W91236-12-R-0027-0002.pdf

W26GLG20737285

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

SOLICITATION W91236-12-R-0027 (PREVENTIVE MAINTENANCE AND REPAIR FOR DODEA SCHOOLS AT QUANTICO MARINE CORPS BASE, QUANTICO, VA)

This amendment is issued as follow s:

1. To clarify the address for submission of proposals

2. To provide new requirements for pricing task order 0001 (See Section L, Item 4.1, "Content Requirements")

3. To add requirement for proposed overhead and supporting information (See Section L, Item 4.1, "Content Requirements")

4. To extend the proposal due date from 9 August 2012 to 16 August 2012 at 11:00 AM Eastern Standard Time.

(See Continuation Page) Contracting POC: Lynn M. Tanno; Email: Lynn.M.Tanno@usace.army.mil; Phone: 757-201-7839

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 02-Aug-2012

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91236-12-R-0027

X 9B. DATED (SEE ITEM 11)

10-Jul-2012

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

02-Aug-2012

CODE

USA ENGINEER DISTRICT, NORFOLK

CONTRACTING OFFICE

803 FRONT STREET

NORFOLK VA 23510-1096

W91236 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91236-12-R-0027

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

Delivery Instructions:

Proposal shall be mailed or hand delivered to the following address:

Attn: Lynn M. Tanno (CECT-NAO) USA Engineer District, Norfolk 803 Front Street Norfolk VA 23510-1096

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INFORMATION TO OFFERORS

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

FOR PREPARATION OF TECHNICAL AND PRICE PROPOSAL

1. GENERAL

1.1 To aid in the evaluation process, proposals must be clearly and concisely written as well as being neat, indexed, cross-referenced, and logically assembled in the order of required information presented here.

1.2 All Offerors shall submit proposals with the minimum content as required herein. Proposals without the minimum specified contents may be rejected as not acceptable.

1.3 Proposal format shall be as follows:

Package Dimensions: Paper shall be 8 ½ by 11 inches, excluding fold out charts which shall be limited to 11x17 (Tabloid) landscape.

Printing/Typing on both sides of pages is encouraged.

Single or Double Space all narrative information.

250 maximum number of pages for all volumes.

10 point minimum font size throughout for all narratives. Offerors are encouraged to proof their submissions for readability, clarity and reproducibility by xerographic methods.

Materials shall be contained in three-ring-binders. Permanently bound materials are not desired.

1.4 The complete proposal shall consist of three (3) physically separate, binders, individually entitled as follows:

1.4.1 Volume I Technical Proposal (Six [6] Copies)

1.4.2 Volume II Past Performance (Three [3] Copies)

1.4.3 Volume III Price Proposal (Signed Original and one [1] Copy)

NOTE: Original must be so marked or clearly distinguishable from the copy.

1.5 All Offerors shall submit one electronic copy (.pdf) of Volume I Technical Proposal and Volume II Past Performance.

1.6 All Offerors shall submit one electronic copy (.xls) of Volume III Price Proposal to include the exhibit line items spreadsheet.

1.7 Proposal shall be organized to separately address each requirement in the specific order requested here-in-after. The Contractor is encouraged to organize his/her proposal to facilitate the convenience of the Government’s evaluation of proposals. All necessary information shall be provided in the form of narrative or graphical display shall be displayed by requirement.

1.6 Proposal clarifications, when requested, shall be submitted as page replacements with revised text readily identifiable, e.g. Bold face print or underlined italics. Revised pages shall be numbered, dated, and submitted in six (6) copies.

2. TECHNICAL PROPOSAL (VOLUME I)

The Technical approach to performing specific functions consists of two elements, methodology and resources. The methodology section shall have a narrative which explains how the service of the functional area required by the Statement of Work shall be accomplished as a technical process. Consider items such as technical procedures, control methods and new innovative approaches. This section shall explain how the Offeror’s application of personnel, equipment and other resources shall complete the work required in each functional area and includes:

FACTOR A – MANAGEMENT PLANS

FACTOR B – PERFORMANCE CAPABILITY

FACTOR A – MANAGEMENT PLANS

The proposal shall consist of a narrative and supporting data which addresses all technical quality requirements contained in the General Requirements (all C-1 through C-10 section included). Organize the proposal so that presentation of all four (4) of evaluation subfactors listed below will be addressed individually in prescribed order.

