IFB_Amendment_00001,_19-B-0001,_HVAC_Services,_20190208.pdf

0011166889

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Changes made to Performance Work Statement and Deliverables incorporated into the solicitation.

The Questions and Responses are now officially incorporated into the solicitation.

All other terms and conditions remain unchanged.

Contract Specialist is matthew .p.judd.civ@mail.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124D19B0001

X 9B. DATED (SEE ITEM 11)

30-Jan-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION

NO. 0001

5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Feb-2019

CODE

MISSION AND INSTALLATION CONTRACTING CMD

MICC FORT KNOX

BLDG 1109B STE 373

199 6TH AVE

FORT KNOX KY 40121-5720

W9124D 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124D19B0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

1. The Bid Summary has been deleted and replaced in its entirety. The updated Bid Summary can be located in the conformed copy of the solicitation.

2. The following changes have been made to the solicitation CLINs:

CLINs 0003, 1002, 2002, 3002, and 4002 extended description has changed from:

During the Base Period In Accordance With (IAW) the Performance Work Statement included herein.

To:

During the Base Period In Accordance With (IAW) the Performance Work Statement included herein. For evaluation purposes only, each offeror shall use line item cost of $1,000,000.00.

CLINs 0004, 1003, 2003, 3003, and 4003 extended description has changed from:

During the Base Period In Accordance With (IAW) the Performance Work Statement included herein.

To:

During the Base Period In Accordance With (IAW) the Performance Work Statement included herein. For evaluation purposes only, each offeror shall use line item cost of $540,000.00.

3. Deliverable Technical Exhibit (TE1-004) has been deleted and replaced in its entirety. The updated TE1-004 can be located in the attachments.

4. The following Performance Work Statement (PWS) paragraphs have been deleted:

1.2.9.2 Management Plan

1.2.10.4 Performance Word Statement (PWS) Annual Update

5. The following PWS changes have been incorporated:

PWS paragraph 1.2.3.4, has been deleted and replaced in its entirety by:

1.2.3.4 Federal Holidays

All government offices will be closed, except for minimum essential personnel required for in-house operations, during Federal holidays. Except as otherwise specified, the contractor shall not schedule routine work on Federal holidays. When a scheduled service is required less than three times per week and the schedule for that work falls on a Federal holiday, the contractor shall accomplish the work on the workday following or preceding the holiday, or as directed by the KO. The ten Federal holidays per year are as follows:

New Years Day first day of January (or observed) Martin Luther King, Jr. Birthday third Monday of January Presidents Day third Monday of February Memorial Day last Monday of May Independence Day fourth day of July (or observed) Labor Day first Monday of September Columbus Day second Monday of October Veterans Day 11th day of November (or observed) Thanksgiving Day fourth Thursday of November Christmas Day 25th day of December (or observed)

PWS paragraph 1.2.6.4, has been deleted and replaced in its entirety by:

1.2.6.4 Organizational Chart

The contractor shall submit an Organizational Chart to the KO within 60 calendar days following contract award date reflecting the contractor’s organizational responsibilities, key personnel as defined in paragraph 1.2.6.1, and home and work phone numbers of key personnel. The Organizational Chart shall also include all appointments (i.e. Energy Officer, etc.). The contractor shall provide the KO an updated Organizational Chart within three work days of any change.

PWS paragraph 1.4.3.6.1, has been deleted and replaced in its entirety by:

1.4.3.6.1 Monthly Inspection Report

The contractor shall conduct a monthly fire safety inspection of all government-furnished, contractor-operated facilities and space using DA Form 5381-R, Fire Risk Management Survey. The inspection shall include, but not be limited to, inspecting fire extinguishers for proper charge and accessibility; ensuring all emergency exits are accessible and unobstructed; and inspecting emergency exits for proper signs and lighting. The contractor shall complete the inspection report and submit the findings to the KO monthly.

