AMENDMENT_0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See Continuation Page

1. CONTRACT ID CODE PAGE OF PAGES

1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Apr-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9123619R0002

X 9B. DATED (SEE ITEM 11)

28-Mar-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Apr-2019

CODE

USA ENGINEER DISTRICT, NORFOLK

803 FRONT STREET

NORFOLK VA 23510-1096

W91236 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9123619R0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0003

W91236-19-R-0002 DODEA FAM

AMENDMENT 0003

1. Revise Proposal Due Date in Block 9 of Standard Form 33

2. Respond to Inquiries

3. Revise Government Point of Contact

Revise Government Point of Contact Page 1 – Block 10 and Page 36 Factor C – Paragraph 3

FROM:

Heather L. Race – heather.l.race@usace.army.mil To:

Katya Oxley - Ekaterina.Oxley@usace.army.mil and Dianne K. Grimes – Dianne.k.grimes@usace.army.mil

Revise Proposal Due Date in Block 9 of Standard Form 33

FROM:

Sealed offers in original and 4 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in ___________ until 02:00PM local time 29 Apr 2019.

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

TO:

Sealed offers in original and 4 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in ___________ until 02:00PM local time 29 Apr 6 May 2019.

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

Respond to Inquiries 1 INQUIRY: Section M, Paragraph 4.0 Proposal Instructions, Factor A Specialized Experience. The Offeror is required to submit projects that are at least 50% complete with a minimum size of $3.5M per year. Given that this is an 8(a) procurement with a $20.5M size standard, we respectfully request the USACE consider lowering the minimum project value to $1.5M per year. It is not likely that many 8(a) small businesses that meet this size standard will have four, let alone six, projects that are $3.5M or greater per year.

RESPONSE: Section M, Factor A - Specialized Experience does not state that projects must be a minimum size of $3.5M per year. It states "To be considered relevant the project has to be at least 50% complete" and" The overall price anticipated for this requirement is expected to be between $3,500,000 to $5,000,000 annually. Example projects similar in overall price (comparable equivalent for a different period of performance) to that expected under this IDIQ will receive more favorable consideration." Therefor Offerors are able to submit example projects less than $3.5M.

2 INQUIRY: Will the database required to be established within 30 days of notice to proceed be required to be FED RAMP IL4 certified or be subject to any other certification requirement?

RESPONSE: The database is required to be maintained in accordance with DoDI 8510.01. This will be changed by amendment.

Attachment J.7, Base Scope, Section 2.4.1 first paragraph

FROM:

2.1.1. Database. The Contractor shall be required to maintain a database for all data collected under this contract, also known as DoDEA Facility Asset Management or DFAM. The database shall comply with current DoD system requirements. Should the Contractor elect to purchase their own database, the Government will provide all necessary information. Ultimately, it is up to the Contractor to compile and analyze data into a usable format. In either case, the database shall be operational in 90 days after contract award.

TO:

The Contractor shall be required to maintain a database for all data collected under this contract, also known as DoDEA Facility Asset Management or DFAM. This database shall comply with DoDI 8510.01, whether the Contractor develop or purchase a database. The Government will provide all current data to initially populate the database. Ultimately, it is up to the Contractor to compile and analyze data into a usable format, which shall be operational no later than 90 days after contract award.

3 INQUIRY: There is a significant amount of work outside the environmental requirements. Are there task orders planned that do not include AHERA assessments RESPONSE: The Government will satisfy the minimum guarantee with the award of the seed project task order to the successful Offeror. While additional work is expected under this IDIQ, Offerors are not guaranteed any additional work past the minimum guarantee.

In addition, attachments J.8 and J.9 include the work associated with the seed project, of which includes not only AHERA inspections, but other efforts such as real property inspections, utilization surveys, condition assessments, etc.

4 INQUIRY: Who will provide the latest Site Specific Health and Safety Plan to be updated prior to initiation of inspection activities and how many of these plans are there to be reviewed and updated annually?

RESPONSE: Section 2.2.3 shall be amended to “The Contractor shall create a Site Specific Health & Safety Plan t prior to the initiation of inspection activities to ensure the safety of workers performing the inspections. The purpose of the SSHP….”