Subfactor 1 – Preventative Maintenance Plan

At a minimum, this plan should contain:

Discussion of the type of equipment to be maintained and any unique methods of maintenance identified by the Offeror.

Proposed schedules for required preventative maintenance of the major equipment items at the various sites.

Discussion of findings during site visit(s) to include a detailed analysis of equipment items relating to preventive maintenance.

Sample and representative maintenance schedules for preventative maintenance proposed.

Reference samples schedules included in the Attachments. Note that all schedules may or may not be applicable to the requirements of this request and the Offeror is tasked with determining and submitting the appropriate scheduled maintenance items applicable to this request and the facilities herein.

Technical management elements. The technical management section shall provide an overview of the management methods to be employed to accomplish the technical requirements of the Preventive Maintenance Plan. Discuss in detail the work control to be established. Discuss preventative maintenance program and discuss plan to keep the facilities in compliance with all relevant codes.

Documentation Systems – describe what methods, software, or reports will be utilized to track preventative maintenance and assure the Government that documentation of the required maintenance has been accomplished.

Subfactor 2 – Demand Maintenance Plan

At a minimum, this plan should contain:

Discussion of types of equipment noticed during the site visit(s) that will require significant

Demand Maintenance so that regularly scheduled Preventive Maintenance can be performed.

Discussion of any unique techniques or proposed methods for Refurbishing equipment as required in this performance work statement. This may include discussions of expenditures for older buildings versus newer facilities.

A proposed procedure for handling Demand Maintenance from receipt of request to performing a QC evaluation on work included.

Subfactor 3 - Resource Management Plan

After review of Requirements and based on information obtained during site visits and the pre-proposal conference, the Offeror shall develop a resources management plan. This document shall include all management, clerical and other personnel required, facilities, subcontract intentions, etc. that the Contractor feels would be required to accomplish the work required herein efficiently and in a timely manner. It is the intent that innovative, unique approaches be considered and recognized in the accomplishment of the herein specified requirements. The plan should include provisions for the certification, licensing, qualification, etc.

for proposed staff members and potential subcontractors.

Required items for incorporation include:

A line and block organizational chart for first line supervisors and below that shows Chain of

Command, skill type and coordination lines. Identify all proposed subcontractors to fill technical positions not directly employed by the Prime Contractor. Explain in detail the management techniques or procedures to be used to accomplish the basic function of planning, organizing, and controlling each function depicted on the organizational structure to include the proposed interface between functional areas for project management and administration.

A listing of key management and professional personnel. Submit a list of all key positions.

Examples of key positions are: Project Manager, Maintenance Superintendent and Quality Control Inspector. The overview shall include, as a minimum, the following areas:

(a) Work management and production control to include scheduling.

(b) Management during crisis situations, e.g., work stoppages, severe weather, mobilization, and troop deployment.

(c) Management and success of quality control system

(d) Management and accountability of Government furnished property.

Provide a consolidated list of key personnel with name, position title and description of project responsibility for each. Indicate how key personnel have proven qualification of leadership, education, and experience commensurate with the position for which that individual is considered essential for this contract. Indicate whether each individual has had a significant role in any of the cited project examples provided in Factor B, subfactors 1 and 2. If re-assignment of personnel is considered possible, provide alternate professionals in each assignment. For each key position listed, the Offeror shall provide the following information: A detailed position description which includes identification of full or part time status, a detailed list of minimal specific experience required, education, necessary certifications, registrations, licensing, and other related qualifications. Provide names and complete resumes of specific key personnel proposed, if known. Include reference and telephone numbers of the proposed personnel. All discussion of experience shall be supported by recent dates (within 5 years), names, addresses, and phone numbers of persons to contact.

