TE-3_-Fort-Polk_Regulation-200-1-W9124E-16-R-0002.pdf

Department of the Army * JRTC and Fort Polk Regulation 200-1 Headquarters, Joint Readiness Training Center and Fort Polk Fort Polk, Louisiana 71459-5000 20 February 2013

Environmental Quality

INSTALLATION ENVIRONMENTAL PERFORMANCE REQUIREMENTS

History. This is a revised publication published in the electronic format.

Summary. In accordance with the Joint Readiness Training Center (JRTC) and Fort Polk (FP) Environmental Management System (EMS) Master Document approved by the Installation Commander, this JRTC and FP Regulation 200-1 compiles and documents compliance and other environmental performance requirements into one consolidated document.

Applicability. This publication is applicable to all entities that operate on Fort Polk and the Intermediate Staging Base (ISB) located at England Air Park. The pronouns he, his and him when used in this publication are intended to include both the masculine and feminine genders. Any exception will be so noted. This is a local regulation only, which is intended to apply site-specific conditions and circumstances to promote implementation and compliance with AR 200-1. This regulation in no way supplements or changes the requirements of

AR 200-1.

Proponent and Exception Authority. The proponent agency for this publication is the Directorate of Public Works (DPW), IMPO-PWE, 1647 23rd Street, Fort Polk, Louisiana 71459-5509. The proponent has the authority to approve exceptions to this regulation that are consistent with controlling laws and regulations.

Supplementation. Supplementation and establishment of command publications and local forms are prohibited without prior approval from the Directorate of Human Resources (DHR), Administrative Services Division, Building 2048, 1941 15th Street, Fort Polk, Louisiana 71459-5463.

Suggested Improvements. Users of JRTC & FP Regulation 200-1 are invited to send comments and suggestions on Recommended Changes to Publications and Blank Forms (DA Form 2028) directly to DHR, Administrative Services Division, Bldg 2048, 1941 15th Street, Fort Polk, Louisiana 71459-5412.

FOR THE COMMANDER:

THOMAS G. MOORE

COL, GS

Chief of Staff

OFFICIAL:

/s/

LAWRENCE R. PIWKO

Acting Director, Human Resources

Distribution: Distribution of this publication is made in accordance with JRTC & FP Circular 25-30, Distribution Formulas, intended for command level A;

and established on DHR Homepage Address: https://polkintranet.nasw.ds.army.mil

*This regulation supersedes JRTC & FP Regulation 200-1, 1 March 2011.

JRTC & FP Reg 200-1

Contents (listed by paragraph number)

Chapter 1 Introduction

General 1-1 References 1-2 Explanation of Abbreviations and Terms 1-3 Responsibilities 1-4

Chapter 2 Environmental Policy

Commitment to Environmental Stewardship and Sustainability 2-1 JRTC and Fort Polk Environmental Policy Statement 2-2 Legal Requirements 2-3

Chapter 3 Planning and Implementation

Installation Strategic Planning 3-1 Activities, Products, and Services 3-2 Environmental Aspects 3-3 Environmental Objectives and Targets 3-4 Operational Controls 3-5 Emergency Preparedness and Response 3-6 Management Programs 3-7

Chapter 4 Air Quality Management

Section I Ambient Air Quality

General 4-1 Responsibilities 4-2 Title V Emission Source: Waste Water Treatment Operations (North and South Fort Facilities) 4-3 Title V Emission Source: Emergency Generator and Other Internal Combustion Engines 4-4 Title V Emission Source: External Combustion Operations 4-5 Title V Emission Source: Engine-Testing Operations 4-6 Title V Emission Source: Open-Top Solvent Tanks 4-7 Title V Emission Source: Surface-Coating Operations 4-8 Title V Emission Source: Fuel Distribution and Storage Operations 4-9 Strategic Ozone Protection and Management of ODCs 4-10 ODC Technicians 4-11

ODC Equipment 4-12 ODC Recordkeeping 4-13

Section II Indoor Air Quality Management

General 4-14 Responsibilities 4-15 Service Order for IAQ Assessment 4-16 Routine Barracks Pre-Assessment 4-17 Assessment Team 4-18 Remediation Team 4-19 Recordkeeping 4-20

Chapter 5 Water Resources Management

General 5-1 Responsibilities 5-2

Chapter 6 Land Resources

Section I Integrated Natural Resources Management

General 6-1 Responsibilities 6-2 Integrated Training Area Management (ITAM) Restoration 6-3 Maneuver Damage Program 6-4 Environmentally-Sensitive Areas 6-5

Section II Wildland Fire Management

General 6-6 Responsibilities 6-7 Wildfire Control 6-8

Section III Wildfire Control

Range Fires 6-9

Section IV Threatened and Endangered Species

General 6-10 Responsibilities 6-11 Red-Cockcaded Woodpecker (RCW) Management 6-12 RCW Habitat Awareness Training 6-13 Training Restrictions 6-14 Habitat Violations 6-15 Louisiana Pine Snake (LPS) 6-16

Chapter 7 National Environmental Policy Act (NEPA)

General 7-1 Responsibilities 7-2 Documentation 7-3 Recordkeeping 7-4 Mitigation and Monitoring 7-5 Adherence to the Description of the Proposed Action 7-6