Attachment J.7, Base Scope, Section 2.2.3

FROM:

2.2.1 Site Specific Health and Safety Plan (SSHSP). Prior to the initiation of inspection activities the Contractor shall update the Site Specific Health and Safety Plan to ensure the safety of workers performing the inspections.

The purpose of the SSHP is to outline health and safety procedures and protocol to be followed by the Contractor/sub-Contractor personnel during field activities. No field activities may be performed until this plan is reviewed and accepted by the Contracting Officer’s Representative (COR). The SSHSP must be administered by a qualified safety and health professional and shall comply with all applicable Federal, State, and local health and safety requirements, including the Occupational Safety and Health Administration's (OSHA) requirements (29 CFR 1910 and 1926), the latest edition of U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1). All work shall be performed in accordance with the accepted plan. The SSHSP shall follow the outline presented in Appendix A, MINIMUM BASIC OUTLINE FOR ACCIDENT PREVENTION PLANS, on page A-1 of the EM 385-1-1. Subjects not pertinent to this contract should be listed as not applicable. The Health and Safety Plan shall be adhered to throughout the execution of this contract.

TO:

The Contractor shall create a Site Specific Health & Safety Plan prior to the initiation of inspection activities to ensure the safety of workers performing the inspections. The purpose of the SSHP is to outline health and safety procedures and protocol to be followed by the Contractor/sub-Contractor personnel during field activities. No field activities may be performed until this plan is reviewed and accepted by the Contracting Officer’s Representative (COR). The SSHSP must be administered by a qualified safety and health professional and shall comply with all applicable Federal, State, and local health and safety requirements, including the Occupational Safety and Health Administration's (OSHA) requirements (29 CFR 1910 and 1926), the latest edition of U.S. Army Corps of Engineers

Safety and Health Requirements Manual (EM 385-1-1). All work shall be performed in accordance with the accepted plan. The SSHSP shall follow the outline presented in Appendix A, MINIMUM BASIC OUTLINE FOR ACCIDENT PREVENTION PLANS, on page A-1 of the EM 385-1-1. Subjects not pertinent to this contract should be listed as not applicable. The Health and Safety Plan shall be adhered to throughout the execution of this contract.

5 INQUIRY: May we use a smaller font size than 11 point for graphics?

RESPONSE: In accordance with Section L, 11 point minimum font size shall be used throughout for all "narratives." The 11 point font size requirement does not concern graphics.

6 INQUIRY: What does the Government determine as a basis for a long (six month) transition period vice a shorter period?

RESPONSE: Section 2.2.5 concerns the incumbent Contractor preparing a transition plan for the program, should a new Contractor begin performing these services. There is no designation for long versus short.

7 INQUIRY: AHERA Sample Storage. How many and where should these storage sites be situated? In the US?

OCONUS?

RESPONSE: Currently, approximately 10,000 samples are stored to meet the 4 year storage requirement, which can be stored in a 250 square foot space. The samples are stored in a single storage unit located CONUS. The base scope will be changed by amendment to reflect this.

Attachment J.7, Base Scope, Section 2.3.16

FROM:

2.1.2. AHERA Sample Storage. The Contractor shall be required to store all AHERA samples resulting from these inspections. Samples shall be stored for 4 years after inspection. Samples shall be stored in “zip-lock” bags or similarly air tight containers that are, in turn, organized in plastic bags grouped by individual school. The samples will be stored in a securely locked and environmentally controlled site location that will both limit and control access and that will serve to minimize sample disturbance and deterioration for the duration of the contract. The Contractor shall provide information with regards to the actual sample storage site location and address, as well as any other associated information. The Contractor shall provide the Contracting Officer’s Representative with a list of the name(s) of project personnel who are authorized access to the stored sample location. The storage area shall be made accessible to Government personnel to conduct visual inspections, request and remove samples if needed.

The Contractor shall provide written notification to the COR within five work days whenever a request is received from DoDEA or Contractor personnel, or any other interested party, for a re-evaluation or re-analysis of a sample that is being stored from this inspection or a previous AHERA inspection. Written notification shall include the name of the individual making the request, purpose or reason for the request, name of the individual(s) entering the sample storage unit and handling the sample(s), requested sample numbers or other sample identifying information, name and qualifications of asbestos analytical laboratory to be used for re-analysis, the name and credentials of the sample analyst, and the sample re-analysis results. The initial notification statement shall be followed by a formal report to the COR within 30 days to address the sample re-evaluation outcome to include any recommended corrective actions already taken or subsequently to be implemented. After 4 years, the Contractor shall dispose of samples IAW applicable EPA regulations.