The Government will evaluate the required information to determine how well the Offeror identifies and demonstrates that its key personnel meet or exceed minimum qualifications necessary, which includes previous satisfactory experience in similar type work. Performance of key personnel proposed for this project may be taken into account when it comes to the attention of the Government. The minimum experience requirements for the on-site Project Manager are at least 5 years of relevant similar experience. The minimum experience requirements for the on-site maintenance personnel are at least 3 years familiarity with similar relevant efforts.

The number of estimated productive hours by functional area in the categories of preventative maintenance and demand maintenance.

Internal Personnel Management: Describe management employee relation program. Present detailed plans for recruiting and retaining personnel indicated on the proposed organizational charts. Discuss the firm’s policies and procedures relating to personnel training, personnel benefits, and special personnel programs.

Training: Explain in detail the proposed system for providing all training required in the Statement of Work of this contract.

Procurement/Inventory Work Control System: Describe proposed system for acquiring repair parts, materials, consumables and supplies which will be purchased to satisfy the contract requirements. Detail the manner in which the firm will obtain competition to establish a fair and reasonable price to the Government and describe the controls employed to assure timeliness, quality and accountability of all procurement efforts. Provide information on how the inventory will be managed, i.e. stock levels established, re-order points, and stocking of new items.

Describe how proposed system will provide a complete audit trail from the time of procurement to installation in the facility. Discuss manner in which work orders will be received; how work will be distributed and controlled; and how parts and labor will be captured. Discuss how information will be collected for an equipment history record. Provide samples of all records.

Contingency Plan: Provide an abbreviated contingency plan outlining the methods the Contractor will use in meeting contract requirements in the following circumstances: natural disaster, major equipment damage, labor disputes and strikes, mobilization or sudden buildup of forces, and terrorist acts. This plan need not be in great depth, but must be sufficient to portray a clear understanding of the potential external influences on the contract and demonstrate the procedure to be implemented.

Transition planning. Transition discussions will address the following:

A. Transition-In: Address those actions, plans, and procedures necessary to ensure a smooth transition from contract award to full operational status.

1. Present a detailed plan for the transition-in period which includes: Mobilization, training, and orientation for the work force; assumption of full Inspection, Maintenance, and Repair responsibilities for all systems and items listed in the Statement of Work; and provide a recruitment plan which will reflect on-board strength at award.

2. Describe the approach for development and dissemination of operational instructions, procedures and control directives in preparation for assumption of all service responsibilities.

3. Describe in detail a plan for assuming responsibility and accountability for all

Government furnished property.

B. Transition-Out: Address during this phase those actions, plans, and procedures necessary to complete the contract term without impacting service or response in functional areas.

1. Present a plan for retaining the required staffing level, to include key personnel, necessary to complete contractual support through expiration of the contract.

2. Describe in detail how responsibility and accountability will be relinquished for all

Government furnished property.

3. Other information supportive to the Offeror’s proposed plan(s) for contract execution.

Subfactor 4 – Quality Control Plan

The Offeror shall submit a Quality Control Plan which addresses the ability to provide for the requirements of this contract in a timely and efficient manner and of an acceptable quality. The proposal shall address a complete and comprehensive Quality Control System to support the performance of the work required by this Contract.

Plan shall include as a minimum:

An inspection system or method covering work requested herein. It must specify the inspection method, frequency of inspections and title of the inspecting individual. Methods of recognizing and preventing defects in the quality of service performed prior to quality levels becoming unacceptable. Inspection techniques shall include those specific inspection methods tailored for each major functional area and shall comply with applicable governing codes and regulations as set forth in this solicitation. The inspection technique should be simple and practical, consistent with quality concepts and provide an effective measure or contract performance. Include proposed Acceptable Quality Levels (AQLs) number of inspections to be performed and other measures of meeting standards for each functional area. The inspection techniques shall encompass management as well as technical performance. Discuss the procedures for assuring compliance with code changes.

This plan should also identify proposed corrective measures that the Contractor intends to implement in the event of deficiencies in the preventative maintenance and inspection routines.

