IB08 Soliciation Amendment 0004 - HVAC - W9124D24B0001 - Released.pdf

0012025021

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Amendment is to address questions from interested vendors, update Performance Work Statement, update technical exhibits and to update Bid Opening.

Performance Work Statement updated (Updates are highlighted in yellow ).

Solicitation Closing and Bid Opening has been changed to 5 June 2024 at 1:30 PM EDT (Fort Knox Local Time).

1. CONTRACT ID CODE PAGE OF PAGES

J 1 91

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-May-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9124D24B0001

X 9B. DATED (SEE ITEM 11)

27-Mar-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-May-2024

CODE

MISSION AND INSTALLATION CONTRACTING CMD

MICC FORT KNOX

BLDG 1109B STE 250

199 6TH AVE

FORT KNOX KY 40121-5720

W9124D 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124D24B0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 26-Apr-2024 01:30 PM to 05-Jun-2024 01:30 PM.

The following have been added by full text:

QUESTIONS AND ANSWERS

Solicitation for HVAC Repairs and Services W9124D24B0001 Bid Questions and Answers All Questions below were submitted from contractors in conjunction with the site visit. All questions were left in their original context:

Q1. Is it required to have copies of software for the building automation system that includes Rover (Trane), TU (Trane), Field Advisor (Carrier ALC), Standard Field Advisor (ALC), Workbench (Niagara), CCT (Johnson Controls), Distech PLC (Distech), EcoStructure (Schnieder), and Simantic (Siemens)? It appears all of these controls exist on site?

A1.Yes, IAW PWS 5.4.1.

Q2. Are the software pacts listed above base provided or are these expected to be provided by the contractor?

A2. Yes, IAW PWS 5.4.1.

Q3. There are multiple versions of Verasys and Verashaw on post currently, does the contractor require access to these software pacts?

A3. Yes, IAW PWS 5.4.2

Q4. The building network architecture appears to be stand alone, does this require an IT on staff 24/7 with availability to access IT specialist on a 24/7 basis?

A4. Yes, IAW PWS 5.2.2

IAW PWS 1.5.29.1 (The Information Management Officer (IMO) is synonymous with IT Specialist).

IAW PWS 2.1 (Building Network Architecture is synonymous with the Building Management System (BMS)).

Q5. Is there a building energy specialist required for the contract in regard to a CEM certification or other standard Energy certificates?

A5. No.

Q6. Are energy monitoring report cards required for all buildings on post? Is this software overlay required to be purchased by the contractor or is this something provided by the base?

A6. Yes, IAW PWS 5.2.3.2 and IAW PWS 4.3.1

Q7. It appears that this is a government network? Is there a certain requirement for FedRamp approval or EMASS certification to maintain a base standard?

A7. The 1st part of the question “It appears that this is a government network?” cannot be answered due to unclear request about a system.

No certification is required to maintain EMASS for Base Monitoring System.

Q8. Do these controls technicians on site require Niagara certification?

A8. Yes, IAW PWS 5.4.1.

Q9. Are computers base provided or should that be provided by the contractor?

A9. Yes, IAW TE 3-03

Q10. If base computers are provided, do they require STIG checks for the devices and who manages those services? The contract or the base?

A10. Yes, IAW PWS 1.5.29.10.4

Q11. Is the stand-alone base network managed by the base or is it managed by the contractor on site?

A11. Yes, IAW PWS 5.2.4.4

Q12. If there are failures within the communication network on post, who is responsible for repair of those failures from a communication standpoint? Is this base driven or are the repairs executed by the contractor?

A12. Yes, IAW PWS 5.2.4.4

Q13. There appears to be Ubiquiti network communication devices that also live on this BAS Network? Do you need to have someone on staff to maintain those network devices?

A13. Yes, IAW PWS 5.2.2

Q14. Ubiquiti devices require a certified partner to maintain those devices, is this someone within the DOD that maintains these or is this also provided by the contractor?

A14. Yes, IAW PWS 5.4.15

Q15. There is reference to water treatment in the bid, is the contractor responsible for water treatment base wide or the buildings under contract?

A15. Yes, IAW PWS 5.2.3 and TE 5.2-38/TE 5.2-40

Q16. Do we have to provide reports back to the base that reference chemical treatment findings and analysis?

A16. Yes, IAW PWS 5.2.3

Q17. Are filters provided by the contractor for all pieces of equipment on post or are filters base provided?

A17. Yes IAW PWS 5.2.2

Q18. Is there an established filter program for the existing equipment on post?

A18. Yes, IAW PWS 5.1.1.2.1

Q19. The bid package references Water Source Heat Pumps and the amounts listed. Are the geo loops for these systems supported by another contractor or is this supported by the contractor who wins the bid?

A19. Yes, IAW PWS 5.2.4.3

Q20. The bid references on call for the support of the installation. What is the standard for on call? Is it just based on meeting the required timelines listed in call response?

A20. IAW PWS 4.2 / PWS 5.1.1.3

Q21. Some of the software pacts for the base that are listed in the bid cannot be purchased from the OEM manufacturers. Does the base have an avenue to get access to these software pacts in regard to the diSerent BAS systems or does that require the contractor to use subcontractors?

A21. Refer to PWS 4.3.1

Q22. Is there an accurate list of equipment available to assess filter requirements and sizes so that a team can provide an accurate take for the amount of money spent to supply the filters?

