W911W5-17-R-0006_Amendment_0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to update Addenda 52.212-1 and PWS. All changes are highlighted in the color yellow . The hour and date specified for receipt of offer is not extended.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 36

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-May-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911W5-17-R-0006

X 9B. DATED (SEE ITEM 11)

05-May-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 0 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-May-2017

CODE

CDR, HQUSAINSCOM (NGIC)

2055 BOULDERS ROAD

CHARLOTTESVILLE VA 22911

W911W5 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911W5-17-R-0006

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDA 52.212-1

Addenda 52.212‐1 (c) period for acceptance of offers is 90 calendar days.

The following tailored instructions are applicable to the National Ground Intelligence Center (NGIC) Foreign Vehicle Maintenance (FVM) acquisition.

1.0 General Information

1.1 The contracting office responsible for this acquisition, ACC‐WRN (INSCOM), is using support contractor JAB Solutions, LLC. to perform certain contract specialist duties. No employees of JAB Solutions LLC will evaluate proposals or participate in source selection.

1.2 The designated point of contact for this acquisition is JAB Solutions LLC., DA Contractor Mr. Bradley W. Morris. Address any questions or concerns you may have to Mr. Morris. Email is the preferred method of communication. Mr. Morris’ contact information follows.

Mr. Bradley W, Morris, Contract Specialist National Ground Intelligence Center 2055 Boulders Road, Charlottesville, VA 22911 Phone: 434.980.7354 E‐mail address: bradley.w.morris4.ctr@mail.mil

1.3 Solicitation Questions: Offerors may email questions regarding the solicitation to the Contracting Officer using email address bradley.w.morris4.ctr@mail.mil. The Government will answer all questions provided that the questions are received by the cut‐off date of 12 May 2017. Questions will be answered via amendment to the solicitation on or about 16 May 2017 by adding a Questions and Answers attachment. The Government reserves the right not to respond to any questions received concerning this solicitation after the cut‐off date. Accordingly, Offerors are encouraged to carefully review all solicitation requirements and submit questions to the Government early in the proposal cycle.

1.4 Discrepancies: If a contractor believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the contractor shall immediately notify the Contracting Officer in writing with supporting rationale as well as the remedies the contractor is asking the Government to consider as related to the omission or error.

1.5 Discussions

1.5.1 It is the Government's intent to award without discussions. However, The Government reserves the right to conduct discussions if it is determined to be in the best interest of the Government.

Revised Amendment 0003 - Revisions marked in yellow highlight bradley.w.morris4 Highlight

1.5.2 If the Government determines, after the initial evaluation of the lowest priced proposal, that discussions are necessary; the Government may make a competitive range determination (limited to a restricted number of the lowest priced proposals) in order to establish a list of offerors with a reasonable chance of award. Communications for the purpose of clarification or past performance information do not constitute discussions.

1.5.3 If discussions are held, offeror responses to Evaluation Notices (ENs) and the Final Proposal Revision (FPR) will be considered in making the source selection decision. If the offeror's proposal was initially evaluated as acceptable, any changes or exceptions in the FPR are subject to evaluation and may introduce risk that the offeror' s proposal could be determined unacceptable and ineligible for award.

1.5.4 Discussions will be initiated by the Contracting Officer upon issuance of ENs to the offerors within the competitive range. ENs may be orally briefed to offerors prior to written release to ensure complete understanding by the respective offeror of any discrepancies.

1.5.5 Any offeror excluded at any time during the source selection process will be afforded the opportunity to request either a pre‐award or post‐award debriefing in accordance with FAR 15.503.

Offerors excluded from the competitive range may request a pre‐award debriefing or they may choose to wait and request a post award debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing.

1.5.6 Oral Presentations: Oral presentations will not be permitted.

2.0 Amendments to Solicitation: If this Request for Proposal (RFP) is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any and all amendment to the solicitation in their proposal submission.

3.0 North American Industry Classification System (NAICS) code is 811198 and its small business size standard is $7.5 Million.

4.0 Acceptance: A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. The Government may accept an offer (or part of an offer) before the offer's specified expiration time, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

5.0 System for Award Management (SAM): Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. Ifthe Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https:llwww.Sam.gov.

6.0 Proposal Format and Contents

6.1 The offeror's proposal shall consist of four (4) volumes. Each volume shall be a separate electronic file. The volumes are identified as:

Volume I ‐Technical Volume II‐Past Performance Volume III‐ Pricing Volume IV ‐ Section K‐Representations/Certifications and Solicitation, Offer & Award Documents.

