A07_PWS_-_Task_01.pdf

CONTRACT NUMBER: TBD

CONTRACTOR: TBD

TITLE: CMA Installation Support – TASK 01

1.0 SCOPE. The scope of this effort is to provide operational readiness, closure and transition support, real property support, Department of Army Base Realignment and Closure (BRAC) support, environmental planning and operational readiness support for Pueblo Chemical Depot (PCD)/ Bluegrass Chemical Activity (BGCA), igloo closure compliance support, and environmental support (Deseret Chemical Depot (DCD) (aka Tooele Army Depot – South [TEAD-S]/ Umatilla Chemical Depot [UMCD]). In addition, the Contractor shall furnish personnel and services to perform engineering and environmental-related support set forth in this Task Order (TO). This task includes support of facilities and infrastructure; strategic, compliance, and planning programs; environmental management support;

stockpile and storage support, information management support and support of the Environmental Assessment process for PCD and BGCA installation efforts.

1.1 Background. The CMA Transition Management Office (TMO) is responsible for integrating the overall transition approach for the chemical storage activities, depots, and chemical demilitarization facilities. The focus of the TMO is to provide direction for each of the seven P’s – people, plant, place, public, property, paper, and performance. Currently, each of the P’s has an associated objective and each site transition manager is tracking progress towards those objectives. Also, each CMA site has prepared a Transition Planning Guide and all site activities are focusing all activities towards a single closure in relation to the planning guide. The end goal is to ensure CMA resources are properly utilized while adjusting closure schedules and costs. Closure at both UMCD and DCD is progressing towards completion and CMA continues to marshal the resources and guidance needed to ensure both sites complete their closure mission in a timely, safe and cost effective manner.

PCD is located approximately 14 miles east of Pueblo, Colorado, immediately north of the Arkansas River in Pueblo County. The installation encompasses more than 23,000 acres and includes a variety of buildings and other structures, as well as open and undeveloped areas. Construction of PCD began in 1942 on former cattle grazing land. The original mission of PCD was the storage of munitions and general supplies. PCD was later assigned rebuild and repair responsibilities for vehicles and weaponry along with demilitarization of ammunition. In the late 1950s, PCD was given responsibility for maintenance of a variety of missile systems. In 1988, PCD was identified for realignment under the BRAC Program. PCD currently houses approximately 10 percent of the U.S. mustard chemical agent munitions stockpiles.

BGCA is responsible for the safe, secure storage of the chemical weapons stockpile. The chemical activity sits within a 14,600 acres comprised mainly of open fields and wooded areas. The activity stores approximately 523 ton of agents. PCD and BGCA will be the future site of a demilitarization facility for these munitions.

1.2 Objectives. The two objectives of this task are to 1) update and support maintenance of site closure action plans and project execution schedules and 2) support ongoing operations at PCD.

The CMA sites are exploring opportunities to execute closure activities after formal completion of operations as well as dealing with periodic changes to closure strategies. These plan modifications need to be captured and schedules shall require modification based on actual operational data. Products from this task will support the CMA HQ (DCD and UMCD) and PCD/BGCA Commanders in making timely decisions in preparation for ultimate closure.

As a result of previous work, it has been determined that PCD requires management and technical expertise, beyond that found within the existing federal work force at the installation, to support the installation’s mission. This scope of services will include architect/engineering services and program support to a number of base divisions and departments. The required services will include program management, operations, and technical support involving facilities and infrastructure, strategic planning, planning and implementation support, inspection and compliance program support, environmental management support, and stockpile storage and planning support.

2.0 APPLICABLE DOCUMENTS. For the purposes of this Performance Work Statement, the following documents are required. Documents not easily available will be provided as part of the Request for Proposal.

2.1 Department of Defense (DoD) Manual 4165.66, Base Development and Realignment Manual, 1 March 2006. (This document is available at: http://www.dtic.mil/whs/directives/corres/pub1.html)

2.2 Army Regulation (AR) 380-5, Department of the Army Information Security Program, 29 September 2000. (This AR is available at: http://armypubs.army.mil/epubs/380_series_collection_1.html <http://armypubs.army.mil/epubs/380_series_collection_1.html>.)

2.3 AR 381-12, Threat Awareness and Reporting Program, 4 October 2010. (This AR is available at:

http://armypubs.army.mil/epubs/pdf/r381_12.pdf <http://armypubs.army.mil/epubs/pdf/r381 12.pdf>.)

