IB08 Technical Exhibits - Combined FINAL 5.15.2024.pdf

TE 1-01

Instructions on handling of Ozone Depleting Substances (ODS) and Refrigerants

Environmental Requirements: Pursuant to 40 CFR 82 and the Clean Air Act, the contractor shall follow the following reporting and recordkeeping requirements.

1. The contractor shall maintain a comprehensive inventory of all types of military-owned refrigerant. The inventory will list the type of refrigerant, amount of refrigerant (lbs.), and cylinder identification numbers in which it is stored. A copy of the inventory will be submitted to the EMD Air Quality Program Manager by the 10th of each month that documents additions/deletions (lbs.) to the weights from the previous month.

2. All refrigerant paid for by Fort Knox, dispensed into, and/or removed from a government-owned HVAC unit remains the property of the military. This refrigerant inventory will remain within the property boundaries of Fort Knox, unless prior written approval has been obtained by the COR for off-site reclamation or recycling.

3. The contractor will abide by the requirements of the most current version of the DoD Ozone Depleting Substances Turn-In Procedures. (Technical Exhibit 5.2-39) The procedure requires that the following types of excess refrigerant be turned into the ODS Reserve located in Richmond, Va.: CFCs 11, 12, 114, 500, 502 and HCFC-22. The Reserve accepts both used and new CFCs and HCFC-22 in a relatively pure state. The contractor is to notify the Environmental Management Division (EMD) Air Quality Program staff immediately when it determines that it has developed an excess quantity of the listed refrigerants that is no longer needed on post.

EMD will initiate the process of obtaining government-owned compressed gas cylinders. The contractor shall transfer the refrigerant into the government-owned gas cylinders and transport them to Fort Knox’s base maintenance contractor who arrange for turn in to the ODS Reserve.

4. The contractor will maintain proof that all refrigerant recovery and recycling equipment is properly certified, properly labeled, and that certifications have been submitted to the US EPA.

Retests or inspections of certified equipment shall be completed at least once every three years following initial certification. Documentation of certifications, completion of testing or inspections must be maintained onsite and available for inspection. Per regulation 82.158, any new recovery and recycling equipment manufactured or imported after January 1, 2017 must be certified by an EPA approved equipment testing organization to meet the requirements specified in the regulation. Equipment should be labeled as meeting the EPA certification requirements for Class I, Class II, and any non-exempt substitute refrigerant. Submittal of equipment certifications to EPA is no longer required as of January 1, 2017. (Refer to Technical Exhibit 5.2- 41 for specific regulatory text)

5. The contractor will maintain records of the name and address of any facility used to recycle or reclaim refrigerant and the date, type, and amount of refrigerant sent to such facilities. All recycle and/or reclamation facilities must have obtained and maintain proper certification by

US EPA.

6. For all appliances, a Refrigerant Record maintenance form shall be thoroughly completed and, at a minimum, will include the following information: Building number where appliance located; serial number, full charge rate of appliance, refrigerant type; addition and/or deletion volumes of refrigerant; sufficient explanation as to why refrigerant was added, date of discovery of a leak, date of leak repair, and dates of initial leak tests, and, if completed, date of any follow-up leak test; and service technicians name. A copy of those records must be forwarded to the EMD Air Quality Program Manager by the 10th of each month.

7. Per 40 CFR 82.150 and 82.156, until January 1, 2018, the following requirements only apply to class I or class II refrigerants. Starting January 1, 2018, the requirements apply to those appliances containing any class I and class II refrigerants or any non-exempt substitute refrigerants. For appliances containing 50 lbs. or more of either a Class I or Class II refrigerant, or any non-exempt substitute refrigerants per 40 CFR 82.150 and 82.156, the following information shall be forwarded to the EMD Air Quality Program Manager on a monthly basis and sent by the 10th of the following month;

(a) In addition to the information on the Refrigerant Records maintenance form, leak rates must be calculated upon conclusion of the service to determine if the rate exceeds the following threshold values: 35% for commercial refrigeration units; 35% for industrial refrigeration; 15% for comfort cooling units [Calculation of a leak rate is mandatory for appliances with 50 lbs. or more of either a Class I or Class II refrigerant, or non-exempt substitute refrigerant.

(b) Calculations are to be completed by the annualized method listed under the definition of Leak Rate (Method 1) of 40 CFR82.152]

(c) The full charge of the unit.

(d) The date a leak rate above the applicable allowable rate was discovered.

(e) The date leak was repaired.

8. Comply with the reporting and recordkeeping requirements for leak repairs listed under

82.166 until January 1, 2019. Note that leak calculations and associated documentation are currently required as specified under Section 5.2.17.7. (Refer to Technical Exhibit 5.2- 41 for specific regulatory text)

9. Starting January 1, 2019 maintenance and leak repairs must be completed according to the requirements of regulation 40 CFR 82.157. The regulation applies to appliances with a full charge > 50 pounds of any class I, class II refrigerant, or any non-exempt substitute refrigerant.

The following is a partial list of those requirements. Please refer to the attached regulation to review all requirements. (Refer to Technical Exhibit 5.2- 40 for specific regulatory text)

(a) Leak rate calculations must be conducted by the persons (certified technicians) adding or removing refrigerant upon conclusion of the service, unless the addition is made immediately following a retrofit, installation of a new appliance, or qualifies as seasonal variance.

(b) Leak rate thresholds are lowered to: 30% industrial refrigeration, 20% commercial refrigeration, 10% for comfort cooling appliances.

(c) Leaks must be repaired within 30 days to reduce leaks to the extent possible and below the thresholds listed in line (b).