6.2 Cross‐Referencing: Each volume shall be written on a stand‐alone basis so that its contents may be evaluated without cross‐referencing other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross‐referencing within a proposal volume is permitted.

6.3 Offerors are cautioned that "parroting" of the technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform.

Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

6.4 Print setup in digital proposals shall be single‐spaced. Each paragraph shall be separated by at least one blank line. A standard, 12‐ point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8‐point and may be landscape. The table that follows provides the Volume Titles, Digital Copies, and Maximum Pages

Volume/Title Digital Copies Maximum Pages 1

I – Technical Factor 1 12

II – Past Performance 1 7

III – Price Proposal 1 Not Applicable

IV – Section K 1 Not Applicable 1 Note: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed and not read; and will not be evaluated by the Government.

2 Note: Resumes do not count towards page limit. Each resume shall not exceed 4‐pages.

3 Note: Letters of commitment for key personnel do not count towards page limit.

6.5 Pages must be 8.5" x 11" and may be duplex or one‐sided. Each side counts as one page. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFP number in the header and/or footer. 8.5" x 14" landscape pages are acceptable for tables/graphic representations only.

6.6 All proposal files shall be provided in their native format, i.e. doc, xis, ppt, etc., and. Zip disks are not permitted. Files with signatures shall be in read‐only format, using PDF files. All files must be searchable. All price breakdown information to aide in the price evaluation shall be submitted in Microsoft Office Excel Read/Write format. A cost and pricing template is provided and preferred method for submitting cost and pricing data. Cost and pricing narrative content to support can be provided in a native format. Self‐extracting .exe files are not acceptable.

6.7 All information shall be confined to the appropriate file/volume. The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Table of Contents and Narrative discussion. The Table of Contents is not included in the page count. Proprietary information shall be clearly marked. The following shall be included in the Narrative discussion:

6.8 Volume I ‐Technical Factor (A Non‐Price Factor other than Past Performance).

In the Technical Factor volume, address the technical factor as presented below. Address any risks associated with the factor that may affect performance. This volume shall not exceed 12 pages.

6.8.1 Factor – Experience

6.8.1.1 The Offeror submission provides their candidates’ qualification credentials (education and experience) for three labor categories called out in PWS section 5.10, Key Personnel Requirements.

6.8.1.2 For purposes of evaluation, the Government is evaluating Offerors candidate resumes to determine if the candidate has the required education and experience called out in PWS section 5.10.

6.8.1.3. Offerors are to provide up to a 4‐page resume for each of the following key personnel positions:

Project Manager (Inspector), PWS section 5.10.1.1; Motor Vehicle Mechanic (Fuel and Electrical System), PWS 5.10.1.3; and Ground Support Equipment Repairer, PWS 5.10.1.4.

6.9 Volume II ‐Past Performance

This volume shall contain past performance information regarding similar contracts. This volume shall not exceed 7 pages, excluding Past Performance Questionnaire Forms. Offerors shall submit a minimum of 1 contract under which the contractor performed during the past three years, from the issue date of this RFP, which are relevant to the efforts required by the PWS of this solicitation. Volume II shall be organized into the following sections:

6.9.1 Section I ‐ Contract Descriptions. This section shall include the following information in the following format.

a. Contractor place of performance, CAGE Code and DUNS Number.

b. Government contracting activity, and current address, Procuring Contracting Officer’s name, e‐mail address, telephone and fax numbers.

c. Government’s technical representative/COR and current email address, telephone and fax numbers.

d. Government contract administration activity and the Administrative Contracting Officer’s name, and current e‐mail address, telephone and fax number.

e. Government contract administration activity’s Pre‐Award Monitor’s name, and current e‐mail address, telephone and fax numbers.

f. Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers.

g. Contract Type (specific type such as Fixed‐Price (FP), Cost Reimbursement (CR), Time & Material (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

h. Awarded price/cost.

i. Final or projected final price/cost.

j. Original delivery schedule, including dates of start and completion or work.

k. Final or projected final, delivery schedule, including dates of start and completion of work.

6.9.2 Section 2 ‐ Performance. Offerors shall provide a narrative explanation for each contract listed in Section 1, Contract Description. The narrative should describe the scope of the work contracted and the relevance of that work to the PWS of this RFP. This may include a discussion accomplishments as well as efforts to identify and manage program risk. Merely having a performance problem does not automatically equate to an unacceptable past performance rating because the offeror may have subsequently demonstrated the ability to overcome the problem. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified.

