AMD 0006 - 01 78 00.00 41 revised.pdf

Bulk Fuel Tank 2411

SECTION 01 78 00.00 41

CLOSEOUT SUBMITTALS

05/19

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

ERDC/ITL TR-19-6 (2019) A/E/C Graphics Standard, Release 2.1

ERDC/ITR TR-19-7 (2019) A/E/C Computer-Aided Design (CAD) Standard - Release 6.1

U.S. DEPARTMENT OF DEFENSE (DOD)

UFC 1-300-08 (2009, with Change 2, 2011) Criteria for Transfer and Acceptance of DoD Real Property

1.2 DEFINITIONS

1.2.1 As-Built Drawings

As-built drawings are the marked-up drawings, maintained by the Contractor on-site, that depict actual conditions and deviations from the Contract Documents. These deviations and additions may result from coordination required by, but not limited to: contract modifications; official responses to submitted Requests for Information (RFI's); direction from the Contracting Officer; design that is the responsibility of the Contractor, and differing site conditions. Maintain the As-Built Drawings throughout construction as red-lined hard copies on site or red-lined PDF files. These files serve as the basis for the creation of the Record Drawings.

1.2.2 Record Drawings

The Record Drawings are the final compilation of actual conditions reflected in the As-Built Drawings.

1.3 SOURCE DRAWING FILES

Request the full set of electronic drawings, in the source format, for Record Drawing preparation, after award and at least 30 days prior to required use.

1.3.1 Terms and Conditions

Data contained on these electronic files must not be used for any purpose other than as a convenience in the preparation of construction data for the referenced project. Any other use or reuse shall be at the sole risk

SECTION 01 78 00.00 41 Page 1 of the Contractor and without liability or legal exposure to the Government. The Contractor must make no claim and waives to the fullest extent permitted by law, any claim or cause of action of any nature against the Government, its agents or sub consultants that may arise out of or in connection with the use of these electronic files. The Contractor must, to the fullest extent permitted by law, indemnify and hold the Government harmless against all damages, liabilities or costs, including reasonable attorney's fees and defense costs, arising out of or resulting from the use of these electronic files.

These electronic CAD drawing files are not construction documents.

Differences may exist between the CAD files and the corresponding construction documents. The Government makes no representation regarding the accuracy or completeness of the electronic CAD files, nor does it make representation to the compatibility of these files with the Contractor hardware or software. In the event that a conflict arises between the signed and sealed construction documents prepared by the Government and the furnished Source drawing files, the signed and sealed construction documents govern. The Contractor is responsible for determining if any conflict exists. Use of these Source Drawing files does not relieve the Contractor of duty to fully comply with the contract documents, including and without limitation, the need to check, confirm and coordinate the work of all contractors for the project. If the Contractor uses, duplicates or modifies these electronic source drawing files for use in producing construction data related to this contract, remove all previous indicia of ownership (seals, logos, signatures, initials and dates).

1.4 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-03 Product Data

Warranty Management Plan

Warranty Tags

Spare Parts Data

SD-08 Manufacturer's Instructions

Posted Instructions

SD-10 Operation and Maintenance Data

Operation and Maintenance Manuals ; G

SD-11 Closeout Submittals

As-Built Drawings ; G

Record Drawings ; G

As-Built Record of Equipment and Materials

SECTION 01 78 00.00 41 Page 2

Final Approved Shop Drawings

Construction Contract Specifications

Certification of EPA Designated Items ; G

Certification Of USDA Designated Items ; G

Interim DD FORM 1354 ; G

Checklist for DD FORM 1354 ; G

Final As-Built Record Drawings ; G, DO

Deliver final as-builts to Engineering Support Branch, address to Archive Technician.

1.5 SPARE PARTS DATA

Submit two copies of the Spare Parts Data list.

a. Indicate manufacturer's name, part number, nomenclature, and stock level required for maintenance and repair. List those items that may be standard to the normal maintenance of the system.

1.6 QUALITY CONTROL

Additions and corrections to the contract drawings must be equal in quality and detail to that of the originals. Line colors, line weights, lettering, layering conventions, and symbols must be the same as the original line colors, line weights, lettering, layering conventions, and symbols.