TO:

The Contractor shall be required to store all AHERA samples for 4 years after the date of inspection. Currently, approximately 10,000 samples are stored in a 250 square foot space. Samples shall be stored in a single storage location in the Continental United States (CONUS). Samples shall be stored in “zip-lock” bags or similar air tight containers that are, in turn, organized in plastic bags grouped by individual school. The samples will be stored in a securely locked and environmentally controlled site location that will both limit and control access and that will serve to minimize sample disturbance and deterioration for the duration of the contract. The Contractor shall provide information with regards to the actual sample storage site location and address, as well as any other associated information. The Contractor shall provide the Contracting Officer’s Representative with a list of the name(s) of project personnel who are authorized access to the stored sample location. The storage area shall be made accessible to Government personnel to conduct visual inspections, request and remove samples if needed. The Contractor shall provide written notification to the COR within five work days whenever a request is received from DoDEA or Contractor personnel, or any other interested party, for a re-evaluation or re-analysis of a sample that is being stored from this inspection or a previous AHERA inspection. Written notification shall include the name of the individual making the request, purpose or reason for the request, name of the individual(s) entering the sample storage unit and handling the sample(s), requested sample numbers or other sample identifying information, name and qualifications of asbestos analytical laboratory to be used for re-analysis, the name and credentials of the sample analyst, and the sample re-analysis results. The initial notification statement shall be followed by a formal report to the COR within 30 days to address the sample re-evaluation outcome to include any recommended corrective actions already taken or subsequently to be implemented. After 4 years, the Contractor shall dispose of samples IAW applicable EPA regulations.

8 INQUIRY: How many BUILDER Training Sessions are envisioned?

RESPONSE: Attachment J.7 is the scope of work for the base contract, which is the vehicle to satisfy requirements for this program. Individual task orders will be issued for specific work required.

Please reference Attachments J.8 and J.9 for work associated with this seed project. Section 2.4.3 includes six (6) virtual BUILDER training sessions.

9 INQUIRY: This section refers to Section 7.2, however the proposal numbering system only goes up to 5.2. Does the government mean 5.2 Quality Rating System?

RESPONSE: The reference will be corrected by amendment to Section 5.2 Quality Rating System.

FROM:

The Government will evaluate the Offeror’s submitted Professional Qualifications as defined above, and will be given an adjectival rating in accordance with Section 7.2 (Technical Rating Scheme).

TO:

The Government will evaluate the Offeror’s submitted Professional Qualifications as defined above, and will be given an adjectival rating in accordance with Section 7.2 (Technical Rating Scheme) 5.2 (Quality Rating System).

10 INQUIRY: What is the role of the Environmental Scientist?

RESPONSE: The Environmental Scientist’s role may vary depending on the requirement. This person may: assist the asbestos inspector in the field; work on asbestos management planning; perform third party abatement oversight;

conduct quality control; and/or support other environmental related tasks in support of this requirement.

Section L Factor B

FROM:

Offerors are required to demonstrate the Professional Qualifications of several key personnel that would support this requirement. For each position listed below, Offerors shall submit resumes, not to exceed two

(2) double sided pages each. Resumes shall include includes positions, duty descriptions, references and telephone numbers, certifications, licenses, education, etc. All experience shall be supported by dates, names, and phone numbers of persons able to verify the experience. The Government reserves the right to verify all information provided.

The Government reserves the right to verify the information provided in resumes by contacting references, previous employers, educational institutions, or by other means as necessary.

One (1) Project Manager. The Project Manager is the main point of contact that USACE and DoDEA will interact with on a daily basis.

One (1) Senior Engineer or Architect. The Senior Engineer or Architect is the lead for field assessment teams.

One (1) Senior Database Specialist.

One (1) Industrial Hygienist.

One (1) Asbestos Inspector.

One (1) Environmental Scientist.