6.9.3 Section 3‐Past Performance Questionnaire (Attachment 1). For all contracts identified in Section 1, Contract Descriptions, a Past Performance Questionnaire must be completed and submitted.

Solicitation Attachment 2 provides a cover letter to accompany the questionnaire.

6.9.3.1 The offeror shall complete Part I of the Past Performance Questionnaire and email the questionnaire to both the Government contracting office that awarded the contract and technical representative responsible for evaluating performance under the past/current contract.

6.9.3.2 The POCs shall be instructed to electronically complete Part II of the questionnaire and e‐mail one consolidated questionnaire to this Contracting Office no later than the proposal due date, to ralph.f.kaminski.civ@mail.mil.

6.9.3.3 The offeror shall e‐mail to the Contracting Officer a list of all the POC's who were sent a questionnaire. The Government must receive this list no later than the proposal due date. The POC List shall be submitted in MS Word for Windows, Table Format to include the following fields: Solicitation Number; Company Name; Contract Number; Government Agency; POC Last Name, First Name; POC Title; POC Telephone Number; POC E‐mail Address; and Date E‐Mail to POC (month/day).

6.10 Volume III ‐ Price Proposal

6.10.1 The FAR at 15.403‐5(b) permits the contracting officer to specify the format of cost or pricing data or data other than certified cost or pricing data. An Excel spreadsheet is provided at Attachment 3 for cost and pricing submission. A worksheet is embedded in the spreadsheet that provides guidance and instructions. Additionally, Attachment 4 provides the Wage Determination for NGIC’s location to identify occupations. If an offeror decides to use another Excel format it shall contain all working formulas/algorithms.

6.10.2 There is no page limit under Volume III. Submit all price information necessary to provide a meaningful basis for Government's analysis and evaluation of price for the items set forth in this solicitation. Narrative information shall be provided in a Microsoft Word. Offeror’s are encouraged to add narrative content to explain spreadsheet content.

6.10.3 Offeror proposal is presumed to represent best efforts to respond to the solicitation. Any inconsistency, whether real or apparent, between promised performance and price shall be explained in the proposal. If a business policy decision to absorb a portion of the estimated price was made, that approach shall be stated within the proposal (including any associated calculations). The burden of proof as to the price credibility rests with offeror.

6.10.4 As part of the price evaluation, the Government will evaluate the Option to Extend Services under FAR Clause 52.217‐8. If proposed sum is not equal to one‐half of Offeror’s final option period prices, the evaluated price will be one‐half of Offeror’s final option period prices.

6.10.5 If proposing to use subcontractors, disclose in the narrative the type contract arrangement used for each subcontractor that resulted in the proposed prices.

6.10.6 Pay Differential. If it is an Offeror’s policy to pay its employees a differential due to work conditions (i.e., swing, evening and early morning shifts, location, etc.), such differential shall be identified in the price estimate and explained with text and figures. Estimates should be prepared using Department of Labor, Bureau of Labor Statistics guidelines for any premium type pay attributed.

6.11 Volume IV ‐ Solicitation, Offer and Award Documents

6.11.1 Provide a cover letter that provides Offeror’s proposal point of contact, the point of contact’s information, the name(s) of individual that has authority to enter into contracts with their contact information, and Offeror’s CAGE code and Dun & Bradstreet Number (D‐U‐N‐S). Additionally, provide a list of subcontractors inclusive of their company name, address, CAGE code and D‐U‐N‐S number.

6.11.3 Provide provisional information required by FAR provisional clause 52.212‐3, Offeror Representations and Certifications ‐‐ Commercial Items.

6.12 CLASSIFICATION This document is not classified however, the classification of the work to be performed and the items to be delivered under this contract shall be determined and handled in accordance with the Contract Security Classification Specification, DD Form 254 (Attachment 5), pertaining to this contract.

7.0 Electronic submission of proposals alternatives.

7.1 Email: Offerors are cautioned that e-mail is not instantaneous. We recommend you submit your proposal prior to the closing date, allowing enough time to ensure the entire proposal is received on time to be considered for award. If all portions of any e-mail proposal are not received by the proposal closing deadline, the proposal shall be rejected as late FAR 52.212-1(3)(ii). Re-send your e-mail submission if you do not receive a receipt confirmation. If you do not receive a receipt confirmation after the second transmission, contact the Contract Specialist. Due to Government exchange size limitations, we cannot receive individual e-mails that exceed 10 MB, including the e-mail itself plus all attachments. If your electronic proposal, including all attachments, is larger than 10 MB, you shall segment your proposal into a series of two (2) or more separate e-mails that individually are no larger than 10 MB. We cannot receive e-mails if they contain compressed attachments. Our security software blocks these types of e-mails.

