BPA Lease of Temporary HVAC Units PWS v2.pdf

AUG 25

PERFORMANCE WORK STATEMENT (PWS)

BLANKET PURCHASE AGREEMENT (BPA)

LEASING OF TEMPORARY HVAC UNITS

FORT BLISS, TEXAS

Ordering Period 15 Sep 2025 – 9 Sep 2030

Part 1 General Information

1. General: This is a non-personal service(s) agreement under which the personnel rendering the service(s) are not subject, either by the agreement’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) agreement to provide the leasing of temporary HVAC units to Fort Bliss, White Sands Missile Range (WSMR), Dona Ana Range Complex, and McGregor Range. The contractor shall deliver, install, maintain, and remove the leased HVAC units to include all labor, materials, and supervision to ensure continuous cooling during HVAC outages or peak seasonal changes.

The Contractor shall be responsible for designing and proposing the best solution to maintain a desired temperature throughout the designated cooling area, within a given +/- target temperature. All design solutions for electrical, mechanical, and engineering requirements are the responsibility of the Contractor. Any installation that alters property must return the site to pre-installation conditions upon removal. Maintenance and repairs must be timely to ensure minimal interruption of cooling service is less than 24 hours.

1.2 Background: Fort Bliss encompasses an area of about 1.7 million acres between Texas and New Mexico and serves as the largest Army maneuver installation for heavy armor units.

Fort Bliss experiences extreme summer temperatures which can compromise mission critical operations during HVAC maintenance issues or failures. Temporary HVAC units are required to ensure compliance with Army health and safety standards as well as to maintain operational readiness.

1.3 Scope: The Contractor shall provide for the leasing, transportation, installation, maintenance, and removal of temporary HVAC units as defined in this PWS to Fort Bliss, to include WSMR, Dona Ana Range Complex, and McGregor Range.

1.4 Objectives: The objective of this Blanket Purchasing Agreement (BPA) is for the lease of temporary HVAC units from approved vendors from the BPA upon issuance of a call (Individual Order) as the need arises from the requiring activity (RA).

1.5 Period of Performance: The ordering period shall be for five years. Option to extend based on mission requirements:

• Base Year 15SEP25-14SEP26

• Ordering Period 1 15SEP26-14SEP27

• Ordering Period 2 15SEP27-14SEP28

• Ordering Period 3 15SEP28-14SEP29

• Ordering Period 4 15SEP29-14SEP30

1.6 General Information:

1.6.1 Quality Control Plan (QCP): Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of service to the Government (see FAR 52.246-1 Contractor Inspection Requirements). The Contractor shall develop and maintain an effective Quality Control Plan (QCP) to ensure services are performed in accordance with the DoA. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is how the Contractor shall assure themselves that work complies with the requirements of the contract.

1.6.1.2 The Contractor shall inform the COR of issues or potential issues that might affect the performance within 24 hours of identifying those issues.

1.6.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this agreement in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.6.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If the submittal of any documentation (e.g., deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.6.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan President’s Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.6.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.6.4.1 Government Facility Office Hours: The Government facility office hours are 0800 to 1700 Monday through Friday except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.4.2 Contractor Support Hours: The Contractor shall provide support during the Governments facility hours and shall maintain emergency support through the duration of the contract. The Contractor shall always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.6.5 Place of Performance: The work to be performed under this agreement will be performed at Fort Bliss Texas, White Sands Missile Range, Dona Ana, and McGregor Range.

1.7 Security Requirements: The following information is provided on security-related matters.

1.7.1 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings, and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

1.7.2 Individual Termination or Expiration of Employment: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office.

1.7.3 Agreement Termination or Cancellation: Upon termination or cancellation of this agreement, the Contractor shall collect all outstanding installation access passes and return them to the issuing office.

1.7.4 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use.

1.7.5 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates, or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the resulting order.

The COR monitors all technical aspects of the contract and assists in contract administration.