TO:

Offerors are required to demonstrate the Professional Qualifications of several key personnel that would support this requirement. For each position listed below, Offerors shall submit resumes, not to exceed two (2) double sided pages each. Resumes shall include includes positions, duty descriptions, references and telephone numbers, certifications, licenses, education, etc. All experience shall be supported by dates, names, and phone numbers of persons able to verify the experience. The Government reserves the right to verify all information provided.

The Government reserves the right to verify the information provided in resumes by contacting references, previous employers, educational institutions, or by other means as necessary.

One (1) Project Manager. The Project Manager is the main point of contact that USACE and DoDEA will interact with on a daily basis.

One (1) Senior Engineer or Architect. The Senior Engineer or Architect is the lead for the condition assessment team, and supports other ancillary support services under this requirement.

One (1) Senior Database Specialist. The Senior Database Specialist is the lead for maintaining the

DFAM database, management of all data collected, and other data related services in support of this requirement.

One (1) Industrial Hygienist. The Industrial Hygienist’s role may vary depending on the requirement. This person may: identify and mitigate physical and environmental risks; inspect for hazardous material, develop applicable plans, and/or support other related tasks in support of this requirement.

One (1) Asbestos Inspector. The Asbestos Inspector is the lead inspector for AHERA inspections in the field and will support other ancillary asbestos services in support of this requirement.

One (1) Environmental Scientist. The Environmental Scientist’s role may vary depending on the requirement. This person may: assist the asbestos inspector in the field; work on asbestos management planning; perform third party abatement oversight; conduct quality control; and/or support other environmental related tasks in support of this requirement.

11 INQUIRY: What is the estimated percentage of DoDEA facilities that have existing CAD drawings?

RESPONSE: CAD drawings are available for all existing facilities that have had FUS previously. CAD drawings for new facilities having FUS done for the first time are required to be created. For the seed project, these new schools are shown in Attachment J.9 with “new” annotated in the name or TBD in the dates of inspection column.

Attachment J.7, Base Scope, Section 2.6.1

FROM:

2.1.3. Data Collection. The Contractor shall survey and verify facility dimensions and layout using as-built drawings and field measurements. Facilities to be evaluated shall include all buildings including temporary and relocatable buildings, as well as site features/elements, which are limited to playgrounds and playfields. The Government will furnish the most current electronic and/or paper drawings of each facility available. If no drawings are available, the Contractor shall produce CAD drawings from field surveys within allowable tolerances. Where there are differences in gross area from the previous Facility Utilization Survey, the Contractor shall provide an explanation as to why the change occurred i.e. demolition or construction). No changes shall be made to official/existing size values of facilities previously captured in a FUS without a documented demolition, construction, or transfer/turn-over occurring to cause a change. If there are special circumstances found that warrant a change these circumstances shall be presented to DoDEA with a recommendation for a determination. Any change that does include demolition, construction, or transfer/turn-over shall include key supporting documentation (KSDs) that site the cause for the change. The Contractor would be responsible for collecting the KSDs while on site during the surveys. Site information captured shall be captured in the master real property inventory database, this information shall include individual site asset information that can be rolled up and sorted by site location. Site information captured for the master list shall include the geo-tag information so that sites with multiple assets of the same type can be distinguished (i.e. multiple playgrounds and/or courts). Identified real property assets shall be compared to the real property reconciliation with host installation data to determine missing, added, or assets with differences. Noted differences shall include any utilities and other below ground assets not currently tracked.

TO:

The Contractor shall survey and verify facility dimensions and layout using as-built drawings and field measurements. Facilities to be evaluated shall include all buildings including temporary and re locatable buildings, as well as site features/elements, which are limited to playgrounds and playfields. The Government will furnish the most current electronic and/or paper drawings of each facility available. If no drawings are available, the Contractor shall produce CAD drawings from field surveys within allowable tolerances. FUS CAD drawings are available for all existing facilities that have had FUS previously. CAD drawings for new facilities having FUS done for the first time are required to be created. Where there are differences in gross area from the previous Facility Utilization Survey, the Contractor shall provide an explanation as to why the change occurred i.e. demolition or construction).