7.2 Offerors shall identify in the e-mail subject line the (Proposal number, closing date/time, content, and the Offeror's name). For example:

("Proposal number, day/time/content, name, location, Message 1 of 5, XYZ Company.")

7.3 In the body of each e-mail message of the proposal, the Offeror shall provide a brief statement accounting for each e-mail in relation to the entire proposal, e.g., Message 3 of 5, as well as an inventory of attachments, e.g., Attachment 1 of 4. (For example, "This is message 3 of a total of 5 messages constituting the proposal of XYZ Company. This message provides attachments 2 and 3 of a total of 6 attachments to our complete proposal.")

7.4 An alternative to submitting proposals via email is to submit proposal using the U. S. Army Aviation and Missile Research Development and Engineering Center (AMRDEC) Safe Access File Exchange (SAFE). The SAFE address is https://safe.amrdec.army.mil/safe/Welcome.aspx. This exchange can handle file sizes up to 2GB. When submitting your proposal to ACC-Warren (INSCOM) using SAFE you need to specifically authorize access to your proposal to the following person:

Ralph F. Kaminski, Contract Specialist/Contracting Officer, email address ralph.f.kaminski.civ@mail.mil

List of Attachments:

Title Content Attachment 1 Past Performance Evaluation Questionnaire Attachment 2 Cover Letter for Past Performance Questionnaire Attachment 3 FVM Pricing Template Attachment 4 Wage Determination Attachment 5 DD Form 254

PERFORMANCE WORK STATEMENT

MAINTENANCE PERFORMANCE WORK STATEMENT

29 March 2017

Table of Contents

SECTION 1 GENERAL INFORMATION ................................................................................................. 10 of 59 SECTION 2 DEFINITIONS ..................................................................................................................... 13 of 59 SECTION 3 MAINTENANCE FACILITY ‐ PROPERTY AND EQUIPMENT ................................................. 17 of 59 SECTION 4 CONTRACTOR FURNISHED PROPERTY and COMMON SHOP SUPPLIES ........................... 19 of 59 SECTION 5 GENERAL MAINTENANCE REQUIREMENTS ...................................................................... 22 of 59 SECTION 6 SPECIFIC MAINTENANCE TASKS TO BE PERFORMED ....................................................... 26 of 59 SECTION 7 QUALITY ASSURANCE PERFORMANCE EVALUATION ....................................................... 32 of 59 SECTION 8 UTILITIES CONSERVATION ................................................................................................ 36 of 59 SECTION 9 SAFETY .............................................................................................................................. 36 of 59

SECTION 10 APPLICABLE MANUALS AND REGULATIONS .................................................................. 37 of 59 SECTION 11 MISCELLANEOUS ............................................................................................................ 38 of 59 TECHNICAL EXHIBIT No. 1, FLOOR PLAN BLDG 4728 ........................................................................ 40 of 59

SECTION 1 GENERAL INFORMATION

1. General: This is a non‐personnel services contract to provide maintenance and operational support for a variety of vehicles and equipment that have military application. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non‐personal services necessary to provide maintenance and operational support for a variety of vehicles and equipment that have military application as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The National Ground Intelligence Center supports the Army Foreign Materiel Program (FMP) by maintaining an inventory of foreign ground combat vehicles and related equipment at its Materiel Operations Branch, located at the Aberdeen Proving Ground in Maryland. To meet FMP requirements for scientific testing and evaluation, it is therefore necessary to provide routine service and repair for this inventory of vehicles in order to maintain them at an operational level (excluding fire control and turret operations) of seventy percent (70%) for deployment purposes. Historically this effort has been supported by 4 full time equivalents that prossess skill sets common to commercial automotive and heavy equipment mechanics and non‐mechanic shop support personnel.