Chapter 8 Materials Management

Section I Hazardous Materials Management

General 8-1 Responsibilities 8-2 Procurement of Hazardous Materials 8-3 Restricted Hazardous Materials 8-4 Hazardous Material Inventory (HMI) and Reporting 8-5

Section II Asbestos Management

General 8-6 Responsibilities 8-7 Notification 8-8 Asbestos Abatement Procedure 8-9 Health and Safety 8-10 Recordkeeping 8-11 Asbestos Training 8-12

Section III Lead-Based Paint (LBP) Management

General 8-13 Responsibilities 8-14

Notification 8-15 Health and Safety 8-16 Waste Characterization 8-17 Recordkeeping 8-18

Chapter 9 Waste Management

Section I Solid Waste Management

General 9-1 Responsibilities 9-2 Waste Categories 9-3 Definitions 9-4 Garrison Waste 9-5 Field Waste and Rotational Requirements 9-6 Family Housing and Barracks Waste 9-7 Contractor Waste 9-8 Restricted Items 9-9 Specific Handling and Disposal Guidance 9-10

Section II Hazardous Waste Management

General 9-11 Responsibilities 9-12 Satellite Accumulation Point (SAP) Management Requirements 9-13

Chapter 10 Storage Tank Systems

General 10-1 Responsibilities 10-2 Storage Tanks 10-3 Containment Facilities 10-4 Security 10-5 Recordkeeping 10-6 Refueling Operations 10-7

Chapter 11 Spill Prevention and Response

General 11-1 Responsibilities 11-2 Spill Prevention Policies and Techniques 11-3

Unit/Organization Spill Response Plans 11-4 Spill Response 11-5

Chapter 12 Pest Management

General 12-1 Responsibilities 12-2 Application Notification and Reporting 12-3 Banned Pesticides 12-4

Chapter 13 Pollution Prevention

General 13-1 Responsibilities 13-2 Waste Reduction 13-3 Fort Polk Qualified Recycling Program (QRP) 13-4

Chapter 14 Environmental Cleanup

General 14-1 Responsibilities 14-2 Restoration and MMR Program Requirements 14-3

Chapter 15 Cultural Resources

General 15-1 Responsibilities 15-2 Cemeteries and Unmarked Graves 15-3 Paleontology 15-4 Archaeological Resources 15-5

Chapter 16 Operational Noise

General 16-1 Responsibilities 16-2 Operational Noise Mitigation 16-3

Chapter 17 Program Management and Operations

Environmental Quality Control Committee (EQCC) 17-1

Environmental Compliance Officer (ECO) Program 17-2 Waiver from Appointment of ECO 17-3 Environmental Training Program 17-4 Communications 17-5 EMS Documentation and Document Control 17-6

Chapter 18 Checking and Corrective Action

Environmental Performance Assessments and Environmental Management System Audits 18-1 Monitoring and Measurement 18-2 Installation Environmental Reporting 18-3 Nonconformance and Corrective and Preventive Action 18-4 Environmental Records 18-5

Chapter 19 Management Review

Environmental Management System (EMS) Management Reviews 19-1

Appendixes listed:

Appendix A: References Appendix B: Primary Points of Contact Appendix C: Satellite Accumulation Point (SAP) Weekly Checklist (Sample) Appendix D: Used POL Inspection Appendix E: Above Ground Separation, Containment, and Monitoring Appendix F: Hazardous Material Inventory Appendix G: Proposed Project Emissions Inventory Questionnaire for Air Pollutants Appendix H: Class I ODCs Appendix I: Class II ODCs Appendix J: Installation Environmental Compliance Checklist (FP Form 148-E) Appendix K: Secondary Containment Area Discharge Log (FP Form 147-E) Appendix L: Waste Item Specific Handling and Disposal Guidance Appendix M: Strip Map to the HAZMART Appendix N: Strip Map to the Consolidated Waste Collection Facility Appendix O: Forestry Revenue Money Flow Chart Appendix P: Fort Polk Net Zero Waste 2020 Recycling Facilities

Glossary

Special Terms

Chapter 1 Introduction

1-1. General.

a. This regulation implements federal and state environmental laws, Department of Defense (DOD), Department of the Army (DA) and installation specific requirements and policies for preserving, protecting, conserving, and restoring the quality of the environment. This regulation describes policies for key environmental programs and assigns responsibilities and procedures at JRTC and Fort Polk. This regulation should be used in conjunction with other appropriate federal, state, DoD, and Army regulations, which provide additional environmental requirements and supplemental guidance, and which DPW, Environmental and Natural Resources Management Division (DPW-ENRMD), the proponent of this regulation, may issue as needed to assure that installation environmental programs remain current.

b. Installation organizations (to include tenants) must integrate environmental protection and sustainable practices into all areas of training and work on the installation in order to meet regulatory requirements, to protect the well being of our Soldiers, civilians, and neighbors, and to preserve and sustain our garrison, training lands, and other natural resources for the future.