The following paragraph submittals have been added to the Deliverable TE1-004:

o 1.4.11.3.4 iWatch o 1.4.11.3.7 OPSEC Training o 1.4.11.3.9 Information Assurance (IA) o 1.4.11.3.10 Annual Cyber Awareness Training o 1.4.11.3.11 Acceptable Use Policy

6. The following paragraph has been added to FAR 52.212-1 ADDENDUM:

A.11. The amounts established in Contract Line Item Numbers (CLINs) 0003, 0004, 1003, 1004, 2002, 2003, 3002, 3003, 4002, 4003 shall not be priced by the offerors. For evaluation purposes only, each offeror shall use line items cost of $1,000,000.00 for the Project Word Order CLINs and $540,000.00 for the Parts and Materials CLINs. The successful contractor shall not construe this amount as a firm obligation for payment.

QUESTIONS AND RESPONSES:

Q1. In Section 5.1.1.3, pg. 96 it states that “Regardless of HVAC DMO Historical log, future DMO’s will typically be logged as Priority 1 or 2. Contractor shall anticipate and plan that 90% of DMO’s will be priority 1 or 2. Based off the TE5 1-001 DMO Historical call log 2016, there were 5,407 calls not including line locates. Is the contractor expected to complete 90% (4,866) calls within 10 calendar days of receipt?

A1. Yes

Q2. Bldg. 860 has (2) 910-ton Centrifugal Chillers and (3) 9 MM BTU/HR Boilers. In section 5.2 pg. 103, it states that the contractor shall provide maintenance and repair services on a variety of HVAC units including heating systems up to 1.7 MM BTU/HR and air conditioning equipment up to 600 tons. Can you confirm the equipment sizing?

A2. Updated PWS Paragraph 5.2.2 to read “…heating systems up to 9MM BTU/HR and air conditioning up to 910 tons…”

Q3. Section 3.4, pg. 91 states that “The government will provide the HVAC dash board which includes Tracer Ensemble”. Are computers provided to the contractor in order to access the Tracer Ensemble tool?

A3. No

Q4. Section 4.2, pg. 94 it states that “Contractor shall purchase Intelligent Services Subscription or approved equal”.

It lists having “Energy Engineering” as part of the requirements. Are there any requirements for the Energy Engineering resources? i.e. having an Energy Engineer with a Professional Engineering license (P.E.) or a Certified Energy Manager (C.E.M.)

A4. No, these tasks will require someone with energy engineering skills, knowledge, and abilities but PE or CEM credentials are not required.

Q5. Part 3, pg. 91 it states that the Government furnishes the HVAC Intelligent Network. Since the Government owns and supplies the Network Infrastructure, will the Government be responsible for any and all network security enhancements or Government mandates?

A5. Yes, Government will fund security enhancements if required.

Q6. Section 5.2.3.2, pg. 105 states “Contractor shall prepare/ present Report Cards (Mock Billing) monthly for buildings on Intelligent Services. What is a “Mock Bill” and how is it prepared?

A6. Current HVAC Maintenance Contractor assembles approximately 210 Mock Bills per month.

Successful Contractor will provide mock bills to match in kind those currently supplied by the current maintenance contractor. Coordination will be necessary where this responsible charge changes due to this contract. An example of the current “Mock Bill” is attached for clarity to this response. The successful contractor will be responsible to prepare and provide these documents monthly at the monthly Fort Knox BEM (Building Energy Managers) meeting at DPW Conference Room (Building 1110).

Q7. As part of the New Clinic Project, Bldg. 860 has had (1) of the 910-ton Centrifugal Chillers removed and a new ~400-ton Thermax Absorption Chiller has been installed in its place. Is the new Absorption Chiller going to be part of this contract?

A7. Yes. This equipment will be added to contract at later date as this equipment is not fully functional yet and will be under 1-year warranty by construction contractor once commissioned.

Q8. Section 5.1.1.4.1, pg. 97 states that “Project Work Ordered will be fixed priced task orders based on negotiated proposals required to accomplish the scope of work for each PWO”. Is there pre-determined hourly rate structure for PWO’s? Or, will this be negotiated after the contract has been awarded?

