NAO-DoDEA_FAM_Pre-Brief.pdf

USACE - NORFOLK DISTRICT

DEPARTMENT OF DEFENSE EDUCATION ACTIVITY (DODEA)

FACILITY ASSET MANAGEMENT (FAM)

SINGLE AWARD TASK ORDER CONTRACT (SATOC)

PRE-PROPOSAL CONFERENCE

Date: 10 APRIL 2019

SOLICITATION DETAILS

DODEA GEOGRAPHIC LOCATION

DODEA FAM PROGRAM OVERVIEW

EVALUATION FACTORS

NON-PRICE EVALUATION FACTORS

PRICE EVALUATION FACTOR

PRICE SCENARIOS & COMPARISON

CONCLUSION

AGENDA 2

SOLICITATION: W91236-19-R-0002

ADVERTISEMENT DATE: 28 MARCH 2019

PROPOSALS DUE: 2:00 PM EST ON 29 APRIL 2019

SET-ASIDE TYPE: COMPETITIVE 8(A) SET-ASIDE

ACQUISITION STRATEGY: BEST-VALUE TRADEOFF

SOLICITATION DETAILS 3

(as of August 2017)

Facility Asset Management

DELIVERABLES

• AHERA Inspection Reports

• Asbestos Management Plans (AMP)

• Asbestos Free Letters

• Compliance Reports

• FUS/RPI GSF Reports

• Google Earth File Packages

• Space Utilization Reports

• Facility Photo Files

• Facility Condition Assessment Reports

(FCAR)

• Monthly Q-Rating & Annual Lock Files

• 2021 Q-Rating Goal Monitoring

• Q3/Q4 Mitigation Plan

• Services RPI-Data Top Load

• Services Reconciliation

• DoD RPI Data Reports

• Open/Closing Reports

• Temp Building Mitigation & Tracking

DODEA FAM PROGRAM OVERVIEW

1 2 3 4 5 6 7 8 9

10 11 12 13 14 15 16 17 18

Field Assessments

Legend

MILCON

SRM Work PlansSupport Services

EVALUATION FACTORS

TECHNICAL PROPOSAL (VOLUME I)

• SPECIALIZED EXPERIENCE

• PROFESSIONAL QUALIFICATIONS

• PAST PERFORMANCE

* THE RELATIVE ORDER OF IMPORTANCE OF THE NON-PRICE EVALUATION

FACTORS ARE OF EQUAL IMPORTANCE TO EACH OTHER.

PRICE PROPOSAL (VOLUME II)

* ALL EVALUATION FACTORS, OTHER THAN PRICE, WHEN COMBINED, ARE

CONSIDERED APPROXIMATELY EQUAL TO PRICE.

7NON-PRICE EVALUATION FACTOR

SPECIALIZED EXPERIENCE

SUBMIT UP TO SIX (6) EXAMPLE PROJECTS, INCLUDING THE

FOLLOWING INFORMATION:

• EXAMPLE PROJECT NUMBER

• CONTRACTOR NAME

• CONTRACTOR ROLE (E.G. PRIME, KEY SUB, JV, ETC)

• CONTRACT NUMBER (IF APPROPRIATE)

• CONTRACT VALUE

• PERIOD OF PERFORMANCE INCLUDING START & END DATES AND

PERCENT COMPLETE

• PROJECT TITLE AND LOCATION

• CUSTOMER POINT OF CONTACT NAME AND TELEPHONE NUMBER

• PROJECT DESCRIPTION, WITH EMPHASIZE ON FEATURES DESCRIBED IN

SECTION M

8NON-PRICE EVALUATION FACTOR

SPECIALIZED EXPERIENCE

(Continued)

UP TO SIX (6) EXAMPLE PROJECTS WILL BE EVALUATED TO DETERMINE

OFFEROR’S RELEVANT SPECIALIZED EXPERIENCE, IN ACCORDANCE WITH

THE FOLLOWING:

• PROJECT RECENCY

• PROJECT SIZE

• PROJECT SCOPE RELEVANCY, WHICH INCLUDES EXPERIENCE WITH THE

FOLLOWING:

• INSPECTING FOR ASBESTOS CONTAINING BUILDING MATERIAL

• ASSESSING THE CONDITION OF FACILITIES

• CONDUCTING REAL PROPERTY INVENTORIES

• SURVEYING AND REPORTING ON FACILITIES FOR SPACE UTILIZATION

• THE ELEMENTS ABOVE ACROSS A BROAD GEOGRAPHIC REGION

• SUBSEQUENT MANAGEMENT OF DATA, RECONCILIATION WITH OTHER SOURCES,

AND REPORTING.

