IB08 Solicitation Amendment W9124D24B0001 0002 HVAC Final.pdf

0012025021

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

To correct the Performance Work Statement (PWS) at 1.5.10 Contract Type (highlighted) and to correct the Contract Specialist's phone number on 52.212-1 Addendum (highlighted). This Amendment has extended the question and answ er period due to an optional site visit that has been added to Addendum 52.212-1 (highlighted). All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 71

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Apr-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9124D24B0001

X 9B. DATED (SEE ITEM 11)

27-Mar-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Apr-2024

CODE

MISSION AND INSTALLATION CONTRACTING CMD

MICC FORT KNOX

BLDG 1109B STE 250

199 6TH AVE

FORT KNOX KY 40121-5720

W9124D 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124D24B0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO FAR 52.212-1

Solicitation/Request for Bid Requirements – Instructions, Conditions, and Notices to Bidders

A. Request for Bids Submittal and Inquiries:

A.1. The Bidder shall provide the following information:

Company Name:

Company Address:

Point of Contact:

Phone Number:

Email Address:

Unique Entity Identifying Number:

CAGE Code:

Tax Identification Number:

A.2. This Invitation for Bids (IFB) is issued as a commercial acquisition using combination of FAR Parts 12 and 14. This IFB is a 100% Hub-Zone Set-Aside. The government anticipates award of a firm fixed priced contract from this IFB. The timeline for the following solicitation is as follows:

Questions due: 12 April 2024 at 1:30 PM EDT (Fort Knox Local Time) Answers to Questions will be posted to Sam.gov no loater than 16 April 2024 at 1:30 PM EDT (Fort Knox Local Time) Close of Solicitation and Bid Opening: 26 April 2024 at 1:30 PM EDT (Fort Knox Local Time)

A.3. The Mission and Installation Contracting Command (MICC) – Fort Knox primary point of contact responsible for providing information and responding to inquiries is the Contract Specialist (CS). The CS is Wesley Dowell and can be contacted at (502) 624-6853, or via email at wesley.e.dowell.civ@army.mil The alternate point of contact is the Contracting Officer (KO). The KO is Samuel M. Henderson and can be contacted at 502-624-2206, or via email at samuel.m.henderson1.civ@army.mil.

A.4. All bidders wishing to do business with the government must possess a valid Unique Entity ID (UEI) number, per SAM.gov, and shall be registered in the System for Award Management (SAM). Bidders shall register online at www.sam.gov. For assistance, Bidders can call toll free (866) 606-8220. Bidder's SAM registration must be active in order to be eligiblefor award. Bids containing a name and address (Block 17a of SF1449) different from that registered in SAM may be deemed ineligible for award. All amendments will be posted to the SAM.gov website at www.sam.gov. Bidders shall monitor the website. It is the bidder’s responsibility to acknowledge all amendments.

A.5. Time and date of bid opening is 1:30 PM EDT (Fort Knox Local Time) on 26 April 2024

A.6. Bidders shall return completed hardcopy bid packages to:

MICC-Fort Knox, 199 6th Ave, Ste 250

Fort Knox, KY 40121-5720

Bids submitted via e-mail or fax will not be accepted. Bids will be opened in Building 1109, 3rd Floor, Room 359.

All bids shall be submitted no later than the date and time specified for receipt in Block 8 of the SF 1449 or the latest issued amendment. Bids submitted via e-mail or fax will not be accepted.

A.7. Bid packages shall be SEALED prior to delivery. The solicitation/invitation for bid (IFB) number and opening date and time shall be annotated on the outside of the bid package. The bid package shall include an original bid submitted in paper format, and an electronic duplicate of the original bid submitted on CD or DVD (other types of media will not be accepted). E-mailed or faxed bids will not be accepted. Bids submitted through SAM.gov will not be accepted. Bidders shall ensure the following are submitted with the bid:

1. Completed and executed page 1 (SF 1449, Blocks 12, 17a, 30a, 30b, and 30c)

2. Completed Addendum to FAR Provision 52.212-1

3. Completed pricing (all CLINS shall be priced)

4. Acknowledged amendments, if applicable

5. Completion of the following representations and certifications (copy furnished);

6. FAR 52.212-3 Alt I and FAR 52.209-7.

A.8. Questions concerning this IFB shall be submitted in writing via email and received no later than 1:30 PM EDT (Ft. Knox Local), 12th April 2024 to allow a written response prior to bid opening date. No remarks or written responses to questions by government personnel shall change or qualify any of the terms or conditions of this IFB.

The solicitation can only be changed by a formal written amendment issued by MICC – Fort Knox, Kentucky.