No changes shall be made to official/existing size values of facilities previously captured in a FUS without a documented demolition, construction, or transfer/turn-over occurring to cause a change. If there are special circumstances found that warrant a change these circumstances shall be presented to DoDEA with a recommendation for a determination. Any change that does include demolition, construction, or transfer/turn-over shall include key supporting documentation (KSDs) that site the cause for the change. The Contractor would be responsible for collecting the KSDs while on site during the surveys. Site information captured shall be captured in the master real property inventory database, this information shall include individual site asset information that can be rolled up and sorted by site location. Site information captured for the master list shall include the geo-tag information so that sites with multiple assets of the same type can be distinguished (i.e. multiple playgrounds and/or courts). Identified real property assets shall be compared to the real property reconciliation with host installation data to determine missing, added, or assets with differences. Noted differences shall include any utilities and other below ground assets not currently tracked.

12 INQUIRY: Can the Government identify work share/work load by task?

RESPONSE: Tasks required of the Contractor are outlined in Attachments J.8 and J.9 for the seed project, which also outlines the efforts the Government will assist with.

13 INQUIRY: Would the Government consider multiple awards versus the SATOC?

RESPONSE: For this requirement the Government is only considering a Single Award Task Order Contract

(SATOC).

14 INQUIRY: Would the Government reconsider the decision to have proposals submitted in hard copy in favor of a more efficient and cost saving electronic format submission?

RESPONSE: Offerors are instructed to submit proposals in accordance with the solicitation requirements.

15 INQUIRY: The last sentence is incomplete. What verbiage is missing?

RESPONSE: This partial sentence will be removed by amendment.

Base Scope Section 2.3.19

FROM:

The Contractor shall coordinate and host conference calls or webinars with the DoDEA Headquarters AHERA Program Manager and Region AHERA POCs. The purpose of this call will be for the AHERA POCs to provide input and updates on abatement projects in their respective regions. This meeting will allow the Region POCs to voice specific and unique concerns regarding AHERA, the AHERA training site, and abatement projects to DoDEA Headquarters. The Region POCs will also provide information to the Contractor for updates to the AHERA training site, such as realignments, school openings and closures, staff changes, periodic reports, documents, and asbestos free letters. The Contractor shall take and distribute minutes a

TO:

The Contractor shall coordinate and host conference calls or webinars with the DoDEA Headquarters AHERA Program Manager and Region AHERA POCs. The purpose of this call will be for the AHERA POCs to provide input and updates on abatement projects in their respective regions. This meeting will allow the Region POCs to voice specific and unique concerns regarding AHERA, the AHERA training site, and abatement projects to DoDEA

Headquarters. The Region POCs will also provide information to the Contractor for updates to the AHERA training site, such as realignments, school openings and closures, staff changes, periodic reports, documents, and asbestos free letters. The Contractor shall take and distribute minutes a 16 INQUIRY: Item 2.5.6 MILCON/POM Support Analysis Will the contractor be required to produce DD 1390 and DD 1391 documentation?

RESPONSE: Development of DD 1390 and DD 1391 are not anticipated under this contract.

17 INQUIRY: Why is this solicitation published under NAICS Code 562910 (Remediation Services), when the great majority of the tasks involved are more appropriately covered in NAICS Code 541620 (Environmental Consulting Services)?

RESPONSE: The Government has determined that the preponderance of all work anticipated under this IDIQ is appropriate for NAICS 562910.

18 INQUIRY: Will the government consider having the Transmittal Letter, Table of Contents and Acronym List excluded from the page count for Technical Volume I?

RESPONSE: Submit proposals in accordance with the solicitation 19 INQUIRY: RFP Solicitation, Section L, General, paragraph 1.3, 4th bullet 'Double Space all narrative information'. Can the government please clarify if this includes the narrative in Factor A: Specialized Experience and Factor B: Professional Qualifications?

RESPONSE: Section L, Paragraph 1.3 applies to all portions of an Offeror’s proposal. i.e. ALL narratives are required to be double spaced.

20 INQUIRY: After reviewing Sections L&M of the solicitation, a schedule (MS Project or P6) is not requested.

However, under Attachment J8, the SOW for the DoDEA Europe Seed Task, under paragraph 3.4 Schedule, it states "This schedule shall be provided along with the Contractor's proposal for review and approval by the Government."

