W9124J21R0019 Ft Leavenworth FFS QA Amendment (3).pdf

No. Question

1. Please provide a copy of the Collective Bargaining agreement that is associated with this contract.

See Updated Attachment List for Supplemental Agreement (effective April 20,2020), Amendment (1).

2. What is the Name of the current contractor?

Kansas Department of Children and Family Services (State Licensing Agency)

3. Please provide the Schedule B CLIN pricing for the current contract.

This information will not be provided.

4. What is the current contract's annual dollar value?

This information will not be provided.

5. What is the current Contract Number?

W91QF417C0001

6. The Original Date Offers Due is Nov 13, 2021 12:00 pm CST, this falls on a Saturday. Is that the government’s intention to have a Saturday due date?

Refer to Solicitation Amendment for updated information.

7. Can you please identify how many meals were served last year,

a. Meals Served by month?

b. By Meal Period?

c. By Dine In, Take out, Drive Through, Field Feeding?

See Attachments P(1)-P(4) Amendment(3)

8. Please provide a copy of the most recent food service inspections, Medical, or Health.

This information will not be provided.

9. Will the contractor need to provide a vehicle in order to perform any of the duties in the contract?

The Offeror will need to determine if a vehicle will be needed to perform the duties under this contract. The Government will not be providing any vehicles under this contract.

10. Attachment B: is referenced in other solicitation documents as the document containing the Historical Headcounts, however, I do not see where it was posted on sam.gov nor included within any of the other documents.

Refer to the Solicitation Amendment List and updated sam.gov posting.

11. Price Factor. For proposal Evaluation Factor 3: “Price Factor” on page 14 of the RFP, will the Government use the 5%/$1 million limitation (Ref: National Council of State Agencies for the Blind, Inc. dated 25 Apr 2012) to determine a “fair and reasonable” price during the proposal evaluation process? If not, what percent price premium will the Government allow for the Randolph-Shepard offeror, e.g., 10%? (Ref: 52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014) on RFP Page 13)

No. The document referenced in this question was never adopted for use by the Government.

The Government does not use a percent price premium in evaluations.

12. Offer Acceptance Period. Item 11 (C) on page 11 of the RFP states “The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers”.

However, page 100 of the RFP states: “6. Proposals shall remain valid for 120 days following the date specified for receipt of offers.” These two sections of the RFP do not agree. Can the Government clarify?

Please ensure you refer to any addendums which supplement additional information for the FAR Clause they are associated with. Per Addendum to 52.212-1 B. General Instructions 6.

Proposals shall remain valid for 120 days following the date specified for receipt of offers.

13. Personal Protective Equipment (PPE). Will the Government provide PPE e.g., face masks, gloves, etc. to contractor employees?

No. These items are the responsibility of the Contractor to provide for its employees.

14. Proposal Cross-References. Can the Government provide an example of “cross reference” in the format they want to submit in their proposals? (Ref: First paragraph of RFP on Page 101

The Government will not be providing an example. A cross reference matrix summarizes in a single matrix where specific paragraphs in one part of the proposal reference other paragraphs in the proposal or corresponding supporting documents.

15. Attachment B. Can you please provide Attachment “B” with the AFMIS information?

See answer to Question #10 above.

16. Maintain Flow Rate. Please identify flow rates for each type of serving line:

• Mainline

• Short Order Line (s)

• Self-Service Line

• Grab ‘N’ Go

See TM 4-41.11 Dining Facility Operations, April 2012, Chapter 3-11, and Chapter 8-7

17. CBA. If there is a current CBA? If so we’re requesting the government send the CBA and any supplements with current wages, terms and conditions.

See answer to Question #1 above.

18. Scullery/Galleys. Are there multiple Scullery/Galleys in the DFAC?

See updated attachment C Amendment (3)

19. The solicitation references Attachment I – CBA/Supplemental Union Agreement. There is no

Attachment I in the RFP documents See answer to Question #1 above.

20. The announcement states that the Due Date of the solicitation is November 13th. However the RFP states that the Due Date is November 15th. Please provide clarification

Refer to Solicitation Amendment for updated information.

21. The solicitation states that, due to COVID, there will be no site visit. To receive the most optimum responses, will you reconsider and allow a site visit?

No.

22. The solicitation states that there is one dining facility. However the site maps denotes three dining facilities. Please clarify See updated Attachment A (Amendment(3))

23. The RFP references Attachment B, AFMIS/Historical Headcount Summary. There is no Attachment B

See answer to Question #10 above.

24. On Page 15, the RFP states that the Maximum Value is $12,690,000. On Page 98, the RFP states that the Maximum Value is $14.9M. Please clarify.

Refer to Solicitation Amendment for updated information.

25. Is there a union on site? If so could you please provide the most current Collective Bargaining Agreement and the seniority list?

See answer to Question #1 above.

26. The staffing matrix appears to request staffing for all three services (regular meal, drive up window, and take out/grab & go). Since the hours of operation are different, are we able to label the separate service under each meal band?

See updated Pricing and Staffing Matrix(Amendment(3))

27. The 2 hour Anti Terrorism training, is the annual refresher 2 hours as well?

Yes.