1.3 Scope: The contractor shall furnish all personnel, management, transportation, material (including common shop supplies) and equipment, except as provided herein as Government furnished, to perform the maintenance and repair of foreign ground combat vehicles and associated equipment at the National Ground Intelligence Center’s Materiel Operations Branch, Aberdeen Proving Ground (APG), Maryland. Maintenance tasks identified in this Performance Work Statement (PWS) consist of inspecting, servicing, cleaning, adjusting, repairing, overhauling, modifying equipment and/or its associated system components (to include demilitarization of designated equipment and attached large caliber 14.5 or larger machine guns, the deconstruction of equipment prior to depot turn in and the preparation of equipment or system for longterm storage), providing technical assistance (to include occasional transportation or operation of systems in support of NGIC assigned tasks), quality control record keeping and to also provide for the inspection of organic U.S. Material Handling Equipment, consisting of Forklifts and Pallet jacks (Section 5.1.2). Contractor shall not perform work considered to be outside the scope of the contract. The project manager shall notify the Contracting Officer in writing of any work requested that the project manager considers as being outside the statement of work for the contract.

1.3.1 During the phase‐in period (Section 1.5.1) the contractor shall become familiar with the foreign ground combat vehicles and associated equipment in use by NGIC's Foreign Materiel Branch located at the Aberdeen Proving Ground, MD. No later than 45 days after date of award, the contractor shall develop and implement a Preventive Maintenance Checks and Services program (PMCS) at the operator thru the General support maintenance level for the foreign ground combat vehicles and associated equipment. During performance the foreign ground combat vehicles and associated equipment may change and the contractor shall revise its PMCS accordingly.

1.3.2 Personnel: Project Manager (Inspector) The contractor shall provide an on‐site Project Manager physically present during routine core hours (7:30 a.m. ‐ 4:00 p.m., Monday through Friday). This individual shall be responsible for the overall management and coordination of this contract with the Government. When contract work is performed at times other than normal working hours, an on duty individual shall be designated to act for the Project Manager. The Project Manager shall insure that the Contracting Officer's Representative (COR) is notified when he/she is leaving the work premises. Project Manager shall be thoroughly familiar with maintenance and quality assurance procedures.

1.3.3 Management Authority: The individual designated as Project Manager shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract and shall be responsible for contract performance under this PWS.

1.4 Period of Performance: The periods of performance shall consist of a 30‐day phase‐in, a base period, four, 1‐year options; and a continuity of services option of up to 6‐months under FAR clause 52.217‐8.

1.5 General Requirements

1.5.1 Phase‐in: Starting on the date of contract award and for the first 30 days after contract award, the contractor’s Project Manager shall be in place to setup onsite operations and coordinate the placement of personnel and both maintenance/office supplies, so that on the 31st day after contract award, maintenance operations are fully underway in accordance with this performance work statement (PWS).

1.5.2 Transition Period Outgoing: For a period of 60 days before the contract expires, the incumbent contractor will work with government personnel to conduct contract closeout accounting functions for property, facility and equipment.

1.5.3 Identification of contractor employees and personal appearance: The contractor shall within 10 calendar days of contract award provide the COR a list of all employees scheduled to perform services under this contract. This list shall include the full name and work assignment of each employee. The contractor shall notify the COR in writing of any addition, deletion or change of work assignment within five days of such change. Each of the contractor employees shall conspicuously display on their person a badge (furnished by the Contractor) which shall include the full name of the employee and the legal name under which the contractor is doing business for this contract.

1.5.4 Contractor shall provide to its employees, uniforms (shirts) that identify workers as contractor employees.

1.5.5 Operating Hours: Operating hours shall be 7:30 a.m. ‐ 4:00 p.m. Monday through Friday (40 hour, five day week). The 7:30 starting time and 4:00 ending time may be flexible upon request of contractor and approval of the COR, if necessary to satisfy mission requirements.

1.5.6 Clearance: The contractor shall apply for a security clearance of "Secret" for all employees within 60 days of employment and as described by DOD 5220.22‐4, Para 111.

1.6 The Contractor shall develop and implement a management plan to provide the services and to comply with Federal and Army regulations as set forth in the PWS. Management plan shall include as a minimum project organization, management techniques, internal quality control plan, safety and internal monitoring of performance. As part of internal monitoring of performance, the contractor may develop internal forms for maintenance/service record keeping. Any changes in the management plan shall be provided to the Contracting Officer within thirty days of implemented change. Plans shall be delivered to the COR NLT 10 days after contract award for review and approval. Plan shall be delivered prior to the commencement of any contract services.

1.6.1 Quality Control: The contractor shall establish a quality control plan in writing to assure the requirements of the contract are met. The program shall be approved by the COR and include as a minimum the Following:

1.6.2 A file of all inspections conducted by the contractor and corrective action taken. This documentation shall be made available to the Government upon request.