1.7 WARRANTY MANAGEMENT

1.7.1 Warranty Management Plan

Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of Construction. At least 30 days before the planned pre-warranty conference, submit one set of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan narrative must contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesmen, or of engineering background, not necessarily familiar with this contract. The term "status" as indicated below must include due date and whether item has been submitted or was accomplished. Submit warranty information, made available during the construction phase, to the Contracting Officer for approval prior to each monthly pay estimate.

Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period must begin on the date of project acceptance and continue for the full product warranty period. Conduct a joint 4 month and 9 month warranty inspection, measured from time of acceptance; with the Contractor, Contracting Officer and the Customer Representative. The warranty management plan must include, but is not limited to, the following:

a. Roles and responsibilities of personnel associated with the warranty process, including points of contact and telephone numbers within the

SECTION 01 78 00.00 41 Page 3 organizations of the Contractors, subcontractors, manufacturers or suppliers involved.

b. For each warranty, the name, address, telephone number, and email of each of the guarantor's representatives nearest to the project location.

c. A list and status of delivery of Certificates of Warranty for extended warranty items, including roofs, HVAC balancing, pumps, motors, transformers, and for commissioned systems, such as fire protection and alarm systems, sprinkler systems, and lightning protection systems.

d. As-Built Record of Equipment and Materials list for each warranted equipment, item, feature of construction or system indicating:

(1) Name of item.

(2) Model and serial numbers.

(3) Location where installed.

(4) Name and phone numbers of manufacturers or suppliers.

(5) Names, addresses and telephone numbers of sources of spare parts.

(6) Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

(7) Cross-reference to warranty certificates as applicable.

(8) Starting point and duration of warranty period.

(9) Summary of maintenance procedures required to continue the warranty in force.

(10)Cross-reference to specific pertinent Operation and Maintenance manuals.

(11)Organization, names and phone numbers of persons to call for warranty service.

(12)Typical response time and repair time expected for various warranted equipment.

e. The plans for attendance at the 4 and 9 month post-construction warranty inspections conducted by the Government.

f. Procedure and status of tagging of equipment covered by extended warranties.

g. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty or safety reasons.

1.7.2 Performance Bond

The Performance Bond must remain effective throughout the construction period.

a. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

b. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the Contractor's expense, the Contracting Officer will have the right to

SECTION 01 78 00.00 41 Page 4 recoup expenses from the bonding company.

c. Following oral or written notification of required construction warranty repair work, respond in a timely manner. Written verification will follow oral instructions. Failure to respond will be cause for the Contracting Officer to proceed against the Contractor.

1.7.3 Pre-Warranty Conference

Prior to contract completion, and at a time designated by the Contracting Officer, meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section. At this meeting, establish and review communication procedures for Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for Contractor response, and other details deemed necessary by the Contracting Officer for the execution of the construction warranty In connection with these requirements and at the time of the Contractor's quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the Contractor. This point of contact must be located within the local service area of the warranted construction, be continuously available, and be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the Contractor of any of its responsibilities in connection with other portions of this provision.

1.7.4 Contractor's Response to Construction Warranty Service Requirements

Following oral or written notification by the Contracting Officer, respond to construction warranty service requirements in accordance with the "Construction Warranty Service Priority List" and the three categories of priorities listed below. Submit a report on any warranty item that has been repaired during the warranty period. Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed. If the Contractor does not perform the construction warranty within the timeframe specified, the Government will perform the work and back charge the construction warranty payment item established.

a. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within 4 hours, initiate work within 6 hours and work continuously to completion or relief.

b. Second Priority Code 2. Perform onsite inspection to evaluate situation, and determine course of action within 8 hours, initiate work within 24 hours and work continuously to completion or relief.

c. Third Priority Code 3. All other work to be initiated within 3 work days and work continuously to completion or relief.

d. The "Construction Warranty Service Priority List" is as follows:

Code 1-Fueling System

(1) Leak in pumphouse, on hydrant loop, or at truck fillstand

(2) Hydrant pit lid are not functional

(3) Control valves have come out of control

(4) Construction debris or soil is being discovered in receipt, issue, or filter sampling ports