c. This regulation conforms to the framework for the JRTC and Fort Polk mission focused Environmental Management System (EMS). The JRTC and Fort Polk EMS encompasses the entire installation, from “fence line to fence line”. The installation’s EMS is inclusive of installation missions and facilities within the control or direct influence of the JRTC and Fort Polk. The installation’s EMS actively promotes mission readiness by focusing planning and management efforts on operations, activities, products and services that pose the greatest risk to the mission and/or the environment, and by implementing initiatives that have the greatest potential to enhance mission success. Implementation of the installation’s EMS is guided by a set of approved and controlled EMS procedures, which are available at DPW-ENRMD and can be viewed on the installation website at www.jrtc-polk.army.mil at the Environmental Compliance Guidance link. Organizations and agencies located on the JRTC and Fort Polk participate in the installation’s EMS, to include garrison and non-garrison organizations, active Army units, Reserve and ARNG units, other DOD components, other federal agencies, tenants, and on-site Contractors. EMS participants have the primary responsibility for implementing the elements of the EMS related to their mission requirements. JRTC and Fort Polk is required to maintain its installation-wide EMS conformant with the International Organization Standardization (ISO) 14001 standards and specifications.

d. The chapters of this regulation incorporate the five interconnected EMS areas of policy, planning, implementation and operation, checking and corrective action, and management review.

(1) Policy. The JRTC and Fort Polk will maintain an environmental policy statement that reflects the installation’s commitment to environmental protection and enhancement, pollution prevention, and continual improvement (Chapter 2).

(2) Planning and implementation. JRTC and Fort Polk will identify how its operations impact the environment. It will establish operational controls and set objectives and targets for reducing adverse environmental impacts. It will identify and track applicable legal and other environmental requirements.

http://www.jrtc-polk.army.mil/

(3) Program management and operation. JRTC and Fort Polk will assign roles and responsibilities for environmental management (Section II of this Chapter), provide required environmental training, establish procedures for communicating environmental information within and outside the organization, document environmental procedures, and provide for emergency preparedness and response (Chapter 17).

(4) Checking and corrective action. JRTC and Fort Polk will monitor and measure its progress in achieving stated environmental goals, objectives, and targets, and will identify and implement corrective actions (Chapter 18).

(5) Management review. JRTC and Fort Polk will periodically review environmental program performance and management system implementation and ensure continual improvement (Chapter 19).

1-2. References. Key references and publications are listed in Appendix A.

1-3. Explanation of Abbreviations and Terms. See Glossary.

1-4. Responsibilities.

a. Senior Mission Commander (SMC) will:

(1) Comply with installation environmental policy, applicable federal, state, and local environmental laws, regulations, EOs, and signed agreements.

(2) Participate in the installation's sustainability efforts and EMS.

(3) Ensure personnel receive appropriate environmental and EMS training.

(4) Fund environmental requirements not covered in the standard installation services or the Interservice Support Agreement (ISSA).

(5) Participate in and fully support all installation internal and external assessments and audits, and implement corrective actions.

(6) Ensure organizations appoint and train Environmental Compliance Officers (ECOs) to provide operational compliance and coordination with installation environmental staff.

(7) Ensure organizations immediately report spills or releases of petroleum, hazardous substances, or hazardous waste (HW) to the DES.

(8) Participate in the development of Integrated Natural and Cultural Resources Management Plans to ensure they are compatible with and support the mission.

(9) In conjunction with the GC, ensure environmental requirements that impact ranges and training lands are incorporated into the installation range complex master plan.

(10) Ensure organizations incorporate applicable environmental requirements into all procurement actions.

(11) Designate the Chief of Staff as the Environmental Quality Control Committee (EQCC) co-chairman and Senior Mission Commander’s representative for EQCC functions.

b. Garrison Commander (GC) will:

(1) Delegate signature as permissible by law and regulation for all environmental documents except for permit applications or renewals, compliance agreements, and consent orders.

(2) Ensure that base support activities are conducted in a manner conducive to environmental stewardship.

(3) Ensure compliance with applicable federal, state, and local environmental laws, regulations, internal directives and goals, EOs, and signed agreements.

(4) Implement and maintain a mission-focused EMS in accordance with the ISO 14001 Standard.

(5) Appoint the Installation Environmental Coordinator.

(6) Appoint the EMS Management Representative.

(7) Champion the installation EMS and designate an EMS representative in the appropriate organizational planning cell; ensure all planning incorporates the requirements of the EMS.

(8) Co-Chair the Environmental Quality Control Committee (EQCC) or delegate a Chairperson.

(9) Ensure that the installation strategic planning office incorporates sustainability principles into strategic and other installation management plans; coordinate installation strategic plans with the Senior Mission Commander (SMC) prior to finalization.

(10) Ensure that compliance agreements and consent orders that are attributable to a tenant's mission and/or operations are coordinated through applicable legal and command channels to determine the appropriate funding activity.

(11) Promote recycling/reuse programs and green procurement policies.

(12) Ensure environmental requirements that impact ranges and training land are identified and incorporated into the installation range complex master plan. Ensure the affected SMC is made aware of these impacts.

(13) Ensure that all installation organizations fully participate in external and internal environmental compliance assessments.

(14) Prepare and execute the Installation Corrective Action Plan (ICAP); coordinate and monitor completion of installation-wide corrective actions.

(15) Hold tenant units accountable for complying with the environmental policies and standards of the installation.

(16) Ensure garrison organizations, tenants, and other installation activities incorporate applicable environmental requirements into all procurement actions.

(17) Ensure garrison organizations appoint and train ECOs to provide operational compliance and coordination with installation environmental staff.

