems associated with either server?

No.

Does the current Engenius wireless bridge network have the available capacity to support the expansion, or will a network redesign be considered?

Currently, the wireless bridge network may not have the available capacity to support the expansion. See PWS para 1.3, "Add new point-to-point wireless bridge to connect building 601 & 602’s to the existing WiQ wireless access control server."

29 Are there known wireless signal issues or coverage gaps in Buildings 601 and 602?

No

Is the wireless access system operating on a dedicated physical network, or is it shared with the general local area network infrastructure?

The existing WiQ Access Control System desktop is operating on a dedicated system. Ethernet cables provide power and data to the WiQ Gateway Portals. Gateway Portals provide the wireless data to the access control door locks.

Are the existing locksets based on interchangeable 7-pin cores, and should proposed replacement hardware maintain compatibility with this format?

Yes. See PWS para 5.2.5.1

32 Is compatibility with CAC/PIV card readers or biometric authentication required now or anticipated in future phases?

See PWS para 5.2.1.2

33 Are hardware solutions required to be compliant with NDAA, FIPS 201, or other federal security standards?

See revised PWS para 5.2.1.3.

34 Should proposals include extended warranty coverage or maintenance service agreements?

Yes, see PWS para 5.2.8.1

35 Will the selected contractor be expected to provide training and documentation to MICC personnel post-installation?

See PWS para 1.7 and 5.2.6.1

36 Will credentialing and access control management be handled by Government personnel or by the contractor?

See PWS para 5.2.1.2

37 Will work require after-hours access or be subject to escort requirements due to facility security protocols?

No. See PWS para 1.10.4, 1.9.2. and 1.5.4.

38 Are updated as-built floorplans or cable pathway diagrams available for the 13 affected buildings?

For OPSEC purposes, as-built floor plans of MICC Headquarter facilities will be available to the awarded vendor.

Are there any known environmental or hazardous material concerns (such as asbestos or lead) that may affect installation in wall or ceiling spaces?

No known environmental or hazardous material concerns.

Will we be able to store materials on site when awarded the project or will we need to provide storage during the duration of the project? If storage is not provided, should we include the costs ?

See revised PWS para 1.6.1.

41 Will this be a phased project? If this is phased, will we be provided with a timeline?

No.

42 Does the customer have a map of all portal gateways in use?

43 How soon will this project be started when awarded? See PWS para 1.5.6

44 Will the customer need new SFIC 7 pin I.C. Cores or will they be using the existing ones?

Yes. See PWS para 5.2.5.1

45 Will the integrator need to design the location of the portal gateways for the two buildings that need to be converted to the WI Q system?

Yes. See PWS para 5.2.7.1. and 5.2.3.

46 Is wireless access systems allowed on base?

47 After review of the scope, seems that Communication Programming may be needed. Please confirm.

Yes, see PWS para 5.2.4.3, 5.2.6 and 5.2.6.1.

48 How many locks per portal? Currently, the approximate ratio is 1 portal to 5 locks.

49 The 2 existing servers don’t communicate to each other, will need 1 server and 2 desktops do we replace and install new ones?

There is 1 server. See PWS para 1.3 and 5.2.4.1.

50 Is software to be updated, since a new system is being installed? See PWS para 5.2.4 and 5.2.4.2

51 Warranty Period shows 3 years on page 17-5.2.8.2, is it supposed to be 1 year? Will indicate what our warranty will cover and for how long.

See PWS para 5.2.8

52 Do you need new cores for the new locks, what is the requirements for key cores?

Yes, see PWS para 5.2.5.1

53 Best/Dormakabra will supply parts lists and quantities, when can we expect them?

See "WiQ Parts List from DormaKaba" tab

54 Please verify if there are 240 keys and 6 master keys needed. See PWS para 5.2.5.1 55 As per page 2-1.5.7, will it be a firm fixed price contract? Yes

Overview of WiQ Parts List from Dormakaba Ct Item Approximate Quantity Nomenclature Part Number

1) Exterior Locks: 64 Cylindrical & Mortise Lock and/or Exit Trim - part of WiQ access control system Note: check door handing prior to ordering

2) Interior Locks: 50 Cylindrical & Mortise Lock and/or Exit Trim - part of WiQ access control system Note: check door handing prior to ordering

3) Wireless keypads that address elevator access (3 per building location) 6 Total: 120

4) Portal Gateways: 28 Portal Gateway -- part of WiQ access control system

Enables bi-directional communication between wireless readers and host computer

Note -- Mr. Aaron Shultz, DomaKaba rep, provided the parts information based on our Vendor Synch Meeting 6 August 2025

Note: Prior to purchasing/installing 120 Access Control door locks, verify door-handedness (right or left swing of door), mortise or cylindrical, interior/exterior lock locations and quantities

Current / existing access contol door lock mechanisms at the MICC HQ. (Aug 2025)