(5) Programable Logic Controller (PLC) is not operating

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(6) Tank safety devices (alarms and high level shut-off valve) are not operating

(7) Pipe and equipment flanges have a major drip (1 or more drips per second)

(8) HVAC system is not cooling or heating properly

(9) Emergency stop equipment (i.e. Emergency Fuel Shutoff (EFSO) pushbutton) is not working

(10) Fillstand fill, overspill, and/or deadman control devices are not working

(11) Water or fuel found in Product Recovery Tank (PRT) interstitial space

Code 2-Fueling System

(1) Building or site lighting is not working

(2) Relief valves are not operating properly

(3) Issue pumps are vibrating at abnormal levels

(4) Leak detection equipment is not operating

(5) Generator is not operating

(6) Pipe and equipment flanges have a minor drip (1 drip every 10 seconds)

(7) Pump is not developing pressure

(8) Pump motor is not spinning

(9) Horizontal tank pressure/vacuum vents are not opening

(10) PRT is abnormally filling up

(11) Control room heating or cooling is not working

(12) Pump mechanical seals are leaking

(13) Issue pumps or motors are overheating

(14) Visual indicator (meter or pressure gauge) is not working or is out of calibration

(15) Truck fillstand meters are out of calibration/not working or vibrating

Code 3-Fueling System

(1) Airfield pavement has cracked; repair appropriately

(2) Truck offload or truck fillstand pavement has cracked

(3) Eyewash is not operating correctly

(4) Offload or issue meters are not registering properly

(5) Motor Control Center (MCC) indicator lights are not operating

(6) Coatings are delaminating

(7) Cathodic Protection (CP) system is not functioning

(8) Remote containment basin or OWS is not operating

(9) Lab fumehood is not operating

(10) Pumphouse piping is vibrating excessively

(11) The control room computerized control system or the remote computer that is monitoring this system is not working or communicating

(12) Tank spill containment is cracking

Code 1-Life Safety Systems

(1) Fire suppression systems.

(2) Fire alarm system(s) in place in the building.

Code 1-Air Conditioning Systems

(1) Recreational support.

(2) Air conditioning leak in part of building, if causing damage.

(3) Air conditioning system not cooling properly.

Code 1-Doors

(1) Overhead doors not operational, causing a security, fire, or

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safety problem.

(2) Interior, exterior personnel doors or hardware, not functioning properly, causing a security, fire, or safety problem.

Code 3-Doors

(1) Overhead doors not operational.

(2) Interior/exterior personnel doors or hardware not functioning properly.

Code 1-Electrical

(1) Power failure (entire area or any building operational after 1600 hours).

(2) Security lights

(3) Smoke detectors

Code 2-Electrical

(1) Power failure (no power to a room or part of building).

(2) Receptacle and lights (in a room or part of building).

Code 3-Electrical Street lights.

Code 1-Gas

(1) Leaks and breaks.

(2) No gas to family housing unit or cantonment area.

Code 1-Heat

(1) Area power failure affecting heat.

(2) Heater in unit not working.

Code 2-Kitchen Equipment

(1) Dishwasher not operating properly.

(2) All other equipment hampering preparation of a meal.

Code 1-Plumbing

(1) Hot water heater failure.

(2) Leaking water supply pipes.

Code 2-Plumbing

(1) Flush valves not operating properly.

(2) Fixture drain, supply line to commode, or any water pipe leaking.

(3) Commode leaking at base.

Code 3 -Plumbing Leaky faucets.

Code 3-Interior

(1) Floors damaged.

(2) Paint chipping or peeling.

(3) Casework.

Code 1-Roof Leaks Temporary repairs will be made where major damage to property is occurring.

Code 2-Roof Leaks Where major damage to property is not occurring, check for location of leak during rain and complete repairs on a Code 2 basis.

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Code 2-Water (Exterior) No water to facility.

Code 2-Water (Hot) No hot water in portion of building listed.

Code 3-All other work not listed above.

1.7.5 Warranty Tags

At the time of installation, tag each warranted item with a durable, oil and water resistant tag approved by the Contracting Officer. Attach each tag with a copper wire and spray with a silicone waterproof coating.

