RFP Amd 0001_W9124J-23-R-0015_03Mar23.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of Amendment W9124J-23-R-0015 0001 is to:

a) Provide Government response to questions received in response to the Solicitation;

b) Provided updates to Attachment 01 - PWS Caretakeer LSAAP 03 Mar 2023;

c) Update 52.212-1 Instructions to Offerors - Commercial Items, Paragraph 7 (c) Factor 2 - Staff ing Plan; and

d) Update 52.212-2 Evaluation - Commercial Items, Paragraph 3 (b) Factor 2 - Staffing Plan

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 03-Mar-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9124J23R0015

X 9B. DATED (SEE ITEM 11)

17-Feb-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

03-Mar-2023

CODE

W9124J

2205 INFANTRY POST RD

FORT SAM HOUSTON TX 78234

W9124J 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124J23R0015

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

ADDENDUM TO FAR 52.212-1

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

The following is incorporated into 52.212-1 as an addendum to this solicitation:

1. Proposal Submission Instructions. Proposals shall be submitted electronically via email to the Contract Specialist Ms. Annalyssa Navarro at annalyssa.o.navarro-schwener.civ@army.mil and are due no later than the date specified on Block 8 of the SF 1449. In accordance with FAR 15.208, if your proposal is not received by the exact date and time specified above, it will be determined late and may not be evaluated. Proposal, as the term is used here, means ALL volumes and/or parts of the Request for Proposal (RFP). Offerors are hereby notified that the Government will not reimburse costs incurred for proposal preparation.

2. RFP Questions. ALL questions in response to the RFP must be submitted no later than 27 February 2023 by noon (12:00 PM), via email to annalyssa.o.navarro-schwener.civ@army.mil. The point of contact responsible for answering all inquiries and providing additional information is the Contracting Officer (KO) via the Contract Specialist (KS). The KO for this acquisition will be Ms. Veronica A. Romero. Questions shall be submitted in MS Word, utilizing the Q&A template (Attachment 4) as an unprotected copy. When submitting questions, please reference “LSAAP Questions, Company’s Name, W9124J-23-R-0015” in the subject line of the email.

3. General Instructions.

a. Using the Lowest Price Technically Acceptable (LPTA) method in the best value continuum the Government will select the proposal that is most advantageous to the Government based upon an the assessment of the evaluation factors described in ADDENDUM to 52.212-2 Evaluation – Commercial Items (Section M). Failure to follow the directions set forth in the RFP may eliminate the proposal from further consideration. The Government intends to evaluate proposals and award contracts without discussions with offerors (except clarifications as described in FAR 15.306(a), Clarifications and award without discussions). Therefore, the offerors’ initial proposal should contain the offerors’ best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In the event discussions are held, a competitive range determination will be made. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals pursuant to FAR Subpart 15.306(c). The Contracting Officer will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505.

b. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

c. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the Contracting Officer in writing with supporting rationale prior to the proposal due date. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received.

4. Exceptions. If the offeror finds it necessary to take exception to any of the requirements specified in this RFP, the offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the RFP. Each exception shall be specifically related to each paragraph and/or specific part of the RFP to which the exception is taken. This information shall be provided in the format below.

Table 1: RFP Exceptions

RFP

Document

Page/ Paragraph

Requirement/ Portion

Rationale & Impact

Identify the document or attachment to which exception is taken

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe the rationale and impact of the exception

5. Proposal Preparation Instructions.

a. These proposal instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal information. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals. Noncompliance with the RFP requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award. The proposal shall consist of three (3) separate volumes as described below under Table 2.

b. Proposal Page Limitation: Proposals shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and will not be considered for evaluation. No material may be incorporated by reference to circumvent the page limitation. Cross-references should be utilized to preclude unnecessary duplication of data between sections within the same Volume. The offeror shall number each page in order to eliminate any confusion. In the event offeror creates an ambiguity in its numbering of pages, the Government may exercise its own discretion in counting pages. All proposals shall be legible, single spaced, utilizing Arial or Times New Roman Font with a 12- point font size. A page shall be 8 ½ X 11” in size, any page larger than 8 ½” x 11” will be counted as two pages. Use at least 1-inch margins on the top and bottom and 3/4-inch side margins. Page size, font size and spacing requirements for, illustrations, charts, graphs, figures and tables may be at the discretion of the offeror, however, must be easily readable. Page limit includes all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc. unless specifically excluded in the proposal instructions. The exceptions/other assumptions section will count against the page limitation. If discussions become necessary, page