A8. Negotiated after contract award if needed.

Q9. In Section 5.2, pg. 105 it states that “All HVAC units that have a condensate pan and lines shall be inspected and cleaned four (4) times per year”. According to TE5 1-002 PM Historical Workload Summary, there is ~4,800 separate pieces of equipment that has drain pans. Is it the expectation of the successful bidder to clean/ inspect all 4,800 units (4) times per year?

A9. Yes

Q10. Section 5.2.3, pg. 105 states that “Mold Remediation Preventative Maintenance: Contractor shall spray evaporator coils with an evaporator coil cleaner/ disinfectant at each filter change to help minimize mold, mildew, and fungi from forming. Material for Mold Remediation shall be charged to the Material CLIN”. If there is a presence of Mold, before or after treatment, who is responsible for Mold Remediation and/ or damage caused by Mold?

A10. If Mold presence can be remediated by Contractor within the DMO limits, Contractor shall be responsible for Mold Remediation. If Mold cannot be remediated within DMO limits, Government will fund PWO or use another contracting method to remediate.

Q11. Is there a pre-determined amount given to the contractor that will be budgeted for PWO’s (Item 0003) and Parts and Materials (Item 0004)? It is our understanding that there were fixed amounts per year for Parts and Material as well as PWO’s. Can you please clarify?

A11. Yes, the Project Work Order CLIN and the Parts/Materials CLIN are pre-priced with a Not-to-Exceed amount. This has been corrected for the base and all option years.

Q12. Can money from the Parts and Material budget be used to purchase surplus parts or material for future DMOs?

A12. Yes, but this would have to be approved after contract award on which parts and quantities.

Q13. Is the contractor responsible for providing Service Vehicles for all HVAC technicians?

A13. Yes

Q14. Is the contractor responsible for providing Tools for all HVAC technicians?

A14. Yes

Q15. Is the contractor responsible for providing Laptops with HVAC Service Software tools (Trane Rover, Tracer TU, and Mitsubishi Maintenance Tool) for all HVAC technicians?

A15. Yes

Q16. Does the government provide Preventative Maintenance materials such as Air filters, belts, and grease?

A16. No, these are Contractor provided items.

Q17. HVAC Engineering Support or HVAC design is not mentioned in the PWS. If and when needed, will HVAC Engineering Support or HVAC design be a PWO?

A17. No

Q18. Is the contractor responsible to purchase, install and maintain any form of temporary heating and cooling units that may be needed?

A18. Yes, if Contractor cannot repair heating / cooling in sleeping quarters or other critical area in a reasonable amount of time. Contractor would have to provide temporary heating / cooling until permanent fix is complete.

Q19. Geo-Thermal well fields (underground piping) is not listed as a piece of HVAC equipment that is serviced or maintained in this contract. Are any/ all Geo-Thermal well field repairs to be handled as a PWO?

A19. Geo-Thermal well fields are listed on TE 5.2-38. Repairs will be made within DMO limits.

Q20. If there are Geo-Thermal well field leaks or repairs that are made by either the contractor or others, who is responsible for the cost for cleaning the dirt/ debris that entered the system out of the Building loop (Geo-Thermal piping that serves HVAC equipment) as well as replenishing the system chemical levels?

A20. Contractor may be responsible if limits of work are within DMO thresholds.

Q21. Section 5.2.3, pg. 104 states that “Water Treatment is considered part of Preventative Maintenance”. Are all chemicals for open, closed, and boiler loops the responsibility of the contractor to provide as part of the PMO materials? Or, will this be charged to the Part and Materials CLIN?

A21. All chemicals for open, closed, and boiler loops are the responsibility of the contractor to provide as part of the PMO materials.

Q22. In Section SF 30 – Block 14(Bid Summary) – page 3 of the Solicitation/Fourth Option Estimated Total List of Line Items 3001-3004; should the line items be 4001-4004?

A22. Corrected and updated in the solicitation.

Q23. In the Section of Performance Work Statement – Part I General Information – para. 1.2.6.1/Key Personnel (pg.