The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include badges IAW Contractor Identification, proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11 Non-Disclosure Requirements: Performance under this agreement may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. The Contractor and Contractor personnel shall not divulge, or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.12 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.13 Safety: The following provides information pertaining to Safety and Accident Prevention:

1.13.1 Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991), the references contained therein (e.g. U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)), AR 385-10 Army Safety Program, and 29 CFR 1910 Occupational Safety and Health Standards (General Industry).

1.13.1.1 Safety Plan. The Contractor shall develop and implement a safety program for employees performing work under this BPA.

1.13.1.2 Hot Work. The Contractor shall obtain approval from the Fort Bliss Fire Department (915-744-9545) prior to performing any hot work or work that shall require the use of an open flame. All Contractor work performance shall be in accordance with FC 420-1, Fire and Emergency Services.

1.13.1.3 Protective Equipment. The Contractor shall provide all personal protective equipment in accordance with Federal, State, and Local Law. Workers shall be trained in appropriate safety measures and shall not place materials, machines, or other equipment in traffic lanes or other locations that could create safety hazards. The Contractor shall maintain a safe job site, clean and free of all foreign debris during and upon completion of work.

1.13.2 Accident Reporting. The Contractor shall comply with all OSHA reporting requirements and AR 385-40, Accident Reporting and Records, for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact. The Contractor shall provide a verbal report to the COR within four (4) hours of each such occurrence, whenever an accident involving http://www.dimoc.mil/resources/limitations/ personal injury occurs. A written accident report shall be delivered to the KO within one (1) workday of occurrence.

1.14 Environmental Requirements. The Contractor shall comply with all federal, state, and local environmental protection laws, regulations, and standards referenced in FC Regulation 200-1, Environment and Natural Resources. The Contractor shall comply with all other environmental requirements for clean air, clean water, and toxic substances control (TSCA), pollution control, and resource conservation and recovery (RCRA). The contractor shall notify the COR of any refrigeration leaks immediately.

The Contractor shall designate an Energy Conservation Monitor and a Recycling Monitor in writing to the COR no later than ten (10) days prior to the BPA start date. All environmental protection matters or questions shall be coordinated with the COR and the Directorate of Public Works (DPW) Environmental Division.

1.15 Smoking. The Contractor shall comply with AR 600-63, Army Health Promotion, which establishes uniform policies governing the use of tobacco products in Government facilities and on Fort Bliss.

1.16 Search and Seizure. Contractor personnel and property shall be subject to search and seizure upon entering the confines of Fort Bliss, Texas, while on the installation, and upon leaving the confines of Fort Bliss, Texas.

1.17 Vehicle Registration. Vehicles entering Fort Bliss, Texas, shall have a valid state license and shall be registered with the Texas Department of Motor Vehicles. State license and registration shall be maintained current during the time the vehicle is in use on this installation.

1.18 Required Training: The following provides information on training requirements.

1.18.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within seven (7) business days after contract start date If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within five (5) days of completion of training.

1.18.2 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within seven (7) after the contract is awarded. Training slides can be found on the Army OneSource we site:

https://imlive.s3.amazonaws.com/Federal%20Government/ID73203401829870701564225092 370464402528/Technical%20Exhibit%20-%20C%20-iWATCHTrng.pdf https://imlive.s3.amazonaws.com/Federal%20Government/ID73203401829870701564225092370464402528/Technical%20Exhibit%20-%20C%20-iWATCHTrng.pdf https://imlive.s3.amazonaws.com/Federal%20Government/ID73203401829870701564225092370464402528/Technical%20Exhibit%20-%20C%20-iWATCHTrng.pdf

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property - means all property owned or leased by the Government. Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CCE Contracting Center of Excellence CFE Conventional Forces Europe CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation FRG Federal Republic of Germany GFP Government Furnished Property HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office ID Identification IGCE Independent Government Cost Estimate IT Information Technology

JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office SIGE Safety and Health Protection Plan TE Technical Exhibit USAG United States Army Garrison UOM Unit of Measure

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Facility Access and Coordination: The Government will provide access to installation sites and required utility connections. DPW will provide site layout and safety compliance coordination.

