Attch 4- Q and A RFP_AMD 0003_W9124J-23-R-0015_Solicitation Questions Compiled - 13Mar23.pdf

Questions & Answers (Q&A)

13 Mar 2023

RFP Number: W9124J-23-R-0015

Title of Requirement: Lone Star Army Ammunition Plant (LSAAP)

Item

Document Name/Page/Paragraph Question/Answer

1 Attachment 1- PWS / Page 5 / Paragraph 3

Contractor Question:

The RFP states, “1.6.9.1. Site Manager – Shall have as a minimum a Bachelor of Arts or Science degree, preferably in the environmental sciences; Ten years environmental experience or five years of environmental experience with a professional certification or master’s degree; professional certifications (REM, PMP, PE, PG, CHMM) …” Question 1: Would the Government please consider removing the bachelor’s degree requirement for the Site Manager?

Question 2: Would the Government please consider allowing the Site Manager to have seven years of environmental experience or five years of environmental experience with a professional certification or master’s degree?

Government Answer:

Response for Question 1: No. As delineated in the PWS, the Site Manager shall have as a minimum a Bachelor of Arts or Science degree in environmental sciences, ten years environmental experience or five years of environmental experience with a professional certification (REM, PMP, PE, PG, CHMM) or master’s degree. In addition, all applicants must have five years Department of Defense experience, and five years of experience working with State and Federal Regulators.

Response for Question 2: No. As delineated in the PWS, the Site Manager shall have as a minimum a Bachelor of Arts or Science degree in environmental sciences, ten years environmental experience or five years of environmental experience with a professional certification (REM, PMP, PE, PG, CHMM) or master’s degree. In addition, all applicants must have five years Department of Defense experience, and five years of experience working with State and Federal Regulators.

Item

Document Name/Page/Paragraph Question/Answer

2 RFP+W9124J-23-R-

0015+Caretaker+LSAAP_17Feb2023

Paragraph C

Please confirm if resumes are limited to 1 page or shall not exceed 2 pages.

Government Answer: [MICC] The RFP (52.212-1 Instructions to Offerors – Commercial Items, Factor 2 – Staffing Plan and 52.212-2 Evaluation – Commercial Items, Factor 2 – Staffing Plan has been updated. Resumes shall not exceed two pages.

3 PWS / 19 / 5.5.2 Roads and Grounds

Are fire lane(s) in wooded areas and fire zones required to be mowed?

Government Answer:

Yes. PWS Paragraph 5.5.2 has been updated. The fire lanes in wooded areas and fire zones are required to be mowed.

4 PWS / 22 / 5.7.6.2

If inspection of the landfill caps identifies ponding/settling on the surface or erosion of the cap and drainage, will these repairs to the cap or drainage around the landfills be considered under the Emergency Repairs CLIN as opposed to “maintenance”? If these tasks are required as “maintenance” under the Firm Fixed Price CLIN, then this forces bidders to build in risk in order to provide a cost for the import and placement (difficulty of access to the site, site characteristics including whether fill is placed on flat ground or sloped surface, unknown number and type of equipment required for placement such as dozers, rollers, skid steers…including mobilization, etc…) of unknown quantities of material. The cost of this task is also highly dependent on weather and the existing quality of construction of the landfill caps.

What does the government consider “maintenance” of landfills?

Document Name/Page/Paragraph Question/Answer

Government Answer:

See Paragraph 5.7.6.2 of the Performance Work Statement.

5 W9124J-22-R-LSSA Site Visit Contractor Question:

Is the Government able to provide a copy of the site visit log?

Government Answer:

No. The Government will not provide copy of the site visit log.

6 Solicitation Page 75

Lone Star Army Ammo Plant Caretaker Services and withing the Industrial Stormwater Pollution Prevention Page 75 list VAICS code 335313 Switchgear.

Is the switchgear be replaced if so, would you share current pdf drawings calling out the current switchgear.

Government Answer:

TPDES General Permit No. TXR050000 is a Multi-Sector General Permit. The language in the permit covers multiple industries. Lone Star Army Ammunition Plant does not manufacture switchboard or switchgear apparatus.

7 Under 5. Proposal Preparation

Instructions, c., the RFP states, "...