2.4 AR 385-10, The Army Safety Program, 23 August 2007, Rapid Action Revision (RAR) 4 October 2011. (This AR is available at: http://www.apd.army.mil/)

2.5 AR 530-1, Operations Security (OPSEC), 19 September 2007. (This AR is available only from Army Knowledge On-Line.)

2.6 AR 385-61, The Army Chemical Agent Safety Program, 12 October 2001. (This AR is available at http://www.nti.org/media/pdfs/38_3.pdf?_=1316627913)

2.7 AR 25-22, the Army Privacy Program, this regulation, 22 December 2016. This AR is available at http://www.cadetcommand.army.mil/res/files/AR%2025%E2%80%9322%20The%20Army%20Privacy %20Program%20(22DEC16).pdf

2.8 AR 50-6, Chemical Surety. 6 May 2018.

(This AR is available at https://fas.org/irp/doddir/army/ar50-6.pdf)

2.9 CMA Reutilization Guidance Document, 2 September 2010.

2.10 Department of the Army Pamphlet (DA PAM) 385-61, Toxic Chemical Agent Safety Standards. 13 November 2012. (This document is available at:

http://8tharmy.korea.army.mil/safety/Toolbox/Resources/Publications/DAPam385_61.pdf)

2.11 DA PAM 385-64, Ammunition and Explosives Safety Standards. 24 May 2011. (This document is available at:

https://www.osmre.gov/resources/blasting/docs/ArmyDemilPropellantUse/ArmyAmmunitionsExplosives SafetyStandards.pdf)

3.0 GENERAL REQUIREMENTS.

3.1 Progress and Status Report

3.1.1 In accordance with this PWS, the Contractor, as an independent Contractor and not as an agent of the Government, shall provide the necessary resources (except for those identified as Government furnished property or assistance). The Contractor shall prepare and submit a Progress and Status Report in accordance with Section 3.3 of the basic contract. (CDRL A001)

3.2 Mission Risk Planning

3.2.1 The Contractor shall prepare and submit a risk analysis of operational ramp up through closure, schedule, and risk analysis at PCD and BGCA IAW Section 3.3.1.1. The Contractor shall research and document the integrated ramp up activities and validate those events included in the operational through closure readiness plan. For proposal purposes, the Contractor shall assume two analysis and eight updates per year. IAW ELIN A002

3.2.2 The Contractor shall provide PCD and BGCA with data collection, property accountability (real and personal) action, and General Fund Enterprise Business System (GFEBS) data input support IAW Section

3.3.1.2. For proposal purposes, the Contractor shall assume reviewing and revising ten (10) DA Forms 1354.

3.3 Installation Transition/Closure Support

3.3.1 The Contractor shall review, and make recommendations for the updating and implementation of PCD and BGCA contamination and storage history reports IAW Section 3.3.3.1. These reports shall support those activities in the final closure of igloos IAW CMA guidelines. The Contractor shall provide reviews and recommendations, as appropriate, to associated supporting documents, including the Unventilated Monitoring Test plan and the Equipment Decontamination Plan. IAW ELIN A006

3.3.2 The Contractor shall provide input to the preparation of General Population Limit (GPL) monitoring support documentation, either verbally or informally, in support of CMA property transfer of igloos, warehouses, support buildings, and other property potentially contaminated by chemical agent. The Contractor shall incorporate GPL monitoring requirements into regulatory and permit-related documents agreed to between the regulators and the Government. The Contractor shall perform quality assurance/quality control (QA/QC) on the implementation and performance of the GPL air monitoring requirements. The Contractor shall prepare Certification Data Packages for each potentially contaminated structure and/or personal property, as appropriate, IAW Section 3.3.3.2. GPL testing information shall be included in the final certification for RCRA closure and/or transfer. A Professional Engineer (PE), certified in the states of Colorado and Kentucky must assist in the conduct of all work and in the development of all Certification Data Packages. For proposal purposes, the Contractor shall assume preparing 250 draft reports for this effort. IAW ELIN A007.

3.3.3. The Contractor shall provide input to and maintain an overall closure planning document that includes all requirements (including BRAC closure requirements) necessary to fulfill closure requirements. IAW Section 3.3.3.3. For proposal purposes, the Contractor shall assume four (4) plan updates are required for this effort. IAW ELIN A008

3.3.4 The Contractor shall provide input to the PCD and BGCA closure planning efforts in support of preparation of their RCRA closure plans and in support of RCRA closure of the hazardous waste management units (HWMUs). The Contractor shall work with site personnel in defining sampling requirements and incorporating GPL results to minimize RCRA permit requirements. The Contractor shall assist with RCRA Permit modifications in association with property transfer and RCRA Closure.