Volume & Title Evaluation Factors & Criteria Description

Format Page Limits

Volume I:

General Information

Company Info, Reps & Certs, Teaming Arrangements

MS Word or Searchable PDF No Limit

Volume II:

Technical Capability

Factor 1: Technical Approach

Factor 2: Staffing Plan

MS Word or Searchable PDF 15 Pages

(Excluding resumes)

Volume III: Price Factor 3: Price Price Schedule (Attachment 2) in MS Excel (unprotected/ unlocked copy)

No Limit limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

c. Page Count Excludes: Cover pages for volumes, tables of contents, glossary of abbreviations and acronyms, indices, cross reference indices, and section dividers if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted. Resumes will not count towards the page limitation. Each resume shall not exceed two pages.

7. Proposal Response Content:

a. Volume I: General Information: This Volume’s file shall be clearly named and saved as “VOL I, General, Company’s Name.” The file name of any later submissions/revisions shall be “Vol I, General, Company Name, Rev X (X indicating the number of revision). The offeror shall provide the following general information with its proposal (failure to provide the requested information may eliminate the proposal from further consideration):

(1) The offeror shall provide the company’s legal name and address, Cage Code, Unique Entity ID, and Tax Identification Number (TIN) as identified in the company’s current and active SAM Registration. Name, title, phone, and email of individual submitting the proposal and the individual(s) who are authorized to negotiate with the Government on behalf of the company.

(2) A statement that the proposal is valid for 180 days from the RFP due date specified on Block 8 of the SF 1449.

(3) A statement that the submitted proposal is in response to RFP W9124J-23-R-0015.

(4) A statement that the offeror acknowledges receipt of any amendments issued to this RFP (if applicable).

(5) The offeror shall ensure that all Representations and Certifications under Section K of the RFP/SF 1449 are completed (checked) thoroughly and return a copy of the SF 1449 with the offeror’s name on block 17a and signature on block 30a.

(6) Teaming Arrangements. Offerors shall describe any teaming arrangements (i.e., teaming agreements, joint venture, partnership, etc.) proposed for performance of the Contract. In addition, offerors shall include copies of all teaming agreements, and where applicable, the Small Business Administration approval of the teaming arrangement.

For more information on teaming arrangements please refer to Title 13 Code of Federal Regulations (CFR) Part 125, Government Contracting Programs. The Government will consider the offeror and all subcontractors a “team” when evidence of a signed Teaming Arrangement (TA) or Letter of Intent (LOI) is provided. To be valid under this solicitation, all team members shall have a signed TAs or LOI that commits the parties to performance under this contract. A subcontractor without a signed TAs or LOI is not considered as part of the “team” and will not be evaluated as such. In the event the offeror is a Joint Venture (JV), the offeror shall provide a copy of the Joint Venture Agreement (JVA) signed by all partners. A JV will be considered a sole business entity. The JVA shall specify the rights and responsibilities of each partner and shall identify the managing partner. The offeror shall also provide a summary narrative that specifically delineates what each partner will do in regard to performing the contract. The responsibilities of the managing partner are significantly more important than the responsibilities of all other partners combined. Additionally, a small business joint venture offeror must submit, with its offer, the representation required in paragraph (c) of FAR solicitation provision 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services, and paragraph (c) of FAR solicitation provision 52.219-1, Small Business Program Representations, in accordance with 52.204-8(d) and 52.212-3(b) for the following categories:

(a) Small business;

(b) Service-disabled veteran-owned small business;

(c) Women-owned small business (WOSB) under the WOSB Program;

(d) Economically disadvantaged women-owned small business under the WOSB Program; or

(e) Historically underutilized business zone small business.