Resumes will not count.

towards the page limitation. Each resume shall not exceed two pages."

Under 7. Proposal Response Content: b.

Volume II – Technical Capability., Factor

2 – Staffing Plan, the RFP states, "...The proposal shall also provide a one-page resume for each key personnel

As there is a discrepancy in the RFP, could the Government please indicate whether Offerors should provide one or two pages for resumes? We respectfully request that Offerors be allowed to submit resumes up to two pages in length for our key personnel to fully demonstrate that they meet the qualifications required under PWS section 1.6.9.

Government Answer: [MICC] See response to question 2.

Document Name/Page/Paragraph Question/Answer demonstrating that they meet the qualifications required under PWS section

1.6.9."

Under Section M - Evaluation Factors for Award, 3. Evaluation Criteria, Factor 2 - Staffing Plan, the RFP states, "...The proposal also provided a one-page resume for each key personnel demonstrating that they meet the qualifications required under PWS section 1.6.9."

8 General Question about Facilities

Is the existing dispatch center ours to use with all the equipment or do we have to build one?

See Paragraph 4.1 of the Performance Work Statement.

9 General Question about Facilities

If the dispatch center is not available for the awardee of this contract to use and the awardee has to build one, will the Govt be providing this space at its expense?

Government Answer:

See Paragraph 4.1 of the Performance Work Statement, Commented [HAMCUAM(1]: We will need to speak with BRAC regarding the response to this question and the language in PWS Paragraph 4.1.

Commented [HAMCUAM(2]: We need to speak regarding BRACs response to Q9

Document Name/Page/Paragraph Question/Answer

10 General Question Contractor Question:

Could the Government please consider a two-week extension of this proposal’s due date to March 28th?

The closing date has been extended to 12:00PM 20 MAR 2023.

11 PWS, Page 5, Key Personnel (fifth paragraph)

1.6.9.3 Environmental Manager

Could the Government please allow for the Environmental Manager to have seven years of experience with the management of DoD installation, restoration and compliance programs, rather than 10 years?

Government Answer:

No. As delineated in the PWS, the Environmental Manager shall have ten years of experience with the management of Department of Defense’s installation restoration and compliance programs. Their experience shall consist of oversight over Resource Conservation Recovery Act (RCRA) permit, National Pollutant Discharge Elimination System Permit, Storm Water Permit and Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) requirements.

12 PWS, Page 19, Section 5.5.1

Could the Government please provide a list of emergency repairs to HEDG building XX- 103 that have been made in the last 5 years and the average cost per repair. In lieu of this information, can the government provide a not-to-exceed cost estimate for these repairs?

Government Answer:

There have been no emergency repairs to HEDG Building XX-103 made in the last five years.

Document Name/Page/Paragraph Question/Answer

13 PWS, Page 19, Section 5.5

Does the government intend for the contractor to perform abnormal repairs or replacement exceeding normal maintenance? If so, please provide a not-to-exceed cost estimate for these repairs.

Government Answer:

No, see revisions to PWS Section 5.5

14 PWS, Page 19, Section 5.5.2

Is there any required maintenance to paved roads?

Government Answer:

No, as delineated in PWS 5.5.2. the Contractor shall “Blade/Mow roads to and around the WISL, G-Ponds’ southern access way, ODA, HEDG, OBR Landfill, Area A Landfill, and the Bob Lane Cemetery to include access roads to all monitoring wells as required.”

15 Attachment+1-+PWS_Caretaker +LSAAP_08Mar2023

Procurement Plan, PWS 1.6.19

Small Business Subcontracting Plan/Management Plan, PWS 1.6.20

Section 7.2 DELIVERABLES SCHEDULE - ATTACHMENT 2/TECHNICAL EXHIBIT 2, 1st and 3rd item on the Schedule, identified that a Procurement Plan and a Small Business Subcontracting Plan/Management Plan are due with the proposal, referencing Sections 1.6.19 and 1.6.20 of the PWS, respectively. However, Sections 1.6.19 and

1.6.20 are not in the PWS dated 3/8/2023. It appears that the procurement plan requirement is discussed in Section 1.6.12. There is no discussion as to the requirements of the Subcontractor Plan due with the proposal. In addition, these documents are not called out in the requirement in the Instruction to Bidders Section L.