Assistance with minor permit modification, as appropriate, shall be provided in support of state agency negotiations, public hearings, and responses to comments. The Contractor shall supply a PE, certified in the states of Colorado and Kentucky, for the purposes of RCRA closure certification. IAW Section

3.3.3.4. For proposal purposes, the Contractor shall assume one (1) permit modification for each site is required for this effort. IAW ELIN A009

3.3.5 The Contractor shall support CMA in clearance requirements for transfer of GSA real and personal property, currently outside of CMA’s control. The Contractor shall assist CMA in gathering system contractor documents necessary for property transfer and provide a report to site Commander for property transfer to Army major command IAW Section 3.3.3.5.

3.3.6 The Contractor shall support the Government with analysis of workforce characteristics to include retirement eligibility and skill sets by individual employees as specified CMA HQ, PCD and BGCA. Components shall include directorate, retirement plan, age, years of service, and individual career future plans. These studies will support CMA requirements to identify potential staffing risks and impacts to operations and closure activities. IAW Section 3.3.2.1. The contractor shall also provide database updates, as required, to help CMA employees plan for future employment. IAW ELIN A004

3.4 TEAD-S Solid Waste Management Units (SWMUs) and Resource Conservation and Recovery Act (RCRA) Certification.

3.4.1 The Contractor shall support the RCMD program, acting as a liaison between all stakeholders and the program manager. The Contractor shall support RCMD with permit submittal, negotiations’, and State of Utah comments, and final submittal of SMU permit requirements. IAW Section 3.4.22.The Contractor shall perform ten (10) environmental audits per year, and maintain a database of audit findings

IAW ELIN A045.

3.5. Department of Public works -Support to Pueblo Chemical Depot

3.5.1 The Contractor shall assist PCD in 1) planning, organizing, and tracking base maintenance requirements and activities including working with vendors and suppliers and tracking work orders; and

2) repairing and maintaining equipment, including generators, heavy equipment, the personnel decontamination system, and vehicles IAW Section 3.4.1.1 of the basic contract.

3.5.2 The Contractor shall provide facilities maintenance support to service buildings, grounds, equipment IAW Section 3.4.1.4 of the basic contract. The Contractor shall provide personnel that have a variety of construction and equipment operation skills: including experience with grounds maintenance, heavy equipment, plumbing, carpentry and minor interior and electrical repairs.

3.5.3 The Contractor shall provide personnel to operate the drinking water system IAW Section 3.4.1.3.

3.5.4. The Contractor shall provide onsite GFEBS support to DPW IAW Section 3.4.6.1 and 3.4.6.2.

Support should include provision of daily GFEBS database input; inventory folders/records and input of assets based on site survey of real and personal property changes. The contractor shall assist in the maintenance of historical record file system and support site in responding to audits and higher headquarter taskers.

3.5.5 The Contractor shall provide engineering planning and technical support, IAW Section 3.4.10.1.

This engineering support includes, but is not limited to: regulatory assessment plans, spill plans, drainage and storm water assessments; drinking water plans and studies; situational assessment and planning;

conceptual engineering schematics; and expertise regarding field implementation. (CDRL A013)

3.6 Environmental Compliance Support

3.6.1 The Contractor shall identify and categorize PCD major programmatic environmental items IAW Section 3.4.2.3. Support to be provided may include, but is not limited to, the following:

Environmental Baseline Surveys.

Air Permitting Program Planning and Management (including environmental compliance and permitting support, and related regulatory support).

Waste management and recycling

RCRA

NEPA

3.6.2 The Contractor shall provide support to the EMO preparing reports and memos, tracking staff schedules, and community outreach, IAW Section 3.4.2.2. The Contractor shall maintain and update the RCRA Operating Record and environmental repositories as required, IAW Section 3.4.2.1.

3.7 Training Office Support

3.7.1 The Contractor shall provide planning and organizational support to the Training Office IAW Section 3.3.2.3. This support includes maintaining training records and database; provide assistance to individuals, supervisors and directors for status of training. The Contractor shall coordinate training information, provided by the Government, to Government employees which may include site-specific Resource Conservation Recovery Act (RCRA) and Hazardous Waste Operations and Emergency Response (HAZWOPER) training.

3.8 Information Management Office (IMO) Support

3.8.1 The Contractor shall provide help desk support for IMO activities IAW Section 3.4.4.1. Help desk support will require personnel to help solve base personnel’s technological problems and aid IMO with technological support; maintain leased copiers/printers post-wide; initiate service calls when needed; and serve as Level 1 Helpdesk, creating trouble tickets for issues not resolved at the first level. Active NACs and/or active “S” clearances may be required for this task.