Also, submit two record copies of the warranty tags showing the layout and design. The date of acceptance and the QC signature must remain blank until the project is accepted for beneficial occupancy. Show the following information on the tag.

Type of product/material

Model number

Serial number

Contract number

Warranty period from/to

Inspector's signature

Construction Contractor

Address

Telephone number

Warranty contact

Address

Telephone number

Warranty response time priority code

WARNING - PROJECT PERSONNEL TO PERFORM ONLY OPERATIONAL MAINTENANCE DURING THE

WARRANTY PERIOD.

SECTION 01 78 00.00 41 Page 8

PART 2 PRODUCTS

2.1 GOVERNMENT FURNISHED INFORMATION

The Government will provide the following:

a. One set of "as-designed" electronic CAD files in the specified software and format revised to reflect all amendments of the Government's conceptual site and facility design. and the final contract PDF drawings . The CAD files are provided to enable preparation of as-constructed Record Drawings . If discrepancies exist between the CAD files and the contract PDF drawings, correct the CAD files to show the contract PDF drawings.

b. A submittal register data file in comma separated value (CSV) format for import into the Resident Management System (RMS).

c. Informational copies of the contract specifications and drawings, the original solicitation drawings and specifications, plus all amendments in PDF.

2.1.1 Terms and Conditions

Data contained on these electronic files must not be used for any purpose other than as a convenience in the preparation of construction data for the referenced project. Any other use or reuse must be at the sole risk of the Contractor and without liability or legal exposure to the Government. Make no claim and waive to the fullest extent permitted by law, any claim or cause of action of any nature against the Government, its agents or sub consultants that may arise out of or in connection with the use of these electronic files. To the fullest extent permitted by law, indemnify and hold the Government harmless against all damages, liabilities or costs, including reasonable attorney's fees and defense costs, arising out of or resulting from the use of these electronic files.

These electronic CAD drawing files are not construction documents.

Differences may exist between the CAD files and the corresponding construction documents. The Government makes no representation regarding the accuracy or completeness of the electronic CAD files, nor does it make representation to the compatibility of these files with the Contractor hardware or software. In the event that a conflict arises between the signed and sealed construction documents prepared by the Government and the furnished source drawing files, the signed and sealed construction documents govern. Determine if any conflict exists. Use of these source drawing files does not relieve the Contractor of duty to fully comply with the contract documents, including and without limitation, the need to check, confirm and coordinate the work of all contractors for the project. Remove all previous indicia of ownership (seals, logos, signatures, initials and dates) if the electronic source drawing files are used, duplicated or modified for use in producing construction layout drawings, shop drawings and data related to this contract.

2.2 SYSTEM DESCRIPTION

Prepare the CAD drawing files in AUTOCAD 2017 file format . Provide all program files and hardware necessary to prepare Record Drawings.

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2.3 RECORD DRAWINGS

Prepare the CAD drawing files in AutoCAD Release format compatible with a Windows 10 operating system.

2.3.1 Additional Drawings

If additional drawings are required, prepare them using the specified electronic file format applying the same graphic standards specified for original drawings. The title block and drawing border to be used for Record Drawings must be identical to that used on the contract drawings.

2.3.1.1 Sheet Numbers and File Names

If a sheet needs to be added between two sequential sheets, append a Supplemental Drawing Designator in accordance with ERDC/ITR TR-19-7 Adding a drawing sheet, and ERDC/ITL TR-19-6 Adding or deleting drawing sheets and index sheet procedures.

2.4 CERTIFICATION OF EPA DESIGNATED ITEMS

Submit the Certification of EPA Designated Items as required by FAR 52.223-9 Estimate of Percentage of Recovered Material Content for EPA Designated Items and FAR 52-223-17 Affirmative Procurement of EPA designated items in Service and Construction Contracts. Include on the certification form the following information: project name, project number, Contractor name, license number, Contractor address, and certification. The certification will read as follows and be signed and dated by the Contractor. "I hereby certify the information provided herein is accurate and that the requisition/procurement of all materials listed on this form comply with current EPA standards for recycled/recovered materials content. The following exemptions may apply to the non-procurement of recycled/recovered content materials:

1) The product does not meet appropriate performance standards;

2) The product is not available within a reasonable time frame;

3) The product is not available competitively (from two or more sources);

4) The product is only available at an unreasonable price (compared with a comparable non-recycled content product)."