Questions concerning this IFB shall be emailed to Wesley Dowell at wesley.e.dowell.civ@army.mil.

A.9. Amendments: All amendments will be posted to the SAM.gov at https://sam.gov/content/home Bidders shall monitor the website. It is the bidder’s responsibility to acknowledge all amendments.

A.10. Bids that are late will not be accepted.

A.11. All bidders shall use the unit price of $37,000 for all project work orders (PWO) CLINS (0003,1002,2002,3002, and 4002).

A.12. The selection of a source for award purposes will be conducted in accordance with FAR Part 12, “Acquisition of Commercial Items, and FAR Part 14, “Sealed Bid” procedures and supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS).

A.13. Award will be made to a single Bidder, who is deemed responsive and responsible in accordance with the Federal Acquisition Regulations (FAR), whose bid will represent the lowest price. Bidders are encouraged to present their best prices in their initial Bid submission. Bids shall remain valid for a period of 60 days after the closing date and time indentified on Standard Form (SF) 1449 Block 8.

A. 14. The government will evaluate bids in response to the Invitation for Bid (IFB) without discussions and will award contract in accordance with FAR 52.214-10 Contract Award – Sealed Bidding.

A.15. If a bidder believes that the requirements in these instructions contains an error, ambiguity, omission, or are otherwise deemed unsound, the Bidder shall immediately notify the KO in writing with supporting rationale. The Bidder is reminded that the Government will award this effort based on the initial bids, as received.

A.16. The government is not liable for any costs incurred by Bidders in submitting bids in response to this Inventation for Bid (IFB). Bids from unsuccessful bidders shall not be returned to the bidder. In accordance with FAR Subpart 4.8, Government Contract Files, the government will retain one copy of all unsuccessful bid. Unless the bidders requests otherwise, the government will destroy extra copies of unsuccessful bids. The government will not issue any certification of destruction.

A.17. In Accordance with AFARS 5132.702(a)(ii)(B), Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.

A.18. A site visit will be conducted on 10 April 2024 at 9:00am EDT (Fort Knox Local) to any and all potiential bidders. All bidders will have to go through the Main Gate (Chaffee Gate) in order to get a visitor's pass, at the Visitor's Cener, to gain access to Fort Knox. You can also go online, to obtain a visitor's pass, by visiting https://home.army.mil/knox/. For the online pass the bidder will need to go to the main page of the website, go to the “Quick Links” and click on the “Gate Information” tab to begin the process for a pass.

Please see attachement on Sam.gov posting for the map of the site visit. The site visit will start promptly at 9:00am EDT (Fort Knox Local) in the parking lot of building 1109 (199 6th Avenue). Potential bidders will be escorted around the installation. To RSVP for the site visit, please email both the CS (wesley.e.dowell.civ@army.mil) and the KO (samuel.m.henderson1.civ@army.mil).

(End of Provision)

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

MAINTENANCE AND REPAIR OF HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

SYSTEM FOR FORT KNOX, KY.

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide HVAC Maintenance and Repair. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 DESCRIPTION OF SERVICES/INTRODUCTION: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide maintenance and repair of HVAC system for Fort Knox as defined in this PWS except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 BACKGROUND: The contractor shall provide maintenance and repair services for a variety of HVAC units to include heating systems up to nine (9) MBTU/HR and air conditioning equipment up to 910 tons and their components. This work includes the maintenance, repair, repair by replacement and installation of all components, devices, equipment, and associated systems, including but not limited to compressors, blowers, motors, drive assemblies, exhaust fans, service valves, dampers, condensers, cooling coils, dehumidifiers and controller for barracks bathrooms, piping, pumps, purge units, control systems and wiring, duct work, burner assemblies, combustion chambers, thermostats and temperature controls, registers, condensate and drip pans and drains, grills, evaporators, air filters, heat/air conditioning units, and all other items of equipment essential to the proper operation of HVAC equipment and systems in accordance with the manufacturer’s manuals.

1.3 OBJECTIVES: The objective of this contract is to provide complete and full preventive maintenance and repair on HVAC equipment at Fort Knox, KY. Preventive maintenance includes all inspections, testing, routine service, and maintenance in accordance with prescribed manufacturer guidelines and intervals. All work not specifically mentioned, which is required to ensure that maintenance is complete and is within the intent of this contract, shall be performed without additional cost. Contractor shall perform, coordinate, and complete the requirements of the contract in cooperation with any other contractors or trades performing work at Fort Knox, KY promptly and diligently as required by the standards of this contract.

1.4 SCOPE: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide maintenance and repair of

HVAC system for Fort Knox as defined in this PWS except for those items specified as government furnished property.