A22. Yes, IAW PWS 5.1.1.2.1 and Refer to TE. 5.1-02

23. How frequently are updates to the Security Technical Implementation Guides (STIGs) and Security Checklists published, and what is the expected compliance timeline for implementing each update?

A23. IAW PWS 1.5.29.10.4

Q24. Can you provide details on how SCAP tool compliance scans are conducted, including the specific versions of the SCAP tool required and the format for reporting scan results?

A24. IAW PWS 1.5.29.10.4

Q25. What are the precise specifications or requirements for the Building Automation System (BAS) to ensure compatibility with the electronic data service?

A25. IAW PWS 4.2

Q26. Could you clarify the exact standards for the Meter Data Management System (MDMS) format as outlined in TE 5.2-46?

A26. IAW PWS 4.2, PWS 5.2.3.2 and TE 5.2-46

Q27. Please elaborate on the protocols for extracting data from utility metering and Tracer Summit system linked to the BAS.

A27. Refer PWS 4.2

Q28. Under what conditions may data exports be required more frequently than the standard weekly, monthly, and yearly intervals?

A28. Refer to PWS 1.5.12.4 & PWS 5.4.4

Q29.Can you provide examples or further details on the format for Monthly Energy Score Cards as mentioned in TE 4-02?

A29. No, refer to TE 4-02

Q30. What methodologies or models are preferred for predictive consumption analysis?

A30. Refer to PWS 4.2

Q31. What are the current versions of VMware ESXi in use, and are there specific challenges or requirements for managing Windows and Linux servers?

A31 Refer to PWS 4.3.1 The government has not identified any specific challenges.

Q32. What are the maintenance requirements and current firmware versions for core network switches, routers, and access layer switches?

A32. Refer to PWS 5.2.4.4.1

Q33. What performance benchmarks or expectations exist for network uptime and speed?

A33. Refer to PWS 4.2

Q34. How often is continual commissioning of utility meters expected, and under what conditions do repairs or upgrades become necessary?

A34. Refer to PWS 4.2

Q35. Could you provide detailed SLA requirements, including metrics for network availability, response times, and issue resolution?

A35. IAW PWS 4.2 and PWS 5.2.4.4.10.1

Q36. What protocols exist for resolving data collection issues and collaborating with Building Energy Monitors (BEMs) and IT teams?

A36. IAW PWS 5.2.3.2

Q37. Are there specific expectations for ongoing training or certification renewals for technicians, particularly concerning updates to technologies like Blackbox and Cisco?

A37. IAW PWS 1.5.13 and PWS 5.2.3.7.2.3

Q38. Could you please provide details on the expertise required in wireless networking, RF engineering, and network security relevant to configuring and maintaining point-to-point wireless links for this project?

A38. Refer to PWS 5.2.3.7.2.3

Q39. Can you share any specific examples or requirements regarding past experience with similar wireless networking projects that would be relevant to this bid?

A39. No

Q40. What are the specific spectrum management regulations and licensing requirements applicable to the deployment area for this project?

A40. Refer to PWS 5.2.4..4.7.1

Q41. How do you ensure compliance with relevant legal and regulatory obligations, such as FCC rules or regional standards, for wireless networking projects?

A41. Refer to PWS 5.4.5

Q42. How is spectrum coordination typically handled in projects like this to avoid interference and optimize channel allocation for the wireless links?

A42. Refer to PWS 5.2.3.7.2.3.

Q43. Are there any specific expectations or procedures regarding conducting spectrum analysis and site surveys to identify potential sources of interference?

A43. Refer to PWS 5.2.3.7.2.3.

Q44. What security measures are typically required to secure point-to-point wireless links from unauthorized access and data breaches in projects of this nature?

A44. Refer to PWS 5.4.6.

Q45. Could you provide guidance on configuring encryption protocols, access control mechanisms, and intrusion detection/prevention systems for wireless networks in compliance with project requirements?

A45. Refer to PWS 1.5.29.10.4

Q46. What are the expected procedures or protocols for ongoing maintenance and monitoring of the wireless links to prevent performance degradation or security vulnerabilities?

A46. Refer to PWS 1.5.29.9.3

Q47. Are there any specific tools or methodologies preferred for troubleshooting connectivity issues and resolving technical problems promptly?

A47. Refer to PWS 5.2.4.4.4 & PWS 5.2.4.4.5 Q48. What are the documentation requirements for documenting configuration settings, maintenance activities, and security measures implemented for the wireless links?

A48. Refer to PWS 5.2.4.4.9 & PWS 5.2.4.4.10

Q49. How are project progress, performance metrics, and compliance with regulatory requirements typically reported and monitored throughout the project lifecycle?

A49.Refer to PWS 1.5.16.1

Q50. How are security policies enforced and compliance with military, government, and industry standards verified?

A50. Refer to PWS 5.2.4.4.10

Q51. What are the standards for scheduled maintenance, documentation of network configurations, and regular status reporting?

A51. Refer to PWS 5.2.3 & 5.2.4.4.11

Q52. What specific IT components are included in the building management system (BMS), and what is the scope of network integration required for these components?

A52. Scope of network integrating – refer to PWS 5.2.4.4.8.1 Compents referred to TE 5.2-44.