2.5 CERTIFICATION OF USDA DESIGNATED ITEMS

Submit the Certification of USDA Designated Items as required by FAR 52-223-1 Bio-based Product Certifications and FAR 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts. Include on the certification form the following information:

project name, project number, Contractor name, license number, Contractor address, and certification. The certification will read as follows and be signed and dated by the Contractor. "I hereby certify the information provided herein is accurate and that the requisition/procurement of all materials listed on this form comply with current USDA standards for biobased materials content. The following exemptions may apply to the non-procurement of biobased content materials:

1) The product does not meet appropriate performance standards;

2) The product is not available within a reasonable time frame;

3) The product is not available competitively (from two or more sources);

4) The product is only available at an unreasonable price (compared with a comparable bio-based content product)."

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2.6 PDF AS-BUILT FILES

Provide electronic PDF "plots" of all contract drawings sheets associated with the as-built drawing submittal. Compile and organize the PDF set to match the contract drawings.

2.7 REDLINES AND MARKUPS

Provide PDFs of the current working redlines and/or markups complying with the as-builts drawing and markup requirements contained in this specification.

PART 3 EXECUTION

3.1 AS-BUILT DRAWINGS

Provide and maintain two black line print copies of the PDF contract drawings for As-Built Drawings. Maintain the as-builts throughout construction as red-lined hard copies on site and red-lined PDF files.

Submit As-Built Drawings 30 days prior to Beneficial Occupance Date (BOD).

Accomplish additions and corrections to the contract drawings using the Government furnished CAD files. Provide and maintain two black line print copies of the PDF contract drawings for As-Built Drawings.

3.1.1 Rename the CAD Drawing files

Rename the CAD Drawing files using the contract number as the Project Code field,(i.e., W91238-15-C-10A-102.D WG) as instructed in the preconstruction conference. Use only those renamed files for the Marked-up changes. Make all changes on the layer as the original item.

a. For AutoCAD files (DWG), enter all as-built delta changes and notations on the AS-BUILT layer.

3.1.2 Additional Drawings

If additional drawings are required, prepare them using the specified electronic file format applying the same graphic standards specified for original drawings. The title block and drawing border to be used for Record Drawings must be identical to that used on the contract drawings.

3.1.2.1 Sheet Numbers and File Names

If a sheet needs to be added between two sequential sheets, append a Supplemental Drawing Designator to the end of the prior sheet file name in accordance with ERDC/ITR TR-19-7 (i.e. W91238-15-C-10A-102A.DWG, W91238-15-C-10A-102B.DWG) when adding a drawing sheet. Also refer to ERDC/ITL TR-19-6 for index sheet procedures when adding or deleting drawing sheets.

3.1.3 Markup Guidelines

Make comments and markup the drawings complete without reference to letters, memos, or materials that are not part of the As-Built drawing.

Show what was changed, how it was changed, where item(s) were relocated and change related details. These working as-built markup prints must be neat, legible and accurate as follows:

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a. Use base colors of red, green, and blue. Color code for changes as follows:

(1) Special (Blue) - Items requiring special information, coordination, or special detailing or detailing notes.

(2) Deletions (Red) - Over-strike deleted graphic items (lines), lettering in notes and leaders.

(3) Additions (Green) - Added items, lettering in notes and leaders.

b. Provide a legend if colors other than the "base" colors of red, green, and blue are used.

c. Add and denote any additional equipment or material facilities, service lines, incorporated under As-Built Revisions if not already shown in legend.

d. Use frequent written explanations on markup drawings to describe changes. Do not totally rely on graphic means to convey the revision.

e. Use legible lettering and precise and clear digital values when marking prints. Clarify ambiguities concerning the nature and application of change involved.

f. Wherever a revision is made, also make changes to related section views, details, legend, profiles, plans and elevation views, schedules, notes and call out designations, and mark accordingly to avoid conflicting data on all other sheets.

g. For deletions, cross out all features, data and captions that relate to that revision.

h. For changes on small-scale drawings and in restricted areas, provide large-scale inserts, with leaders to the applicable location.

i. Indicate one of the following when attaching a print or sketch to a markup print:

1) Add an entire drawing to contract drawings

2) Change the contract drawing to show

3) Provided for reference only to further detail the initial design.

j. Incorporate all shop and fabrication drawings into the markup drawings.