1.5 GENERAL INFORMATION:

1.5.1 Contract Management: The contractor shall provide contract management during performance of this contract.

The management concept used to ensure that all PWS requirements are met is a business decision of the contractor.

Contract management personnel may be full-time or part-time to this contract, single function or multiple function, one or more individuals, on-site or off, from an overhead pool or as direct labor, or any other combination(s) that will ensure the contractor fully meets the requirements of the contract. The government reserves the right to utilize government forces in all situations and other contractors to accomplish the same type or similar work as solicited for in this contract when HVAC maintenance and repair is incidental to another contract.

1.5.2 Project Manager: The contractor shall designate in writing, to the Contracting Officer and Contracting Officer Represenatitive, a Project Manager as the point of contact to deal with the Mission Installation Contraction Command (MICC) – Fort Knox on contract matters. The contractor shall provide the name, telephone number(s), fax number, and e-mail address, as well as the individual’s level of authority to contractually bind the contractor.

The contractor shall submit the same information for any designated alternate and shall resubmit the required information upon any change in primary or alternate designations.

1.5.3 Contracting Officer’s Authority: The Contracting Officer is the only person authorized to direct changes in any of the requirements under this contract and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer. In the event that the contractor effects any change at the direction of any other person other than the Contracting Officer, the change will be considered to have been made without authority and solely at the risk of the contractor.

1.5.4 Meetings, Conferences, and Briefings: The contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the contracted functions and services as required by the government to provide effective communication and impart necessary information. The contractor shall participate in meetings with Installation customers, Federal, state, and local agencies and their representatives, and other contractors as required by the government. These meetings include both on-site and off-site meetings, and the frequency may be weekly, monthly, or as otherwise required. Meetings may start or end outside of normal working hours. The contractor shall not render final decisions for the government or represent the government at policy decision group level meetings.

1.5.4.1 Attendees: The Project Manager or designated representative shall be required to attend meetings as required by the government. Meeting attendees shall at times include contractor managerial, supervisory, and/or other personnel knowledgeable of the subject matter.

1.5.5 Installation Closures: Announcements of Installation closures will be made in the following manner: during normal duty hours, notification will be given through normal chain of command; during non-duty hours, notification will be made through local radio and television channels. Installation closings shall in no way interfere with any contractor support required of the Installation’s activities operating and maintaining critical systems and services.

1.5.6 Federal Holidays: All government offices will be closed, except for minimum essential personnel required for in-house operations, during Federal holidays. Except as otherwise specified, the contractor shall not schedule routine work on Federal holidays. When a scheduled service is required less than three times per week and the schedule for that work falls on a Federal holiday, the contractor shall accomplish the work on the workday following or preceding the holiday, or as directed by the Contracting Officer. The eleven Federal holidays per year are as follows:

New Year’s Day first day of January (or observed) Martin Luther King, Jr. Birthday third Monday of January Presidents Day third Monday of February Memorial Day last Monday of May

Junetheenth 19th day of June(or observed) Independence Day fourth day of July (or observed) Labor Day first Monday of September Columbus Day second Monday of October Veterans Day 11th day of November (or observed) Thanksgiving Day fourth Thursday of November Christmas Day 25th day of December (or observed)

When such holidays fall on a Saturday, the preceding Friday will be considered a holiday. When such holidays fall on a Sunday, the succeeding Monday will be considered a holiday.

1.5.7 Training Holidays: Installation Commands have historically granted military personnel (enlisted and officers) training holidays (for example, Christmas Exodus) in addition to the ten Federal holidays listed above. Training holidays are not considered a day of excused absence for the government civilian work force or contractor employees. If a training holiday affects scheduled contract work or access to facilities, the work in affected facilities may be rescheduled to compensate for the training holiday. However, announced training holidays or exodus of military personnel may provide the contractor with an opportunity for unrestricted access to facilities/areas or uninterrupted performance of work. The contractor shall take full advantage of such opportunities by planning work that is better accomplished when personnel are not using facilities during those times.

1.5.8 HOURS OF OPERATION

1.5.8.1 Regular Duty Hours: The contractor's normal duty response hours shall be 7:00am to 4:30pm, Monday through Friday, excluding Federal holidays or as otherwise indicated in functional areas. The contractor shall ensure that service to customers is not interrupted during break and lunch periods. The Contracting Officer must approve variances in operating hours.

