Attachment 3- LSAAP Contractor Questions to Site Visit_var 17 Feb final.docx

Solicitation Questions & Answers (Q&A) – Site Visit RFP Number: W9124J-23-R-0015/W9124J-23-R-LSAA Title of Requirement: Lone Star Army Ammunition Plant Note: Government answers to questions that came in at Site Visit are being provided as a courtesy. Please see/refer to final RFP being issued.

Contractor Question:

What is the Government’s anticipated release date for the solicitation?

Government Answer:

The anticipated release date for solicitation is: Feb 2023

Does the Government anticipate using Best Value for evaluation and selection?

The Government will use Lowest Price Technically Acceptable (LPTA).

Contractor Question:

Will the Government include Quarterly Sweep Services for the HEDG for the Base Year and each of the four Option Periods?

The Quarterly Sweep Services are included in the PoP periods identified in the solicitation. Refer to RFP for PoPs.

Will the solicitation CLIN structure require a cost proposal for the quarterly sweeps?

See answer to Question 3.

Contractor Question:

SOW paragraph 5.7.6.3.10 indicates the Government will request costs for surface clearance of grids with varying densities of MD, MPPEH, and UXO. Does the Government intend to provide offerors with the After Action Reports from prior sweep activities as Government-furnished information?

Government has provided offerors the last After Action Report is provided as GFI in Appendix B of the PWS to RFP.

Contractor Question:

Could the Government please clarify the intent of cost-plus-fixed-fee in SOW paragraph 1.6.18.1 and firm fixed price per SOW paragraph 1.6.6?

RFP PWS revised: “Cost-Plus-Fixed-Fee” to ‘Firm Fixed Price’.

Contractor Question:

Will the solicitation provide the requirements for the key personnel positions listed in SOW paragraph 1.16.11?

Yes. Updated paragraph 1.6.11 in the RFP PWS with ‘The Site Manager shall be the point of contact for the contractor and sub-contractors under the contract. The Security Manager shall be responsible for the security requirements defined in the PWS and the permits. The Environmental Manager shall be responsible for the environmental requirements such as the RCRA, TPDES, and stormwater permits.’

Contractor Question:

PWS 3.4 – Will the Contractor be responsible for maintenance and replacement of the Government-Furnished Equipment listed for Building I-71, HEBG, and HEDG?

The Contractor shall be responsible for the maintenance, upkeep, and replacement if damaged under their care at the HEBG and HEDG. The equipment in building I-71 will be removed by the government and provided to the Contractor at the Contractor’s office facility on LSAAP.

Contractor Question:

PWS 5.6.1 – Can the Government eventually please provide a copy of the existing Maintenance Plan for the Government Property at LSAAP?

Provided previous Maintenance Plan from DZI in Appendix A of the PWS RFP, as an example. Will provide the GFE manuals upon award.

Contractor Question:

PWS 5.7.6 – Can the Government eventually please provide copies of the existing RCRA Permit, TPDES Permit, and Stormwater Permit applicable to the Army Retained Parcels?

Yes. Permits are included in Appendix C of the RFP PWS.

PWS 5.7.6.2 – During the site visit on January 24, 2023, the Government indicated that the OBR landfill cap installation activities were currently being conducted by another Contractor under a separate contract. The Government further stated that the OBR cap maintenance and road maintenance under this contract will be required at a future date when the OBR cap installation is complete. Section 5.7.6.2 states that “The Contractor shall be responsible for the OBR landfill on an as needed basis including maintenance, sampling, pumping and reporting of the stormwater at the OBR landfill.” Please clarify as to when these activities are anticipated to commence under this contract.

The OBR landfill maintenance is anticipated to start Option Year 3.

What is the total acreage of Army-owned property to be maintained?

Provided site maps of the Army retained and environmental liability properties in Appendix D of the RFP PWS.

The video surveillance equipment is Government-furnished property which the Government will maintain. Transfer of the video live stream will be transferred to the Contractor. Does the video monitoring need to be conducted in the Contractor-furnished building at LSAAP or can it be remote?

See response to question 8.

Does the video live stream require continual 24-hour monitoring by personnel (to sit and watch the screens)?

See response to question 8.

Contractor Question:

Please verify whether Contractors will be able to use the XX103 and XX55 buildings, as stated in the PWS? If Contractors are not allowed to use those buildings what, if any, building maintenance will be required of the Contractor?

As noted in the RFP PWS paragraph 5.5.1, emergency repairs will be made to building XX-103. The Contractor will source a temporary office facility on LSAAP for their operations.

Where can the Contractor-provided offices be located on the Installation? Will there be land-rental charges associated with setting up mobile offices?

The Contractor can use land space near building XX-103 for their office operations.

Can LSAAP provide existing GIS data/data sets of the various landfill and monitoring well locations?

The Government does not have existing GIS data/data sets.