Corrective action includes deficiency identification and control. It shall include the methods the Offeror chooses to pinpoint problems or deficiencies in the performance of the required functions of the solicitation. Corrective action also includes fixes and management acts to prevent recurrence of all identified deficiencies (include both Government and Contractor identified items). Both short-term corrections and long-term performance improvements should be discussed (in writing) and included in the proposal. Reports and records of corrective action should be described.

Interface and communication systems are those formal and informal systems and methods by which the Contractor Quality Control System deals with technical performance and management.

Line and block diagrams will be used to display the interface, and shall include the Government- Contractor points of contact and communication processes. Communication shall include formal meetings and briefings plus those informal, lower level methods proposed to promote exchange of relevant information.

Method of organizing and maintaining records of all inspections conducted and the necessary corrective actions implemented. Documentation and reports shall include all essential internal documentation and reports gathered to support the Quality Control System. This section should provide Government access to all Contractor documentation, reports, and files.

Contractor’s proposed management of his subcontractors to include all of the above.

FACTOR B – PERFORMANCE CAPABILITY

The proposal shall consist of a narrative and supporting data which addresses all technical quality requirements contained in the Core Requirements. Organize the proposal so that presentation of all three (3) of evaluation subfactors listed below will be addressed individually in prescribed order.

Subfactor 1 - Specialized Experience

The Offeror shall demonstrate recent, relevant experience on similar projects. Offerors may identify federal, state and local government and private contracts that are similar to the Government’s requirements.

If the Offeror is a joint venture, each firm shall provide information, demonstrating experience relevant to their role on this project. Submit projects that are currently underway or completed no longer that five (5) years preceding the date of this Solicitation unless the staffing and management proposed for this offer is the same as utilized in the execution of the experience demonstrated. The Offeror and his/her subcontractors (if any) shall each submit no more than five (5) relevant experience profiles.

The Offeror may provide a supplemental narrative, not to exceed two pages, explaining how any corporate experience that is not directly related to the specific experience profiles above is applicable to this project and how the Government will benefit.

The Government reserves the right to verify the experience record of cited projects or other recent projects by reviewing the Corps of Engineers Construction Contractor (or Architect-Engineer) Appraisal Support System (CCASS/ACASS), other DOD and/or state and local Government appraisal systems or to interview owners or references. The Government may check any or all cited references to verify supplied information.

The Government will consider extent of recent experience, degree of relationship of such experience to this project, demonstrated familiarity with applicable codes and local conditions. Some examples of relevancy to this project may include, but not be limited to:

Number, size, type work, complexity, location Dates (well under way or completed no more than 5 years preceding date of Solicitation) Offeror’s role on a cited experience profile

Subfactor 2 – Computerized Maintenance Management System (CMMS)

Provide a detailed description of past experience utilizing CMMS for managing a preventive and demand maintenance program. Provide specific information on experience with the SchoolDude CMMS program if available.

Duration of use at each location indicated

Quantity of preventive maintenance work orders completed annually

Quantity of demand maintenance and repair work orders completed annually

Description of work flow utilized with the CMMS

Advantages of utilizing a CMMS which were recognized

Problems experienced when utilizing the CMMS and how these were overcome

The Government will consider extent of recent experience, degree of relationship of such experience to this project, demonstrated familiarity with CMMS systems and creative use of these systems to manage a Preventive and Demand Maintenance Program.

Subfactor 3 – Subcontractors Included in Project Team

Provide a list of all subcontractors anticipated to perform more than 15% of the work included in this Contract. Provide specific information on each subcontractor to indicate how they will support the maintenance effort. The following shall be included as a minimum:

Pertinent company information including ownership, type of entity (Privately owned, Corporation, etc…).

List of primary members of the subcontractor which will support your effort

Detail description of responsibilities of each subcontractor

Anticipated percentage of work which will be performed by each subcontractor

Description of two projects similar to the effort the contractor will make on this effort, including the approximate contract value, type of work performed and at least one reference which can substantiate and evaluate the quality of this work.

