Solicitation_Amendment__0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Reason for this amendment is for the follow ing:

A) Extend closing response date / time from 17 June 2016 to 24 June 2016 at 3:00 p.m. Mountain Time (MT).

B) Remove 'non/un-armed guard' language from PWS and replace w ith 'armed-guard/guard' language.

C) Include as a separate attachment, the Schedule B - Pricing Schedule w hich has been corrected to remove 'non-armed guard' language and replace w ith 'armed guard' for the Mission Support Line Items.

D) Correct CLINs 0003, 1003, 2003, 3003 and 4003, Mission Support, to remove 'un-armed' language.

E) Incorporate document titled "Questions and Answ ers'.

F) Incorporate as a separate attachment Technical Exhibit 5 - Detailed Range Map.

G) All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 76

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Jun-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911SG-16-R-1010

X 9B. DATED (SEE ITEM 11)

06-May-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Jun-2016

CODE

MICC - FORT BLISS

MICC FORT BLISS

BUILDING 111 PERSHING ROAD

FORT BLISS TX 79916-6812

W911SG 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911SG-16-R-1010

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 17-Jun-2016 03:00 PM to 24-Jun-2016 03:00 PM.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0003

The CLIN extended description has changed from:

Provide Unarmed Guard Support Services are As-Needed Only IAW Section C.6 of the PWS.

To:

Provide Guard Support Services are As-Needed Only IAW Section C.6 of the PWS..

CLIN 1003

Unarmed Guard Support Services are As-Needed only IAW Section C.6 of the PWS.

Guard Support Services are As-Needed only IAW Section C.6 of the PWS. .

CLIN 2003

Unarmed Guard Support Services are As-Needed only IAW Section C.6 of the PWS.

CLIN 3003

Unarmed Guard Support Services are As-Needed only IAW Section C.6 of the PWS.

CLIN 4003

Unarmed Guard Support Services are As-Needed only IAW Section C.6 of the PWS.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Security Guard Contract at White Sands Missile Range

C.1. General: This is a non-personal services contract to provide security guard services at White Sands Missile Range (WSMR) for the northern part of the range. The northern part of WSMR is the entire area north of Range Route 6 which includes LC 94. The northern part of the range is a restricted area and all contractor personnel shall a have a current secret clearance at contract start up and for the duration of the contract. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

C.1.1. Description of Services: Contractor shall be responsible for a full range of security guard duties, management duties, including but not limited to planning, scheduling, report preparation, establishing and maintaining records, and quality control. The contractor shall provide an adequate qualified staff of guard personnel to perform all the required security guard services outlined in the PWS. Only guards that are trained under AR190-56 standards and meet the security guard program shall carry weapons. Contractor shall a have a management staff with the necessary management expertise to assure the performance of the work required under this PWS is performed with sound and efficient management practices. Contractor shall provide all vehicles necessary for the performance of the services, to include the associated emergency light equipment, supplies, transportation, tools, materials, supervision and other items and non-personal services necessary to perform the security guard services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished equipment (GFE). The area the contractor shall be responsible for to provide security guard services is under enclosure 1 of C.1.6.

C.1.2. Background: Contractor shall provide all guard security related services as outlined in the PWS for the up range area. The fixed requirement services are services performed daily such as roving patrols, alarm responders, access control and posted guard support which are required on a 24/7/365 (366 days for leap years) days a year these services are described under C.5.1 of the PWS. The fixed requirements duties shall only be performed by fully trained armed security guards. The mission support requirement services are services provided only when needed to support road block requirements, these services are performed at odd hours and for extended periods of time. These services include roadblocks, sweeps, evacuation and posted guard (if armed security guard is not required), these services are under C.6 of the PWS. Mission support duties can be performed by guard personnel. White Sands Missile Range has two commands, Installation Management Command (IMCOM) and Army Test and Evaluation (ATEC). The fixed requirements responsibilities belong to WSMR Garrison, the mission support is support provided to the WSMR Army Test and Evaluation Command (ATEC). Contractor’s personnel shall be required to work odd hours and be exposed to high summer temperatures ranging from 99 -115 degrees or higher, winter temperatures range from below 0 – 40 degrees or colder. The northern part of the range is considered “isolated” meaning there are no places to purchase food or beverages so contractor personnel shall need to be prepared to bring their own food and water when on duty.