Q53. Can you provide details on any existing network infrastructure that needs to be integrated with the BMS-related IT components?

A53. Question is too ambiguous to answer. However, TE 5.2-44 is a list of current BMS related components.

Q54. How flexible is the network architecture to accommodate future expansions or upgrades to the BMS?

A54. Question is too ambiguous to answer.

Q55. What types of data need to be collected and analyzed by the BMS components with IT capabilities?

A55. Refer to PWS 1.5.16.3

Q56. Are there specific data storage requirements, such as retention periods, data encryption, or redundancy measures?

A56.Yes, IAW PWS 5.3.2.1

Q57. How will data analysis be used to optimize building performance and energy efficiency?

A57. Refer to PWS 5.2.3.2

Q58. What security measures are currently in place to prevent unauthorized access or tampering with the BMS-related IT components?

A58. Refer to PWS 5.2.4.4.2 & PWS 5.2.4.4.6

Q59. Are there specific compliance standards or regulations that the security measures need to adhere to?

A59. Refer to PWS 5.2.4.4.6

Q60. How frequently are security assessments or audits conducted, and what is the process for addressing any identified vulnerabilities?

A60.Refer to PWS 5.2.4.4.10

Q61. What software applications are used for IT control and monitoring within the BMS?

A61. Refer to PWS 5.2.4.4.6

Q62. Are there maintenance contracts or service agreements in place for these applications, and if so, what level of support do they provide?

A62. No.

Q63. How are software updates and patches managed to ensure the security and reliability of the BMS software ecosystem?

A63. Refer to PWS 5.2.4.4.1

Q64. Can you provide detailed information about the specific IT-related needs and objectives for the BMS?

A64. Refer to PWS 5.2.4.4.6

Q65. Are there any specific challenges or pain points that the BMS IT support aims to address?

A65. Refer to PWS 5.2.4.4.6

Q66. What are the network connectivity requirements for the BMS, including the types of devices and protocols involved?

A66.Refer to PWS 5.2.4.4.7 and Refer to PWS 5.2.4.4.7.1

Q67. Are there any existing network infrastructure standards or protocols that need to be followed for seamless integration?

A67.Refer to PWS 5.2.3.7.2.3

Q68. How will network performance and reliability be monitored and maintained to ensure optimal BMS operation?

A68. Refer to PWS 5.2.4.4.11

Q69. What types of data will be generated, collected, and managed by the BMS with IT capabilities?

A69. Refer to PWS 1.5.16.3

Q70. Are there specific data management protocols or standards that need to be adhered to?

A70. Yes, Refer to PWS 5.2.4.4.2 & PWS 5.2.4.4.6

Q71. How will data integrity, security, and privacy be ensured throughout the data lifecycle?

A71. Refer to PWS 5.4.7

Q72. What IT systems or applications will the BMS need to integrate with, and what are the integration requirements?

A72. Refer to PWS 5.2.4.4.6

Q73. Are there any existing IT infrastructure or platforms that the BMS must interface with?

A73. Yes, Refer to PWS 5.2.4.4.7.1

Q74. How will data exchange and interoperability between the BMS and IT systems be facilitated and maintained?

A74. Refer to PWS 5.2.4.4.6

Q75. Can you provide details on the make and model of the core network switches and routers that require administration?

A75. Refer to PWS 5.2.4.4.1 Q76. What specific tasks are involved in the administration of these devices, such as configuration management, performance optimization, and troubleshooting?

A76. Refer to PWS 5.2.4.4.4

Q77. What VLAN management requirements are in place, and how are VLANs configured and maintained within the network?

A77. Refer to PWS 5.2.4.4.4

Q78. Which routing protocols are utilized, and what is the configuration process for optimizing routing efficiency and resilience?

A78. Refer to PWS 5.2.4.4.4

Q79. How is Quality of Service (QoS) implemented and managed to prioritize network traffic based on performance requirements?

A79. Refer to PWS 5.2.4.4.4

Q80. What is the protocol for firmware updates and patch management for network devices, including core switches and routers?

A80. Refer to PWS 5.2.4.4.3

Q81. Are there any specific procedures or schedules for testing and deploying updates to minimize disruptions to network operation?

A81. Refer to PWS 5.2.4.4.7

Q82. What high availability (HA) and redundancy strategies are currently in place or desired for the network infrastructure?

A82. Refer to PWS 5.2.4.4.4

Q83. How are failover mechanisms configured and tested to ensure seamless operation in the event of a hardware or link failure?

A83. Refer to PWS 5.4.8

Q84. What tasks are involved in the administration of access layer switches, including port configurations, VLAN assignments, and security settings?

A84. Refer to PWS 5.4.9

Q85. Are there any specific requirements for managing access layer switches in different network segments or locations?

A85. Refer to PWS 5.2.4.4.4

Q86. What network access control mechanisms are implemented, such as 802.1X authentication and MAC filtering?

A86. Refer to PWS 5.2.4.4.4

Q87. How are access controls configured and enforced to restrict unauthorized access to the network?

Q87. Refer to PWS 1.5.16.3

Q88. What tools or systems are used for monitoring network traffic for performance and security purposes?

A88. Refer to PWS 5.2.4.4.6

Q89. Will the government be posting the site-visit sign in sheet?

A89. No

Q90. What key performance indicators (KPIs) or metrics are monitored to assess network health and detect potential security threats or anomalies?