(d) All leak inspections must be conducted by a certified technician

(e) Provide the owner with the following documentation and maintain such records for each appliance until three years after appliance is retired:

a. Identification of owner or operator of appliance;

b. Address where appliance is located;

c. The full charge of the appliance and the method used to determine the full charge;

d. If using method 4 (using an established range) for determining full charge, records must include the range for the full charge, its midpoint, and how the range was determined;

e. Any revisions of the full charge, how they were determined, and the dates such revisions occurred;

f. Date of maintenance, service, repair, or disposal performed;

g. Type of maintenance, service, repair, or disposal performed for each part;

h. Name of the person performing the maintenance, service, repair, or disposal;

i. Amount and type of refrigerant added to, or in the case of disposal removed from, the appliance;

j. The leak rate and the method used to determine the leak rate (not applicable when disposing of appliance, following a retrofit, installing a new appliance, or if the refrigerant addition qualifies as a seasonal variance)

k. Leak inspections that include the date of inspection, methods used to conduct the leak inspection, a list of the location of each leak that was identified, and a certification that all visible and accessible parts of appliance were inspected.

l. Maintain records, dates, and results of all initial and follow-up verification tests that include: location of appliance, date(s) of verification tests, location(s) of all repaired leaks that were tested, type(s) of verification tests used, and test results.

(f) Both initial and follow-up verification tests must be conducted on each leak that was repaired.

a. Initial verification tests must be performed within 30 days of an appliance exceeding he applicable leak rate specified in section (b) above. The initial verification test must demonstrate that leaks where a repair attempt was made are repaired.

i. For repairs that can be completed without the need to open or evacuate the appliance, the test must be performed after conclusion of the repair work and before any additional refrigerant is added to the appliance.

ii. For repairs that require the evacuation of the appliance or portion of the appliance, the test must be performed before adding any refrigerant to the appliance.

iii. If the initial verification test indicates that the repairs have not been successful, the owner or operator may conduct as many additional repairs and initial verification tests as needed within the applicable time period.

b. A follow-up verification test shall be performed within 10 days of the successful initial verification test or 10 days of the appliance reaching normal operating characteristics and conditions (if the appliance or isolated component was evacuated for the repair(s)) Where it is unsafe to present or otherwise impossible to conduct a follow-up verification test when the system is operating at normal operating characteristics and conditions, the verification test must, where practicable, be conducted prior to the system returning to normal operation characteristics and conditions.

i. The verification test must demonstrate that leaks where a repair attempt was made are repaired. If the follow-up verification indicates that the repairs have not been successful, the owner or operator may conduct as many additional repairs and verification tests as needed to bring the appliance below the leak rate within the applicable time period and to verify the repairs.

c. Per 82.157(f), extensions to the 30 day repair deadline may be allowed under certain circumstances such as parts needed for repair cannot be obtained within 30 days. However, additional documentation and reporting to EPA is required. Refer to regulation 82.157 for specific details.

i. If the HVAC contractor or technician determine that it will take longer than 30 days to repair a leak, the contractor is to notify the EMD Air Quality Program Manager by COB the next business day following that determination.

ii. Completion of verification tests (initial and follow-up) or the requirement to request extensions to repair deadlines beyond 30 days is suspended if the appliance is mothballed. Mothballing is defined as evacuating refrigerant from an appliance or the affected isolated section, to at least atmospheric pressure, and temporarily shut down the appliance.

d. Per 82.157(g), leak inspections are to be conducted in accordance with the following schedule on any appliance exceeding the applicable leak rate listed in (b).

i. For commercial refrigeration and industrial process refrigeration appliances with a full charge of 50 or more pounds but less than 500 pounds, leak inspections must be conducted once per calendar year until the owner or operator can demonstrate through the leak rate calculations required under paragraph (b) of this section that the appliance has not leaked in excess of the applicable leak rate for one year.

ii. For comfort cooling appliances and other appliances not covered by paragraph i (above) leak inspections must be conducted once per calendar year until the owner or operator can demonstrate through the leak rate calculations required under paragraph (a) that the appliance has not leaked in excess of the applicable leak rate listed in section (b) for one year.

10. Safe disposal of appliances: Per 82.155, starting in January 1, 2018, this section applies to disposal appliances containing class I, class II, or any non-exempt substitute refrigerant. (Refer to Technical Exhibit 5.2- 41 for specific regulatory text)

(a) Persons recovering refrigerant from small appliances, MVAC, or MVAC-like appliances, for the purposes of disposal of these appliances must evacuate refrigerant to the levels specified in 82.156(b) through (d). See Technical Exhibit

TE 5.2-041

(b) Follow the procedures and maintain the documentation listed in 82.155 (b) through (c).

11. Technicians must be properly certified according to the requirements of 40 CFR 82.161 and have a copy of their certificate(s) available at Fort Knox and available for inspection. Starting January 1, 2018, new technicians must also be certified to maintain, service, or repair appliances containing not only Class I or II refrigerants, but also any non-exempt substitute refrigerant. (Refer to Technical Exhibit 1-003 for specific regulatory text)

TE 1-02 DEPARTMENT OF DEFENSE

OZONE DEPLETING SUBSTANCES

TURN-IN PROCEDURES

Sep 2012

PREFACE

The Defense Logistics Agency (DLA) is assigned the mission of managing the Defense Reserve of Ozone Depleting Substances to ensure that the supplies for mission critical uses are available. DLA provides central management for the receipt, storage and issuance through the DLA Aviation which is the activity within DLA that manages these substances. The DLA Distribution Richmond is the primary storage site for ODS.

It is imperative that your Military Service or Defense Agency turn in to the Reserve the following excess CFCs 11, 12, 114, 500, 502; Halons 1202, 1211, 1301, 2402; and HCFC-22 .

The Reserve accepts both used and new CFCs, Halons, and HCFC-22 in a relatively pure state (i.e. not as a component of other products). These chemicals may have been purchased under the Federal Supply Classes (FSC) 6830 and 4210, or from a commercial source. CFC/Solvent - 113 (Type I & II) and 1,1,1 Trichloroethane (FSCs 6850 and 6810) can also be turned in to the Reserve provided they have never been used and the containers in which the chemicals reside have never been opened or unsealed.