3.2 Training: The Government will provide the following training online: AT Level 1 Awareness, OPSEC, iWATCH.

3.3 Hazardous Materials: Hazardous materials are forbidden for use on Fort Bliss. All materials must be approved by the DPW Environmental Division prior to use. All materials (grease, oil, lubricants, etc.) utilized on this BPA shall contain a Material Safety Data Sheet (MSDS). An approval request for each material proposed for use shall be submitted to the designated representative utilizing the “Hazardous Material Authorization Request” form.

3.4 Government Furnished Property (GFP): No GFP will be provided.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all HVAC units, supplies and ancillary equipment required to perform work under this BPA. Contractor furnished property shall meet applicable federal, state, local, and Army laws, codes, and regulations. Contractor furnished property is subject to Government inspection and safety requirements.

4.2 Permits and Licenses: The Contractor shall obtain all required licenses and permits for performance of work, in compliance with all applicable federal, state, and local laws.

4.3 Property Guidelines: Contractor's property shall be equipped with protective and safety features, in good repair, and clean in appearance. The KO has the right to require the Contractor to remove Contractor furnished property from the installation that is inoperable or unserviceable for any reason.

4.4 Vehicles: The Contractor and or sub-contractor shall clearly mark their vehicles with their company name and keep current registration and title at all times.

4.5 Utilities: The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves, light switches, etc. after using the required amount to accomplish tasks requiring the use of the utilities.

PART 5

SPECIFIC TASKS

5.1 Basic Service Requirements: The Contractor shall provide services for the leasing of temporary HVAC units to include all installation, maintenance, and removal of units.

5.1.1 Equipment: The contractor shall provide leased portable cooling units (air conditioners or evaporative coolers) for high ambient temperatures. Cooling capacity shall be determined by the Contractor based on facility size requirements. All units must be compatible with facility power or an external power source (208V/480V, 3-Phase).

5.1.2 Delivery and Installation: The contractor shall deliver and install the cooling units in accordance with the Period of Performance.

5.1.3 Operation and Maintenance: The Contractor shall provide routine maintenance and respond to service calls within 4 hours. Cooling units must continuously operate without interruption throughout the rental period. Back-up cooling units shall be available if the primary unit fails. Any interruption of services shall last no more than 24 hours.

5.1.4 Removal and Site Restoration: The Contractor shall remove cooling units upon completion of the task order and restore the site to pre-installation condition. Any damage caused during installation or operation shall be repaired at the contractor’s expense.

5.2 Tasks:

5.2.1.1 Call: Approved vendors from the established BPA will receive a Call (Task Order) with the following to establish a quote: required Period of Performance (PoP) date, building number requiring service, required cooling temperature to be maintained within a stated plus or minus degrees Fahrenheit of the specified temperature, and the date of the Site Visit to make an initial assessment of unit size and materials required to maintain the required ambient temperature in the building and rooms, if applicable. The Contractor will be provided the opportunity to walk the building, ask questions, and assess requirements at the Site Visit.

Contractor quotes will be expected three (3) days after the site visit, with the specific date and time given per call.

5.2.1.2 Pricing: Vendors will establish a quote based upon a delivery fee, removal fee, and a per day rate upon completion of the initial site visit. The Contracting Officer will select the lowest priced technically acceptable in accordance with the task order specifications.

5.3 Service Contract Reporting

5.3.1 System for Award Management (SAM) Service Contract Report (SCR): The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract. The Contractor is required to completely fill in all required data fields through the following web address: www.sam.gov.

Reporting inputs will be for the labor executed during the period of performance during each http://www.sam.gov/

Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking “View Assistance for SAM.gov” which is located at the top of the SAM.gov website. From there, you can the select “Contact Our Service Desk” which will allow you to contact SAM.gov directly. If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the SAM SCR requirement.

Steps for Submitting a Service Contract Report (SCR)

1. Go to www.sam.gov and log in.

2. Select Entity Registrations and then select Service Contract Reporting.

3. SAM displays your entities which have service contracts and meet the reporting criteria.

Select View by entity to see the service contracts for each entity.

4. Next, select Add for the service contract against which you want to create a Service

Contract Report. Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

5. You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information:

• Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount).

• Prime Contractor Hours Expended: Prime contractor’s direct labor hours expended on the services performed during the previous Government fiscal year.

