JOC_Attachment_3_2017_Unit_Price_Book_and_Software_Requirements.doc

ATTACHMENT 3

FORT KNOX JOC CONTRACT

UNIT PRICE BOOK AND SOFTWARE REQUIREMENTS

1. COST ESTIMATING SOFTWARE REQUIREMENTS

1.1. The Contractor shall purchase, maintain, and use the latest version of RS MEANS or compatible estimation program. The Contractor shall use estimating software to estimate and submit all of their estimates, both electronically and on paper. The Contractor is responsible for deciding which software application to purchase and the number of copies of the software that they will need to support their contract requirements.

1.2. Information on RS Means software and pricing can be obtained by clicking on rsmeansonline.com ; let them know this is for the Fort Knox JOC contract. FAR Part 51 allows the Contracting officer to issue a Letter of Authorization to give them permission to provide the awarded contractor with GSA pricing. You will need to request, obtain and submit this to us should you be the successful contractor.

2. DEFINITIONS

2.1. Unit Price Book (UPB): The list and price information for all pre-priced items covered in this contract. The UPB shall include the base cost pricing from the 2017 RSMeans Assemblies, RSMeans Facilities Cost Data and the RSMeans Master Composite Cost Data Guides – consisting of Building Construction, Electrical, Mechanical, Plumbing, Green Book, Interior, Site Work & Landscape, Concrete & Masonry and Heavy Construction Cost Data. The UPB shall also include RSMeans trades line items, selective demolition line items, removal and replacement line items, average line items, and Government Furnished Materials line items.

2.2. Line item: An item or system denoted in the UPB by a unique line item number.

2.3. Bare costs: The cost of a line item without any multiplier.

2.4. Multipliers: All factors added to the bare cost pricing of the UPB. This includes the City Cost Index (CCI) and the Contractor’s coefficients.

2.5. Pre-priced line item: A line item from the UPB with approved changes.

2.6. Non-pre-priced line item (NPI): A line item that is not a pre-priced line item.

2.7. Conventional line item: A line item listed directly from an RSMeans Cost Data Guide(s).

2.8. RSMeans trades line item. These are the bare cost hourly rates found in the back of the annually published RSMeans hardback books.

2.9. Selective demolition line item: The removal of material with no concern for its replacement. If a line item can be found in the UPB for selective demolition, that line item will be used. If there is no line item for selective demolition, the Contractor will locate the line item in the UPB. Then the Contractor will create an alternate pre-priced line item removing the cost for the material and equipment, and the remaining labor amount will be multiplied by 50%. This will be used as the means to demolish that item. This line item will be pre-priced. If the line item cannot be found in the UPB, the demolition will be an NPI.

2.10. Removal and replacement line item: An item that is to be removed and then replaced without damaging the item. If a line item can be found in the UPB for removal and replacement, that line item will be used. If there is no line item for removal and replacement, the Contractor will locate the line item in the UPB. Then the Contractor will create an alternate pre-priced line item removing the cost for the material and equipment, and the remaining labor amount will be multiplied by 150%. This will be used as the means to demolish that item. This line item will be pre-priced. If the line item cannot be found in the UPB, the demolition will be an NPI.

2.11. Average line item: An item that is created by using a minimum and maximum line item. If an average line item can be found in the UPB, that line item will be used. If there is no line item for an average, but there is a line item for minimum and maximum and the average line item is applicable the contractor will locate the two line items, the minimum and the maximum in the UPB. Then the Contractor will create an alternate pre-priced line item using the average total cost of the two line items. This will be used as a means to create an average line item when none exists. This line item will be pre-priced. If the minimum and maximum line item cannot be found in the UPB, the average line item will be an NPI.

2.12. Government Furnished Materials (GFM): On occasion, the government may choose to supply the Contractor with materials to accomplish project requirements. If this occurs, the line item prices for labor and equipment only will be used. They are considered as pre-priced. The Contractor will not adjust the labor and equipment pricing. The materials are to be cared for by the Contractor, and excess materials are to be returned to the government.

2.13. All prices in the UPB are for completed and in-place construction unless explicitly described otherwise. Incidental fasteners, such as, nails, screws, bolts, weldments, connectors, and adhesives are included in the bare material cost. Unless specifically omitted in the UPB line item description, testing, adjusting, balancing, and start-up of installed equipment is included in the unit price line number cost found in the UPB. Line items are for end finishes. For example, the line item price for concrete broom finish included all finishes necessary to result in the broom finish.

2.14. The UPB prices certain line items with a “Minimum labor/equipment charge.” This minimum charge is often the price a tradesman would charge to make a special visit to perform that work. If the contractor is already on-site and the minimum is met, then this item shall not be used as an adjustment to the Unit Price line items.

2.15. All line item prices assume the installation of the material under normal working conditions. This includes working from scaffolding when appropriate. In other words, the productivity for brick veneer is based upon working not only from the ground, but also from working on scaffolding. Therefore unless the division has specific height exceptions, no allowance or change to the unit price is required for working at different heights. The cost to rent and erect the scaffolding is required. All scaffolding line items are based upon a one month rental of the scaffolding. Scaffolding is measured by the square foot of face area where the work is being performed (working height in feet multiplied by the length of the wall in feet) or, in the case of when scaffolding must be erected inside a structure in order to access the ceiling, by the cubic feet (volume) of the actual scaffolding components. Scaffolding is priced separately. There are line items for the material costs and line items for erection/dismantling. It is not appropriate to use the scaffolding line items separately for each subcontractor. Scaffolding should be applied to the job cost once, and the subcontractors are “allowed” to use it.