(18) Ensure garrison organizations, tenants, and other installation activities incorporate environmental responsibilities and environmental risk management into unit Standing Operating Procedures (SOPs)/operational controls and operations orders (OPORDSs) as appropriate;

integrate environmental considerations into the planning.

c. Director of Public Works (DPW) will:

(1) Ensure that the installation master plan incorporates environmental considerations.

(2) Facilitate EQCC meetings on a quarterly basis and perform administrative duties for the committee.

(3) Program and budget for resources to execute installation environmental programs.

(4) Identify and submit environmental funding requirements in the Environmental Program Requirements (EPR) Report, as required by AR 200-1, or as directed by Installation Management Command (IMCOM).

(5) Organize and chair an installation Technical Review Committee (TRC) or Restoration Advisory Board (RAB).

(6) Identify and report environmental issues that affect readiness or mission requirements to the chain of command and IMCOM and execute corrective actions to solve these problems as funding allows.

(7) Identify applicable federal, state, DoD, and Army legal and regulatory environmental requirements; develop programs or strategies to meet these; and, define responsibilities for executing the necessary actions for regulatory compliance.

(8) Participate in the regulatory development process when environmental legislation affects the installation.

(9) Ensure environmental compliance training and assistance is provided to the DPW- ENRMD staff, military, and other civilian personnel. Retain records of personnel trained and provide quarterly status reports to the IC, GC, MSC, activity directors, and others at EQCC meetings. Fund costs to train DPW-ENRMD staff to meet specific environmental training requirements, provide basic awareness training or briefings to key Fort Polk personnel or groups, and provide specialized training for ECOs.

(10) Report regulatory enforcement actions and reportable spills through command channels and in accordance with (IAW) the procedures of the Installation Spill Contingency Plan (ISCP), AR 200-1, and DA Pamphlet 200-1.

(11) Ensure the investigation of causes associated with regulatory enforcement actions, complaints, spills/releases; and, ensure corrective action is taken, especially if it is due to a systemic problem.

(12) Document resolution of any enforcement actions to the appropriate Major Army Command (MACOM) through the IC.

(13) Ensure environmental criteria are incorporated into all new and existing construction projects.

(14) Ensure environmental permit applications, modifications, or renewals are submitted as required for installation activities; and, ensure compliance with the terms of these environmental permits.

(15) Oversee a program to track hazardous materials and hazardous waste from "cradle-to-cradle" and implement any additional business practices or procedures through this program deemed necessary for the well being of the installation.

(16) Oversee an environmental awards program to encourage units and organizations to maintain and continuously strive to improve their compliance posture.

(17) Promote Pollution Prevention (P2) and recycling on the installation.

(18) Ensure P2 goals, objectives, or accomplishments are incorporated in a written plan such as the Environmental Management Plan (EMP) master document, hazardous waste minimization plans, or any other effective management plan. Ensure these goals or objectives are reviewed and revised periodically.

(19) Ensure hazardous material inventories for all installation units and activities are collected throughout the year to meet the annual reporting requirements of the Emergency Planning and Community Right-to-Know Act (EPCRA).

(20) Delegate and empower the Chief, ENRMD to carry out all appropriate duties and ensure that an adequate staff exists to implement and oversee the necessary Fort Polk environmental programs.

(21) Incorporate applicable environmental requirements into all DPW procurement actions.

(22) Incorporate environmental responsibilities and environmental risk management into unit SOPs/operational controls and OPORDs as appropriate; integrate environmental considerations into the planning.

d. Staff Judge Advocate (SJA) will:

(1) Monitor and provide advice and official legal interpretation regarding environmental legislation and regulatory developments that affect the installation.

(2) Provide legal advice on environmental matters.

(3) Coordinate with and provide local assistance to the Judge Advocate General, Environmental Law Division (ELD), who is solely responsible for representing the Army in federal, state litigation and for communicating the installation’s position in litigation and settlement with the Department of Justice (DOJ), subject to the oversight of the General Counsel.

(The ELD is responsible for Army (installation) litigation and coordination and communication of related installation litigation and settlement positions with the DOJ). The Office of the SJA will provide local coordination and assistance to the ELD.

(4) Coordinate and review all draft environmental orders, consent agreements, and settlements with federal, state, or local regulatory officials before signature.

(5) Attend EQCC meetings or send a designated representative.

e. Medical Department Activity (MEDDAC) will:

(1) Comply with applicable federal, state, and local environmental laws, regulations, EOs, and signed agreements.

(2) Incorporate applicable environmental requirements into all MEDDAC procurement actions.

(3) Ensure proper management and disposal of regulated medical waste and all other wastes IAW MEDCOM Regulation 40-35, JRTC and FP Regulation 40-6 and all other applicable regulations, policies and local directives.

(4) Advise the installation staff, commanders, and supervisors on health aspects of the Installation Environmental Program and provide technical consultation and support services.

(5) Attend EQCC meetings or send a designated representative.

(6) Appoint ECOs as required to ensure environmental compliance in work areas.

(7) Incorporate environmental responsibilities and environmental risk management into unit SOPs/operational controls and OPORDs as appropriate; integrate environmental considerations into the planning.

f. Director of Plans, Training and Mobilization (DPTM) will:

(1) Fund the preparation of NEPA documentation for range modernization projects and major training land acquisitions.