1.6.3 A method for identifying deficiencies in the quality of services performed before the Level of performance is unacceptable.

1.6.4 An inspection system which shall specify areas to be inspected on both a scheduled or unscheduled basis and the title of the individual who will do the inspection.

1.7 Quality Assurance: The Government will monitor the contractor’s performance under this contract.

1.8 Access to Facilities: The contractor shall provide access to Government owned contractor operated facilities as authorized by the Contracting Officer or COR.

1.9 Safety: Contractor shall provide regularly sheduled safety training for all contractor personnel that are supporting this contract and ensure that the safety training complys with NGIC Safety policy.

1.10 Recognized Holidays: Unless mission needs dictate otherwise the contractor is not required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

SECTION 2 DEFINITIONS

2.1 Acceptable Quality Level (AQL): The maximum percent Defective, maximum number of defects in the lot that can be considered satisfactory on the average. The allowable leeway of variance from a standard before the Government will reject a specified service. Nothing in this section shall relieve the Contractor from full performance of all requirements of this contract.

2.2 Availability: A measure of the degree to which an item is in an operable and committable state at the start of the mission, when the mission is called for at an unknown (random) point in time (MIL‐STD‐ 7718).

2.3 Backlog: Backlog is defined as all job orders received and not completed or evacuated by a maintenance activity/unit. All job orders accepted by maintenance activities (include those awaiting inspection, awaiting shop, in shop, awaiting parts and deferred maintenance) will be included (FORSCOM Reg730‐2)

2.4 Calibration: The comparison of an instrument or unverified accuracy with an instrument of known or greater accuracy to detect and correct any discrepancy in the accuracy of the unverified instrument. (AR 750‐1)

2.5 Cannibalization: The authorized removal of parts and assemblies from uneconomically repairable end items or components and making them available for reuse. (AR 750‐1)

2.5.1 Cannibalization Point: An area where uneconomically repairable or disposable end items and components are collected and held for controlled cannibalization. (AR 750‐2)

2.6 Common shop supplies:Basic supplies used in the daily operation of a motor pool.

2.7 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.8 Contracting Officer: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

2.8.1 Contracting Officer’s Representative (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.9 Contractor Work Site: A contractor operated Maintenance Facility.

2.10 Controlled Exchange: The removal of serviceable parts, Components and assemblies from unserviceable economically repairable equipment and their immediate reuse in restoring a like item of equipment to an operable/serviceable condition. (AR 750‐1)

2.11 Deconstruction/demilitarization: The disassembly of equipment or system to a level acceptable for turn in at a recovery facility.

2.12 Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.13 Designated set of equipment/systems: The number of individual pieces of ground equipment or systems that are maintained at an operational level to meet NGIC mission needs. This set will consist of a minimum of 12 systems that are maintained at a fully operational status and another 8 systems that can become fully operational within a period of 3 working days. Evolving NGIC requirements may cause the numbers of the designated set to increase or decrease by no more than 5 systems.

2.14 Deliverable: Anything that can be physically delivered, but may include non‐manufactured things such as meeting minutes or reports.

2.15 Direct Exchange: A supply method of issuing serviceable material in exchange for unserviceable material on an immediate item for item basis. This is accomplished without the normal property accountability documents and with a minimum of paper work.

2.16 Direct Support Maintenance: The maintenance normally authorized and performed by designated maintenance activities in direct support of using organizations. This category of maintenance is limited to the repair of end items or unserviceable assemblies in support of using organizations on a return to user basis. (AR‐750‐1)

2.17 Equipment End Item: A final combination of assemblies, parts and materials, which together perform a complete operational function and are ready for its intended use, e.g., as an instrument of combat or combat support. (DODD 4151.16) (AR 750‐1)

2.18 General Support Maintenance: That maintenance, normally authorized and performed by designated Table of Organization and Equipment and Table of Distribution Allowance Organizations in support of the Army supply system. Normally, table of organization and equipment or table of distribution will repair or overhaul material to required maintenance standards in a ready to issue condition based on applicable supported Army area supply requirements.

2.19 Installed Building Equipment: Those items of equipment and furnishings, including materials for installation thereof, that are required to make the facility useable and are affixed as a permanent part of the structure. These items will include plumbing fixtures and equipment; fixed heating, ventilation, cooling, air conditioning, electrical and fixed fire protection systems; elevators and escalators; overhead crane runways, cabinets and similar equipment. Excluded are machine tools, reproduction and research equipment and their foundation.