A90. Refer to PWS 5.4.10

Q91. Can you provide details on the current VMware ESXi environment, including the number of hosts and their configurations?

A91. Refer to PWS 5.2.4.4.3 Q92.What tasks are involved in managing and maintaining VMware ESXi hosts, such as upgrades, patch management, and performance optimization?

A92. Refer to PWS 5.2.4.4.3

Q93. How do you ensure high availability, reliability, and performance of VMware ESXi hosts?

A93. Refer to PWS 5.2.4.4.3

Q94. What is the process for upgrading the hypervisor software and applying patches to VMware ESXi hosts?

A94. Refer to PWS 5.2.4.4.3

Q95. How do you optimize the performance of VMware ESXi hosts to ensure efficient resource utilization and workload management?

A95. Refer to PWS 5.2.4.4.3

Q96. How do you conduct capacity planning to forecast resource requirements and allocate resources effectively on VMware ESXi hosts?

A96. Refer to PWS 5.2.4.4.3

Q97.What strategies do you use to monitor resource usage and optimize resource allocation to meet workload demands?

A97. Refer to PWS 5.2.4.4.3

Q98. Can you outline the tasks involved in administering Windows Server OS instances, including updates, patches, and security configurations?

A98. Yes, Refer to PWS 5.2.4.4.3.1

Q99.How do you manage server roles and features, such as Active Directory, DNS, DHCP, and file services?

A99. Refer to PWS 5.4.11

Q100.What procedures are in place for maintaining Active Directory, including user and group management, domain controller replication, and Group Policy management?

A100. Refer to PWS 5.4.12

Q101. What Linux server instances are currently in use (e.g., CentOS, Ubuntu, Red Hat), and what are their roles and configurations?

A101. Refer to PWS 5.2.4.4.3.2

Q102.How do you manage OS updates, patches, and security configurations on Linux servers?

A102. Refer to PWS 5.2.4.4.3.2

Q103.What tools or methodologies do you employ for managing server services, applications, and packages on Linux servers

A103. Refer to PWS 5.2.4.4.3.2

Q104. Can you provide details on the firewall devices that need to be configured and managed?

A104. Yes, Refer to PWS 5.2.4.4.2

Q105. What specific tasks are involved in firewall configuration, including rule creation, modification, and enforcement?

A105. Refer to PWS 5.2.4.4.2

Q106. Are there any existing firewall policies or guidelines that need to be followed during configuration and management?

A106 Refer to PWS 5.2.4.4.2

Q107. What tools or systems are used for monitoring firewall logs and security events?

A107 Refer to PWS 5.2.4.4.2

Q108. How frequently are firewall logs reviewed, and what types of security events are monitored for potential threats or anomalies?

A108 Refer to PWS 5.2.4.4.2

Q109. What procedures are in place for responding to and investigating security incidents detected by firewall logs?

A109 Refer to PWS 5.2.4.4.2

Q110. How often are security rule reviews conducted, and what criteria are used to assess the effectiveness of existing firewall rules?

A110 Refer to PWS 5.2.4.4.2

Q111. What is the process for updating firewall rules to address emerging threats or changes in network requirements?

A111 Refer to PWS 5.2.4.4.2

Q112. Are there any compliance standards or regulatory requirements that dictate the frequency of security rule reviews and updates?

A112 Refer to PWS 5.2.4.4.2

Q113. Can you provide more details on the HVAC BAS Network, including its architecture, size, and the number of buildings it controls?

A113 Refer to PWS 5.2.4.4.

Q114.What specific tasks are involved in maintaining the HVAC BAS Network, such as network monitoring, troubleshooting, and performance optimization?

A114. Refer to PWS 5.2.4.4.7.1

Q115. What are the specific IT services required for the Fort Knox HVAC Network, beyond network administration and server administration?

A115. Refer to PWS 5.4.13

Q116. Are there any compliance standards or regulatory requirements that the IT services need to adhere to, such as cybersecurity regulations or military IT standards?

A116. Refer to PWS 5.2.4.4.6

Q117. What are the primary objectives for ensuring the secure, reliable, and optimal operation of the HVAC BAS Network?

A117 Refer to PWS 5.2.4.4.7

Q118. How do you plan to address potential security threats, reliability issues, and performance bottlenecks to meet these objectives?

A118 Refer to PWS 5.2.4.4.7 & 5.2.4.4.7.1

Q119. Can you elaborate on the three primary administration features required for the BAS System, as outlined in the contract?

A119. Refer to PWS 5.4.14

Q120. What specific tasks are involved in conducting these administration features, and how do they contribute to the overall maintenance and operation of the BAS System?

A120. Refer to PWS 5.4.14

Q121. How will you ensure seamless integration between the HVAC BAS Network and other building management systems (BMS) within Fort Knox?

A121. Refer to PWS 5.2.4.4.5

Q122. Are there any specific protocols or standards that need to be followed to facilitate data exchange and interoperability between different systems?

A122. Refer to PWS 5.2.4.4.1 & Refer to PWS 5.2.4.4.4

Q123. Could you please elaborate on the qualifications and expertise required for the IT team responsible for tasks such as fiber network engineering and maintenance, encompassing Blackbox and Cisco Systems, as well as wireless network maintenance, including Ethernet/Bacnet/IP and wireless Lon Talk?