(2) Coordinate and synchronize range and training land policy to preclude conflicts between range operations and military training, natural and cultural resources management, and environmental management activities.

(3) Incorporate environmental and sustainability requirements into appropriate regulations, guidance documents, plans, procedures, and initiatives to support environmental stewardship.

(4) Incorporate applicable environmental requirements into all DPTM procurement actions.

(5) Incorporate environmental responsibilities and environmental risk management into unit SOPs and OPORDS as appropriate; integrate environmental considerations into the planning.

g. Director of Logistics (DOL) will:

(1) Attend Environmental Quality Control Committee (EQCC) meetings or send a designated representative.

(2) Appoint ECOs in shops and the organization as necessary.

(3) Implement an installation-wide Hazardous Materials Management Program (HMMP).

(4) Incorporate environmental considerations and requirements into all aspects of the logistics mission, to include materiel management, integrated logistics support, supply, transportation, maintenance management, and logistics training.

(5) Serve as the staff proponent for policy development pertaining to hazardous materials minimization and management, to include inventory management.

(6) Incorporate environmental and sustainability requirements into appropriate regulations, guidance documents, plans, procedures, and initiatives to support environmental stewardship.

(7) Incorporate applicable environmental requirements into all DOL procurement actions.

(8) Incorporate environmental responsibilities and environmental risk management into unit SOPs and OPORDS as appropriate; integrate environmental considerations into the planning.

h. Public Affairs Officer (PAO) will:

(1) Support and promote the installation’s environmental program and associated activities through newspaper and media coverage.

(2) Oversee JRTC and Fort Polk’s external communications regarding environmental information IAW published EMS procedures.

i. Command Safety Officer (CSO) will:

(1) Attend EQCC meetings or send a designated representative.

(2) Serve as subject matter expert and advise the EQCC in matters relating to hazardous communication, worker safety, and exposure of the workforce to physical or chemical agents.

(3) Appoint one CSO staff member to obtain ECO certification and serve as liaison with environmental staff for coordination of projects holding command interest.

(4) Attend or send a designated representative to installation Environmental Asbestos Management Team and Lead Hazard Management Team meetings.

(5) Participate in multidisciplinary reviews of proposals for demolition, renovation, and construction through the processing of Records of Environmental Consideration (RECs) as required for management of asbestos and lead containing components.

(6) Incorporate applicable environmental requirements into all safety procurement actions.

j. Unit Commanders will:

(1) Comply with installation policies, applicable federal, state, and local environmental laws, regulations, EOs, and signed agreements.

(2) Incorporate environmental responsibilities and environmental risk management into unit SOPs and operation orders (OPORDs) as appropriate; integrate environmental considerations into the planning.

(3) Support the installation-wide EMS and conform to established EMS procedures.

(4) Ensure organizations incorporate applicable environmental requirements into all unit procurement actions.

(5) Ensure personnel receive required environmental and EMS awareness training.

(6) Promote environmental stewardship within the units, activities, and command.

(7) Ensure environmental requirements are met throughout all planning and training activities.

(8) Develop unit or activity standing operating procedures (SOPs)/operational controls to ensure compliance with environmental requirements.

(9) Ensure personnel are trained in environmental requirements in order to respond properly during emergencies. If other training is necessary for certain job duties in addition to what is provided by DPW-ENRMD or at unit level, the unit or organization must fund these additional requirements.

(10) Appoint ECOs at appropriate unit or organizational level to oversee environmental requirements and matters.

(11) Attend EQCC meetings or send a designated representative (MSCs and activity directors).

(12) Ensure hazardous material storage areas are inventoried at least quarterly and the information promptly forwarded to DPW-ENRMD.

(13) Ensure all Class III products are ordered through the HAZMART using the current system.

(14) Comply with the requirements of all Fort Polk regulations and installation management plans.

k. Commander, Operations Group (COG) will:

(1) Ensure that all Observer Coach Trainers and those permanently assigned to the Opposing Force (OPFOR) receive required environmental training.

(2) Ensure all rotational Soldiers are aware of Fort Polk environmental policies prior to beginning of the exercise.

(3) Attend EQCC meetings or send a designated representative.

(4) Incorporate applicable environmental requirements into all Operations Group procurement actions.

(5) Incorporate environmental responsibilities and environmental risk management into unit SOPs/operational controls and OPORDs as appropriate; integrate environmental considerations into the planning.

l. Mission and Installation Contracting (MICC)-Director of Contracting (DOC) will:

(1) Incorporate applicable environmental requirements into all installation procurement actions.

(2) Ensure that all contracts and contract modifications will specify that Contractors are liable for any enforcement actions, fines, and/or penalties resulting from their failure to comply with applicable environmental requirements.

(3) Incorporate affirmative procurement requirements into training classes and instructions for credit card holders. Affirmative procurement is the purchase of recycled materials or those materials with recycled content.

(4) Prohibit credit card holders from purchasing hazardous materials before consulting with the assigned Environmental Customer Service Technician (ECST) and the installation HAZMART (excludes items used for administrative purposes). The purpose is to ensure local purchase items are tracked when they enter the installation.

(5) Attend EQCC meetings or send a designated representative.

m. Contracting Officer’s Representative (COR) will:

(1) Ensure compliance with the environmental specifications and requirements of existing contracts.