Contractors working on behalf of the Government shall adhere to the current Environmental Policy and Environmental Management System (EMS) requirements while performing services on White Sands Missile Range. The Contractor shall identify personnel whose roles, responsibilities and activities may impact the environment and shall demonstrate that these personnel receive EMS awareness training via WSMR's current EMS brochure or equivalent training within 30 days of receiving notice to award. The list of personnel who receive awareness training shall be provided to the Contracting Officer's Representative and the EMS Manager.

C.1.3. Objectives: The Contractor shall provide fully trained armed security guard personnel with current secret clearances. Guard personnel shall meet the requirements in the Army Regulations referenced in the PWS and are capable of providing the highest quality level of physical security for the Northern Range area. The contractor’s guard force personnel shall work closely as a team with the DES law enforcement and guard forces. The contractor shall have a strong management leadership team that shall effectively and efficiently manage their work force and ensure that all the regulations followed and PWS requirements are met. The contractor shall accomplish this by ensuring their guard force personnel remains alert and vigilant at all times while on duty to prevent unauthorized access by any persons into their area of patrol or block area, to prevent any damages, pilferage, or removal of government property/assets. They shall prevent theft, criminal acts, espionage, sabotage, terrorism or improper and/or unlawful threats in the areas they shall be required to patrol or guard. They shall provide emergency assistance when required, based on the emergency and contingency plan submitted to the DES. This plan shall be submitted to the COR for DES review and approval 30 days after award of contract. Contractor shall be able to implement the procedures outlined in the plan on any type of emergency situation. The contractor shall hold and detain all suspicious persons or those who gain or attempt to gain unauthorized access to any areas or buildings patrolled or guarded by the contractor security guard force. They shall safeguard and protect all Government classified, proprietary and sensitive information, documents, material and equipment. Contractor shall ensure that all security violations are immediately reported to the 911 dispatch center and that the violations are properly documented in the daily journal which is submitted to the COR, Physical Security Chief and Chief of Police by 0800 the following day.

C.1.4. Standards of Conduct: The Contractor shall maintain standards of employee competency, conduct, appearance, and integrity in accordance with this regulations in the PWS.

Each Contractor employee is expected to adhere to standards of conduct that reflect credit on themselves, their employer, and the U.S. Army. All contractor employees shall have a secret clearance at startup and for the duration of the contract. Contractor employees performing security guard duties shall meet the reliability standards of the Individual Reliability Program defined in AR 190-56. The Government has the right to bar a contractor employee from or restrict access to the workplace. This right is in addition to any other Government right or remedy under the contract and does not relieve the contractor from its obligation to perform the requirements stipulated in the PWS.

C.1.5. Performance Period: The performance period shall be for one (1) base year and four (4) option years of twelve (12) months each.

Phase In-Period 1 July 2016 – 31 July 2016 Base Period: 1 August 2016 –30 June 2017 1st Option Year: 1 July 2017 – 30 June 2018 2nd Option Year: 1 July 2018 – 30 June 2019 3rd Option Year: 1 July 2019 – 30 June 2020 4th Option Year: 1 July 2020 – 30 June 2021

C.1.6. Roads: Below is a table showing the distance from different locations in the up range area. The majority of the roads are paved, however; there are several gravel roads, unpaved, and road that are on rough terrain such as hills and mountains. All roads may become treacherous during inclement weather or during hours of darkness. All areas, buildings and gates in the contractor’s area of responsibility shall be checked on a daily bases by the contractor to include the Small Missile Range (SMR) gate.

FROM TO DISTANCE (Approx. miles) BLDG 34200 – Stallion Range Center

SRC Gate via RR 7 .43

Tularosa Gate via RR 7, RR 12, RR 9 and RR 6

Gate 10 via RR 7 & RR

97 (13 miles hard packed sand)

Engle Gate via RR 5 83 (26 hard pack dirt road ORC gate via RR 7 & 12 45 NOP gate via RR 7, 12, 9 68 (35 miles gravel, winding road) Red Rio Gate vía RR 7, 12, 11 60 (19 miles gravel road)

Contingency Plan EP gate via RR7, US 70, 116

RR 1

Contingency Plan LC gate via RR7, US 70, RR 1

SMR gate via RR7 103 Gold block via US 380 14 Silver block via US 380 41 ORC Range center via

RR 7 & 12

Mine site via RR 7 and

RR 21

Rhodes canyon POL via RR 7 and RR 6

PHETS via RR 7 13 RR5 & RR16 Intersection 34 RR7 & RR 8 Intersection 34 RAMS via RR7 and RR6 60