A123. No, Refer to PWS 1.5.29.1

Q124. Additionally, considering the scope of these tasks, it seems that an entire IT team may be necessary.

Could you confirm if the qualifications for this team align with the Information Management Officer (IMO) role as outlined in paragraph 1.5.29.1?

A124. Refer to PWS 1.5.29.1, The government will not direct the contractor in determining the number of personnel they need to support the task associated within this acquisition. It is the contractor’s responsibility to determine the number of personnel.

Q125. Furthermore, are there specific certifications or experience criteria that each member of the IT team must meet?

A125. Refer to PWS 1.5.29.1 The government will not direct the contractor in determining the number of personnel they need to support the task associated within this acquisition. It is the contractor’s responsibility to determine the number of personnel.

Q126. Name of Incumbent Contractor:

A126. UD CONTRACTING

Q127. Initial Contract Award Date:

A127. The services in this solicitation have previously been performed for this location. The previous contract number is W9124D-19-D-0007. Any additional information may be requested under the Freedom of Information Act (FOIA) in writing to usarmy.jbsa.acc-micc.mbx.foia@mail.mil.

Q128. Please provide the workload data for emergency repair or maintenance work outside of normal hours of operations by Priority (P1,P2,P3). Since this is a union contract this will directly impact pricing based on CBA guidelines for callbacks.

A128. Refer to TE5.1-01

Q129. How many govt computers are provided to the contractor that require a CAC?

A129. Refer to PWS 3.4 and TE 3-03

Q130. Who is responsible for processing CAC forms from beginning to the end (contractor or govt)?

A130. Refer to PWS 1.5.13.6.3 and TE 3-01

Q131. Will all personnel on the contract require a CAC (to include subcontractors)?

A131. Refer to PWS 1.5.13.6.3

Q132. Based on Executive Order on Non-displacement of Qualified Workers Under Service Contracts, all current qualified employees on the contract have the right of first refusal. Please confirm that all current employees have qualifications that meet or exceed the new contract requirements.

A132. It is the contractor’s responsibility to ensure all personnel have the required qualifications and are in compliance with EO 14055.

Q133. Based on Executive Order on Non-displacement of Qualified Workers Under Service Contracts, all current qualified employees on the contract have the right of first refusal. Please confirm that all current employees have qualifications that meet or exceed the new contract requirements.

A133. It is the contractor’s responsibility to ensure all personnel have the required qualifications and are in compliance with EO 14055.

Q134. Visiting and verifying all equipment in TEs, assessing incumbent data, translating incumbent data to useable data in GFEBS and building a PMO with PM scheduler is a labor intensive and time-consuming exercise. Since this process is to be completed within 90 days after contract start (not during phase-in) and will likely involve a separate team so that current staff can continue to perform daily work on site, we suggest a separate 60-90 day PMO implementation line item in the pricing file, otherwise the cost of work associated with building a GFEBS PMO Plan will be loaded into the base year which could make this CLIN appear unbalanced compared to the option years?

A134. No Separate CLIN will be added. Refer to PWS 1.5.30

Q135. When building a PMO plan, equipment history, previous PMO plans, schedules and work instructions are crucial to developing comprehensive and appropriate preventive maintenance schedules and actions.

Based on the answer to question above of the draft questions, we assume the incumbent has tracked and collected this data in their own CMMS. Normally the data in these files is government owned and turned over to the Government and new contractor at phase-out/Phase-in. Will the Government provide this data to the new contractor during phase-in?

A135. Refer to PWS 5.1.1.2.1 and TE 5.1-02, TE 5.1-03, and TE 5.2-38.

Q136. Based on this requirement, is it correct to assume that no PMO Program currently exists at Ft. Knox and that no Preventive Maintenance (PM) tasks or PM checklists exist in GFEBS?

A136. Refer to PWS 5.1.1.2.1

Q137. Our concern stems from the unique challenges in establishing fair and competitive pricing when only the incumbent contractor possesses detailed information about workload and associated repair costs. In order to level the playing field and ensure transparency in the procurement process, we kindly request access to the following information:

A) Please provide any known proprietary systems that in-house personnel cannot troubleshoot and/or program (JCI, Monaco, etc.)?

A137A. Refer to PWS 1.5.12.5.1

B) Average costs of repairs categorized by type, if applicable, over the specified period.

A137B. Refer to TE 5.1-01 and TE 5.1-02

Q138. Please provide the number of DMO converts to IJOs based on the 32-hour threshold? This information is needed to accurately price for HVAC tradesmen in order to calculate the hours expensed up to 32 hrs. as required by the PWS.

A138. Refer to TE 5.1-01. On average the past 4 years there have been 105 PWO’s each year, not all PWO’s were a result from a DMO some are customer driven.

Q139. The PWS states DMOs exceeding 32 workhours shall be requested to COR/ACOR and DPW for KO approval, before exceeding the 32-hour threshold. Can the government clarify that if DMOs exceed the 32-hr threshold it will be converted into an IJO and not simply providing the contractor an additional DMO to circumvent the threshold limit?

A139. Refer to PWS 5.1.1.3 and PWS 5.1.1.