We would like to confirm this schedule requirement is for a future Task Order RFP requirement under the ID/IQ, and not intended for the current ID/IQ proposal we are preparing.

RESPONSE: No schedule is required in Offeror’s proposal. A schedule of inspections shall be required within 30 days after contract award, and Paragraph 3.4 shall be revised by amendment accordingly.

Attachment J.8, Seed Scope, Paragraph 3.4

FROM:

2.2. Schedule. The Contractor shall build a schedule for on-site visits that generally follows the last AHERA inspection date. Ideally, on-site visits will occur 30-45 days prior to the required inspection date. This schedule shall be provided along with the Contractor’s proposal for review and approval by the Government.

TO:

The Contractor shall submit a schedule of assessments for facilities included in Attachment J.9 within 30 days after contract award for review and approval by the Government. All aspects of assessments (AHERA, FUS, FCA, etc) shall be performed simultaneously at a facility, to avoid disruption to operations with multiple visits. Assessments are also required to be completed within three years from the last AHERA inspection date. Ideally, assessments will occur 30-45 days prior to the required inspection date, which will allow for sample test results to be returned and the AMP to be finalized to the three year requirement. The duration at each facility shall be determined by dividing the total gross square footage divided by the Contractor’s assessment walk rate, then rounded up. This duration also includes the time to complete each facility’s in and out-briefs. In general, the Contractor shall schedule assessments efficiently as possible by grouping them by geographic location, to minimize travel and other costs (including new facilities that have not been previously assessed).

21 INQUIRY: Note on bottom of page 46 of solicitation. The percent mark-ups are not listed on the Schedule of Services as mentioned above. Will they be added to the schedule, or will this be clarified?

RESPONSE: These markup references will be removed by amendment.

Page 46 NOTE

FROM:

Note: Firm Fixed price task orders will be negotiated for the services required under this contract using the fully burdened labor rates and percent mark- ups for travel, supplies/equipment/other direct costs and subcontractors proposed under Schedule of Services, for the base year and each option year (if exercised). However, the quantities listed in the Schedule are estimates only and will not be ordered with the award of the basic contract

TO:

NOTE: Firm Fixed Price task orders will be negotiated for the services required under this contract using the fully burdened labor rates and walk rate in the schedule of services, for the base year and each option year (if exercised).

However, the quantities listed in the Schedule are estimates only and will not be ordered with the award of the basic contract.

OFFERORS ARE CAUTIONED THAT THE BID SCHEDULE SCENARIOS PRESENTED IN THE

PRE-PROPOSAL BRIEF DO NOT CONSTITUTE AN INDICATION OF EXPECTED PRICING AND

ARE USED FOR ILLUSTRATION PURPOSES ONLY.

22 INQUIRY: For the DODEA Europe Seed Task, will the Government please provide previous facility assessment data, BRED/Builder data, AHERA data, FUS data, and/or Q-ratings for the previously assessed facilities? Providing this data to all bidders reduces the sizeable advantage the incumbent contractor has since they have conducted assessments at these facilities previously. In addition, having this information will allow us to develop the most accurate and cost effective cost estimate for the projects.

RESPONSE: The Government will provide the current facility data in a SQL database. The Contractor will also have access to the BUILDER application containing all current DoDEA facility data.

Attachment J.8. SEED FAM & Europe Assessment, Base Scope, Paragraph 1. General Description. (pg. 1), third paragraph add:

Government will provide the current building facility data on an SQL database. The Contractor will also have access to the BUILDER application containing all current DoDEA facility data.

23 INQUIRY: On Attachment J-9, please provide the square footage of the four (4) schools in Germany where the field is blank.

RESPONSE: See Amendment 0003

24 INQUIRY: Can one person fill more than one of the key personnel required roles?

RESPONSE: No, one person cannot perform more than one key personnel role.

25 INQUIRY: Can you elaborate on the roles and requirements of the Project Manager and the Senior Database Specialist?

RESPONSE: See Amendment 0003

26 INQUIRY: Do you have inspection templates that we will populate?

RESPONSE: BUILDER is the main database used to assist DoDEA in managing, planning, documenting, tracking, and reporting data and findings from the assessment and surveys. The BUILDER program is capable of generating a number of reports including standardized and custom reports. Other report templates are also attached to the solicitation.