3.8.2 The Contractor shall provide varied clerical and administrative support for IMO IAW Section

3.4.4.2 of the basic contract. Administrative support includes: preparation of forms, documents, graphics records and inventory information; organization and maintenance of office supplies, inventory records, equipment, and documents. The Contractor shall develop, maintain and track inventory and training.

(CDRL A012)

3.9 Programmatic Support

3.9.1 The Contractor shall provide support to the Resource Management Office (RMO) IAW Section

3.4.5.1 of the basic contract. This support shall include Automated Time Attendance and Production System (ATAAPS) entry, quality assurance and audit (requires ATAAPs timekeeper designation), not to include certification and approval. The Contractor shall prepare slides for the Commander's briefing of the contract, update databases and spreadsheets, run reports from GFEBS, and filing.

3.9.2 The Contractor shall provide audit readiness and accounting support to the RMO IAW Section

3.4.13.1. The Contractor shall input financial data into the Government GFEBS database system, prepare funding reports, responding to official DA audits, and preparing necessary responses to audits for submittal to official and unofficial audit tests. The Contractor shall support consolidation of program budgets, completion of budgetary documents, and ensure budget output or correspondence meets regulatory and procedural requirements. Active NACs are required for this task.

3.9.3 The Contractor shall provide support to the PCD Publications Management and Document Control coordinator and Human Resources Office (HRO) in coordinating the Document Control transition plan for closure. Contractor shall assist the government in for planning, organizing and directing the scanning of closure document operations and accomplishment of deadlines IAW PCD Document Policy and AR 25-10. IAW Section 3.4.5.2.

3.9.4 The Contractor shall provide support to the Health and Safety Offices (H&SO) IAW Section

3.4.5.3 of the basic contract. Support of the H&SO shall include creation and maintenance of incident tracking databases and spreadsheet, health and safety reporting, and training tracking.

(CDRL A015)

3.9.5 The Contractor shall provide support to the Public Affairs Office (PAO) IAW Section 3.4.5.4 of the basic contract. PAO support to include preparation of newsletter; help with Town Hall meetings, Community Advisory Committee meetings; historical file archive; and organization of special events. PAO support to include support to the Commander in community outreach efforts and preparation of outreach plans and materials.

3.10 Security Support

3.10.1 The Contractor shall provide support to Security and Law Enforcement Division (SLED). This support shall include, but not limited to, supporting projects, comprising a full spectrum of support activities to include risk and vulnerability assessments, plan development for security training, access control procedures, barrier planning and on call support to the Installation’s Anti-Terrorism efforts. The Contractor shall provide support to the installation on personnel security policies and procedures and personnel security matters IAW Section 3.4.7.2 of the basic contract. The Contractor shall provide technical and administrative guidance on personnel security issues referenced in DoD 5200.2-R Personnel Security and reports. Active NACs clearances may be required for this task.

3.11 Compliance Support

3.11.1 The Contractor shall support CMA Compliance (Surety) Offices in preparation for, and conduct of Chemical Surety Management Reviews (SMRs) and Chemical Surety Inspections (CSIs) IAW Section

3.4.7.1. The Contractor shall maintain, operate and troubleshoot the Compliance tracking databases. The Contractor shall provide subject matter experts in support of inspection preparation, conduct, and follow-on activities. Work shall be performed in accordance with Army Regulation 50-6.Additionally, Contractor shall assist in implementing corrective actions developed in response to Chemical Surety Reviews (inspections), including:

Review/update Installation SOPs and local Regulations to verify compliance with Surety Regulations

Assist in the development of corrective action solutions in accordance with SOPs for approval/implementation by the government

Conduct compliance checks on day-to-day activities to insure that the Corrective Actions are implemented/maintained

Maintain and operate the Compliance document control management program including integration with established databases

Providing subject matter experts in support of inspection preparation, conduct, and follow-on activities

Work with Surety and Security office on matters pertaining inspecting structure and facility design to ensure that features are in compliance with local procedures and Army requirements – provide recommendations for modifications and/or improvements

3.12 Treaty Support

3.12.1 The Contractor shall provide treaty compliance support to the Treaty Department IAW Section

3.4.8.1. Document control support includes: initiating, analyzing, compiling, drafting, coordinating, reviewing, and updating integrated depot-wide regulatory documents, plans, meeting/briefing slides and periodic requirements. Administrative support includes assisting the government in updating database and document records, regulatory and mandatory PCD documentation requirements, keeping of the Master Calendar, and preparation and hosting of Treaty exercises and inspections. Support will include:

evaluation and compilation data, correspondence, presentations, graphics and other visuals and preparation of facilities for Treaty events.