Are these documents required as part of the proposal submission? If so, where should they be in the submission?

Government Answer:

No. As this acquisition is a 100% SB set-aside a subcontracting plan is not required.

As such, the PWS has been updated to remove the subcontracting plan from the

Document Name/Page/Paragraph Question/Answer deliverables. In addition, the Procurement Plan has been removed from PWS Paragraph 1.6.12 as well as the deliverables section.

16 Attachment+1-+PWS_Caretaker +LSAAP_08Mar2023

Small Business Subcontracting Plan/Management Plan, PWS 1.6.20

Section L Volume I.6 does include a section on Teaming Agreements. If our Teaming Agreements show that the majority of the work will be performed by our small business and our Small Business Teaming Partners, will this section be considered Our Small Business subcontracting Plan referenced in Section 7.2 of the PWS.?

See Government response to Question Number 15. There are no subcontracting plan requirements.

17 Attachment+1-+PWS_Caretaker

5.7.6.2

The Compliance plans in the two RCRA permits for the site requires that the various landfills and closed units be inspected for erosion and ponding, and that the landfills/closed units be maintained in such a manner that there is positive drainage off the cap. Due to the unpredictability of landfill subsidence (both area and depth), we recommend repairs to the OBR Landfill, ODA, WISL, and G-Pond caps be considered under the Emergency CLIN.

Can the scope of work for cap repairs to the OBR Landfill, ODA, WISL, and G-Ponds be moved to the Emergency CLIN?

Government Answer:

Paragraph 5.5.3 of the PWS was updated to state, “Emergency repairs to the landfills’ caps shall be reported to the COR and, if approved, executed under the Emergency

CLIN.”

Document Name/Page/Paragraph Question/Answer

18 Attachment+1-+PWS_Caretaker +LSAAP_08Mar2023 and Attachment 3 LSAAP Contractor Questions to site visit var 17 Feb Final Item #11

According to the Site visit question the OBR landfill maintenance is anticipated to start Option Year 3.

Will maintenance, sampling, pumping and reporting of the storm water at the OBR Landfill begin in Option Year 3? Or will just maintenance begin in Option Year 3?

Government Answer:

Yes. OBR landfill maintenance is scheduled to begin in Option Year 3. See updated updates to PWS Paragraph 5.7.6.2.

19 Attachment+1-+PWS_Caretaker +LSAAP_08Mar2023

Contractor Question: How and with what equipment is pumping being accomplished at the OBR Landfill?

Government Answer:

After the landfill closure is complete, the North Unit will be converted to a detention pond and will not need to be pumped.

20 Attachment+1-+PWS_Caretaker

Contractor Question: There appear to be 2 structures at the OBR Landfill. Are these pump houses? If so, do they have power, and will the Caretaker be able to use these for pumping operations?

No, these are not pump houses. No, these pump houses do not have power. No, the caretaker will not be able to use these for pumping operations.

Document Name/Page/Paragraph Question/Answer

21 Attachment+1-+PWS_Caretaker +LSAAP_08Mar2023

Contractor Question: Where is water discharged from pumping operations at the OBR Landfill?

Currently, the OBR Landfill closure contractor under the Construction Permit discharges the stormwater to Outfall 027.

22 Attachment+1-+PWS_Caretaker

Contractor Question: What is the anticipated frequency of pumping operations at the OBR Landfill?

After the landfill closure is complete, the North Unit will be converted to a detention pond and will not need to be pumped.

Does the Site Manager and or Environmental Manager need to be physically at

LSAAP?

Government Answer:

The Site Manager shall be available in accordance with PWS 1.6.9 Key Personnel.

The Environmental Manager shall be available in accordance with the permits as referenced in PWS 1.6.9 Key Personnel.

Document Name/Page/Paragraph Question/Answer

Contractor Question: What is the anticipated frequency of pumping operations at the OBR Landfill?

Could our current person located at LSAAP work under the Site Manager and be the representative physically on-site?

Government Answer:

See Government response to Question 22. See PWS Paragraph 1.6.9 regarding Key Personnel