(2) Include language and terms in contract solicitations requiring all Contractors performing work on Fort Polk to comply with all applicable regulations and local directives.

(3) Require Contractors to coordinate with DPW-ENRMD for completion of an Environmental Baseline Study (EBS) before signing for Fort Polk real property and again before termination of the lease.

(4) Ensure organizations incorporate applicable environmental requirements into all procurement actions.

(5) Ensure that all contracts and contract modifications will specify that Contractors are liable for any enforcement actions, fines, and/or penalties resulting from their failure to comply with applicable environmental requirements.

n. Quality Assurance (QA) will:

(1) Ensure through inspections that all Contractors comply with all applicable environmental law, regulations, and local directives.

(2) Attend EQCC meetings or send a designated representative.

o. Directorate of Family, Morale, Welfare, and Recreation (DFMWR) will:

(1) Support recycling initiatives.

(2) Appoint ECOs in shops and in the organization, as necessary.

(3) Attend EQCC meetings or send a designated representative.

(4) Incorporate applicable environmental requirements into all DFMWR procurement actions.

(5) Incorporate environmental responsibilities and environmental risk management into unit SOPs/operational controls and OPORDs as appropriate; integrate environmental considerations into the planning.

(6) Comply with installation policies, applicable federal, state, and local environmental laws, regulations, EOs, and signed agreements.

(7) Support the installation-wide EMS and conform to established EMS procedures.

(8) Ensure personnel receive required environmental and EMS awareness training.

(9) Appoint ECOs at appropriate unit or organizational level to oversee environmental requirements and matters.

(10) Comply with the requirements of all Fort Polk regulations and installation management plans.

p. Contractors will:

(1) Comply with installation environmental policy, applicable federal, state, and local environmental laws, regulations, and EOs.

(2) Participate in the installation's sustainability efforts and EMS.

(3) Designate a representative to the EQCC.

(4) Appoint and train ECOs to provide operational compliance and coordination with installation environmental staff.

(5) Participate in all installation internal and external assessments and audits, to include programming for corrective actions.

(6) Immediately report spills or releases of hazardous substances to the Director of Emergency Service (DES). Pay or reimburse costs associated with cleanup and spill response.

(7) Report all instances of non-compliance and notification of enforcement actions to the installation DPW-ENRMD immediately.

(8) Execute EMS responsibilities in accordance with contract provisions.

(9) Ensure that all Contractor personnel receive appropriate levels of training on environmental awareness, hazardous material/waste management, and the installation EMS.

(10) In coordination with the contracting officer, ensure that contracts include provisions for operations to meet and remain compliant with environmental legal mandates to protect the Army from liability and/or fines assessed due to Contractor operations.

(11) Incorporate applicable installation green procurement and environmental requirements into all procurement actions.

q. Tenants: A tenant is an authorized activity located on an installation that is not part of the garrison organization. This includes, but is not limited to, some military units, the Army and Air Force Exchange Service (AAFES), and the Defense Commissary Agency (DeCA). Tenants will:

(1) Comply with installation policies, applicable federal, state, and local environmental laws, regulations, EOs, and signed agreements.

(2) Establish an ISSA with the GC that addresses environmental oversight, to include funding responsibilities and facility access.

(3) Participate in the installation's planning, sustainability, and EMS (unless specifically exempted from the installation EMS).

(4) Appoint and train ECOs to provide operational compliance and coordination with installation environmental staff.

(5) Ensure DPW-ENRMD is notified immediately if visited, inspected, or notified of impending inspections by environmental regulators such as the EPA or the LDEQ.

(6) Designate a representative to the EQCC.

(7) Ensure that all personnel receive appropriate levels of training on environmental awareness, hazardous material/waste management, and the installation EMS.

(8) Participate in all installation internal and external assessments and audits, to include programming for corrective actions.

(9) Fund environmental requirements not covered in the standard installation services or the ISSA.

(10) Identify and coordinate non mission-specific environmental requirements with the GC.

(11) Pay environmental fines and penalties resulting from mission activities.

(12) Immediately report spills or releases of hazardous substances to DES. Pay or reimburse costs associated with cleanup and spill response if not covered in the standard installations services or the ISSA.

(13) Report all instances of non-compliance and notification of enforcement actions to the DPW-ENRMD immediately.

(14) Execute EMS responsibilities in accordance with ISSA provisions.

(15) Incorporate applicable environmental requirements into all procurement actions.

(16) Incorporate environmental responsibilities and environmental risk management into unit SOPs and OPORDs as appropriate; integrate environmental considerations into the planning.

r. All installation organizations (to include tenants and Contractors) will:

(1) Comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), and JRTC and Fort Polk regulations.

(2) Report immediately any nonconformance and/or noncompliance with applicable federal, state or local environmental laws, Army and installation environmental regulations to

DPW-ENRMD.

(3) Notify immediately DPW-ENRMD of the arrival on site of any federal, state, and/or DoD environmental regulator or enforcement agent and/or the receipt of any correspondence from a federal or state environmental agency.

(4) Conduct all communication (written or oral) with the environmental regulatory community (LDEQ, EPA) through DPW-ENRMD. No one on the installation is authorized to contact or communicate with an environmental regulator without written authority from the DPW-ENRMD or specific contract specification.