RR7 & RR 316

intersection

RR9 & RR 316

intersection

FROM TO DISTANCE

Tularosa Gate SRC Gate RR 9, 12, 7 67 Gate 10 via RR 9 &

RR10

ORC gate via RR6, RR9, RR8 and RR12

SMR Gate via RR6, 7 74 Engle gate via RR6 43 (12 miles gravel road) Red Rio gate via RR 9, 8, 61 (19 miles gravel road)

NOP gate via RR 9 69 (35 miles gravel, winding road)

RAMS via RR6 31

RR9 & RR 316

intersection

FROM TO DISTANCE

RR5 & RR16 Intersection Engle gate via RR9 13 (dirt road) RR 7 Denver site via RR 316 5 (gravel road) RR 9 Denver site via RR 316 2 (paved road) RR 9 & RR 12 intersection NOP gate via RR 331 35 (gravel winding road) RR11 & RR12 intersection Red Rio gate via RR 11 19 (gravel road) RAMS Engle Gate via RR6 12 (gravel road) RR7 & RR 13 intersection Salinas camp 11 (gravel road) RR13 & RR16 intersection RR13 & RR7 Intersection

(unis) 18 (gravel road)

Area North of RR 6 - 1770 Sq. miles

Area South of RR 6 to US 70 - 1363 Sq. miles this includes the White Sands National Monument and Wildlife Refuge

C.1.7. Quality Control/Quality Assurance Plan: Actions taken by the contractor to control the services in order to meet the requirements of the PWS. The Contractor shall develop and maintain an effective Quality Control Plan/Program (QCP) to ensure contract operations are in compliance with PWS. The Contractor shall develop and implement procedures to identify and prevent potential problems, or safety concerns and to improve the guard’s performance by updating and incorporating new ideas or methods into the Standard Operating Procedures or policies in place for a better efficient work force. The QCP shall detail how the contractor shall assure the services in the PWS are being performed, when the QA shall be done, where the QA shall be done, and who shall be doing the QA for the services being performed and provide the roles and responsibilities of the persons that shall be performing the Quality Assurance checks, the frequencies of the QA checks and corrective action to be taken on deficiencies found.

C.1.7.1. Risk Assessment: The QCP shall include risk assessment for each of the Contractor’s service function, roving patrols, roadblocks, posted guards, access control, etc., to include any safety topics such as range procedures/operations, driving under normal, during hours of darkness, during inclement weather and risk assessment on personal protective equipment (PPE) the Contractor is required to use under this contract.

C.1.7.2. Quality Control, Supervision: The QC plan shall include the Contractor’s method of supervision ensuring that all posts are properly staffed, that employees are properly uniformed and present a professional appearance. Supervisors shall ensure that all guards are familiar with their patrol duties, are familiar with the up range terrain, roads and driving conditions range wide. The QC plan shall describe as to when, how and how often the supervisor shall conduct quality control inspections of their guards on each shift. The Contractor shall submit their daily quality control surveillance checks at the end of the month with their invoice submission.

C.1.7.3. QC Plan Submission: The QC plan shall be submitted in draft form with the proposal with each risk assessment clearly defined and each risk assessment properly titled and separated by topic or assessment. QC Plan shall be finalized and approved by the Government within 30 days after contract award. If changes need to be made during the period of performance, the Contractor shall submit a revised QC plan within 5 days after changes have been made and approved by COR and KO. The Contractor shall not provide a cut and paste document from the PWS or Regulations, Contractor shall submit a comprehensive document written by the Contractor clearly defining the QC plan with a purpose, scope and responsibilities, and the Contractor’s employees’ duties, safety and risk assessments.

C.1.7.4. Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards shall be applied, the frequency of surveillance and the minimum acceptable defect rate(s). The Government can and may be present at any training, qualification, certifications if chooses to attend. The Contractor shall provide the Government an accurate monthly schedule clearly identifying any training, qualification or certifications for that month 30 days before the actual training, qualification or certification is to take place. A Government representative must be present for weapons qualification, physical agility testing and OC application. The COR may request and the Contractor shall provide any Urine Analysis (UA) lab testing results to confirm UA results.

C.1.7. Federal Government Holidays: Contractor is required to perform services 24 hours per day, 365 days a year (366 on leap years) to include holidays for all services required in the PWS.