54) – states “See Paragraph 5.2.9 for list of Key Personnel” – on what page is para. 5.2.9?

A23. Paragraph 1.2.6 in PWS updated to read “See Paragraph 5.2.3.8.2 for list of key personnel”

Q24. In the Section of Performance Work Statement – Part I General Information – para. 1.2.9.2/Management Plan

(pg. 60) – states “contractor shall submit a management plan to the KO for review 30 Calendar Days prior to contract start date.” As stated in the Solicitation, there will not be 30 Days before the contractor is to commence work; when should the Management Plan be submitted?

A24. Paragraph 1.2.9.2 in PWS updated

Q25. In the Section of Contractor Furnished Items and Services – Part 4 Responsibilities – para. 4.3 (pg. 95) – states “contractor is responsible for maintaining an appropriate inventory of spare parts on post that meets or exceed expectations.” Is there a list of the inventory spare parts that should be kept on post, along with the on-hand quantity of each item?

A25. During Transition Phase, the incumbent contractor shall provide list of frequently purchased parts to new HVAC Maintenance Contractor based on the past three (3) years of service.

Q26. In Section 5.2 – Heating, Ventilation, and Air Conditioning (HVAC) Maintenance and Repair – para.

5.2.2/Scope of Services (pg. 103) – details a list of services that the contractor is required to provide; namely the Onsite Operations Manager. Are there specific qualifications for the Onsite Operations Manager?

A26. Onsite Operations Manager has been deleted from 5.2.2.

Q27. In Section 52.214-16 – Minimum Bid Acceptance Period – Line (C) states “the government requires a minimum acceptance period of 30 Calendar Days.” Once the Contract is Awarded, how many days before the contractor is required to be onsite working?

A27. The awarded contractor is expected to transition immediately with the incumbent contractor.

Q28. In TE 1-004 – Deliverables – para. 1.4.7.2.1/Warranty Enforcement Officer Designation – in lieu of the solicitation stating it as para. 1.4.6.2.1, is this a typo?

A28. Yes, TE 1-004 has been updated.

Q29. In TE 1-001 - Instructions on handling of Ozone Depleting Substances (ODS) and Refrigerants – will awarded Contractor be held responsible for R-22 Refrigerant Records; to include periodic leak inspections, recovery of refrigerant, storage, repairs, and recharging of units along with disposal of contaminated product?

A29. Yes

Q30. In TE 1-001 Instructions on handling of Ozone Depleting Substances (ODS) and Refrigerants – will awarded Contractor be responsible for compliance with 2019 – EPA 608/Refrigerant Regulation Changes?

A30. Yes

Q31. Will the Awarded Contractor be responsible for the maintenance of the Commercial Refrigeration Equipment (Walk in coolers, freezers, etc…) at the various Dining and Food Storage Facilities?

A31. No

Q32. Will each circuit in a HVAC unit be regarded as a separate appliance within an order to satisfy EPA Requirements for System Maintenance and Leak Rate Calculations?

A32. Yes, but only units greater than 50 pounds of charge require Leak Rate Calculations. There are approximately 50 units on Fort Knox with charge greater than 50 pounds.

Q33. Will the Government be responsible for all costs associated with renovation of the assigned office space?

A33. No, Government will provide assigned office space. It will be contractor’s responsibility and cost to configure space for its operations.

Q34. Is this a new requirement or is there an incumbent vendor? If available, can you please send along the incumbent contract number?

A34. Existing contract is W9124D-15-D-0041.

Q35. Is there any way to make sure that all bidders are receiving the same pricing structure from Trane?

A35. The contracting office cannot mandate your subcontractor or subcontractor pricing.

Q36. Will the pricing structure be obtained through your office to assure all bidders will receive the pricing from Trane?

A36. The contracting office cannot mandate your subcontractor or subcontractor pricing.

Q37. If compatible software is available could this be used in the performance of the contract?

A37. Yes, but it would have to work with all existing connection points and be programmed.

(End of Summary of Changes)