(5) Designate the appropriate number of personnel to perform ECO functions in accordance with the requirements of AR 200-1 and JRTC & Fort Polk Regulation 200-1.

(6) Submit to federal, state, Army and installation worksite environmental regulatory inspections and/or investigations into non-compliances, and fully cooperate with such inspections/investigations by providing the appropriate records documentation and worksite access.

(7) Fully participate in the installation’s Environmental Management System (EMS) and fully implement all EMS elements related to their mission requirements. Take the necessary actions to identify, monitor, and control those operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment in accordance Fort Polk’s ISO 14001 EMS procedures.

(8) Provide to DPW-ENRMD copies of all pertinent operational and environmental data, reports, records, documents, and information requested as necessary to obtain any permits, and achieve and maintain compliance with all environmental legal and regulatory requirements.

(9) Incorporate environmental responsibilities and environmental risk management into unit SOPs/operational controls and OPORDs as appropriate; integrate environmental considerations into the planning.

(10) Incorporate applicable environmental requirements into all procurement actions.

Chapter 2 Environmental Policy

2-1. Commitment to Environmental Stewardship and Sustainability.

a. JRTC and Fort Polk is committed to environmental stewardship in all actions as an integral part of its mission and to ensure sustainability. The installation’s environmental mission is to sustain the environment to enable the Army mission and secure the future. In doing so, all JRTC and Fort Polk organizations and activities will:

(1) Foster an environmental stewardship ethic within the installation that takes us beyond environmental compliance to sustainability.

(2) Strengthen installation operational capability by reducing our environmental footprint through more sustainable practices.

(3) Meet current and future training and other mission requirements by sustaining land, air, and water resources.

(4) Minimize impacts and total ownership costs of installation systems, materiel, facilities, and operations by integrating the principles and practices of sustainability.

(5) Enhance the well being of our Soldiers, civilians, Families, neighbors, and communities through leadership in sustainability.

(6) Use innovative technology and the principles of sustainability to meet user needs and anticipate future installation challenges.

b. Fort Polk Net Zero Waste (NZW) Initiative.

(1) JRTC and Fort Polk was selected as a NZW pilot facility by the Assistant Secretary of the Army for Installations Energy and Environment (ASAIEE) in April 2011. As such, the installation is striving toward NZW by 2020. A NZW installation reduces, reuses and recovers waste streams, converting them to resource values with zero landfill usage over the course of a year.

(2) The JRTC and Fort Polk Commanding General signed a NZW Policy (DPW-03) for the installation on 17 September 2012. This policy states, “Participation in the Fort Polk NZW program is a requirement. It is everyone’s responsibility who lives, works, and plays on Fort Polk to eliminate waste. Commanders and Directors are expected to implement methods and processes to minimize waste. Cradle-to-cradle consideration will be given to the waste stream when purchasing items. While meeting the mission, everyone is responsible to make Net Zero a success at Fort Polk.

2-2. JRTC and Fort Polk Environmental Policy Statement.

a. All installation organizations and agencies located on the JRTC and Fort Polk, to include garrison and non-garrison organizations, active Army units, Reserve and ARNG units, other DOD components, other federal agencies, tenants, and on-site Contractors will:

(1) Comply with applicable federal, state, DoD, Army and installation environmental laws, regulations, EOs, and signed agreements.

(2) Integrate environmental factors and considerations into all decision-making processes and operations.

(3) Perform all mission operations, activities, and services in a manner that protects the natural and human environments.

(4) Develop and implement pollution prevention and control strategies and minimize adverse environmental impacts.

(5) Protect, preserve, and conserve natural and cultural resources.

(6) Train and educate members of the installation community on their roles and responsibilities as environmental stewards.

(7) Work cooperatively with communities and agencies outside Fort Polk to achieve common environmental goals and objectives.

b. All installation organizations and agencies will strive to achieve continual improvement in overall environmental performance and supporting management systems.

c. All installation organizations and agencies will ensure that this policy is implemented, maintained, and communicated to all military and civilian employees and supporting Contractors.

2-3. Legal Requirements. All references to legal requirements in this regulation are intended to refer to laws, regulations, and EOs that, in the opinion of legal counsel, are applicable to the Fort Polk. Installation organizations will identify, review and update all legal and other requirements IAW installation EMS procedures and adhere to those legal and other requirements associated with their mission processes, activities, and services. It is essential that the Fort Polk Environmental Office and Staff Judge Advocate be consulted on the applicability of all environmental laws, regulations, initiatives, and EOs. Similarly, all environmental permits, agreements, notices of violations, enforcement actions, and especially reports of potential liability, require early and close coordination with the Fort Polk Environmental Office and SJA.

This regulation prescribes program requirements in terms of "will" and "must", which means that the actions are mandatory. All installation organizations will incorporate environmental considerations and requirements into all aspects of the organization's mission.

Chapter 3 Planning and Implementation

3-1. Installation Strategic Planning.

a. Environmental considerations must be incorporated into installation and organizational plans, including installation strategic plans. Installation strategic planning incorporates the concepts and philosophy of sustainability, the ultimate objective in strategic planning, and must be applied to and supported by all functional areas within the command. Installation strategic planning is the long-term planning process that establishes the baseline and direction for all other plans and planning processes.

b. The installation sustainability plan is imbedded and executed by means of the EMS and the Installation’s Strategic Plan. The installation sustainability plan is designed to meet the present-day mission needs without compromising the ability of future generations to meet their needs;

use resources no faster than they can be replenished; and embrace sustainable development by continuously evaluating and improving the core business processes across the installation. The Installation Sustainability Plan requires each individual to make a concerted effort to become more aware of the interaction between the environment, society, and economics of executing its mission.