(7) Organizational Conflict of Interests (OCI) Mitigation Plan (If Applicable). In accordance with FAR 9.5, the KO is currently examining whether or not potential OCI exists with performance of this contract which may impact prospective offerors. However, all prospective offerors are hereby advised to examine the FAR 9.505 and identify any potential OCI conflicts that may now exist to include Unequal Access to Information, Biased Ground Rules, and Impaired Objectivity; if any such concerns exist, the impacted offeror will submit an acceptable OCI Mitigation Plan to the KO with its proposal. The KO will determine based on the facts and circumstances of each individual case whether impacted offeror’s OCI Mitigation Plan is acceptable for this requirement prior to making an award. All offeror's who do not submit an OCI Mitigation Plan, must include a statement that they have determined no actual or potential OCI exists. If any offeror has questions with regards to your affirmative responsibility to identify OCI concerns and/or mitigate each issue, each potential offeror is encouraged to ask questions and seek clarifications before proposal due dates. The Government will be prevented from awarding a contract to any offeror who has an actual OCI issue that cannot be mitigated to the satisfaction of the KO.

b. Volume II – Technical Capability. This Volume’s file shall be clearly named and saved as “VOL II, Technical, Company’s Name.” The file name of any later submissions/revisions shall be “VOL II, Technical, Company Name, Rev X (X indicating the number of revision). The Volume II shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the offerors’ proposal. Legibility, clarity and coherence are very important. Volume II should not simply rephrase or restate the Government's requirements; the volume shall provide convincing rationale to address how the responder intends to meet the Government’s requirements. Statements such as “the responder understands, can, or will comply with the Performance Work Statement (PWS) and Performance Requirements Summary (PRS),” (including referenced publications, technical data, etc.); statements paraphrasing the PWS/PRS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable and will negatively impact the responders rating.

Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offerors’ proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired. Volume I shall not include pricing information. Volume II/Technical Volume must not include pricing information or be crossed referenced with Volume III/Pricing Volume. Volume II shall include a table of contents and be segregated and partitioned into separate sections, as described below:

(i) Factor 1: Technical Approach

(i) Factor 2: Staffing Plan

(iii) Exceptions/Assumptions (Identification and explanation of any exceptions or deviations. Additionally, identify any assumptions used in preparing the response.) Note: Any assumptions made may cause a proposal to be found unacceptable.

(iv) List of attachments, exhibits, tables, and figures (if applicable)

c. To evaluate the technical capability of the offeror, the proposal shall address and discuss the following:

Factor 1 – Technical Approach: The offeror shall include a narrative of the technical approach that will be implemented to successfully perform each of the following PWS tasks: Environmental Related Tasks, Security Related Tasks and Maintenance Related Tasks.

Factor 2 – Staffing Plan: The proposal shall provide a staffing matrix that proposes adequate management and staffing levels to successfully execute the proposed technical approach for each of the PWS tasks (i.e., Environmental, Security, and Maintenance). The offeror must identify all members of their team, including management, key personnel, non-key personnel and any utilization of subcontractors. The offeror must detail roles, responsibilities, and any cross-utilization of personnel. The staffing matrix shall also identify exempt and non-exempt labor categories (provide the SCLS/SCA occupation codes and titles), number of personnel and labor hours in each labor category by performance year or a statement expressing that all proposed labor categories are exempt from the Service Contract Labor Standards (SCLS). The proposal shall also provide a one-page resume (shall not exceed two pages) for each key personnel demonstrating that they meet the qualifications required under PWS section 1.6.9.

d. Volume III – Factor 3: Price. This Volume’s file shall be clearly named and saved as “Vol III, Price, Company Name.” The file name of any later submissions/revisions shall be “Vol III, Price, Company Name, Rev X (X indicating the number of revision). Volume III/Price shall include the information requested under Pricing Schedule (Attachment 2) and be submitted in MS Excel as unlocked/unprotected copy. Pricing shall be firm-fixed-price (FFP) and all amounts shall be in whole dollars only.

