W911SG26QA035 RFI_Questions and Answers v2.docx
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- Attached to
- Fort Bliss TX Garrison Printer Lease Services
- Solicitation number
- W911SG26QA035
About this file
This is a Questions and Answers document for federal contract solicitation W911SG26QA035, addressing clarifications on the Fort Bliss TX Garrison Printer Lease Services requirement. The Q&A confirms that this is a replacement requirement for existing Xerox devices and establishes specific monthly volume parameters: Volume Band I (24 color devices) at 10,000 copies/month, Volume Band II (57 color devices) at 5-10,000 copies/month, and Volume Band III (54 black and white devices) at 5-10,000 copies/month. The contract will operate under an all-inclusive/unlimited print model rather than a cost-per-click arrangement, and pricing must be based solely on the government-provided volume estimates with no contractor-imposed assumptions or contingencies, resulting in a Firm-Fixed-Price contract award.
The Q&A further clarifies that finishers with hole punch are not required for any devices, service will be provided on an as-needed basis with no anticipated duty cycle penalties, and hard drives must be removed and surrendered to the government at lease end. The document confirms that no classified devices are included on the classified network and that all quotes must strictly adhere to the specified volume bands without deviation. The RFI submission deadline was 24 April 2026 at 0800 MST, with the overall Period of Performance running from 1 June 2026 through 31 May 2029 (base year plus two option years). The Indefinite Delivery/Indefinite Quantity contract requires submission of official quotes matching SF 1449 forms and delivery schedules.
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W911SG26QA035 Questions/Answers
1. Can you please confirm whether this is a new requirement, or if it is intended to replace existing devices? If it is a replacement, could you specify the current manufacturer?
Answer: This requirement is intended to replace existing devices. The current manufacturer is Xerox
2. What is the estimated average monthly print volume per device for each of the following:
a. Volume Band I (24 devices)
b. Volume Band II (57 devices)
c. Volume Band III (54 devices)
Answer: Volume Band I (24 devices) – 10k copies/month Volume Band II (57 devices) – 5-10K copies/month Volume Band III (54 devices) – Black/White 5-10K copies/month
3. Is there any historical usage data available for the current or previous copier fleet (monthly page counts per device or total volume)?
Answer: See question 2
4. Are the devices expected to operate under a cost-per-click model or an all-inclusive/unlimited print model?
Answer: All-inclusive/unlimited print model
5. A cost-per-click model is anticipated, can the Government provide estimated monthly page volumes (separately for black & white and color)?
Answer: See question 4
6. Are there any maximum or expected duty cycles per device that should be considered for pricing purposes?
Answer: Service on devices will be required as needed
7. Will the Government accept pricing based on estimated monthly volume assumptions provided by the contractor, and if so, should those assumptions be clearly stated within the quote?
Answer: No. The Government intends to award a Firm-Fixed-Price contract. Quotes must be based on the estimated monthly volumes provided in question 2. Quotes containing contractor-imposed pricing assumptions or contingencies may be deemed non-responsive.
8. Are there any penalties or adjustments anticipated if actual usage significantly exceeds estimated volumes?
Answer: The government does not anticipate exceeding estimated volume bands Added 24APR26
9. A finisher is stated a requirement on page 15. However, only Volume Band I has a finisher with hole punch stated as a requirement. Please confirm that a finisher with hole punch is required for all volume bands.
Answer: We do not need hole punch on any of the devices.
10. Are you requiring the hard drives to be removed and surrendered to the end user at the end of the lease?
Answer: Yes, surrendered to us at the end.
11. Classified A3 MFDs will copy, print, scan, and have token readers. Page 15 / How many units (and which ones) are on the classified network?
Answer: None
File details come from the government source that posted it. Updated .