28. The Sexual Harassment/Assault Response & Prevention training, how long is the training? Is an annual refresher training required at the same length as well?

The training is given by the Contractor to their employees.

29. The iWatch training, is that for all employees to attend, the 2 hours, or only management staff that will be informing employee staff?

It is required for all employee.

30. Is the contractor responsible for cleaning the exterior of the building? If so, is there a distance we are required to clean?

Yes, please refer to the PWS and Attachment F for specifics. 3.1.1.3.1 3.1.1.2 The Contractor shall clean and maintain dining facility interior and exterior areas. The Contractor shall maintain the cleanliness of each dining facility (to include exterior area identified in Attachment F) in accordance with TB MED 530, paragraph 6-501.12.

31. Is the contractor responsible for snow removal outside the building? If so, is there a distance we are required to remove the snow from?

Yes, snow removal is required. Please refer to the PWS for specific details. d) STD: Clean dining facility sidewalks, loading dock, and entry ways daily to prevent grease, dirt and refuge buildup IAW the approved QCP. Snow and ice, or sand, are removed from sidewalks, and access areas IAW Attachment F, Workload Data/Capabilities.

32. Is the contractor responsible for sanding the area outside the building? If so, is there a distance we are required to sand?

Sand is not specifically required for snow removal. However, refer to the answer under #31 above regarding how snow and ice need to be removed.

33. Is the contractor responsible for the payment of the monthly pest control service?

Yes, please refer to PWS para. 3.1.2.1 The Contractor shall establish and maintain administration operations for all supported Dining Facility.e) STD: The Contractor shall schedule monthly integrated pest management with supporting public works activity. The Contractor will coordinate with the COR additional requirements for cleaning at the completion of the pest control service.

Reporting A08 Pest Inspections

f) STD: Support recurring Pest Control services IAW DA PAM 30-22 Integrated Pest Management paragraph 3-7(3) and Tri Service Food Code (TB MED 530) paragraph 7- 202.12(B)(2).

34. Are we required to provide quotes for 100% Take-Out Weekends and Alternate Holidays?

Yes

35. Given the need for information that is currently not included in the RFP, we would like to request an extension to the Due Date of the RFP Refer to Solicitation Amendment for updated information.

36. Were there any closures of the DFAC during the past twelve months? If so, how many days in total was the DFAC closed during the past twelve months?

There were no closures in the past 12 months.

37. Please provide samples of menu cycles, or weekly menus that are in use at the DFAC. Please include Dine in, Grab and Go and Drive through menus.

The drive thru menu must have a main line entre attached daily as well as a short order items at each serving period

38. Regarding the drive through meals, please describe - provide detail as to the ordering process for the customer.

The process in ordering the food in the drive thru is the same as you would a regular fast food chain operation. When the customer pulls up, there is a menu board with the items to select from. When they are ready to order they will be talking to the employees that are inside with headsets on ready to take their order. They will then pull fwd. and receive their meal.

39. PWS Paragraph 2.2.1.5.7 requires employees to receive fingerprinting and a favorable NACI before being issue a CAC. Does the Government provide the fingerprinting and NACI and is there a cost to the Contractor?

Yes, the government provides this service at no cost to the contractor.

40. PWS Paragraph 2.2.2 requires the contractor to notify the COR in writing of any accidents within 2 hours; does e-mail notification satisfy this requirement?

At a minimum an email will be accepted.

41. PWS Paragraph 3.1.1.1 requires the Contractor to clean up to the ceiling tiles. Attachment J shows the serving line area with extremely high ceiling, is it the government’s intent for the contractor to clean up all the way to the ceiling?

PWS requires the contractor to clean up to the ceiling tiles.

42. PWS Paragraph 3.1.1.2 b) requires the Contractor to clean walls, doors, windows, and ceilings. Many of the ceilings are very high, please clarify if the Government intends to the Contractor to clean beyond the usual ten feet?

DPW will take care of anything higher than ten feet.

43. PWS Paragraph 3.1.1.2 c) requires the Contractor to clean dining facility floors, floor coverings and drains. Will the Government please define “floor coverings”?

Floor coverings are the safety/raised mats in the pots and pans area and the dish room. and the Logo (Army, Quartermaster) mats throughout the facility.

44. PWS Paragraph 3.1.2.4 requires the Contractor to prepare meals for remote site feedings.

Who is responsible for providing the food containers, to include but not limited to, serving utensils, paper ware, pickup and return the equipment in a timely matter?

Contractor is responsible for providing the paper ware/plastic ware. Government will provide the Mermite insulated feeding containers. Pickup and return of the Mermite containers will be handled by the units.

45. PWS Paragraph 4.1 Quality Assurance; will the Government notify the Contractor of any defects in writing after each inspection?

The Government will notify the Contractor of any defects in writing after each inspection.

46. Technical Definition 2. AFMIS; will the government clarify who is responsible for adding equipment and for the equipment replacement plan in the AFMIS?

The Government is responsible for adding the equipment and inputting into AFMIS. However the Contractor will maintain an accurate inventory.