All turn ins must be returned to DLA Distribution in Richmond VA unless the activity is located in Japan, Hawaii, the United Kingdom or the European Community. Section 1 provides procedures on how to turn-in excess ODS to DLA Distribution in Richmond VA. Section 2 provides site specific guidance pertaining to turn-ins to the collection sites at Germersheim, Germany; Yokosuka, Japan; and Pearl Harbor, Hawaii, and at the DoD ODS Reserve European Holding Facility in The Netherlands. Guidance for other overseas collection sites will be added, as needed. Section 3 provides National Stock Numbers (NSN’s) specifically assigned to identify ODS turned in to the Reserve and associated recovery cylinders. Section 4 lists the chemical names of the Reserve ODS. Section 5 lists the DoD Services’ and Coast Guard POC’s.

For questions concerning requisitions (sales orders) and stock availability, contact the Reserve at DSN 695-6451 or commercial (804) 279-6451. For procedural concerns or questions please call, DSN 695-5203, 4525 or 5004. The commercial number is (804) 279-5203, 4525 or 5004.

Program Manager DoD ODS Reserve

Section 1

GENERAL ODS TURN-IN INFORMATION

I. Procedures

A. No authorization/pre-notification to the item manager or ODS Program Office is required when turning in ODS to the Reserve.

B. All types of ODS containers will be accepted in the Reserve to include cylinders, fire extinguishers, drums, spheres, and canisters. Government recovery cylinders are available free of charge through DLA Aviation for ODS turned in to the Reserve. The Military Standard Requisition and Issue Procedure (MILSTRIP) is used to requisition ODS. The DLA preferred method for your input of a requisition (sales order) into the supply system is through EMALL, but requisitions can be phoned in to DLA Customer Interaction Center. The Center is available 24 hours a day at DSN 661-7766 or COMM toll free (877) 352-2255 (877-DLA-CALL) to answer questions concerning MILSTRIP and requisition status. The government cylinders used for recovering CFC refrigerants are painted orange, and Halons red. Both have yellow tops and dual port (two valves) to distinguish them from single port valve standard spec gas cylinders. Dual port spec gas (virgin) CFC cylinders are only available for Navy shipboard applications.

C. All ODS containers returned to the Reserve must be tagged/labeled as follows:

1. The shippers DoD Activity Address Code (DoDAAC).

2. The shipping activity’s “in-the-clear” address with POC and phone number.

3. The NSN of cylinder(s) containing the recovered ODS (see Section 3).

4. Type of ODS (i.e., Halon 1301 or CFC-12).

5. The quantity of containers on the pallet or within the shipping crate.

6. Packaged and labeled in compliance with DOT regulations.

Note: When multiple containers (cylinders, drums, spheres, canisters, or fire extinguishers) with the same NSN are shipped palletized or in a box/crate, apply only one tag/label to the shipment, not to each item.

D. Fire suppression system cylinders and canisters with electrical charges or initiators must be deactivated prior to shipment to the Reserve. Also, safety caps must be used to cover exposed actuation mechanisms and discharge ports on these special cylinders, otherwise dangerous safety situations could arise during the shipping, receiving, or storage process. Your local area fire protection equipment companies can provide safety services. Special handling procedures for Halon system cylinders are provided later in Section 1. If further guidance is needed contact the ODS Reserve Program Office at DSN 695- 5203 or Commercial (804) 279- 5203 or email avnodsreserve@dla.mil.

E. Monetary credit will not be given for turned in ODS or cylinders. However, ownership credit will always be given to the service or agency for the pounds of ODS returned to the Reserve.

F. Empty recovery, and spec gas cylinders must be turned in to the Reserve. Spec gas empty cylinders (see Section 3 for applicable NSNs) should not be used for recovering ODS.

Spec gas cylinders will be refurbished and refilled with product for future requisitions. There are exceptions to recovering product into spec gas cylinders but this applies to limited Navy shipboard applications. Approval by the ODS Program Office is required to obtain these unique spec gas cylinders for shipboard applications.

G. CFC/Solvents - 113 and 1,1,1 Trichloroethane when turned in must be in their original containers in which the seal has never been broken.

H. Burnt out or mixed reserve products can be turned in to the Reserve. Clearly identify the chemical by defining its components (i.e. R-12 & R-502).

I. The following items are not a part of the Reserve:

1. Empty fire extinguishers (valves removed)

2. Empty commercial containers

3. Aerosol cans with Reserve chemicals

4. Dry chemicals

5. HCFC refrigerants except for R-22

6. R-134a or other HFC refrigerants

Contact your local Property Disposal Office for guidance on discarding these items.

II. Transportation Guidance

A. When shipping ODS refer to the following regulations if needed:

1. MIL-STD-129L, Military Standard Marking for Shipment and Storage.

2. DLAR 4145.25, Storage and Handling of Compressed Gases and Liquids in Cylinders, and of Cylinders or the following applicable Service regulation:

(a) AR-700-68

(b) NAVSUPINST 4440.128C

(c) MCO 10330.2C

(d) AFR 67-12

3. Code of Federal Regulations 49.173 (particularly 173.301), Requirements for the Shipment of Compressed Gas Cylinders.

B. If money is not available within your activity to ship ODS to the Reserve, transportation cost can be paid by the Reserve. This cost assistance is strictly for transporting ODS and not for packing costs. For transportation cost assistance fax the following data to (804) 279-4970/DSN 695-4970 or email to avnodsreserve@dla.mil.