2.16. Line items for mobilization and demobilization are for one or the other unless noted otherwise. Normally, a piece of equipment will need to be mobilized and demobilized. Therefore, the line item would normally be included twice per piece of equipment used. Small equipment placed in rear of truck or towed by a pickup truck is limited to those items included in the RSMeans crews.

3. PRICE DETERMINATION

3.1. CITY COST INDEX (CCI): The CCI will be applied directly to the bare cost of each line item.

3.1.1. The CCI for delivery orders at Fort Knox will use the [quarterly] published CCI for Louisville, KY.

3.1.1.1. City Cost indexes are published around the middle of each of these months: February, May, August, and November.

3.1.2. Conventional line items will use the Weighted Average Total CCI.

3.1.3. The RSMeans trades, selective demolition, removal and replacement, average, and GFM lines items will be summated and multiplied by the most current quarterly published Weighted Average Total CCI.

3.2. PREPRICED LINE ITEMS: Bare cost line items from the Unit Price Book (UPB) will be summated with the CCI applied as described above. The appropriate coefficient shall then be applied to the total. This is the pre-priced line item total.

3.3. NON-PREPRICED LINE ITEMS: The non-pre-priced line items shall be summated and the appropriate coefficient applied. This is the non-pre-priced line item total.

3.4. FINAL PROJECT PRICE: The summation of the pre-priced and non-pre-priced line item totals shall result in the final project price.

4. COST ESTIMATE ORGANIZATION: Cost Estimates will be comprised of three sections: 1) Division Summary, 2) Totaling Components and 3) Line Item Estimate.

4.1. SECTION 1, DIVISION SUMMARY: This section shall include the RSMeans pre-priced divisions, Trades, Assemblies and Alternates (both pre-priced and non-pre-priced). These items shall make up the Bare Total. No markups shall be applied at this level. (CCI’s shall be applied as described above.)

4.2. SECTION 2, TOTALLING COMPONENTS: This section includes totaling components setup for all applicable markups, including contractor coefficients. (CCI’s shall be applied as described above.)

4.3. SECTION 3, LINE ITEM ESTIMATE: This section shall include all of the estimate line items. The report shall include a sequential line item number, full RSMeans item number, unit of measure, quantity, and bare unit cost, total amount (quantity multiplied by bare unit cost). The report will print: pre-priced line items by division for all RSMeans pre-priced line items found in the UPB, with division breaks and division subtotals, and a listing of the Trades, Assemblies and Alternates, both pre-priced and non-pre-priced. (CCI’s shall be applied as described above.)

4.3.1. All non-pre-priced line items will be submitted with three independent price quotes including line item number, description, material, labor, and equipment breakdowns. List the supplier names and telephone numbers for each non-pre-priced item. Do not apply any type of markup to these line items.

5. PREPRICED UNIT PRICE BOOK

5.1. UNIT PRICE BOOK: The unit price book shall consist of the 2017 RSMeans. All costs used from the databases shall be bare costs.

5.1.1. All bound volumes shall be provided by the Contractor to the Government, and will remain the property of the Government.

5.1.2. The following Subdivisions/Major Classifications, as contained in any of the RSMeans bound or electronic databases shall not be used as line items in pricing delivery orders issued under this contract. These costs shall be covered in the contractor’s coefficients:

5.1.2.1. Subdivision 01-31 – Project Management and Coordination, excluded in its entirety.

5.1.2.2. Subdivision 01-32 – Construction Progress Documentation, excluded in its entirety.

5.1.2.3. Subdivision 01-41 – Regulatory Requirements, excluded in its entirety.

5.1.2.4. Subdivision 01-52 – Construction Facilities, excluded in its entirety.

5.1.2.5. Subdivision 01-54-39 – Construction Equipment, excluded in its entirety.

5.1.3. No informational portion of RSMeans books (introduction, chapter tips, etc) shall be construed as permitting cost changes or deviations from the RSMeans line items used for the UPB.

5.2. The Contractor shall provide the following copies of hard copy books for the Government:

5.2.1. Provide two (2) hard copy books of the RSMeans Facilities Cost Data.

5.2.2. Provide two (2) hard copy books of the RSMeans Building Construction Cost Data.

5.2.3. Provide two (2) hard copy books of the RSMeans Electrical Cost Data.

5.2.4. Provide two (1) hard copy books of the RSMeans Mechanical Cost Data.

5.2.5. Provide two (1) hard copy books of the RSMeans Plumbing Cost Data.

6. NON-PREPRICED UNIT PRICE GUIDES

6.1. Line items not covered in the pre-priced UPB but within the scope and general intent of the contract and necessary to complete the requirements of a specific delivery order may be negotiated and incorporated into the delivery order by the Contracting Officer. These non-prepriced line items (NPI’s) shall only be allowed if the Government deems that an appropriate line item is not provided by the pre-priced UPB.

6.2. To permit recurrent use, a non-pre-priced line item must be incorporated by supplemental agreement into the non-pre-priced UPB. This may be done at any time during the contract period.