3.1.4 As-Built Drawings Content

Revise As-Built Drawings in accordance with ERDC/ITL TR-19-6 and ERDC/ITR TR-19-7 . Keep these working as-built markup drawings current on a weekly basis and at least one set available on the jobsite at all times. Changes from the contract drawings which are made during construction or additional information which might be uncovered in the course of construction must be accurately and neatly recorded as they occur by means of details and notes. Submit the working as-built markup drawings for approval prior to submission of each monthly pay estimate.

For failure to maintain the working and Record Drawings as specified herein, the Contracting Officer will withhold 10 percent of the monthly progress payment until approval of updated drawings. Show on the as-built

SECTION 01 78 00.00 41 Page 12 drawings, but not limited to, the following information:

a. The actual location, kinds and sizes of all sub-surface utility lines. In order that the location of these lines and appurtenances may be determined in the event the surface openings or indicators become covered over or obscured, show by offset dimensions to two permanently fixed surface features the end of each run including each change in direction on the Record Drawings. Locate valves, splice boxes and similar appurtenances by dimensioning along the utility run from a reference point. Also record the average depth below the surface of each run.

b. The location and dimensions of any changes within the building structure.

c. Layout and schematic drawings of electrical circuits and piping.

d. Correct grade, elevations, cross section, or alignment of roads, earthwork, structures or utilities if any changes were made from contract plans.

e. Changes in details of design or additional information obtained from working drawings specified to be prepared or furnished by the Contractor; including but not limited to shop drawings, fabrication, erection, installation plans and placing details, pipe sizes, insulation material, dimensions of equipment, and foundations.

f. The topography, invert elevations and grades of drainage installed or affected as part of the project construction.

g. Changes or Revisions which result from the final inspection.

h. Where contract drawings or specifications present options, show only the option selected for construction on the working as-built markup drawings.

i. If borrow material for this project is from sources on Government property, or if Government property is used as a spoil area, furnish a contour map of the final borrow pit/spoil area elevations.

j. Systems designed or enhanced by the Contractor, such as HVAC controls, fire alarm, fire sprinkler, and irrigation systems.

k. Changes in location of equipment and architectural features.

l . Modifications (include within change order price the cost to change working as-built markup drawings to reflect modifications).

m. Actual location of anchors, construction and control joints, etc., in concrete.

n. Unusual or uncharted obstructions that are encountered in the contract work area during construction.

o. Location, extent, thickness, and size of stone protection particularly where it will be normally submerged by water.

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3.2 FINAL AS-BUILT RECORD DRAWING PREPARATION

Prepare final as-built record drawings after the completion of each definable feature of work as listed in the Contractor Quality Control Plan (Foundations, Utilities, Structural Steel, etc., as appropriate for the project). Transfer the changes from the approved working As-Built Drawings to the original electronic CAD files. Modify the final As-Built Drawings to correctly show the features of the project as constructed by bringing the contract set into agreement with approved working As-Built Drawings, and adding such additional drawings as may be necessary. Refer to ERDC/ITL TR-19-6 Chapter 7 Drawing Revisions. Jointly review the As-Built Drawings with printouts from final as-built CAD file drawings for accuracy and completeness. Monthly review of working as-built CAD printouts must cover all sheets revised since the previous review. These drawings are part of the permanent records of this project. Any drawings damaged or lost must be satisfactorily replaced at no expense to the Government.

a. Drawing revisions (include within change order price the cost to change working and Record Drawings to reflect revisions) and compliance with the following procedures.

(1) Follow directions in the revision for posting descriptive changes.

(2) The revision delta size must be 5/16 inch diameter unless the area where the delta is to be placed is crowded. Use a smaller size delta for crowded areas.