1. Type and quantity of ODS

2. Number of cylinders, pallets, total weight of shipment, and cube

3. Estimated shipping cost

4. Requesting facility and point of contact

C. Turn-ins should be forwarded to the following address:

DLA Distribution Richmond, VA SW0400 ODS Cylinder Operations Open Shed 6 Chippenham Pkwy Entrance, Gate 13 Richmond, VA 23297-5900

Trucks must enter DLA Distribution from Chippenham Parkway (Route 150) through Gate 13.

D. Schedule all deliveries through the DLA Distribution Dispatch Office at DSN 695-3835/3836 or (804) 279-3835/3836. When transporting personally with a Government vehicle, you should schedule the delivery. When using a common carrier, advise the carrier to schedule the delivery based on its anticipated schedule.

III. Special Handling Procedures for Halon 1301 System Cylinders

A. Halon 1301 is typically incorporated into built-in fire suppression systems applications with the charged Halon cylinder connected to the system piping. Because the Halon is over pressurized with nitrogen to facilitate distribution, these system cylinders are usually disconnected from the system and used as the transportation cylinder to return the product to the Reserve as the systems are taken out of service. However, fire suppression system cylinders and canisters with electrical charges or initiators must be deactivated prior to shipment to the Defense Reserve. Special care should be taken when deactivating and disassembling the systems. The valves on these cylinders are designed in a manner that upon activation, they are changed instantly from a closed position to fully open position and will dispense the Halon in less than 10 seconds. The combination of these sensitive valves and the high pressure within the cylinders require compliance with good safety practices. It is highly recommended that an expert in Fire Suppression Systems be contracted to perform the decommissioning/removal.

B. Instructions for dismantling a Halon Fire Suppression System are provided as follows:

1. The first step is to deactivate the actuation system, which is usually electrical or pneumatic. However, disconnection from the electrical or pneumatic source is not sufficient from a safety standpoint. In the case of pneumatic systems, there is often still a small pin exposed that must be covered with a safety cap before handling. Just the slightest touch on this pin could cause full activation of the valve. In the case of electrically activated valves, simple disconnection of the electrical leads to solenoid valves is acceptable. However, if the electrical connection is to an explosive initiator, it is very important to remove the initiator. This is a very important safety practice, because static electricity can cause the explosive to detonate. These actions should be done before any other dismantling is initiated.

2. The next step is to disconnect any discharge piping from the discharge port.

Immediately upon disconnection of the piping, install an anti-recoil device (discharge port safety cap). Safety caps should be used to cover exposed actuation mechanisms and discharge ports on these special cylinders, otherwise dangerous safety situations could arise during the shipping, receiving, or storage process. Application of manufacturer's designed and supplied caps are the proper safety practice. In some cases the threads are not exactly the same as pipe threads and may not hold under the pressure of release. However, if pipe caps, plugs or plates are substituted for manufacturer's caps, at least four opposing holes must be drilled in the anti-recoil cap, plug or plate to disperse any release of the Halon if the valve inadvertently activates. Anti-recoil device safety caps/plugs/plates must always be in place before handling the cylinders.

3. Adherence with the above safety practices is paramount before removing any cylinders from the mounting position. Once the safety devices are in place, cylinders can be moved with relative safety. However, these are high-pressure compressed gas cylinders and require all the safe handling practices of any other gas cylinder. Also, protective safety wear is required for personnel deactivating cylinders.

Section 2

SITE SPECIFIC PROCEDURES

A. Procedures for European Collection Site at DLA Distribution, Germersheim, Germany

I. The primary turn-in site for the DoD ODS Reserve is located at DLA Distribution in Richmond, VA. However, collection sites have been established in Germersheim, Germany for European bases (See Section 2.B. for turn-ins from the United Kingdom), Yokosuka, Japan for all Japanese bases and Pearl Harbor, Hawaii. These sites are not mini-Reserves, only ODS Reserve collection sites. The following procedures apply to the European collection site at DLA Distribution at Germersheim, Germany.

II. This collection site accepts excess and recovered Halons and Refrigerants, and excess solvents in unopened original issue containers, of the types identified in Section 4. As other items become eligible at later dates, you will be notified when those products will be accepted.

III. Turn-in procedures:

A. All ODS containers being shipped to DLA Distribution at Germersheim will be coordinated in advance through the Transportation Office by telephoning 378-5445/3893 or civilian 49-7274-96-5445/96-3893. ODS will be received Monday through Friday. If units cannot turn in on these days, special accommodations will be made for turn-ins.

B. All types of ODS containers will be accepted in the Reserve to include cylinders, fire extinguishers, drums, spheres, and canisters. Government recovery cylinders are available free of charge from DLA for ODS turned in. They can be requisitioned by following normal MILSTRIP procedures. The government cylinders used for recovering CFC refrigerants are painted orange, and Halons red. Both have yellow tops and dual port (two valves) to distinguish them from single port valve standard spec gas (virgin) cylinders.

C. All ODS containers being turned in to Germersheim must have the following information attached:

1. The shippers DoD Activity Address Code (DoDAAC).

2. The shipping activity with POC and phone number.

3. The NSN of cylinder(s) containing the recovered ODS (see Section 3).

4. Type of ODS (i.e., Halon 1301 or CFC-12).

5. The quantity of containers on the pallet or within the shipping crate.

Note: When multiple containers (cylinders, drums, spheres, canisters, or fire extinguishers) with the same NSN are shipped palletized or in a box/crate, apply only one tag/label to the shipment, not to each item. Pallets must contain items of the same type, i.e., cylinders, drums, canisters, etc.).

D. Fire suppression system cylinders and canisters with electrical charges or initiators must be deactivated prior to shipment to the Reserve. Also, safety caps must be used to cover exposed actuation mechanisms and discharge ports on these special cylinders, otherwise dangerous safety situations could arise during the shipping, receiving, or storage process. Local fire protection experts can provide safety services. Special handling procedures for Halon system cylinders are provided in Section 1. If further guidance is needed contact the ODS Reserve Program Office in Richmond, VA at DSN 695-5203 or Commercial (804) 279-5203 or email avnodsreserve@dla.mil.