4.0 TESTING REQUIREMENTS. None.

5.0 ITEMS/DATA TO BE DELIVERED.

5.1 Items to be Delivered. Any items purchased under this task to support field operations, shall be delivered to the Government via DD Form 250 at the conclusion of this contract plus any option years awarded.

5.2 Data to be Delivered. All data shall be delivered in accordance with the attached Contract Data Requirements List, DD Form(s) 1423.

5.3 Data Management. The Contractor shall prepare, publish, and distribute data, manage changes, additions, or deletions of data items, and maintain the status of all data deliverables as required by this Contract. All data collected and applications developed are the property of the installation and the federal Government.

6.0 GOVERNMENT FURNISHED PROPERTY.

6.1 Government Furnished Property: None

6.2 Government Furnished Assistance/Information: None.

6.2.1 Documents listed in paragraph 2.0 Applicable Documents, and not readily available, will be provided to the Contractor.

7.0 SAFETY AND HEALTH INFORMATION.

7.1 This contract does not require the Contractor to work with hazardous materials. However, Contractor employees working at destruction site locations shall comply with the respiratory protection program in effect at the location relative to wearing an escape respirator in the event of a chemical warfare agent alarm IAW DA PAM 385-61.

8.0 SECURITY REQUIREMENTS.

8.1 AT Level I training. All contractor and subcontractor employees requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date, effective date of incorporation of this requirement into the contract, or new employees commence performance, whichever is applicable, and annually thereafter. The Contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 30 calendar days after completion of training by all employees.

The COR will retain records of training for one year. AT level I awareness training is available at the following website: http://jko.jten.mil.

8.2 AT Awareness Training for Contractor Personnel Traveling Overseas. As directed by AR 525-13, the requiring activity will provide all contractor and subcontractor employees area of responsibility (AOR) specific AT awareness training prior to traveling OCONUS. Contractor and subcontractor employees will comply with the requirements of the DoD electronic Foreign Clearance Guide. Specific AOR training content is directed by the combatant commander with the unit ATO being the local point of contact.

8.3 iWATCH Training. The Contractor shall provide all Contractor and subcontractor employees (with an area of performance within an Army controlled installation, facility, or area) training on the local iWATCH program (training standards provided by the requiring activity ATO). This training will inform employees to report suspicious activity to the local Army security services, law enforcement, and/or the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. The COR will retain records of training for one year.

8.4 Army Training Certification Tracking System (ATCTS) registration for contractor employees who require access to government information systems. All contractor employees with access to a government information system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DoD Information Assurance Awareness prior to access to the IS and then annually thereafter.

8.5 For contracts that require a formal OPSEC program. The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan in accordance with AR 530-1 within 90 calendar days of contract award, to be reviewed and approved by the responsible government OPSEC officer.

This SOP/Plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it, and why it needs to be protected. The contractor shall implement OPSEC measures as ordered by the requiring activity commander. In addition, the contractor shall have a certified Level II OPSEC coordinator appointed in writing per AR 530-1.

The Contractor shall comply with any requiring activity and local installation OPSEC plans and procedures.

8.6 For information assurance (IA)/information technology (IT) training. All contractor employees and associated subcontractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 which must be completed upon contract awards.

8.7 For information assurance (IA)/information technology (IT) certification. Per DoD 8570.01- M, DFARS 252.239.7001 and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

8.8 For contracts that require handling or access to classified information. Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified "Confidential," "Secret," or "Top Secret" and requires contractors to comply with: (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M) and, (2) any revisions to DoD 5220.22-M, notice of which has been furnished to the contractor.

8.9 Access and general protection/security policy and procedures. All Contractor and subcontractor employees with an area of performance within an Army controlled installation, facility, or area shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

8.10 Threat Awareness Reporting Program. Per AR 381-12, Threat Awareness and Reporting Program (TARP), all contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 1-10, k & l.

9.0 Period of Performance

9.1 The Contractor shall provide all support IAW this task and the basic contract, including delivery of all data. The period of performance shall be from September 28, 2019 to September 28, 2020.

10.0 PERFORMANCE OUTCOMES. The outcomes to be satisfied under this requirement include high quality, cost effect performance with consistent adherence to schedule requirements. The Government will use the Quality Assurance Surveillance Plan provided at Appendix A as the basis for assessing the Contractor’s performance.

12.0 ACCOUNTING FOR CONTRACT SERVICES REQUIREMENT – ENTERPRISE-WIDE

CONTRACTOR MANPOWER REPORTING APPLICATION

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2019. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s Contractor Manpower Reporting website.