Pre-Bid Conference Tracy JOC W9123824B0004.pdf

DEFENSE DISTRIBUTION

DEPOT, SAN JOAQUIN

(DDJC TRACY)

PRE-BID CONFERENCE

JOB ORDER CONTRACT (JOC)

W9123824B0004

US Army Corps of Engineers (USACE) Sacramento District (SPK) 24 April 2024

4/25/2024

AGENDA

• Welcome & Introductions

• Opening Comments

• Purpose

• General Information

• Common Pitfalls

• Technical Overview

• Site Visit

WELCOME & INTRODUCTIONS

Michelle Spence

• Contracting Officer, USACE SPK Acquisition Support Team (AST) Michelle.a.spence@usace.army.mil

(916) 347-6407

Natalia Gomez

• Contract Specialist, USACE SPK AST

Natalia.Gomez@usace.army.mil

Michael Hatmaker

• Project Manager, USACE

Geoffrey Dinneen

• Project Manager, USACE

David Ramirez

• Chief, Facilities & Equipment Engineering Division, DLA Installation Management, San Joaquin

OPENING COMMENTS

• Restrooms

• Cafeteria Building 100 (0700-1300)

• Site Tour Immediately Following Briefing

• Questions will not be answered during the site visit, please ensure you write down your questions and submit in ProjNet

• Safety

PURPOSE OF THE PRE-BID CONFERENCE

• This will be the first JOC IDIQ for DDJC Tracy

• FAR 14.207 Pre-bid conference: A pre-bid conference can be used generally in a complex acquisition, as a means of briefing prospective bidders and explaining complicated specifications and requirements to them as early as possible after the invitation has been issued and before the bids are opened

• This Bid Conference is to familiarize prospective bidders with the Government’s requirement and the bidding instructions

• Tour representative projects and observe general site conditions

GENERAL INFORMATION

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• USACE AST Contracting Officer and Contract Specialist are the ONLY points of contact for this requirement.

• Any remarks, explanations, or answers to questions at this conference shall not qualify as terms of the solicitation.

• Provisions, terms, and conditions of the solicitation shall remain unchanged unless they are formally amended in writing and issued by the Contracting Officer.

• Questions during this conference/site visit must be submitted in writing to ProjNet as identified in the solicitation instructions.

• This requirement is advertised on www.sam.gov and has been set aside Total Small Business.

GENERAL INFORMATION

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• System for Award Management (SAM) – must be active

– NAICS 236220 must be listed in the Bidders Reps & Certs

Firm Fixed Price, Base + 4 option year (DATES TENTATIVE):

– 1 September 2024 – 31 August 2025

– 1 September 2025 – 31 August 2026

– 1 September 2026 – 31 August 2027

– 1 September 2027 – 31 August 2028

– 1 September 2028 – 31 August 2029

Magnitude of Construction

– Between $10,000,000 and $25,000,000 IDIQ Minimum/Maximum Ordering Limit

– $2,000.00

– $4,000,000.00

Single contract award to lowest priced responsible/responsive bidder

• The information from today’s site visit will be made available as an attachment on www.sam.gov.

COMMON BIDDER PITFALLS

• Bidders do not read the solicitation and Instructions to Bidders thoroughly

• Bid Schedule not filled out correctly:

The “Bid Date” on the bid bond guarantee is missing or incorrect The “Invitation Number” on the bid bond guarantee is missing or incorrect Please sign the SF1442 and acknowledge amendments on SF1442 Please include all Reps & Certs required Please register for the public bid opening Please include Compact Disks with bid Lack of responsiveness

• Please make sure you review your bid package for completeness to be responsive in preparation of the sealed bid opening event:

14.407 Mistakes in bids

14.407-1 General

After the opening of bids, contracting officers shall examine all bids for mistakes. In cases of apparent mistakes and in cases where the contracting officer has reason to believe that a mistake may have been made, the contracting officer shall request from the bidder a verification of the bid, calling attention to the suspected mistake. If the bidder alleges a mistake, the matter shall be processed in accordance with this section 14.407. Such actions shall be taken before award.

SUBMISSION OF BIDS

• In accordance with FAR Part 14.3 Submission of Bids:

14.301 Responsiveness of bids

To be considered for award, a bid must comply in all material respects with the invitation for bids. Such compliance enables bidders to stand on an equal footing and maintain the integrity of the sealed bidding system.

Facsimile bids shall not be considered

14.302 Bid submission

Bids shall be submitted so that they will be received in the office designated in the invitation for bids not later than the exact time set for opening of bids.

• Timeliness for bid delivery

Hand Delivery: 23 May 2024 between 10:00 a.m. through 1:00 p.m. Doors close promptly at 1:00 p.m.

Bid Opening and Hand Delivery Location:

• Small Business Administration (SBA) Office – Sacramento District Office:

Citrus Heights Address: 6501 Sylvan Avenue, Citrus Heights, CA 95610

MISSION OVERVIEW

• As a Strategic Distribution Platform, DDJC serves as the west coast hub for distribution activities and is DLA’s primary distribution point to the western United States and Pacific and Indian Ocean regions. DDJC is the second largest distribution depot.

• DDJC currently stores a wide range of supplies and equipment commonly ordered by the military services, including clothing and textiles, food, medical supplies, construction materials, electrical supplies/components, sonobuoys, tires for both aircraft and vehicles, and a wide array of secondary repair parts.

Chief, Facilities & Equipment Engineering Division

ENGINEERING & TECHNICAL

General Site Conditions:

• Asphalt Paving, Overlays, Milling, Seal Coats, and Patching

• Paving, Curbs & Gutter, Drainage Channels, Sidewalks, ADA Ramps, and Culverts

• Potholes

• Chain Link Fencing and Gates

• Traffic Signs, Striping and Pavement Markers

• Guardrail Installation and Repairs

• Buildings, Warehouses, Street and Parking Lot Lighting

Representative Projects (Tentative):

• Replace Gutters and Downspouts

• W16B Mezzanine Northeast Break Room

• W20 North Bubble-Replace Carpet

• W21 Lighting Upgrades

• W29-4 & W30-2 Replace Industrial Fans

• W14 & W17 Install Rapid Rollup Doors

• B235 Expand Locker Room

• W13/16/17/19/21 Replace Evaporative Cooler Water Piping

• B32 Replace Rubberized Playground Surface

SITE PICTURES

Project Site Visit #1: Culvert Repair

SITE PICTURES

Chief, Facilities & Equipment Engineering Division

Project Site Visit #2: Gutters/Down Spouts

Project Site Visit #3 (Drive Past): Lighting Conversion

Project Site Visit #4: Pave/Lime Treat

SITE VISIT ROUTE

Order of March:

Lead Vehicle:

Tracy Gov

Trail Vehicle:

Silver Lexus

You are here

#1 Culvert Repair

#2 Gutters/Down Spouts

#3 Lighting Conversion

#4 Pave/Lime Treat

SITE VISIT TOUR STARTS NOW; THANK YOU FOR YOUR

INTEREST AND YOUR VISIT TODAY.