E. Monetary credit will not be given for turned in ODS or cylinders. However, ownership credit will always be given to the service or agency for the pounds of ODS returned to the Reserve. ODS can be requisitioned from the Reserve by service-authorized activities.

F. The following procedures will be followed:

1. Units with leaking containers must transfer the ODS into proper storage containers before shipment to Germersheim. If guidance is needed related to leaking cylinders, please call one of the collection sites POCs as provided in paragraph H of this section.

2. Cylinders will be banded to wooden pallets using metal/steel-banding material or secured in a wooden crate.

3. Halon fire extinguishers/system cylinders will have safety pins installed where applicable and secured to prevent accidental release. Safety caps will be installed on cylinders.

4. DD Form 1348-1/DD 1149, or local equivalent, will be the document used to turn-in ODS cylinders.

5. The cargo vehicle (truck/trailer) will have means for forklift off-loading; e.g., removable side rails. Cylinders will not be off-loaded by hand.

G. Transportation Guidance

1. When transporting compressed gas cylinders with ODS, the following guidelines apply to military and in some cases contracted carriers:

(a) Military carriers must be in compliance with USAREUR Regulation 55 and USAFE Regulation 75 and comply with the European Agreement Concerning the International Carriage of Dangerous Goods by Road (ADR) and the equivalent in Germany (GGVS).

(b) Any shipment performed by U.S. military and military vehicles will require driver training and certification, inspection requirements of vehicles, and other requirements as mandated by regulation.

(c) Shipments coming from outside of Germany must be in compliance with exporting and importing country requirements.

(d) Shipments performed over water must be in compliance with the International Maritime Dangerous Goods Code (IMDG).

2. For units in Germany without appropriate transportation capability, transportation services for ODS to the collection point in Germersheim will be made through DLA Disposition Services disposal contracts. Units that want to utilize this service are required to provide a separate DD Form 1348-1 to fund transportation and shall contact the servicing DLA Disposition Service facility for instructions. DLA Disposition Services will monitor shipments for regulatory compliance.

3. Turn-ins originating in Europe, except for the United Kingdom, should be forwarded to the following consolidation point:

SWE300

DLA Distribution Germersheim, Germany ATTN: Hazmat Team, Bldg. 7889 US Depot Germersheim GEB 7525 76726 Germersheim DE Germany

H. Points of contact at Germersheim are:

DSN Commercial

Hazmat Team 378 49-7274-96-5445/5161 Martin Mendel, Receiving Chief 378 49-7274-96-5040 Leonard Scroggins 378 49-7274-96-5161

After duty hours, contact gate guards at DSN378-3678, Commercial 49-7274-58678.

Security guards have the home telephone numbers of the designated personnel.

5. Shipments originating from the United Kingdom are covered in Section 2.B.

B. Procedures for United Kingdom Shipments to European Holding Facility in Zevenaar, Netherlands

I. The DoD ODS Reserve established a long-term holding facility in Netherlands in April 2004 to hold stocks of Halons for potential emergency use by DoD activities. This facility collects, reclaims and store Halons and collects and destroys refrigerants and solvents. Due to its proximity to the Netherlands, ODS turn-ins from the United Kingdom (UK) will be shipped directly to the European ODS Holding facility in The Netherlands rather than to the collection site at Germersheim.

II. All ODS containers being shipped to the DoD ODS Reserve European Holding Facility will be coordinated in advance. The POC for coordinating shipments is: Erick Leferink, facility manager, Hugen, Tel 31-316-247494.

III. All types of ODS containers will be accepted at Hugen, to include cylinders, fire extinguishers, drums, spheres, and canisters. Government recovery cylinders are available free of charge through DLA Aviation for ODS turned in. They can be requisitioned by following normal MILSTRIP procedures. The government cylinders used for recovering CFC refrigerants are painted orange, and Halons red. Both have yellow tops and dual port (two valves) to distinguish them from single port valve standard spec gas (virgin) cylinders.

IV. Turn-in procedures:

A. All ODS containers being turned into the DoD ODS Reserve European Holding Facility must have the following information attached:

1. The shippers DoD Activity Address Code (DoDAAC).

2. The shipping activity with POC and phone number.

3. The NSN of cylinder(s) containing the recovered ODS (see Section 3).

4. Type of ODS (i.e., Halon 1301 or CFC-12).

5. The quantity of containers on the pallet or within the shipping crate.

Note: When multiple containers (cylinders, drums, spheres, canisters, or fire extinguishers) with the same NSN are shipped palletized or in a box/crate, apply only one tag/label to the shipment, not to each item. Pallets must contain items of the same type, i.e., cylinders, drums, canisters, etc.).

B. Fire suppression system cylinders and canisters with electrical charges or initiators must be deactivated prior to shipment to the Reserve. Also, safety caps must be used to cover exposed actuation mechanisms and discharge ports on these special cylinders, otherwise dangerous safety situations could arise during the shipping, receiving, or storage process. Local fire protection experts can provide safety services. Special handling procedures for Halon system cylinders are provided in Section 1. If further guidance is needed contact the ODS Reserve Program Office in Richmond, VA at DSN 695-5203 or Commercial (804) 279-5203 or email avnodsreserve@dla.mil.

C. Monetary credit will not be given for turned in ODS or cylinders. However, ownership credit will always be given to the service or agency for the pounds of ODS returned to the Reserve. ODS can be requisitioned from the Reserve by service-authorized activities.

D. The following procedures will be followed:

1. Units with leaking containers must transfer the ODS into proper storage containers before shipment to the Netherlands facility. If guidance is needed related to leaking cylinders, please call one of the collection sites POCs as provided in paragraph H of this section.