9NON-PRICE EVALUATION FACTOR

PROFESSIONAL QUALIFICATIONS

DEMONSTRATE THE QUALIFICAITONS OF THE FOLLOWING KEY

PERSONNEL:

• PROJECT MANAGER

• SENIOR ENGINEER OR ARCHITECT

• SENIOR DATABASE SPECIALIST

• INDUSTRIAL HYGIENIST

• ASBESTOS INPSECTOR

• ENVIRONMENTAL SCNIENTIST

RESUMES SHALL NOT EXCEED TWO (2) DOUBLE SIDED PAGES, AND

MUST INCLUDE:

• POSITIONS

• DUTY DESCRIPTIONS,

• REFERENCES AND TELEPHONE NUMBERS,

• CERTIFICATIONS, LICENSES, EDUCATION, ETC.

• ALL EXPERIENCE SHALL BE SUPPORTED BY DATES, NAMES, AND PHONE

NUMBERS OF PERSONS ABLE TO VERIFY THE EXPERIENCE

10NON-PRICE EVALUATION FACTOR

PROFESSIONAL QUALIFICATIONS

(Continued)

THE PROFESSIONAL QUALIFICATIONS OF KEY PERSONNEL WILL

BE EVALUATED AS FOLLOWS.

• KEY PERSONNEL WITH MORE EXPERIENCE PERFORMING IN THE ROLE

FOR WHICH THEY ARE PROPOSED FOR THIS CONTRACT MAY BE GIVEN

MORE CONSIDERATION THAN THOSE WITH LESS.

• KEY PERSONNEL WITH MORE LONGEVITY WITH THEIR CURRENT

EMPLOYER MAY BE GIVEN MORE CONSIDERATION, THAN THOSE WITH

LESS.

• KEY PERSONNEL WITH EXTENSIVE EDUCATION, TRAINING, LICENSING,

AND OTHER CERTIFICATIONS RELEVANT TO THEIR PROPOSED ROLE

MAY BE GIVEN MORE CONSIDERATION THAN THOSE WITH LESS.

11NON-PRICE EVALUATION FACTOR

PAST PERFORMANCE

THE GOVERNMENT INTENDS TO ASSESS THE PAST PERFORMANCE

OF THE PROJECTS SUBMITTED FOR CONSIDERATION UNDER THE

SPECIALIZED EXPERIENCE.

• IF A COMPLETED CPARS EVALUATION IS AVAILABLE, IT SHALL BE SUBMITTED

WITH THE PROPOSAL.

• IF THERE IS NOT A COMPLETED CPARS EVALUATION, THE OFFERORS SHALL

SUBMIT A PAST PERFORMANCE QUESTIONNAIRE FOR EACH PROJECT

SUBMITTED UNDER THE SPECIALIZED EXPERIENCE

THE GOVERNMENT’S EVALUATION IS NOT LIMITED TO PAST

PERFORMANCE INFORMATION ON THE CITED EXPERIENCE IF AND

WHERE ADDITIONAL INFORMATION ON OFFEROR PERFORMANCE IS

AVAILABLE.

12NON-PRICE EVALUATION FACTOR

PAST PERFORMANCE

(Continued)

PAST PERFORMANCE WILL BE EVALUATED FOR

PROJECTS SUBMITTED UNDER SPECIALIZED EXPERIENCE

AND MAY INCLUDE OTHER PROJECTS, AS FOLLOWS:

• FIRST, DETERMINE HOW RELEVANT A RECENT EFFORT

ACCOMPLISHED BY THE OFFEROR IS TO THIS EFFORT.