Q140. The PWS states, "The Contractor shall utilize DMOs to accomplish any work up to the 32 work-hours threshold at the discretion of the COR/ACOR." Is it the government's intentions to issue multiple DMOs for like trades in a building to avoid the 32-hr threshold? For example, a building has 3 separate HVAC repairs but issues 4 separate DMOs to avoid the 32-hr limit? Or should this work be considered an IJO based on exceeding the 32-hr threshold?

A140. Refer to PWS 5.1.1.3

Q141. The PWS clearly defines the completion times for each priority level, but how will the government account for material delays as a result of supply chain issues? For example, a Priority 3 DMO requires completion within 30 days, but if we've ordered parts and can validate with a PO# is that good enough until the part arrives?

Refer to PWS 5.1.2.7.3.4

Q142. Does the government provide cell phones for contractor use (management and technicians)?

A142. No.

Q143. In regard to proprietary repair work that cannot be completed by the in-house staffing, will those specialty labor rates be included the material portion (reimbursable)?

A143.This is a Firm Fixed Price Contract (FFP). This solicitation and award will be Firm Fixed Price. This is NOT a cost reimbursable type contract.

Q144. Since these fire extinguishers are government furnished if they fail inspection is this government responsibility to replace or contractor?

A144. Refer to PWS 1.5.21.15

Q145. The PWS states, "DMOs are emergency and reimbursable in nature where contractor shall track expenses of the DMO and shall submit cost estimate to the government within 10 days of DMO completion."

Does this include the labor portion that represents after-hour/callbacks?

A145. Refer to revised PWS 5.1.1.3.4

Q146. Is it the contractor’s responsibility to enter L&Es into GFEBS or is that the government work control center responsibility?

A146. Refer to PWS 5.1.2.7.2.3

Q147. Can the govt please clarify when the PM Program needs to be completed? In section 5.1.1.2.1 PMO Program stated the PM program must be complete within 90 after contract start, but here it states by end of the base year.

A147. Revised PWS 5.1.1.2.2 and PWS 5.1.2.7.4

Q148. Are current warranties entered in the GFEBS and tied to the respective equipment?

A148. A list of current warranties will be provided to the awarded contractor in accordance with PWS 1.5.24.1

Q149. Are there any existing warranties that the contractor should be aware of? If so which ones?

A149. A list of current warranties will be provided to the awarded contractor in accordance with PWS 1.5.24.1

Q150. Please provide the qualifications and responsibilities for the Energy Engineer because they weren't listed in the PWS.

A150. There is no requirement for the contractor to have an Energy Engineer.

Refer to PWS 4.2 Energy Engineer removed and replaced with COR Refer to PWS 5.2.3.7.2 Removed Energy Engineer

Q151. Is AWD 2015-4681, Rev.20, dated 12/26/23 the only applicable DOL Wage determination applicable to this solicitation, or is there any other union agreement (CBA) applicable to the current workforce?

A151. Yes AWD 2015-4681 is the only Wage Determination used. No CBA in place.

Q152. Are all barracks equipped with water source heat pumps for climate control?

A152. Refer to TE 5.1-02

Q153. What are the primary goals or outcomes expected from the integration of IT capabilities within the

BMS?

A153. Refer to PWS 5.2.4.4.6

The following have been modified:

ADDENDUM TO FAR 52.212-1

Solicitation/Request for Bid Requirements – Instructions, Conditions, and Notices to Bidders

A. Request for Bids Submittal and Inquiries:

A.1. The Bidder shall provide the following information:

Company Name:

Company Address:

Point of Contact:

Phone Number:

Email Address:

Unique Entity Identifying Number:

CAGE Code:

Tax Identification Number:

A.2. This Invitation for Bids (IFB) is issued as a commercial acquisition using combination of FAR Parts 12 and 14. This IFB is a 100% Hub-Zone Set-Aside. The government anticipates award of a firm fixed priced contract from this IFB. The timeline for the following solicitation is as follows:

Questions due: 12 April 2024 at 1:30 PM EDT (Fort Knox Local Time) Answers to Questions will be posted to Sam.gov in amendment four (4).

Close of Solicitation and Bid Opening: 5 June 2024 at 1:30 PM EDT (Fort Knox Local).

A.3. The Mission and Installation Contracting Command (MICC) – Fort Knox primary point of contact responsible for providing information and responding to inquiries is the Contract Specialist (CS). The CS is Wesley Dowell and can be contacted at (502) 624-6853, or via email at wesley.e.dowell.civ@army.mil The alternate point of contact is the Contracting Officer (KO). The KO is Samuel M. Henderson and can be contacted at 502-624-2206, or via email at samuel.m.henderson1.civ@army.mil.

A.4. All bidders wishing to do business with the government must possess a valid Unique Entity ID (UEI) number, per SAM.gov, and shall be registered in the System for Award Management (SAM). Bidders shall register online at www.sam.gov. For assistance, Bidders can call toll free (866) 606-8220. Bidder's SAM registration must be active in order to be eligiblefor award. Bids containing a name and address (Block 17a of SF1449) different from that registered in SAM may be deemed ineligible for award. All amendments will be posted to the SAM.gov website at www.sam.gov. Bidders shall monitor the website. It is the bidder’s responsibility to acknowledge all amendments.

A.5. Time and date of bid opening is 5 June 2024 at 1:30 PM EDT (Fort Knox Local).