The following is a list of Recognized Federal Holidays:

January New Years and Martin Luther King Holiday February President’s Day May Memorial Day July Independence Day September Labor Day October Columbus Day November Veterans Day – Thanksgiving December Christmas

C.1.8. Hours of Operation: The requirements under this contract call for 24 hours per day, 365 days per year support, including holidays. Building 34200 shall be open for business from 0700

– 1730 daily.

C.1.8.1. Contractor’s Work Schedule: The Contractor shall provide the COR a schedule at least 30 days out with the hours of operation for the guards at each shift and the supervisor in charge. When changes in the work schedule are made, the Contractor shall provide an updated copy to the COR. If personnel shall be replaced, Contractor shall notify the COR as soon as possible. The Contractor shall define the areas each roving patrol guard shall be covering, buildings/all sites checked, and shall list/insert the miles traveled.

C.1.8.2. Daily Roll Call: Contractor shall provide to the COR and the 911 dispatch office a daily shift roll call, listing the number of guards on duty, the names of the guards and the location they are roving, posted or providing road block support. Contractor shall notify the COR and dispatch of any changes.

C.1.9. Type of Contract: The Government anticipates awarding a Firm Fixed Price Contract.

C.1.10. Security Requirements: All Contractor personnel performing work under this contract must have a secret clearance in order to perform the duties required in the PWS. Contractor employees must have a secret clearance at time of employment and must be maintained for the duration of the contract or employment.

C.1.10.1. Secret Clearance Process: The Contractor shall obtain a Manager/Requester account through Personnel Security Investigation Portal (PSIP)-COE to process clearances for their contract employees. Employees shall have to access the system (PSIP-COE) on line and input their personal background information into that system. The system then sends the information when correct/complete to the Office of Personnel Management (OPM) for the processing of that investigation, when OPM completes their part it then forwards it to Defense Industrial Security Clearance Office (DISCO) for clearance requirements. The Contractor/Facility Security Officer (FSO) is then notified if or when the clearance is granted. Once notification is received, the Contractor shall then notify the COR. Contractor shall only use personnel that have been granted a final secret security clearance. Contractor shall maintain records of clearances granted to their employees and have information available when requested by COR, KO or designated representative. It is the contractor’s responsibility to conduct a thorough background check on all new hires before they start performing any of the duties outlined in the PWS. Verifying on JPAS that they have a secret clearance does not constitute as a thorough background check.

Contractor needs to follow the security screening requirements in AR 380-67 and AR 190-56.

C.1.10.2. Processing of SF86 by Contractor’s FSO: Contractor shall ensure the White Sands Missile Range Garrison Security Manager is listed as an alternate requestor in the processing of the SF86s. It is the contractor’s responsibility to ensure that all new hire personnel’s records are properly screened and meet AR380-67 and AR190-56 screening process. The contractor shall verify any adjudication done on the applicant’s history to ensure it is current and shall not interfere with the reliability and suitability for guards to be certified into the Individual Reliability Program (IRP) and for guards to perform their assigned duties.

C.1.10.3. Common Access Cards (CAC): The Government shall authorize Common Access Cards (CAC) for Project Manager, Captain of Guards, and shift supervisors who require access to the WSMR LAN. CAC shall be issued as required by IMCOM to the contractor’s personnel.

Contractor shall provide the necessary information to the COR to create accounts in the Trusted Associated Sponsorship System (TASS). The contractor shall respond to any TASS notifications within the allotted time, a non-response to these notifications shall cause the contractor not to be issued a CAC.

C.1.10.4. Security of Classified Items and Information: The Contractor shall only use “Secret” cleared personnel for the performance of all the security services outlined in the PWS.

The Contractor shall protect and prevent access to all Government classified information, documents, materials, models, etc., from all unauthorized access, loss, theft or sabotage.

C.1.11. Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured. The Contractor shall provide security and key control for Government owned/provided facilities, sentry stations, administrative areas and equipment IAW with procedures outlined in AR 190-51, AR 190-11, and AR 190-13.

C.1.11.1. Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons IAW Appendix D, AR 190-51. NOTE: All reference to keys includes key cards. No keys issued to the Contractor shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the COR.

In the event that keys, other than master keys (the use of master key system or multiple key systems is prohibited), are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor.

C.1.11.2. Lock Combinations: The Contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The Contractor shall ensure that the Garrison Physical Security Branch is notified when personnel having access to the combinations no longer have a need to know such combinations or leave the Contractor’s employment. If combinations are to be changed due to such circumstance, the Contractor shall be responsible for any costs when changing the combination(s) of any Government provided security containers and/or safes.