1.5.8.2 Call-Out/Overtime: The contractor shall provide qualified personnel on a 24-hour per-day, 7 days per week basis to perform services and satisfy emergency requirements. The contractor shall submit their on- call duty roster to Department of Public Works (DPW) and the Fort Knox Fire Department no later than the first normal business day of each week. In the event that day is a scheduled holiday, the list will be provided by Close of Business (COB) on the last normal business day prior to the holiday.

1.5.9 PLACE OF PERFORMANCE: The work to be performed under this contract will be performed at government facilities on the Fort Knox installation.

1.5.10 TYPE OF CONTRACT: Firm Fixed Price.

1.5.11 INTERFACES

1.5.11.1 Restricted Areas: Compliance by the contractor shall be mandatory for security access requirements to restricted areas that include, but are not limited to, the communication center, ammunition storage area, computer centers, Communications Security Equipment (COMSEC) Repair Facility, Special Compartmental Information Facility, the Gold Vault and research and development areas. The contractor with the government’s Security Officer for that area shall clear work in restricted areas. A list of government security points of contact will be furnished to the contractor prior to contract start.

1.5.11.2 Administrative Office Areas: Contractor operations shall not unduly interfere with government work in any area where the contractor is performing any service.

1.5.11.3 Other Government Agencies: The contractor shall be required to provide input to other government agencies to support reporting requirements, mission changes, plans and studies.

1.5.11.4 Other Contractors: Other government contractors will be performing required services in areas associated with the requirements of this contract. Some contractors will be providing services associated with, and in support of, work identified in this contract. Some examples are contractors who deliver material to and pick up material from the Installation, and construction contractors performing specialized and one-time jobs. The government will facilitate initial contact between contractors performing other contracts and this contract. The contractor shall provide all further required coordination between contractors for any task specified in this contract that relates to or impacts on any other contracted work. The contractor shall be responsible for any support services to other contractors within the scope of this contract as required by the government.

1.5.11.5 Disputes with Customers or Other Government Contractors: The contractor shall notify the Contracting Officer and Contracting Officer Represenatitive of unresolved disputes in receiving support from or providing support to customers or other contractors within two hours from the time the dispute occurs.

1.5.12 DATA AND INFORMATION

The contractor shall respond to requests for information, including programmed (scheduled) and un-programmed requests. All responses shall meet the criteria defined below.

1.5.12.1 Data Criteria: The contractor shall submit programmed and un-programmed information, subject to government review for adequacy, utilizing the following criteria:

Complete: Includes all required information Accurate: Factual and correctly tabulated data Timely: Provided within the specified time frames Properly Prepared: In accordance with applicable publication or another specified format Properly Distributed: Provided to the specified personnel.

Includes name and signature of Project Manager certifying completeness and accuracy of submitted data.

Submission by Contracting Officer prescribed means

1.5.12.2 Programmed Requirements: The contractor shall furnish all recurring contract data and information as specified in the deliverable’s listings (TEs 1-04, 4-01, 5.1-04, 5.2-37, and 5.3-02) or as elsewhere required in this contract.

1.5.12.3 Un-programmed Requirements: The contractor shall provide data/information upon notification and within the required time frames. The data/information is often required within a very short suspense time, i.e. one day.

The contractor shall provide data/information to include, but not limited to, the following:

Technical evaluation of suggestions Input for staff studies.

Fact sheets Audits Input to answer Congressional inquiries, One-time reports Materiel, equipment, facilities, and other listings Materiel, equipment, facilities, and other property inventories, such as equipment density listings Equipment maintenance records Recommendations for amending, revising, or originating government regulations or policies within the scope of this contract, Information requested by the Contracting Officer and other government personnel performing official duties, to include monitoring contract compliance, Responses to the Contracting Officer and other government personnel conducting information and communication systems site surveys, information systems fielding, and communication engineering and construction as required by the government, Cost estimates, to include, but not limited to, cost estimates for work to be performed for reimbursable customers, Environmental Reporting Requirements eMass (Cyber Security) requirement for Base Automated System (BAS)

1.5.12.4 Access to Data and Information: The contractor shall ensure that contractor-generated technical records, reports, files, and other documentation are made available to the Contracting Officer, Contracting Officer representatives, Public Works staff, and other authorized government representatives during the performance of this contract. The contractor shall provide copies of documentation to the Contracting Officer, or his/her designated representative, within five workdays of request. The contractor shall obtain Contracting Officer approval before releasing any information related to this contract to off-site offices, to other government activities or agencies, to other contractors, or to private parties.

1.5.12.5 Marking Proprietary Information: All records, files, reports, and data deemed proprietary by the contractor shall be clearly marked accordingly. The government will make the final determination of the appropriateness of proprietary claims by the contractor.