• VERY RELEVANT

• RELEVANT

• SOMEWHAT RELEVANT

• NOT RELEVANT

• SECOND, DETERMINE HOW WELL OFFEROR PERFORMED

• THIRD, ASSIGN AN PERFORMANCE CONFIDENCE ASSESSMENT, AS

FOLLOWS:

• SUBSTANTIAL CONFIDENCE

• SATISFACTORY CONFIDENCE

• NEUTRAL CONFIDENCE

• LIMITED CONFIDENCE

• NO CONFIDENCE

OE1

Slide 12

OE1 Finished this sentence.

Oxley, Ekaterina, 4/3/2019

1313PRICE EVALUATION FACTOR

ALL PRICING INFORMATION SHALL BE FURNISHED IN VOLUME II,

AND ORGANIZED AS FOLLOWS:

• COVER PAGE

• LISTING OF TEAM MEMBER CORPORATE NAMES AND POINT OF

CONTACT INFORMATION

• TEAM MEMBER CORPORATE NAME

• ADDRESS

• POINT OF CONTACT

• PHONE NUMBER

• DUNS NUMBER

• CAGE CODE

• INTRODUCTORY SHEETS

ALL EVALUATION FACTORS, OTHER THAN PRICE, WHEN

COMBINED, ARE CONSIDERED APPROXIMATELY EQUAL TO

PRICE.

1414PRICE EVALUATION FACTOR

continued

VOLUME II SHALL CONTAIN THE FOLLOWING:

SECTION I:

TAB 1 – SF33, SOLICITATION, OFFER AND AWARD, AND ALL AMENDMENTS, SIGNED.

TAB 2 – COPIES OF LETTERS OF COMMITMENTS FROM TEAM MEMBERS, COPIES OF

JOINT VENTURE AGREEMENTS, AND OR OTHER TEAMING ARRANGEMENTS, IF

APPLICABLE

TAB 3 – COMPLETED SECTION K (REPRESENTATIONS AND CERTIFICATIONS).

SECTION II:

TAB 1. – COMPLETED SCHEDULE OF SERVICES (ATTACHMENT J.2.)

SECTION III:

APPENDIX A – PRE-AWARD INFORMATION

1515PRICE EVALUATION FACTOR

SCHEDULE OF SERVICES

1616PRICE EVALUATION FACTOR

BASIS OF EVALUATION

PRICE WILL BE EVALUATED BASED ON THE TOTAL EVALUATED

PRICE.

THE TOTAL EVALUATED PRICE CONSISTS OF THE TOTAL PRICE

FOR THE SEED PROJECT (TABLE 1, LINE ITEM 0001) PLUS TOTAL

OF ALL PROPOSED LABOR (TABLE 1, LINE ITEM 0002) MINUS THE

ASSESSMENT WALK RATE TOTAL PRICE (TABLE 1, LINE ITEM

0003).

PRICE WILL NOT BE RATED OR SCORED, BUT WILL BE

EVALUATED FOR FAIRNESS AND REASONABLENESS THROUGH

THE USE OF A PRICE ANALYSIS.

1717PRICE EVALUATION FACTOR

SCHEDULE SCENARIOS

(Offeror A)

OE2

Slide 17

OE2 NEED TO ADD similar disclosure on teh actual slide:NOTE THE NUMBERS PRESENTED DO NOT CONSTITUTE AN INDICATION OF

EXPECTED PRICING AND ARE USED MERELY FOR ILLUSTRATING PURPOSES.

Oxley, Ekaterina, 4/3/2019

1818PRICE EVALUATION FACTOR

(Offeror B)

1919PRICE EVALUATION FACTOR

(Offeror C)

2020PRICE EVALUATION FACTOR

(Offeror D)

2121PRICE EVALUATION FACTOR

(Comparison)

CONCLUSION

BIDDER INQUIRY KEY: U2UYPW - BM6Z48

REVIEW NAME: DODEA FAM 5-YEAR SATOC

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