27 INQUIRY: Will the government furnish specialized electronics (tablets, etc.) with BUILDER software for us to use to perform inspections?

RESPONSE: The Government will not furnish specialized electronics

28 INQUIRY: Do you have an overall schedule of work laid out for awardee? If so, can it be made available as part of the solicitation?

RESPONSE: All work is contained within the seed project and shall be delivered in accordance with the deliverable schedule or respective task requirements. At this time, the Government can only guarantee the seed project.

29 INQUIRY: Are meetings with client, teleconferences, etc. billable hours under the contract?

RESPONSE: Meetings, teleconferences, and all other services required are included in the seed project, which the Government intends to award as a Firm Fixed Price task order. These services can be billed accordingly

30 INQUIRY: Solicitation states: "Accordingly, the applicable SCA wage decisions containing the rates prevailing currently are included in the solicitation for reference." Where in the solicitation are these included?

RESPONSE: See Solicitation - Page 39 - 2.1 - last paragraph

31 INQUIRY: Solicitation states: "Accordingly, the applicable SCA wage decisions containing the rates prevailing currently are included in the solicitation for reference." Why is there not a separate pricing sheet for each year of the contract? IDIQ prices generally increase each year.

RESPONSE: See Solicitation - Page 39 - 2.1 - last paragraph

32 INQUIRY: Solicitation states: "Accordingly, the applicable SCA wage decisions containing the rates prevailing currently are included in the solicitation for reference."

Since wage rates are determined by geographic region, how do we choose a rate for a contract spread across many countries?

RESPONSE: See Solicitation - Page 39 - 2.1 - last paragraph

33 INQUIRY: There have been multiple inquiries posted on ProjNet that require an answer in order to submit a proposal that would be most responsive to the Government. Would the Government consider granting a two-week extension to the due date after the answers have been posted to give us time to evaluate the information given?

RESPONSE: See Amendment 0003

34 INQUIRY: How many trips should the bidder assume to perform inspection of the European schools as listed in the seed task order SOW? Any historic information available from previously executed inspections? E.g. number of trips, duration of each trip, and average gross square footage of inspection performed per trip?

RESPONSE: See SOW section 3.4 Schedule:

"3.4 Schedule. "...All aspects of assessments (AHERA, FUS, FCA, etc) shall be performed simultaneously at a facility, to avoid disruption to operations with multiple visits. Assessments are also required to be completed within three years from the last AHERA inspection date. Ideally, assessments will occur 30-45 days prior to the required inspection date, which will allow for sample test results to be returned and the AMP to be finalized to the three year requirement. The duration at each facility shall be determined by dividing the total gross square footage divided by the Contractor's assessment walk rate, then rounded up. This duration also includes the time to complete each facility's in and out-briefs. In general, the Contractor shall schedule assessments efficiently as possible by grouping them by geographic location, to minimize travel and other costs (including new facilities that have not been previously assessed)."

The Contractor will also have access to the BUILDER application containing all current DoDEA facility data.

BUILDER is the main database used to assist DoDEA in managing, planning, documenting, tracking, and reporting data and findings from the historic assessments and surveys

35 INQUIRY: Please provide expected roles and responsibilities for Sr. Engineer/Architect vs Senior Database Specialist as identified in the solicitation. Would the engineer/architect position's role be to serve as a lead engineer for the field inspection (background in mechanical/electrical engineering)? and would the sr. database specialist's role be experience in supporting BUILDER? On: Apr 18 2019.

RESPONSE: Concur.

36 INQUIRY: Does the cover letter need to be double spaced?

RESPONSE: In accordance with Section L, L.1.3; Proposal format shall be Double Spaced on all narrative information.

37 INQUIRY: "Note: Firm Fixed price task orders will be negotiated for the services required under this contract using the fully burdened labor rates and percent mark- ups for travel, supplies/equipment/other direct costs and subcontractors proposed under Schedule of Services, for the base year and each option year (if exercised)." - Our questions is that the percent mark-ups are not listed on the Schedule of Services as mentioned above. Will they be added to the schedule, or will this be clarified?

RESPONSE: See Inquiry Number 21

(End of Summary of Changes)