(3) Place a revision delta at the location of each deletion.

(4) For new details or sections which are added to a drawing, place a revision delta by the detail or section title.

(5) For minor changes, place a revision delta by the area changed on the drawing (each location).

(6) For major changes to a drawing, place a revision delta by the title of the affected plan, section, or detail at each location.

(7) For changes to schedules or drawings, place a revision delta either by the schedule heading or by the change in the schedule.

3.3 RECORD DRAWING FILES

If additional drawings are required, prepare them using the specified electronic file format applying the same graphic standards specified for original drawings. The title block and drawing border to be used for Record Drawings must be identical to that used on the contract drawings.

Accomplish additions and corrections to the contract drawings using CAD files. Provide all program files and hardware necessary to prepare final PDF Record Drawings. The Contracting Officer will review final PDF Record Drawings for accuracy and return them to the Contractor for required corrections, changes, additions, and deletions.

3.3.1 Rename the CAD Drawing files

Rename the CAD Drawing files using the contract number as the Project Code field,(e.g., W91238-15-C-10A-102. DWG) as instructed in the Pre-Construction conference. Use only those renamed files for the

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Marked-up changes. Make all changes on the layer/level as the original item.

a. For AutoCAD files (DWG), enter all as-built delta changes and notations on the AS-BUILT layer.

b. When final revisions have been completed, show the wording "RECORD DRAWING AS-BUILTS" followed by the name of the Contractor in letters at least 3/16 inch high on the cover sheet drawing. Date RECORD DRAWING AS-BUILTS" drawing revisions in the revision block.

c. Within 20 days after Government approval of all of the working Record Drawings for a phase of work, prepare the final CAD Record Drawings for that phase of work and submit PDF drawing files and two sets of prints for review and approval. The Government will promptly return one set of prints annotated with any necessary corrections. Within 10 days revise the CAD files accordingly at no additional cost and submit one set of final prints for the completed phase of work to the Government. Within 20 days of substantial completion of all phases of work, submit the Record Drawing package for the entire project.

Submit one set of electronic CAD files, and one set of the approved working record PDF files on three optical discs with two sets of prints. The CAD files must be complete in all details and identical in form and function to the CAD drawing files supplied by the Government. Prepare AutoCAD files for transmittal using e-Transmit.

Make any transactions or adjustments necessary to accomplish this.

The Government reserves the right to reject any drawing files it deems incompatible with the customer's CAD system. Paper prints, drawing files and storage media submitted will become the property of the Government upon final approval. Failure to submit Record Drawings PDF files, CAD files and marked prints as specified will be cause for withholding any payment due under this contract. Approval and acceptance of Record Drawings must be accomplished before final payment is made.

3.4 RECORD DRAWINGS

Prepare Record Drawings after the completion of each definable phase of work as listed in the Contractor Quality Control Plan (such as Foundations, Utilities, or Structural Steel as appropriate for the project). Transfer the changes from the approved working as-built markup drawings to the original electronic CAD drawing files. Modify the as-built CAD drawing files to correctly show the features of the project as-built by bringing the working CAD drawing set into agreement with approved working as-built markup drawings, and adding such additional drawings as may be necessary. Refer to ERDC/ITL TR-19-6 . Jointly review the working as-built markup drawings with printouts from working as-built CAD drawing PDF files for accuracy and completeness. Monthly review of working as-built CAD drawing PDF file printouts must cover all sheets revised since the previous review. These PDF drawing files are part of the permanent records of this project. Any drawings damaged or lost must be satisfactorily replaced at no expense to the Government.

Drawing revisions (include within change order price the cost to change working and Record Drawings to reflect revisions) and compliance with the following procedures.

a. Follow directions in the revision for posting descriptive changes.

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b. The revision delta size must be 5/16 inch unless the area where the delta is to be placed is crowded. Use a smaller size delta for crowded areas.

c. Place a revision delta at the location of each deletion.

d. For new details or sections which are added to a drawing, place a revision delta by the detail or section title.

e. For minor changes, place a revision delta by the area changed on the drawing (each location).

f. For major changes to a drawing, place a revision delta by the title of the affected plan, section, or detail at each location.

g. For changes to schedules or drawings, place a revision delta either by the schedule heading or by the change in the schedule.