1.5.13 PERSONNEL: The contractor shall provide qualified supervisory, technical, administrative, and clerical personnel to accomplish all work and services required by this contract within specified time frames. This provision shall apply notwithstanding past historical records, estimates of personnel needed, or any minimum levels established elsewhere in this contract. Contractor employees shall be trained, qualified, certified, or licensed as required in this contract prior to starting work. The government will not provide initial skills training/initial certifications/initial licensing for contractor employees. The contractor shall maintain records of training qualifications, certifications, and licenses. The contractor shall maintain the workforce in such a manner as to ensure that the employees remain fully qualified to perform the work assigned. Personnel performing under this contract shall be employees of the contractor and not the government.

1.5.13.1 Key Personnel: The contractor shall submit the list of key personnel (see paragraph 5.2.3.7 for list of key personnel) to the Contracting Officer and Contracting Officer Represenatitive upon contract award. Key personnel include, but are not limited to, Project Manager, point of contact for contract matters and any alternates (if other than the Project Manager) (see paragraph 1.5.2), and any other individuals identified by the contractor as key. The Project Manager and any individuals to act in that capacity shall have full authority to contractually bind the contractor for prompt action on matters pertaining to the execution of the contract. Any changes to the working status of these key personnel shall be provided to the Contracting Officer in writing within 5 working days of the change.

1.5.13.2 Contractor Employees: For the purpose of this contract, the term "contractor employee(s)" applies to all contractor and subcontractor employees performing work on this contract and being paid directly or indirectly by the contractor.

1.5.13.3 Employment Limitations

1.5.13.3.1 Employment of Aliens: The contractor shall not employ any alien who is not lawfully employable in the United States under the Immigration Reform and Control Act.

1.5.13.3.2 Language Requirement: The contractor shall employ only persons able to speak, read, write, and understand English for those positions interacting with government and other personnel in the performance of this contract, and/or where English is used or essential to provide the product, record, data, information, or service.

1.5.13.3.3 Mathematics Requirement: All contractor personnel shall be capable of performing basic mathematics for the function(s) and task(s), which they are assigned.

1.5.13.3.4 Physical Fitness: The contractor shall ensure that all contractor personnel meet the physical requirements to perform the function(s) and task(s) to which they are assigned. This may include performing work in conditions of extreme heat and cold, high humidity, lifting heavy loads, working in confined spaces and at heights.

1.5.13.3.5 Employment of Military or Government Personnel: Employment of off-duty military personnel or government civilian personnel shall not conflict with Department of Defense (DoD) Joint Ethics Regulation 5500.7- R. The contractor shall not employ for performance under this contract any person whose employment would result in a conflict of interest with the government's standards of conduct.

1.5.13.4 Organizational Chart: The contractor shall submit an Organizational Chart to the Contracting Officer and Contracting Officer Represenatitive upon contract award date reflecting the contractor’s organizational responsibilities, key personnel as defined in paragraph 1.2.6.1, and home and work phone numbers of key personnel.

The Organizational Chart shall also include all required personnel appointments (i.e. Energy Officer, etc.). The contractor shall provide the Contracting Officer an updated Organizational Chart within three workdays of any change.

1.5.13.5 Employee Roster: At contract start date, and on the first workday of each month thereafter, the contractor shall provide a current Employee Roster to the Contracting Officer Represenatitive. The Employee Roster shall identify all contractor and subcontractor employees by name, contractor employee number and name of employing contractor or subcontractor.

1.5.13.6 IDENTIFICATION OF EMPLOYEES

1.5.13.6.1 Contractor ID Card and Badge: The contractor shall provide each employee a contractor/subcontractor identification (ID) card and an ID badge on contract start date or on employment start date. ID card format shall be approved by the Contracting Officer and include, at a minimum, a badge number, date issued and expiration date (not to exceed the end of the final option period), employee’s name, contractor or subcontractor’s name, functional area of assignment, and photograph. ID cards for key personnel shall also indicate their job titles. The ID badge shall, as a minimum, have the employee’s name and name of the contractor or subcontractor. The ID badge shall be a minimum of three inches long by two inches high, with 1/8-inch lettering. A combination ID card and ID badge may be utilized if it can be worn on the employee’s outer garment.

1.5.13.6.2 Display of Contractor ID Badge: All contractor personnel on duty shall wear identification badges on the upper front quadrant of the outer garment at all times when performing work under this contract. If wear of the badge in the designated location should constitute a safety hazard, the contractor shall designate an alternate location for display of the badge for the employee affected.

1.5.13.6.3 Government Computer Access Card (CAC): Contractor employees who are required to access government computers with CAC readers, within the performance of their duties, will be issued by the government.