The Government will consider the capabilities and past experience of the subcontractors to evaluate the overall team makeup, how the team has been developed to fully support the needs of the Government and the quality of team members.

3. Past Performance (Volume II)

3.1 Past performance refers to the quality of recent experience from the owner's perspective. The Offeror and its consultant companies (if any) shall provide no more than five (5) project references, customer reference name(s), company affiliation, and current phone numbers. Offerors shall distribute USACE/NAVFAC PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) to customer references and have them return the form to Norfolk District Contracting Office, Ms. Lynn Tanno (lynn.m.tanno@usace.army.mil) prior to solicitation end date. Form PPQ-0 can be found in Section J of the soliciation.

Additional past performance profiles may be submitted for consideration on any member of a Teaming Arrangement that will perform a major or critical aspect of the project. If any firm has multiple functions or divisions, limit the project examples to those performed by the division, unit or team member submitting the offer. The Government may contact and interview the points of contact and reserves the right to interview other individuals acting for the listed reference, if the listed reference is not available. The Offeror and/or his/her team members may also briefly provide information on problems encountered on identified contracts and the team member’s corrective action.

3.2 The Government will perform a confidence assessment, considering the degree of success of the team's recent, relevant experience. The Government will consider the currency and relevance of the information, source of the information, context of the data, and general trends in contractor performance. The Government will target areas covered in the requirements of this proposal including records of conforming to quality, schedule, cost control, customer satisfaction and levels of support. The Government will not release the Interview results to the Offeror at any time, in order for the Government to solicit candid, unbiased interview comments. The Government places a higher value on experiences which document successful outcomes and are supported by outside source confirmation. The Government also places a higher value on relevant experiences. The Government’s evaluation is not limited to past performance information on the cited experience if and where additional information on Offeror performance is available.

4. PRICE PROPOSAL (VOLUME III)

4.1 Content Requirements: The completed Bid Schedule for TASK ORDER 0001 for the base year and four (4) 1 year option periods, and completed Standard Form 33, Solicitation Offer and Award, shall be submitted in Volume III. Only work under proposed Task Order 0001 should be priced and submitted with your proposal. Only the following work, for schools identified in the bid schedule shall be priced for task order 0001. The work will cover a 365 day period for the base and each option period. Offerors will also be required to submit their proposed overhead rate, with data that supports the overhead calculation.

Offerors will also be required to propose a profit range to be applied for each task order that is issued for demand/repair task orders over the limit of liability.

WORK INCLUDED IN TASK ORDER 0001 FOR PREVENTIVE MAINTENANCE AND REPAIR

BELOW THE LIMIT OF LIABILITY

SECTION C-3, MECHANICAL SYSTEMS PREVENTIVE AND DEMAND MAINTENANCE AND

REPAIR

SECTION C-4, DIRECT DIGITAL CONTROL (DDC) SYSTEMS MAINTENANCE AND REPAIR

SECTION C-7, KITCHEN EQUIPMENT MAINTENANCE AND REPAIR

4.2 Additional maintenance and repair/demand work that is within scope of the base contract may be awarded at a later time by issuance of a separate task order. Profit and overhead rates will be negotiated for each task order. Information to support proposed profit and overhead rates may be requested from the contractor when task order requests for proposal are issued.

4.3 The following are supplemental instructions:

4.3.8 It is expected this contract will be awarded based on a determination that there is adequate price competition; therefore, the Offeror is not required to certify cost or pricing data. However, after receipt of proposals, if the Contracting Officer determines that adequate price competition does not exist in accordance with Federal Acquisition Regulation, the Offeror shall provide certified cost or pricing data as requested by the Contracting Officer.

4.3.9 The price proposal shall reflect all personnel required by skill type, base wages and estimated hours (annualized). Labor burden plus health and welfare benefits should be detailed. Additionally, include costs such as overheads, fees, and G&A expenses.

4.3.10 The price proposal shall also identify staffing by skill type/category and hours for each.

(End of Summary of Changes)