The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

6. Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract Information button.

7. When you are ready to submit the report, select Submit. This saves your report and returns you to the Select Service Contract page where you can create other SCRs or edit an existing SCR.

Steps for Editing a Submitted Report

1. Follow steps 1-4 above. Any previously submitted SCR will have a View/Edit button instead of an Add button.

2. Select View/Edit. You will be able to view the current SCR, edit available fields, and resubmit the record. You can also delete previously entered information altogether.

STD: All information provided by the Contractor shall be accurate, complete, and not exceed suspense dates noted in the corresponding paragraph above.

AQL: 100% Compliant http://www.sam.gov/

PART 6

Non-Conforming Performance

6.1. Non-Conforming Performance. The COR will notify the Contractor, in person, each time an unacceptable observation has been recorded and ask the Contractor to correct the problem or re-accomplish the service. All valid non-conformances observed by the Government will be documented. The COR will record the BPA requirement, the specific deficiency to the requirement, the date and time it was discovered, and have the Contractor initial the entry. The Contractor shall be given a timeline after notification to correct the deficiency in accordance with requirements of the contract. Deficiencies that cannot be corrected within the identified timeline shall be reported to the KO.

6.2 Corrective Action Reports (CAR). The COR will report serious (systemic in nature) deficiencies or recurring deficiencies that could indicate a trend by using the MICC Corrective Action Request (CAR) Form. The Corrective Action Request will state the Contract Requirement, the specific contract reference, and the specific violation(s) to the requirement. The COR will forward the CAR Form to the QAS within one (1) working day for review and CAR initiation in PDREP. The QAS will forward the CAR to the KS for review and the KS will forward the CAR to the KO for issuance. The KO will notify the Contractor via the PDREP system and request corrective action to the specific non- conformance, identification of the root cause, and corrective action for the root cause with a required suspense date. The KO may require the Contractor to re-perform any services that do not meet BPA requirements at no additional cost to the Government. The Contractor will return a copy of the completed and signed CAR along with their Corrective Action Plan (CAP) to the PDREP system-generated email for review, approval, and inclusion in the CAR file in PDREP by the QAS.

PART 7

Invoicing and Payment

7.1. Invoicing and Payment. The Contractor shall submit a summary invoice monthly, or when the BPA call expires, whichever comes first. This invoice should list the itemized breakdown of installation and removal fees, daily rental charges, labor, service calls, and other associated costs. Payments will be made in accordance with the FAR and DFARS regulations.

PART 8

APPLICABLE PUBLICATIONS

8. Applicable Publications: The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

8.1.1 Department Of Defense Contract Security Classification Specification (DD Form 254)

8.1.2 Department of Defense Security Agreement (DD Form 441)

8.1.3 National Industrial Security Program Operating Manual (DoD 5220.22-M)

8.1.4 The Army Physical Security Program (AR 190-13)

8.1.5 U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)

8.1.6 Information Assurance Workforce Improvement Program (DoD 8570-M)

8.1.7 Information Assurance Training Certification and Workforce Management Directive (DoDD 8570.01)

8.1.8 Information Assurance (AR 25-2)

8.1.9 Policies and Procedures for Property Accountability (AR 735-5)

8.1.10 Federal Acquisition Regulation (FAR)

8.1.11 Defense Federal Acquisition Regulation Supplement (DFARS)

PART 9

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Attachment A – BPA Terms and Conditions

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMANCE

OBJECTIVE

STANDARD PERFORMANCE

THRESHOLD

ACCEPTABLE

QUALITY LEVELS

(AQLs)

METHOD OF

SURVEILLANCE

Delivery, Installation, and Set-Up

Units shall be operational within 24 hours of PoP start

100% Compliance Direct Observation

Equipment Functionality

Units shall operate continuously

95% uptime Random Inspection

Maintenance response of Cooling Units

Service within 4 hours of notification

100% Compliance Random Inspection

Removal of Cooling Units

Site returned to pre-installation condition

100% Compliance Post-removal inspection

Interruption of Service Less than 24 hours 100% Compliance Direct Observation