The contractor employee shall complete DD Form 1172-2, Application for Department of Defense Common Access Card DEERS Enrollment. The contractor’s Facility Security Officer shall certify on the individual’s application for a CAC that the CAC is required in performance of the employee’s duties. Upon contract award, and upon change in designation, the contractor shall provide the Contracting Officer the name, business address, and business telephone number of individual(s) designated to act as the contractor representative(s) responsible for managing the DA Civilian ID Cards issued to both contractor and subcontractor employees. The contractor shall reference TE 3-01 for steps on obtaining a CAC.

1.5.13.6.4 Display of ID Cards: Contractor personnel shall carry any contractor issued and DA Civilian ID/CAC cards at all times when performing work under this contract and display the cards when requested.

1.5.13.7 CONTRACTOR ACCOUNTABILITY

1.5.13.7.1 Termination: Upon termination of this contract or of termination of employment of any contractor employee, the contractor shall collect and dispose of all contractor-furnished identification cards. If any of the cards are not collected, the contractor shall notify the Contracting Officer in writing within 24 hours of employee termination and/or contract expiration as to the circumstances for non-collection of the card(s). If employee has a GFP computer, the GPF Computer shall be turned into the Government.

1.5.13.7.2 Prime Contractor: The prime contractor’s representative shall be responsible for the collection and turn-in of CAC cards from terminated contractor/subcontractor employees and from all contractor/subcontractor employees upon completion of the contract. CAC cards shall be collected and turned into the Contracting Officer Represenatitive, or his/her designated representative. Turn-in shall be accomplished within five workdays of employee termination and/or contract expiration. If the card is not collected, the contractor shall notify the

Contracting Officer / Contracting Officer Represenatitive and Chief, AG ID Card Section, in writing within 24 hours of employee termination and/or contract expiration as to the circumstance for non-collection of the card(s).

1.5.13.7.3 Answering Telephones: Contractor personnel shall identify themselves as contractor employees (for example, John Doe, ABC Corp) when answering government telephones.

1.5.13.7.4 Utilizing Electronic Mail (e-mail): When contractor or subcontractor personnel send e-mail messages as part of contract performance, each sender shall include his/her first and last name, e-mail address and the name of the individual’s employer. Accounts established in government e-mail systems for contractor and subcontractor personnel shall identify individuals as contractor personnel in the Address Book display and on the individuals’ e-mail. Detailed properties for the account shall include the name of the individual’s employer and the name customer for the contract. The contractor shall immediately notify the DPW Information Assurance Officer (IASO) when a contractor employee is no longer performing duties that require an account in the government e-mail system.

1.5.13.8 Mission Essential Personnel: In cases of increased security levels of the Installation (i.e. FPCON Delta) or other contingencies, access to the installation may be limited to mission essential personnel only. If the situation arises, the government and the contractor shall jointly determine positions within the contractor’s organization that are to be named mission essential. The contractor shall provide the Contracting Officer, the DPW, and Fort Knox IOC by encrypted e-mail a list of the names of contractor personnel occupying mission essential positions within one workday of joint determination of positions, upon request. The government will provide the Contractor with required format for the listing. Personnel not listed on the emergency essential listing will be denied access to the installation during applicable increased security levels.

1.5.13.9 EMPLOYEE DRESS

1.5.13.9.1 Uniforms: The contract does not require uniforms for contractor personnel. If the contractor elects to provide uniforms, at the contractor’s expense, the selected uniforms shall not be similar to military or Installation guard uniforms and shall consist of, at a minimum, shirt, which identify company and functional area for which the employee works. If uniforms are not provided at contractor expense, contractor personnel shall wear attire, which is appropriate for the duties performed. Contractor personnel shall not wear clothing with slogans, drawings, or language which could be construed as being lewd, obscene, profane, or sexually suggestive, or which advocates the use of illegal drugs or other unlawful conduct.

1.5.13.10 CONDUCT OF PERSONNEL: The contractor shall be responsible for the performance and conduct of contractor/subcontractor employees at all times. Personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the Installation, shall abide by the security regulations listed in the contract and shall be subject to such checks by the government as deemed necessary.

1.5.13.10.1 Personnel Removal: Government rules, regulations, laws, directives, and requirements which are issued during the contract term relating to law and order, Installation administration, and security on the Installation shall be applicable to all contractor employees or representatives who enter the Installation. Violation of such rules, regulations, laws, directives, or requirements may be grounds for removal (permanently or temporarily as the government determines) from the work site. Removal of employees does not relieve the contractor from the responsibility for the work defined in this contract.