A.6. Bidders shall return completed hardcopy bid packages to:

MICC-Fort Knox, 199 6th Ave, Ste 250 Fort Knox, KY 40121-5720

Bids submitted via e-mail or fax will not be accepted. Bids will be opened in Building 1109, 3rd Floor, Room 359.

All bids shall be submitted no later than the date and time specified for receipt in Block 8 of the SF 1449 or the latest issued amendment. Bids submitted via e-mail or fax will not be accepted.

A.7. Bid packages shall be SEALED prior to delivery. The solicitation/invitation for bid (IFB) number and opening date and time shall be annotated on the outside of the bid package. The bid package shall include an original bid submitted in paper format, and an electronic duplicate of the original bid submitted on CD or DVD (other types of media will not be accepted). E-mailed or faxed bids will not be accepted. Bids submitted through SAM.gov will not be accepted. Bidders shall ensure the following are submitted with the bid:

1. Completed and executed page 1 (SF 1449, Blocks 12, 17a, 30a, 30b, and 30c)

2. Completed Addendum to FAR Provision 52.212-1

3. Completed pricing (all CLINS shall be priced)

4. Acknowledged amendments, if applicable

5. Completion of the following representations and certifications (copy furnished);

6. FAR 52.212-3 Alt I and FAR 52.209-7.

A.8. Questions concerning this IFB shall be submitted in writing via email and received no later than 1:30 PM EDT (Ft. Knox Local), 12th April 2024 to allow a written response prior to bid opening date. No remarks or written responses to questions by government personnel shall change or qualify any of the terms or conditions of this IFB.

The solicitation can only be changed by a formal written amendment issued by MICC – Fort Knox, Kentucky.

Questions concerning this IFB shall be emailed to Wesley Dowell at wesley.e.dowell.civ@army.mil.

A.9. Amendments: All amendments will be posted to the SAM.gov at https://sam.gov/content/home Bidders shall monitor the website. It is the bidder’s responsibility to acknowledge all amendments.

A.10. Bids that are late will not be accepted.

A.11. All bidders shall use the unit price of $37,000 for all project work orders (PWO) CLINS (0003,1002,2002,3002, and 4002).

A.12. The selection of a source for award purposes will be conducted in accordance with FAR Part 12, “Acquisition of Commercial Items, and FAR Part 14, “Sealed Bid” procedures and supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS).

A.13. Award will be made to a single Bidder, who is deemed responsive and responsible in accordance with the Federal Acquisition Regulations (FAR), whose bid will represent the lowest price. Bidders are encouraged to present their best prices in their initial Bid submission. Bids shall remain valid for a period of 60 days after the closing date and time indentified on Standard Form (SF) 1449 Block 8.

A. 14. The government will evaluate bids in response to the Invitation for Bid (IFB) without discussions and will award contract in accordance with FAR 52.214-10 Contract Award – Sealed Bidding.

A.15. If a bidder believes that the requirements in these instructions contains an error, ambiguity, omission, or are otherwise deemed unsound, the Bidder shall immediately notify the KO in writing with supporting rationale. The Bidder is reminded that the Government will award this effort based on the initial bids, as received.

A.16. The government is not liable for any costs incurred by Bidders in submitting bids in response to this Inventation for Bid (IFB). Bids from unsuccessful bidders shall not be returned to the bidder. In accordance with FAR Subpart 4.8, Government Contract Files, the government will retain one copy of all unsuccessful bid. Unless the bidders requests otherwise, the government will destroy extra copies of unsuccessful bids. The government will not issue any certification of destruction.

A.17. In Accordance with AFARS 5132.702(a)(ii)(B), Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.

A.18. A site visit will be conducted on 10 April 2024 at 9:00am EDT (Fort Knox Local) to any and all potiential bidders. All bidders will have to go through the Main Gate (Chaffee Gate) in order to get a visitor's pass, at the Visitor's Cener, to gain access to Fort Knox. You can also go online, to obtain a visitor's pass, by visiting https://home.army.mil/knox/. For the online pass the bidder will need to go to the main page of the website, go to the “Quick Links” and click on the “Gate Information” tab to begin the process for a pass.

Please see attachement on Sam.gov posting for the map of the site visit. The site visit will start promptly at 9:00am EDT (Fort Knox Local) in the parking lot of building 1109 (199 6th Avenue). Potential bidders will be escorted around the installation. To RSVP for the site visit, please email both the CS (wesley.e.dowell.civ@army.mil) and the KO (samuel.m.henderson1.civ@army.mil).

(End of Provision)

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

MAINTENANCE AND REPAIR OF HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

SYSTEM FOR FORT KNOX, KY.

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide HVAC Maintenance and Repair. The

Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 DESCRIPTION OF SERVICES/INTRODUCTION: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide maintenance and repair of HVAC system for Fort Knox as defined in this PWS except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 BACKGROUND: The contractor shall provide maintenance and repair services for a variety of HVAC units to include heating systems up to nine (9) MBTU/HR and air conditioning equipment up to 910 tons and their components. This work includes the maintenance, repair, repair by replacement and installation of all components, devices, equipment, and associated systems, including but not limited to compressors, blowers, motors, drive assemblies, exhaust fans, service valves, dampers, condensers, cooling coils, dehumidifiers and controller for barracks bathrooms, piping, pumps, purge units, control systems and wiring, duct work, burner assemblies, combustion chambers, thermostats and temperature controls, registers, condensate and drip pans and drains, grills, evaporators, air filters, heat/air conditioning units, and all other items of equipment essential to the proper operation of HVAC equipment and systems in accordance with the manufacturer’s manuals.