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

ADDENDUM TO FAR 52.212-2

ADDENDUM TO FAR 52.212-2 EVALUATION - COMMERCIAL ITEMS

The following is incorporated into 52.212-2 as an addendum to this solicitation:

Basis for Contract Award:

1. The policies and procedures under the Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items, in conjunction with FAR Part 15, Contracting By Negotiation and FAR Part 19, Small Business Program, shall also be utilized for this procurement. This is a best value Lowest Price Technically Acceptable (LPTA) source selection conducted in accordance with (IAW) FAR 15.3 (Source Selection) as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). Award will be made to a single offeror who is deemed responsible in accordance with FAR 9.104, whose proposal conforms to the RTOP requirements, and whose proposal represents the LPTA offer.

2. Responsibility Determination. IAW FAR Subpart 9.1, no award will be made unless the contracting officer (KO) makes an affirmative determination of contractor responsibility. As a result, offerors may be required to furnish additional information in order for the Government to make a determination regarding the offeror’s responsibility. If the KO determines that an apparent small business successful offeror is non-responsible, the KO shall comply with the requirements in FAR subpart 19.6 concerning certificates of competency (COC) and determinations of responsibility.

3. Evaluation Criteria. The following factors will be used to evaluate each proposal:

Factor 1: Technical Approach Factor 2: Staffing Plan Factor 3: Price

a. Technical Factor(s). The technical factor(s) will receive one of the adjectival ratings below. To receive on overall acceptable rating the offeror must have received an acceptable rating on all factors, if one of the factors ratings is unacceptable then the overall factor rating will be unacceptable.

Rating Description Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

b. An assessment of the offeror’s technical capability will be conducted to ensure the Government’s minimum requirements are met by the offeror. To be acceptable, the offeror shall have met the following requirements under Factor 1 and 2 as follows:

Factor 1 - Technical Approach: The offeror included a narrative of the technical approach that will be implemented to successfully perform each of the following PWS tasks: Environmental Related Tasks, Security Related Tasks and Maintenance Related Tasks.

Factor 2 - Staffing Plan: The offeror provided a staffing matrix that proposed adequate management and staffing levels to successfully execute the proposed technical approach for each of the PWS tasks (i.e., Environmental, Security, and Maintenance). The offeror identified all members of their team, including management, key personnel, non-key personnel and any utilization of subcontractors. The offeror detailed the roles, responsibilities, and any cross-utilization of personnel. The staffing matrix also identified the exempt and non-exempt labor categories (provide the SCLS/SCA occupation codes and titles), number of personnel and labor hours in each labor category by performance year or a statement expressing that all proposed labor categories are exempt from the Service Contract Labor Standards (SCLS). The proposal also provided a one-page resume (shall not exceed two pages) for each key personnel demonstrating that they meet the qualifications required under PWS section 1.6.9.

Factor 3: Price - The firm-fixed-price proposal will not be scored or rated. To be viable for award, an offeror’s price must be determined fair and reasonable, balanced, complete, and accurate.

a. Reasonableness. The existence of adequate price competition is expected to support a determination of reasonableness. Other price analysis techniques in accordance with FAR 15.404-1(b)(2) may be used to further validate price reasonableness. If adequate price competition is not obtained or if price reasonableness cannot be determined using price analysis of Government obtained information, additional information in accordance with FAR 15.403-3 may be required from the offeror to support the proposed price.

b. Unbalanced Pricing may be evaluated in accordance with FAR 15.404-1(g), as applicable, to assess potential performance risk which could result in unreasonably high prices. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of price analysis techniques. Offers that are determined to be unbalanced may be rejected if the lack of balance poses an unacceptable risk to the Government.

c. Complete/Accurate. The offeror’s price proposal shall be evaluated to ensure it is in compliance with the Price Volume instructions and included all the pricing information requested under the Price Schedule (Attachment 2).

When evaluating price the Government reserves the right, without entering discussions, to de-conflict or correct situations involving clerical errors, minor mathematical errors, rounding discrepancies or obvious misplacement of decimal points where there is a negligible impact on price.

d. Total Evaluated Price – The total evaluated price to be used for the determination of price reasonableness will be the sum of ALL the CLINs’ proposed prices. The price evaluation shall also include the Optional six (6) month Extension IAW FAR 52.217-8, Option to Extend Services. The Government will evaluate this option by adding one-half of the offeror's final option period price to the offeror's total overall price. Evaluation of options shall not obligate the Government to exercise the options, IAW FAR 52.217-5, Evaluation of Options.

(End of Summary of Changes)