2.20 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.21 Longterm storage: A proceedure to maintain an item of equipment/system for an extended period of time without the annual inspections and maintenance that are normally required for prolonged operational use.

2.22 Lot: A collection of service outputs from which samples are to be drawn and inspected to determine performance with the standard.

2.23 Lot Size: The number of service outputs in a Lot.

2.24 Maintenance Requests (DA Form 2407 and DA Form 5504): See DA Pamphlet (pam)738‐750, Chapter 3. Used to request and record a maintenance repair action.

2.25 Material Maintenance: Action taken to keep material in a serviceable condition, restore to a serviceable condition or update And upgrade its functional utility through modification. It includes inspection, testing, servicing, classification as to serviceability, repair, modification, overhaul, rebuild and reclamation.

2.26 Operational Level: The level of maintenance required to maintain a piece of equipment/system in a state of operational readiness(within manufacturer's specifications) for deployment to meet NGIC mission needs. The Operational Level for the designated set of ground equipment/systems covered by this PWS shall be no lower than 50%(fifty percent) and no higher than 70%(seventy percent).

2.27 Overhaul: To restore an item to a completely serviceable condition as prescribed by maintenance serviceability standards(AR 750‐1).

2.28 Physical Security: Actions that prevent the loss or damage of Government property.

2.29 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.29.1 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.29.2 Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.29.3 Quality Control Plan: A written plan prepared by the contractor to control the production of goods or services to meet the requirements of the PWS.

2.30 Random Number Table: A table of numbers arranged in Random fashion. A table used to make random samples.

2.30.1 Random Samples: A sampling method whereby each service Output in a lot has an equal chance of being selected.

2.30.2 Random Sampling: A method for looking at a few individual items in a lot to measure the quality of that lot against a standard.

2.31 Recovery facility: A site either civilian or DoD operated where scrap metal/material can be recycled.

2.32 Repair: To restore an item to serviceable condition through correction of a specific failure or unserviceable Condition.

2.33 Scrap: Property that has no reasonable prospect of being sold except for the recovery value of its basic material Content.

2.34 Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

2.35 Work Week: Monday through Friday, unless specified otherwise.

2.4 ACRONYMS

ACOR, Alternate Contracting Officer's Representative AFARS, Army Federal Acquisition Regulation Supplement APG, Aberdeen Proving Ground AR, Army Regulation CCE, Contracting Center of Excellence CFR, Code of Federal Regulations CONUS, Continental United States (excludes Alaska and Hawaii) COR, Contracting Officer Representative COTR, Contracting Officer's Technical Representative COTS, Commercial‐Off‐the‐Shelf DA, Department of the Army DD250, Department of Defense Form 250 (Receiving Report) DD254, Department of Defense Contract Security Requirement List DFARS, Defense Federal Acquisition Regulation Supplement DMDC, Defense Manpower Data Center DOD, Department of Defense FAR, Federal Acquisition Regulation HIPAA, Health Insurance Portability and Accountability Act of 1996 KO, Contracting Officer MILSTRIP, Military Standard Requisitioning and issue Procedures. MILSTRIP is designated to provide uniformity of procedures for all requisitions and supplies. (AR 725‐50) NGIC, National Ground Intelligence Center NRTS, Not repairable this station. Higher level of maintenance required.

OCI, Organizational Conflict of Interest OCONUS, Outside Continental United States (includes Alaska and Hawaii) ODC, Other Direct Costs OJT, On the Job Training POC, Point of Contact PRS, Performance Requirements Summary PWS, Performance Work Statement QA, Quality Assurance QAP, Quality Assurance Program QASP, Quality Assurance Surveillance Plan

QC, Quality Control QCP, Quality Control Program TE, Technical Exhibit

SECTION 3 MAINTENANCE FACILITY ‐ PROPERTY AND EQUIPMENT

3.1 Building 4728, APG, MD, will be used in support of vehicle and equipment maintenance functions.

Estimated square footage used for maintenance functions is 4,920 sq. ft. A floor diagram of the actual space in Bldg. 4728 is included as Technical Exhibit 1.

3.2 Contractor has access and use of the following real property installed in Building 4728: exhaust systems, welding shop, overhead 20 ton crane, and wash rack with oil and silt traps.

3.3 The following items are available to the contractor as incidental to place of performance as prescibed by FAR at Part 45.00 (b) (5): Fans, Circular Column Floor Mounted; Vacuum Cleaner, Electric;

Desks; Chairs; Computers; Monitors; Printer; and Filing Cabinet, 4 Drawer.