3-2. Activities, Products, and Services.

a. JRTC and Fort Polk’s mission is to man, equip, train, sustain, mobilize, deploy, and demobilize the force as needed to support the combatant commanders. Accomplishment of the mission requires JRTC and Fort Polk to undertake a number of activities and to provide various products and services that include, but are not limited to:

(1) Logistics Support: Including the acquisition, storage, distribution, and recovery of all classes of supply; maintenance of materials and equipment; transportation of personnel and materiel; and provision of support services such as food, commissaries, laundries, and property disposal.

(2) Training: Including providing and conducting individual, functional, and organizational (both tactical and non-tactical) training.

(3) Infrastructure Development and Maintenance: Including the total system of facilities;

buildings; structures; horizontal transportation facilities (roads, railroads, bridges, dams, and airfields); utility, transport, and communication systems; ranges and other training areas;

airfields, and associated lands and equipment; and facilities (that is, real property) operation and maintenance, to include utilities, minor construction, and general engineering support.

(4) Base Operations Support: Including all of the activities required to accomplish the missions and functions of assigned and tenant units and activities at the installation level.

(5) Health and Medical Support: Including providing general health care and medical and dental support to personnel, as well as the operation and maintenance of Army medical treatment facilities, dental and veterinary clinics, and supporting laboratories.

(6) Transportation Equipment: Including tactical and non-tactical vehicles, fixed and rotary wing aircraft, rail systems, and supporting maintenance operations.

(7) Mobilization and Deployment: Including the assembly and organization of material and personnel resources in response to war or other emergencies including low intensity conflict and military operations other than war, and the physical movement of those resources to the theater of operations.

b. All installation organizations (to include tenants and Contractors) will identify, document, and maintain a list of their mission activities, products, and services. The list of mission activities, products, and services will be at a sufficient level of detail to identify the full range of environmental impacts associated with the activities, products, and services.

3-3. Environmental Aspects.

a. Environmental aspects are elements of products, activities, or services that interact with the environment. Environmental aspects are the causative component of a cause-and-effect relationship. An environmental aspect signifies the potential for an environmental impact, whether good or bad. JRTC and Fort Polk environmental aspects that can result in mission or environmental impacts, include, but are not limited to:

(1) Air emissions: The discharge of dust, fumes, mist, smoke and other particular matter, vapor, gaseous, odorous substances, or any combination thereof into the air. Any air pollution agent or combination of such agents, including any physical, chemical, biological, radioactive substance or matter, which is emitted into or otherwise enters the ambient or indoor air.

(2) Generation of waste (solid, hazardous, medical, universal, and other wastes): Any waste including solid, liquid, semi-solid, or contained gaseous material resulting from an activity, task, operation, or plant. A solid waste that may cause or significantly contribute to serious illness or death or that may pose a substantial threat to human health or the environment when improperly treated, stored, transported, or disposed of, or otherwise managed.

(3) Spills to soil or water: The accidental spilling, leaking, pumping, emitting, emptying, or dumping of hazardous wastes or materials which, when spilled, become hazardous wastes on land or in the water.

(4) Discharges (point and non-point): The intentional spilling, leaking, pumping, pouring, emitting, emptying, or dumping of waste water, storm water, hazardous waste or pollutants from any point (discernible, confined and discrete conveyance, such as any pipe, ditch, channel or conduit) or non-point source (such as runoff) into or on any land or water.

(5) Uncontrolled Releases: The accidental or incidental release of hazardous and toxic substances into the environment (air, water or soil). Examples include release of asbestos, lead based paint, and mercury; release of explosives constituents and propellants; and leaching of heavy metals and other munitions constituents.

(6) Release of pesticides and toxics: The intentional application, use and/or release of pesticides or insecticides, herbicides, fungicides, lead based paint, asbestos, and/or other toxic substances into the environment.

(7) Energy consumption or conservation: The use or savings of energy from fossil fuels or renewable sources for transportation, heating and cooling, operation of computers, machinery, equipment and appliances, and other purposes.

(8) Natural resource and raw materials consumption or conservation: The extraction, withdrawal, harvest, maintenance, management or use of physical and biological resources, including surface water, ground water, timber, minerals, soils, gravels, flora and fauna. This includes the acquisition of goods and services that affects the consumption of natural resources.

(9) Biological and ecological resource degradation or conservation: The alteration, destruction, protection, enhancement, reclamation or management of vegetation, wetlands, aquatic or terrestrial habitat, wildlife and aquatic species, invasive species, human, and other biological and ecological resources.

(10) Cultural resource degradation or conservation: The loss, disturbance, protection, enhancement, restoration or management of archeological sites, historic sites, sacred sites, cemeteries, historic structures, or historic/pre-historic artifacts and records.

(11) Soil degradation or conservation: The loss, alteration, enhancement, reclamation/ rehabilitation or management of soil productivity, soil structure or landform.