Removal by Installation Commander: The Installation Commander may bar an individual from the Installation under the authority of 18 USC 1382 (1972) and Paragraph B-15, Appendix B of AR 380-49 for conduct determined contrary to good order, discipline, or Installation security.

Removal by Contracting Officer: The Contracting Officer may require the contractor to remove any employee, working under this contract, for reason of misconduct or security. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interest of the government.

Removal by Military Police: Contractor employees may be denied entry to the Installation by Military Police and/or Gate Security Guards if it is determined that such entry may be contrary to good order, discipline, or the security of the Installation. The Military Police may remove any employee for reason of misconduct or security.

1.5.13.10.2 Personnel Courtesy: Contractor employees shall be courteous to civilian, military, or other contractor personnel at all times.

1.5.13.10.3 Alcohol/Drug Use: The use of alcoholic beverages or illegal drugs by contractor personnel is forbidden during performance of work under this contract or while physically on the Installation during duty hours.

1.5.13.10.4 Loitering: Contractor employees shall not loiter in any working or patron area. Upon completion of their assigned duties, employees shall depart the facility. The contractor shall allow only authorized personnel to be present in contractor's work areas.

1.5.13.10.5 Fraud, Waste and Abuse: In accordance with AR 11-2, Management Control, the contractor shall be responsible for maintaining proper conduct and good discipline within contractor occupied work areas. Contractor personnel shall be encouraged to be alert to, and report suspected situations of fraud, waste, and abuse, or other intentionally dishonest conduct against the government observed during or in the performance of this contract.

1.5.13.10.6 Sexual Harassment/Discrimination: The contractor shall abide by the laws prohibiting sexual harassment and unlawful discrimination.

1.5.13.11 Search and Seizure: All contractor personnel and property may be subject to search and seizure upon entering, while on, and upon leaving Installation confines.

1.5.13.12 PERSONNEL TRAINING

1.5.13.12.1 Training and Recruitment Plan: The contractor shall develop, maintain, and implement plans that incorporate the contractor's policy concerning the training of incumbent and replacement personnel, to include recruitment procedures.

1.5.13.12.2 Orientation Training: The contractor shall conduct an orientation training class for all contractor employees within five workdays of initial employment. This training shall be relative to HVAC Project Manager, and Maintenance and/or contractor and government offices with which the employees will interact. The training shall include, but is not limited to, the following topics:

General orientation regarding contract requirements and the role of the respective the overall HVAC contract HVAC internal and external (customer) standing operating procedures and general work requirements.

Familiarization with the physical configuration of the Installation, to include at a minimum, the location and layout of HVAC facilities, master publications library, storage areas, and shop areas.

The contractor's safety plan, the Army Safety Program (AR 385-10), the Installation safety program, HVAC specific safety training, and Hazard Communication training pursuant to 29 Code of Federal Regulations (CFR) 1910.1200 Fire safety, including the Installation fire prevention program and AR 420-90, Fire and Emergency Services Environmental requirements, to include functionally specific Hazardous Materials (HAZMAT)/Waste Handling training pursuant to 49 CFR Parts 171-177 Emergency notification and response procedures Conduct and standards, including standards of customer relations and dress.

Applicable Installation regulations and directives Security requirements and procedures

1.5.13.12.3 Contractor Personnel Training: The contractor shall be responsible for the training of all contractor personnel.

1.5.13.13 Specific Personnel Requirements: All contractor personnel shall be fully qualified to perform the work to which they are assigned under this contract. License and certification requirements are noted below:

1.5.13.13.1 Confined Space Entry: The contractor employees shall be trained in Confined Space Entry in accordance with 803 Kentucky Administrative Regulation (KAR) 2:200 and Occupational Safety and Health Administration (OSHA) regulations when performing utility work. The contractor shall maintain a log that shall record the following: confined space to be entered, location/building, purpose of entry, authorized duration of permit (date and time), type of permit space hazards, preparation for entry-checks, equipment required for entry and work, list of authorized entrants, and testing record (recording the acceptable conditions to actual readings).

Contractor shall also notify Fort Knox Fire Department before entering the confined space and at the termination of work in the confined space.

1.5.13.13.2 Vertical Lift Devices: All contractor personnel operating vertical lift devices shall be certified in accordance with AR 420-1 Part 5-10 Vertical lift device inspectors shall be certified in accordance with AR 420-1 Part 5-10.

1.5.13.13.3 Handling HAZMAT: All contractor personnel, including subcontractors, required to handle HAZMAT shall be trained to the level required by all environmental laws to perform their designated functions and shall be certified in accordance with DoD 4500.9-R, 49 CFR, and Technical Manual (TM) 38-250.