2. Cylinders will be banded to wooden pallets using metal/steel-banding material or secured in a wooden crate.

3. Halon fire extinguishers/system cylinders will have safety pins installed where applicable and secured to prevent accidental release. Safety caps will be installed on cylinders.

4. DD Form 1348-1 or DD 1149, or the local equivalent, will be the document used to turn-in ODS cylinders.

5. The cargo vehicle (truck/trailer) will have means for forklift off-loading (removable side rails etc.). Cylinders will not be off-loaded by hand.

E. Transportation Guidance

1. When transporting compressed gas cylinders with ODS, the following guidelines apply to military and in some cases contracted carriers:

(a) Military carriers must be in compliance with USAREUR regulation 55 and USAFE regulation 75 and comply with the European Agreement Concerning the International Carriage of Dangerous Goods by Road (ADR) and the equivalent in Germany (GGVS).

(b) Any shipment performed by U.S. military and military vehicles will require driver training and certification, inspection requirements of vehicles, and other requirements as mandated by regulation.

(c) Shipments performed over water must be in compliance with the International Maritime Dangerous Goods Code (IMDG).

2. The shipping address for the Netherlands Facility is:

Hugen Hengelder 17 6902 PA Zevenaar The Netherlands

For more Information on Hugen, go to this web site:

http://www.hugen.com/en/

C. Procedures for DLA Distribution Pearl Harbor, Hawaii

I. The primary turn-in site for the DoD ODS Reserve is located at DLA Distribution Richmond, VA. However, collection sites have been established in Germersheim, Germany for European bases, Yokosuka, Japan for all Japanese bases and Pearl Harbor, Hawaii. These sites are not mini Reserves, only ODS collection sites. The following procedures apply to the collection site at Pearl Harbor.

II. This site accepts excess and recovered Halons and Refrigerants, and excess solvents in unopened original issue containers, of the types identified in Section 4. As other items become eligible at later dates, you will be notified when those products will be accepted.

III. Turn-in procedures:

A. Deliveries will be accepted Monday through Friday, between 0800 and 1400 (except holidays). Advance notification is not required on quantities of four (4) pallets or less. For quantities greater than 4 pallets, a delivery schedule should be coordinated in advance with DLA Distribution, Pearl Harbor, telephone (808) 474-3770. Any other special accommodations should be coordinated at the same phone number.

B. All types of ODS containers will be accepted in the Reserve to include cylinders, fire extinguishers, drums, spheres and canisters. The exception is aircraft specific Halon canisters, which should be returned through the airframe maintenance channels. Government recovery cylinders are available free of charge through DLA for ODS turn-ins. They can be requisitioned by following normal MILSTRIP procedures. The government cylinders used for recovering refrigerants are painted orange, and Halons red. Both have yellow tops and dual port (two valves) to distinguish them from single port valve standard spec gas cylinders.

C. All ODS being turned-in to Pearl Harbor must have the following information attached to each cylinder or to each palletized load:

1. Shippers DoD Activity Address Code (DoDAAC).

2. Shipping activity with POC and phone number.

3. NSN of ODS container(s) (see Section 3).

4. Type of ODS (i.e., Halon 1301, CFC-12, etc.).

5. The quantity of containers on the pallet or within the shipping crate.

Note: When multiple containers (cylinders, drums, fire extinguishers, etc.) with the same NSN are shipped palletized or in a box/crate, apply only one tag/label to the shipment, not each item.

Palletized loads must contain items of the same type and size, i.e., cylinders, drums canister, etc.

Boxed/crated loads may contain different size containers, but should contain the same type of product, and must note on the exterior that multiple NSNs are within.

D. Fire suppression system cylinders and canisters with electrical charges or initiators must be deactivated prior to shipment to the Reserve. Also, safety caps must be used to cover exposed actuation mechanisms and discharge ports on these special cylinders, otherwise dangerous safety situations could arise during shipping, receiving, or storage processes. Local fire protection experts can provide safety services. Special handling procedures for Halon system cylinders are provided in Section 1. If further guidance is needed, contact one of the collection site POCs provided in paragraph H of this Section, or the ODS Reserve Program Office in Richmond, VA, phone DSN 695-5203 or commercial (804) 279-5303 or email avnodsreserve@dla.mil.

E. Monetary credit will not be given to individual activities for turned-in ODS or cylinders. However, ownership credit by Service or Agency will always be maintained for the pounds of ODS returned to the Reserve. ODS can be requisitioned from the Reserve only by Service authorized activities.

F. The following procedures will be followed:

1. Units with leaking containers must transfer the ODS into proper storage containers before shipment to Pearl Harbor. If guidance is needed related to leaking cylinders, please call one of the collection site POCs provided in paragraph H of this Section.

2. Cylinders will be banded together in an upright position, utilizing a wooden collar, on wooden pallets using metal/steel-banding material or secured in a wooden crate.

3. Halon fire extinguishers/system cylinders will have safety pins installed where applicable and secured to prevent accidental release. Safety caps will be installed on cylinders.

4. DD Form 1348-1, or the local equivalent, will be the document used to turn-in ODS containers, with the address shown in paragraph G.4.

5. Direct deliveries from installations must be on cargo vehicles (truck/trailer) with means for ground level forklift off-loading (removable side rails, etc.). Off-island shipments can be shipped via routine commercial or military means. Containers will not be off-loaded by hand.

G. Transportation Guidance:

1. When transporting compressed gas cylinders with ODS, the following guidelines apply to military and in some cases contracted carriers:

(a) Shipments coming from outside of Hawaii must be in compliance with exporting and importing country requirements.

(b) Shipments performed over water must be in compliance with the International Maritime Dangerous Goods Code (IMDG).