Some of the existing fences securing sites appear to be in disrepair, e.g., broken barbed wire strands, bent fence posts. Is the Contractor expected to repair existing damage during the contract or simply repair any new damage? Does the Army/BRAC office have supplies of barbed wire and chain link fencing available to use for repairs of existing damage?

The Contractor will repair new damage. The Contractor will have to source the supplies.

There are a number of existing, dilapidated buildings at some of the sites (e.g., XX-TEST); is the Contractor responsible for any repairs or maintenance of those buildings?

As noted in the RFP PWS, paragraph 5.5.1, emergency repairs will be made to building XX-103. No other buildings are identified.

There was mention of a retention pond at the HEDG site which may require occasional “releases”; does this fall under the Contractor’s responsibilities for this site?

Yes, under the TPDES permit.

When is this contract expected to be awarded and how long is the full transition period expected to be?

Awarded in projected for April 2023. No transition period expected

Mowing season is listed as April through October. Are there any other biological restrictions or black-out periods on grounds maintenance activities due to sensitive species in the area(s)?

There are no other biological restrictions or black-out periods on grounds maintenance activities due to sensitive species in the area(s).

Will the winning Contractor be allowed to conduct a thorough initial assessment to identify existing infrastructure (e.g., fence, monitoring well, etc.) conditions at the sites?

Government Answer: (BRAC) Upon award of the contract, the Contractor is required to meet the requirements under the contract.

Is there a current Maintenance Plan available for review? Can it be provided prior to the Proposal due date?

Provided the former Maintenance Plan from DZI in Appendix A as an example in the RFP PWS.

During the site visit, the Army mentioned that MEC surface sweeps are to be conducted on an as-needed basis, not necessarily quarterly as stated in the PWS. Who conducts the inspections at the HEDG to determine when the next surface sweep is necessary? Will those inspections be the Contractor’s responsibility?

The Contractor will conduct the inspections according to the LSAAP permit. Yes, the inspections will be the Contractor’s responsibility according to the LSAAP permit.

Contractor Question:

Section 5.7.6.3.7 of the PWS mentions a Public Notice must be published periodically prior to commencing Surface Sweep operations. Is the Contractor responsible for getting that Public Notice published or does the Contractor notify the BRAC office and the Army makes publishing arrangements?

The Contractor is responsible for the Public Notice. The Contractor will provide a draft of the Public Notice for Government review prior to publishing.

How will ODCs on the Firm Fixed Price tasks be handled? Should they be included in the Fixed Price task or will detailed reporting of all ODC’s (as required by FAR Cost-Plus Accounting) be required for both Firm Fixed Price task and Emergency Tasks or just for Emergency tasks? Please clarify which it is, or if a combination of the two types. If a combination, please identify which portions of the work will be which type of contract.

Refer to response for comment #6.

Will a pricing sheet format be provided in the RFP to ensure the proper allocation of FFP costs and ODC/Emergency costs?

Yes. See RRP price schedule

Contractor Question:

The PWS requires inspections as specified in the facility RCRA permit(s). The permit(s) includes both inspection and repairs. Some routine repairs are clearly identified in the PWS, such as monitoring well repairs, fence repairs; will other RCRA permit required repairs not specifically called out under the PWS be considered emergency actions covered under the cost-plus task?

Government Answer:

Other RCRA permit required repairs not specifically called out under the PWS be considered emergency actions covered. See RFP CLIN structure.

Contractor Question:

For the daily security patrols and inspections of the various units, who is responsible for maintaining the road access outside the specific units to the sites?

These roads are owned by either TexAmericas Center, Day & Zimmermann, Inc. or are a public road such as Bowie Parkway.

Contractor Question:

What is the permit mowing criteria for the months of April through October (i.e., frequency, height, etc.)?

Seven mowing events over the mowing season with height not to exceed six inches. Added language in paragraph 5.5.2 of the RFP PWS.

Contractor Question:

The criteria for mowing frequency is not specified in the RCRA permits or TCEQ Regulations for Post Closure Landfill Maintenance. What criteria will be used for the mowing frequency for the landfills?

Seven mowing events over the mowing season with height not to exceed six inches. Added language in paragraph 5.5.2 of the RFP PWS.

Contractor Question:

What are the length of the 13 periods referenced in this section?

Updated third paragraph under RFP PWS paragraph 1.6.18.1, to identify periods as four weeks.

Contractor Question:

Will the government or contractor be responsible for the movement and installation of the surveillance GFE?

The Contractor will be responsible for the installation of the equipment from building I-71. Added language in paragraph 3.4 of the RFP PWS.

Will the QASP be made available for review?

Government Answer: QASP is a internal Government Document; and not made available.

Will the Bob Lane Cemetery Maintenance Plan be made available for review?

Provided previous Maintenance Plan from DZI as an example in Appendix A of PWS that includes the Bob Lane Cemetery.