3.4 Government Furnished Utilities/Repair Parts.

3.4.1 The Government will furnish heat, water, electricity and lighting for the Government space provided.

3.4.2 The Government will provide maintenance and repair of Government installed equipment and maintenance and repair of Government buildings.

3.4.3 The Government will provide telephone service.

3.4.4 Fuel: The Government will provide all engine fuels for all Government furnished vehicles and equipment, this will include the foreign vehicles and organic material handling equipment. The contractor shall conform to requisition, security, safety and accountability procedures as prescribed by AR 385‐10, 40 and AR 710‐2. Government furnished fuel shall not be used in contractor furnished vehicles.

3.4.5 The Government will provide repair parts when initiated through the COR or Government quality assurance inspector.

3.4.6 The Government will provide standard US Army and Government regulations.

3.4.7 The Government will provide trash pickup and disposal for the Government space provided. (See section 6.9 for Hazardous Waste Disposal).

3.5 Government Furnished Property ‐ Tools and Equipment:

3.5.1 The Government will furnish the following tools and equipment: 1 Plasma Cutting Unit Hypertherm Max 100 and a Lubricating Unit Power Operated 25‐50 LB Tank Capacity.

3.5.2 The contractor shall notify the Government when Government tools and equipment become unserviceable. The Government will make the final determination regarding repair and/or replacement of tools. The Government will provide calibration service for the tools and the equipment.

3.6 Repair Parts, Sub Assemblies, Assemblies.

3.6.1 The Government will provide all authorized repair parts, sub assemblies, assemblies and materials that are needed to perform the services specified in the PWS.

3.6.2 Request for repair parts, sub assemblies, assemblies and materials will be submitted by the contractor to the COR.

3.7 Equipment Accountability: within 30 days after the effective date of the contract, the contractor shall conduct a 100% inventory with the COR to jointly determine the working order of all equipment.

Items of equipment not in working order and any discrepancies beyond fair wear and tear shall be noted. The Government will repair or replace items not in working order.

3.7.1 If there is a change in the Project Manager during the term of the contract, a 100% physical inventory shall be conducted by the contractor and the COR within 30 days of Project Manager replacement.

3.7.2 The Government will provide the necessary vehicle(s) to be used for distribution of materials, supplies, and parts. These include the use of one six passenger pickup truck and one box truck. The contractor personnel must comply with all local operating and local licensing requirements.

SECTION 4 CONTRACTOR FURNISHED PROPERTY and COMMON SHOP SUPPLIES

4.1 The contractor shall provide all material, facilities, equipment, personnel and anything else necessary for the performance of the contract except as provided in Section 3, 3.5‐3.5.2

4.2 Additionally, the contractor shall furnish the following items applicable to the Government facilities operated under this contract.

4.2.1 Off post commercial telephone services.

4.2.2 The contractor shall furnish each mechanic with an automotive mechanic tool kit.

4.2.3 The contractor shall furnish safety clothing, shoes, glasses, etc., to meet OSHA safety standards.

4.2.4 The contractor shall furnish administrative materials for operating administrative offices, i.e., pens pencils, paper, etc.

4.3 The contractor is responsible for securing all contractor furnished items against damage and theft.

4.4 The contractor shall furnish a logistical computer system for tracking periodic checks and services as well as recording maintenance faults, tracking services, number of demands per stock number per quarter. Logistical computer system shall be an IBM compatible computer consisting of processing unit, monitor, and printer. Software requirements are an integrated software package having the minimum capabilities of word processing, spreadsheet, and data base files. System configuration and operation must comply with all NGIC Information Technology and Security requirements. This logistical computer system is maintained and supplied by the contractor to track equipment/system information, and the government will not provide a local network connection.

4.5 The contractor shall provide the common shop supplies to meet the requirement. Supplies are inclusive of lubricants, sealants, part cleaning solvents, shop floor maintenance, and miscellaneous back shop material. Table 4.5 provides a list of common shop supplies historically used each quarter to meet the requirement unless stated otherwise.

Table 4.5, Historical Common Shop Supplies – Per Quarter (unless stated otherwise)

Lubricants

Item Quantity

Motor Oil 15 W40 8, 55 gallon drum

Oil 10 WT 1, 55 gallon drum

Gear Oil 80W 90 1, 55 gallon drum

Grease Automotive / ArtilleryPaint Spray 1 pound can

Wheel Bearing Grease 1 pound can

Spray Lubricant 5 cans

Antif…