2. Turn-ins originating in the Pacific region should be forwarded to the following consolidation point address:

DLA Distribution Pearl Harbor Cylinder Operations (Bldg. 1762) 840 Vincennes Avenue Pearl Harbor, Hawaii 96860-4544

H. Points of contact are:

– LCDR Bryan Boudreaux, (808) 473-4072

D. Procedures for Collection Site at DLA Distribution Yokosuka, Japan

I. The primary turn-in site for the DoD ODS Reserve is located at DLA Distribution in Richmond, VA. However, collection sites have been established in Germersheim, Germany for European bases, Yokosuka, Japan for all Japanese bases and Pearl Harbor, Hawaii. These sites are not mini Reserves, only ODS collection sites. The following procedures apply to the collection site at Yokosuka, Japan.

II. This site accepts excess and recovered Halons and Refrigerants, and excess solvents in unopened original issue containers, of the types identified in Section 4. As other items become eligible at later dates, you will be notified when those products will be accepted.

III. Turn-in procedures:

A. Deliveries will be accepted Monday through Friday, between 0800 and 1400 (except holidays). Coordinate delivery in advance with DLA Distribution, Mr. Jake Sibayan, Telephone Commercial: 81-46816-8339 or DSN 243-8339, for receiving phone number is 243- 8340. Any other special accommodations should be coordinated at the same phone number.

B. All types of ODS containers will be accepted in the Reserve to include cylinders, fire extinguishers, drums, spheres and canisters. The exception is aircraft specific Halon canisters, which should be returned through the airframe maintenance channels. Government recovery cylinders are available free of charge through DLA for ODS turn-ins. They can be requisitioned by following normal MILSTRIP procedures. The government cylinders used for recovering refrigerants are painted orange, and Halons red. Both have yellow tops and dual port (two valves) to distinguish them from single port valve standard spec gas cylinders.

C. All ODS being turned-in to Yokosuka must have the following information attached to each cylinder or to each palletized load:

1. Shippers DoD Activity Address Code (DoDAAC).

2. Shipping activity with POC and phone number.

3. NSN of ODS container(s) (see Section 3).

4. Type of ODS (i.e., Halon 1301, CFC-12, etc.).

5. The quantity of containers on the pallet or within the shipping crate.

Note: When multiple containers (cylinders, drums, fire extinguishers, etc.) with the same NSN are shipped palletized or in a box/crate, apply only one tag/label to the shipment, not each item.

Palletized loads must contain items of the same type and size, i.e., cylinders, drums canister, etc.

Boxed/crated loads may contain different size containers, but should contain the same type of product, and must note on the exterior that multiple NSNs are within.

D. Fire suppression system cylinders and canisters with electrical charges or initiators must be deactivated prior to shipment to the Reserve. Also, safety caps must be used to cover exposed actuation mechanisms and discharge ports on these special cylinders, otherwise dangerous safety situations could arise during shipping, receiving, or storage processes. Local fire protection experts can provide safety services. Special handling procedures for Halon system cylinders are provided in Section 1. If further guidance is needed, contact one of the collection site POCs provided in paragraph H of this Section, or the ODS Reserve Program Office in Richmond, VA, phone DSN 695-5203 or commercial (804) 279-5203 or email avnodsreserve@dla.mil.

E. Monetary credit will not be given to individual activities for turned-in ODS or cylinders. However, ownership credit by Service or Agency will always be maintained for the pounds of ODS returned to the Reserve. ODS can be requisitioned from the Reserve only by Service authorized activities.

F. The following procedures will be followed:

1. Units with leaking containers must transfer the ODS into proper storage containers before shipment to Yokosuka. If guidance is needed related to leaking cylinders, please call one of the collection site POCs provided in Paragraph H of this Section.

2. Cylinders will be banded together in an upright position, utilizing a wooden collar, on wooden pallets using metal/steel-banding material or secured in a wooden crate.

3. Halon fire extinguishers/system cylinders will have safety pins installed where applicable and secured to prevent accidental release. Safety caps will be installed on cylinders.

4. DD Form 1348-1, or local equivalent, will be the document used to turn-in ODS containers, with the address shown in paragraph G.4.

5. Direct deliveries from installations must be on cargo vehicles (truck/trailer), seavan containers or ship. Off-island shipments can be shipped via routine commercial or military means. Containers will not be off-loaded by hand.

G. Transportation Guidance:

1. When transporting compressed gas cylinders with ODS, the following guidelines apply to military and in some cases contracted carriers:

(a) Shipments coming from outside of Japan must be in compliance with exporting and importing country requirements.

(b) Shipments performed over water must be in compliance with the International Maritime Dangerous Goods Code (IMDG).

2. Turn-ins should be forwarded to the following consolidation point address:

DLA Distribution Yokosuka, Japan

SW3142

Operations Receiving (J3R) Bldg. 5010 Yokosuka, Japan

H. Points of contact are:

Julio M. Quijano Tel: DSN 315-243-8344, COM 81-46-816-8344

FAX DSN 315-243-7042, COM 81-46-816-7042

Japan Com 046-816-8344, FAX 7042 Email: julio.quijano@dla.mil

Jake Sibayan Tel: DSN: 315-243-8339 COM: 81-46-816-8339 Fax: DSN: 315-243-7042- COM: 81-46-816-7042 Japan COM: 046-816-8339 Fax: 7042 E-Mail: Renato.sibayan@dla.mil

Section 3 PRODUCT/COMMODITY NSN TABLES I.