1.5.13.13.4 HVAC Technicians: At least 50% of the HVAC Technicians performing work on equipment on this contract shall have a KY State Journeyman HVAC license.

1.5.14 OCCUPATIONAL HEALTH SERVICES: The contractor shall provide all health screenings, protective/health clothing and equipment as required by Federal, state or local laws or regulations.

1.5.15 CONTINGENCIES: The government establishes contingency plans and contingency training missions to support mobilization and national emergencies, and to augment local governments in the event of natural disasters.

The government must be able to react to such events without undue delay. These sudden or unusual events could result in a great impact upon contractor performance and contract requirements. The contractor shall establish, maintain, and implement, as directed by the Contracting Officer, plans and procedures to meet the government's requirements for contingencies. In the event that unusual conditions develop, the contractor shall continue, and expand, if necessary, contract performance. The cost of the expended efforts will be negotiated when the extent of the abnormal situation(s) and required support are identified.

1.5.15.1 Contingency/Mobilization Planning: Thirty calendar days after contract award, and upon change, the contractor shall provide in writing, to the Contracting Officer, a single point of contact within the contractor's organization for participation in and coordination of contingency and mobilization planning activities. The contractor shall participate in government contingency/mobilization planning conferences and shall provide input as appropriate.

1.5.16 DOCUMENTATION/REPORTS

1.5.16.1 Workload Data Report: The contractor shall report all work accomplished under the contract and shall furnish the workload data to the Contracting Officer in electronic format by close of business on the 10th calendar day of the following month. The workload data shall be in a format compatible with government workload analysis automated information systems where such exist. For data elements not currently available through Army Public Works information systems, the contractor shall develop the methodology, format, and structure necessary to furnish such data. The reported workload shall be verifiable to the source documentation that is prepared and maintained as the normal product or by-product of the specific functional areas’ tasks. All required documentation, to include original source documents, supporting the workload data, shall be maintained and made available for government verification as required. The supporting documentation shall be maintained in such a manner to facilitate ease of review, verification, and shall not be commingled with previous documentation to hinder the expeditious verification of reported workload accomplishment. The workload data shall be subject to review and comment by the Contracting Officer and shall be updated as required. At a minimum, the data provided shall list the following information by month:

Demand Maintenance Orders (DMOs) by task code and priority completed during each month.

Project Work Orders (PWOs) submitted for approval including PWO document number, task description, date estimate submitted to the government, and estimated material/other direct costs, labor, and total estimate per PWO.

In-progress PWOs including PWO document number, task description, date submitted to the government, date approved by the government, estimated material/ Other Direct Costs (ODC), labor, and total costs per PWO.

Completed PWOs including PWO document number, task description, date submitted to the government, date approved by the government, estimated material/ODCs, labor, hours performed, General Fund Enterprise Business System (GFEBS) total costs to date, and date completed per PWO. Completed Preventive Maintenance and filter changes for each month. Completed Water Treatment Preventative Maintenance for each month.

1.5.16.3 Management Plan: The contractor shall submit a management plan to the Contracting Officer and COR for review at contract bid date. The management plan shall reflect an understanding of all tasks specified in the PWS and describe an approach to satisfy these requirements. If any portion of the plan is found to be inadequate, the plan will be returned to the contractor with the inadequacies listed. The contractor shall submit a revised plan to the Contracting Officer within five working days following receipt of the notification of rejection. The plan shall be implemented on contract start date. Any revisions to the Management Plan shall have the approval of the Contracting Officer. At a minimum, the Management Plan shall address:

Industrial relations and personnel management.

Productivity control, productivity measurement, cost control, and work control, including work scheduling, workflow, and achievement of established standards.

Management, utilization, maintenance, standards, and accountability of government property.

Overall project management and administration.

Overall financial management, including accuracy of cost control data and reporting procedures.

Data collection and other documentation, including accuracy, document flow and control of associated files.

Subcontract management.

Staffing matrix indicating how each section or division of the proposed work force interrelates with each other in the performance of the contract.

Management of all resources, i.e., equipment and staffing plan, including the accomplishment of emergency work.

Show how the contractor’s corporate headquarters will support and provide expertise to the contractor’s on-site Project Manager.

Contractor's project office autonomy, i.e., show how the contractor plans to provide on-site decision authority and independence from the contractor’s corporate headquarters commensurate with Project Office responsibility.

Contract operations planning and control.

Methods the contractor intends to employ to ensure that contractor personnel are trained and current on state-of-the art processes, techniques, and equipment to gain the economies and efficiencies expected by the government.

Specific internal or external SOPs or plans as specified in this contract.

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