1.3 OBJECTIVES: The objective of this contract is to provide complete and full preventive maintenance and repair on HVAC equipment at Fort Knox, KY. Preventive maintenance includes all inspections, testing, routine service, and maintenance in accordance with prescribed manufacturer guidelines and intervals. All work not specifically mentioned, which is required to ensure that maintenance is complete and is within the intent of this contract, shall be performed without additional cost. Contractor shall perform, coordinate, and complete the requirements of the contract in cooperation with any other contractors or trades performing work at Fort Knox, KY promptly and diligently as required by the standards of this contract.

1.4 SCOPE: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide maintenance and repair of HVAC system for Fort Knox as defined in this PWS except for those items specified as government furnished property.

1.5 GENERAL INFORMATION:

1.5.1 Contract Management: The contractor shall provide contract management during performance of this contract. The management concept used to ensure that all PWS requirements are met is a business decision of the contractor. Contract management personnel may be full-time or part-time to this contract, single function or multiple function, one or more individuals, on-site or off, from an overhead pool or as direct labor, or any other combination(s) that will ensure the contractor fully meets the requirements of the contract. The government reserves the right to utilize government forces in all situations and other contractors to accomplish the same type or similar work as solicited for in this contract when HVAC maintenance and repair is incidental to another contract.

1.5.2 Project Manager: The contractor shall designate in writing, to the Contracting Officer and Contracting Officer Representative, a Project Manager as the point of contact to deal with the Mission Installation Contraction Command (MICC) – Fort Knox on contract matters. The contractor shall provide the name, telephone number(s), fax number, and e-mail address, as well as the individual’s level of authority to contractually bind the contractor.

The contractor shall submit the same information for any designated alternate and shall resubmit the required information upon any change in primary or alternate designations.

1.5.3 Contracting Officer’s Authority: The Contracting Officer is the only person authorized to direct changes in any of the requirements under this contract and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer. In the event that the contractor effects any change at the direction of any other person other than the Contracting Officer, the change will be considered to have been made without authority and solely at the risk of the contractor.

1.5.4 Meetings, Conferences, and Briefings: The contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the contracted functions and services as required by the government to provide effective communication and impart necessary information. The contractor shall participate in meetings with Installation customers, Federal, state, and local agencies and their representatives, and other contractors as required by the government. These meetings include both on-site and offsite meetings, and the frequency may be weekly, monthly, or as otherwise required. Meetings may start or end outside of normal working hours. The contractor shall not render final decisions for the government or represent the government at policy decision group level meetings.

1.5.4.1 Attendees: The Project Manager or designated representative shall be required to attend meetings as required by the government. Meeting attendees shall at times include contractor managerial, supervisory, and/or other personnel knowledgeable of the subject matter.

1.5.5 Installation Closures: Announcements of Installation closures will be made in the following manner:

during normal duty hours, notification will be given through normal chain of command; during non-duty hours, notification will be made through local radio and television channels. Installation closings shall in no way interfere with any contractor support required of the Installation’s activities operating and maintaining critical systems and services.

1.5.6 Federal Holidays: All government offices will be closed, except for minimum essential personnel required for in-house operations, during Federal holidays. Except as otherwise specified, the contractor shall not schedule routine work on Federal holidays. When a scheduled service is required less than three times per week and the schedule for that work falls on a Federal holiday, the contractor shall accomplish the work on the workday following or preceding the holiday, or as directed by the Contracting Officer. The eleven Federal holidays per year are as follows:

New Year’s Day first day of January (or observed) Martin Luther King, Jr. Birthday third Monday of January Presidents Day third Monday of February Memorial Day last Monday of May

Junetheenth 19th day of June(or observed) Independence Day fourth day of July (or observed) Labor Day first Monday of September Columbus Day second Monday of October Veterans Day 11th day of November (or observed) Thanksgiving Day fourth Thursday of November Christmas Day 25th day of December (or observed)

When such holidays fall on a Saturday, the preceding Friday will be considered a holiday. When such holidays fall on a Sunday, the succeeding Monday will be considered a holiday.

1.5.7 Training Holidays: Installation Commands have historically granted military personnel (enlisted and officers) training holidays (for example, Christmas Exodus) in addition to the ten Federal holidays listed above.

Training holidays are not considered a day of excused absence for the government civilian work force or contractor employees. If a training holiday affects scheduled contract work or access to facilities, the work in affected facilities may be rescheduled to compensate for the training holiday. However, announced training holidays or exodus of military personnel may provide the contractor with an opportunity for unrestricted access to facilities/areas or uninterrupted performance of work. The contractor shall take full advantage of such opportunities by planning work that is better accomplished when personnel are not using facilities during those times.

1.5.8 HOURS OF OPERATION

1.5.8.1 Regular Duty Hours: The contractor's normal duty response hours shall be 7:00am to 4:30pm, Monday through Friday, excluding Federal holidays or as otherwise indicated in functional areas. The contractor shall ensure that service to customers is not interrupted during break and lunch periods. The Contracting Officer must approve variances in operating hours.

1.5.8.2 Call-Out/Overtime:…