3.4.1 Record Drawing Package

Submit the Record Drawings PDF and CAD package for the entire project within 20 days of substantial completion of all phases of work. Submit one set of ANSI D size PDF and CAD files on optical disc, read-only memory (ROM), two sets of ANSI D size prints and one set of the approved Record Drawings. The package must be complete in all details and identical in form and function to the contract drawing files supplied by the Government.

3.5 RECORD DRAWING PACKAGE

The Government will promptly return one set of prints annotated with any necessary corrections. Within 30 days revise the CAD files accordingly at no additional cost and submit one PDF set with final prints for the completed phase of work to the Government. Within 60 days of substantial completion of all phases of work, submit the Record Drawing Package for the entire project. Prepare AutoCAD files for transmittal using e-Transmit. Make any transactions or adjustments necessary to accomplish this. The package must be complete in all details and identical in form and function to the CAD drawing files furnished by the Government. Submit one set of approved Record Drawing ANSI D size PDF files and CAD files on three optical discs with two sets of prints. The Government reserves the right to reject any drawing files it deems incompatible with the customer's CAD system. Paper prints, drawing files and storage media submitted will become the property of the Government upon final approval.

Failure to submit Record Drawing PDT files, CAD files and marked prints as specified will be cause for withholding any payment due under this contract. Approval and acceptance of Record Drawings must be accomplished before final payment is made.

3.6 FINAL APPROVED SHOP DRAWINGS

Submit final approved project shop drawings 30 days after transfer of the completed facility.

3.7 CONSTRUCTION CONTRACT SPECIFICATIONS

Submit final PDF file record construction contract specifications, including revisions thereto, 30 days after transfer of the completed facility.

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3.8 AS-BUILT RECORD OF EQUIPMENT AND MATERIALS

Furnish one copy of preliminary record of equipment and materials used on the project 15 days prior to final inspection. This preliminary submittal will be reviewed and returned 2 days after final inspection with Government comments. Submit Two sets of final record of equipment and materials 10 days after final inspection. Key the designations to the related area depicted on the contract drawings. List the following data:

RECORD OF DESIGNATED EQUIPMENT AND MATERIALS DATA

Description Specification Section

Manufacturer and Catalog, Model, and Serial Number

Composition and Size

Where Used

3.9 OPERATION AND MAINTENANCE MANUALS

Provide project operation and maintenance manuals as specified in Section 01 78 23.00 41 OPERATION AND MAINTENANCE MANUALS DATA. Provide four electronic copies of the Operation and Maintenance Manual files and one hard copy of the Operation and Maintenance Manuals . Submit to the Contracting Officer for approval within 30 calendar days of the Beneficial Occupancy Date (BOD). Update and resubmit files for final approval at BOD.

3.10 CLEANUP

Leave premises "broom clean." Clean interior and exterior glass surfaces exposed to view; remove temporary labels, stains and foreign substances;

polish transparent and glossy surfaces; vacuum carpeted and soft surfaces. Clean equipment and fixtures to a sanitary condition. Replace filters of operating equipment. Clean debris from roofs, gutters, downspouts and drainage systems. Sweep paved areas and rake clean landscaped areas. Remove waste and surplus materials, rubbish and construction facilities from the site.

3.11 REAL PROPERTY RECORD

Near the completion of Project, but a minimum of 60 days prior to final acceptance of the work, complete and submit an accounting of all installed property with Interim DD FORM 1354 . Include any additional assets, improvements, and alterations from the Draft DD FORM 1354. Contact the Contracting Officer for any project specific information necessary to complete the DD FORM 1354. Refer to UFC 1-300-08 for instruction on completing the DD FORM 1354. For convenience, a Draft DD FORM 1354 has been attached to the end of this spec section. Additionally, a blank fillable PDF DD FORM 1354 may be obtained at the following link:

www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd1354.pdf

Submit the completed Checklist for DD FORM 1354 of Installed Building Equipment items. Attach this list to the updated DD FORM 1354.

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