NSNs FOR

EMPTY RECOVERY CYLINDERS

COMMODITY SIZE (LBs)

EMPTY RECOVERY

CYLINDER NSNs

HALONS

Halon 1202 160 8120-01-356-1781

Halon 1211 200 8120-01-356-1248 Halon 1211 1500 8120-01-356-1249

Halon 1301 117 *8120-01-371-0533 Halon 1301 122 8120-01-356-5963 Halon 1301 1000 8120-01-356-5962 Halon 2402 Halon 2402

8120-01-469-2550 8120-01-469-2774

REFRIGERANTS

R- 11 59 8120-01-356-5960 R- 11 170 8120-01-356-9756 R- 11 1400 8120-01-355-9763

R- 12 45 8120-01-355-4017 R- 12 145 8120-01-355-4018 R- 12 1190 8120-01-355-4019

R- 114 57 8120-01-356-1245 R- 114 165 8120-01-356-1246 R- 114 1360 8120-01-356-1247

R- 500 43 8120-01-357-6774 R- 500 127 8120-01-357-7656 R- 500 1045 8120-01-357-7657

R- 502 44 8120-01-357-6770 R- 502 128 8120-01-357-6771 R- 502 1050 8120-01-357-6769

R-22 44 8120-01-357-9140 R-22 128 8120-01-357-9139 R-22 1050 8120-01-357-9141

* DENOTES A HIGH PRESSURE CYLINDER for use when recovering Halon 1301 from nitrogen charged fire suppression system cylinders. This cylinder can accommodate pressure up to 2265 psi.

II.

NSNs FOR EMPTY

SPEC GAS (VIRGIN) PRODUCT CYLINDERS

( FOR TURN-INS ONLY)

COMMODITY SIZE (LBs)

EMPTY

CYLINDER NSNs

HALONS

Halon 1202 160 8120-01-339-6277 Halon 1202 2000 8120-01-371-0532 Halon 1211 200 8120-00-337-2899 Halon 1211 1500 8120-01-396-2165

Halon 1301 137 &150 8120-00-531-8193 Halon 1301 1123 &1240 8120-01-356-5961

REFRIGERANTS

R- 11 59 8120-01-355-9760 R- 11 170 8120-01-355-9761 R- 11 1400 8120-01-531-2122

R- 12 45 8120-01-337-1816 R- 12 145 8120-01-337-6242 R- 12 1190 8120-01-355-4016

R- 114 57 8120-01-354-9400 R- 114 165 (49”x10”) 8120-00-063-3983 R- 114 165 (36”x12”) 8120-01-337-6236 R- 114 1360 8120-01-356-1244

R- 500 43 8120-01-357-6773 R- 500 127 8120-01-357-6772 R- 500 1045 8120-01-357-9137

R- 502 44 8120-01-357-7655 R- 502 128 8120-01-337-6239 R- 502 1050 8120-01-357-6907

III.

NSNs FOR

ODS TURN-INS

To determine the correct NSN for Halons, weight each cylinder and subtract tare weight on cylinder to determine estimated product weight. Select NSN for cylinder capacity size (range that includes the product weight.)

To determine the correct NSN for Refrigerants, select the NSN based on cylinder capacity size.

COMMODITY

CYLINDER CAPACITY

SIZE (Lbs) CYLINDER NSNs

HALONS AND FIRE EXTINGUISHERS

Halon 1202 160 6830-01-356-1780 Halon 1202 2000 6830-01-447-3632

Halon 1211 1-5 6830-01-376-8013 Halon 1211 6-10 6830-01-376-8014 Halon 1211 11-20 6830-01-376-8015 Halon 1211 21-60 6830-01-376-8016 Halon 1211 61-125 6830-01-376-8017 Halon 1211 126-200 6830-01-356-1209 Halon 1211 201-340 6830-01-376-8018 Halon 1211 341-1500 6830-01-356-1211

Halon 1301 1-5 6830-01-376-8394 Halon 1301 6-10 6830-01-376-8395 Halon 1301 11-20 6830-01-376-8396 Halon 1301 21-70 6830-01-376-8397 Halon 1301 71-100 6830-01-376-8398 Halon 1301 101-117 6830-01-371-0501 Halon 1301 118-125 6830-01-376-8399 Halon 1301 126-150 6830-01-356-9752 Halon 1301 151-200 6830-01-376-8400 Halon 1301 201-260 6830-01-376-8401 Halon 1301 261-350 6830-01-376-8402 Halon 1301 351-530 6830-01-376-8403 Halon 1301 531-600 6830-01-376-8404 Halon 1301 601-1240 6830-01-356-5958

Halon 2402 Halon 2402

6830-01-469-9138 6830-01-469-9135

COMMODITY

CYLINDER CAPACITY

SIZE (Lbs) CYLINDER NSNs

R- 11 59 6830-01-355-9754 R- 11 100 6830-01-368-4847 R- 11 170 6830-01-355-9756 R- 11 200 6830-01-367-9554 R- 11 650 6830-01-367-9555 R- 11 1400 6830-01-355-9758

R- 12 45 6830-01-355-4013 R- 12 145 6830-01-355-6648 R- 12 1190 6830-01-355-4015

R- 114 57 6830-01-356-1203 R- 114 165 6830-01-356-1205 R- 114 165 (10”x49”) 6830-01-377-1807 R- 114 1350 6830-01-356-1207

R- 500 43 6830-01-357-7650 R- 500 127 6830-01-358-5123 R- 500 1045 6830-01-357-7654

R- 502 44 6830-01-357-6726 R- 502 128 6830-01-357-6727 R- 502 1050 6830-01-357-6905

HCFC

R-22 44 6830-01-357-9131 R-22 128 6830-01-357-9129 R-22 1050 6830-01-357-9133

IV.

NSNs FOR DRUMS/CANS

CONTAINING CFC SOLVENTS

FOR TURN-IN

COMMODITY

DRUM/CAN

CAPACITY DRUM/CAN NSN

CFC/Solvent 113

6 oz 6850-01-424 8532 1 pint 6850-01-424-8533 1 quart 6850-01-424-8540 1 gl / 11 lbs 6850-01-424-8531 100 lbs…