C.1.12. Special Qualifications: Contractor employees shall be US Citizens, be able to obtain a secret clearance, shall meet the IRP requirements in order to be certified into the program, shall meet the guard requirements in AR 190-56, AR 380-67 and AR 600-85 (most current versions).

C.1.12.1. Mandatory Installation Required Training: All Contractor employees having access to the WSMR LAN shall be required to maintain current Information Assurance Awareness Training (IA) during the duration of this contract. Contractor shall be required to schedule their work force to attend required installation, Department of Defense (DOD), and Department of the Army (DA) mandatory training such as:

Antiterrorism Level I Training (AT Level I) Annual Requirement Combating Trafficking in Persons Training (CITP) Annual Requirement Operations Security Training (OPSEC) Annual Requirement Threat Awareness and Reporting Program Training (TARP) Annual Requirement Information Assurance Training Annual Requirement IWATCH Training Annual Requirement

The training sessions usually last one (1) hour. If available, the above training can be provided at the Contractor’s area of operation when properly coordinated through the COR or DES representative. If training is not available at the Contractor’s operation location, the Contractor shall schedule or make arrangements to have their personnel attend this training when offered at the different WSMR post locations. Contractor shall schedule this training not to interfere with the daily operations and provide their own transportation for their personnel.

C.1.12.2. All contractor employees shall comply with the government’s Cyber Security Training/Certification.

C.1.12.2.1. Cyber Security (CS) Training (User Level Access): All Contractor personnel with access to Government information systems and networks shall successfully complete all required CS awareness training, DoD Cyber Awareness Challenge Training, as specified in AR 25-2 and as specified by the Government requiring activity. This includes training mandated in Army CIO / G6 ALARACT message 293/2007, subject: Implementation of Standard DoD IA Awareness Training, dated 261800Z Dec 07. Training is available at https://ia.signal.army.mil.

C.1.12.3. Contractor employees and subcontractor employees performing work under this contract who have access to Government information systems and networks shall create a user account and profile in the Army Training and Certification Tracking System website (ATCTS) at https://atc.us.army.mil, in the unit container managed by the COR. Certificate of successful completion of CS training (DoD Cyber Awareness Challenge Training), Acceptable Use Policy (AUP), and DD Form 2875 – System Authorization Access Request (SAAR), shall be uploaded to the ATCTS and provided to the COR for continuous compliance monitoring and reporting.

C.1.12.4. The Contractor shall ensure that all contractor employees and subcontractor employees requiring CS awareness training, DoD Cyber Awareness Challenge Training, complete the training at the start of work performance on this contract and annually thereafter for the duration of this contract and require employees to maintain their information in a ‘current’ status at the ATCTS website.

C.1.12.5. The Contractor shall ensure that all contractor employees and subcontractor employees performing work under this contract who have access to Government information systems and networks, upon having completed the above referenced requirements for User Level Access, have been issued common access cards (CAC) and / or SIPR tokens for user authentication.

Violations of the individual use of the issued and authorized means of authentication shall be treated as a security violation and may terminate the contract.

C.1.13. Post Award Conference /Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, COR, Government property administrator (GPA) and other Government personnel, as appropriate, may meet semiannually with the Contractor to review the Contractor’s performance. At these meetings the KO shall apprise the Contractor of how the Government views the Contractor’s performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government. The COR shall maintain written records of these meetings and shall provide copies to the Contractor.

C.1.14. Contracting Officer Representative (COR): The COR shall be identified by separate letter from the KO. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Ensures that the Contractor performs the technical requirements of the contract: performs inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

C.1.15. Key Personnel: The following personnel listed below are considered to be critical to the successful performance of this contract: Captain of the Guards (COG), Supervisors, and Trainer.

Prior to replacing these key personnel, the Contractor shall obtain the written consent of the KO.

In order to obtain such consent, the Contractor shall provide advance notice of the proposed changes and shall demonstrate that the qualifications of the proposed substitute personnel are equivalent to or better than the qualifications of the personnel being replaced.

Prior to permanently reassigning any of the specified individuals to other contracts, the Contractor shall provide the KO not less than thirty (30) days advance notice and shall submit justification (including proposed substitutions) insufficient detail to permit evaluation of the impact on the program. No reassignment shall be made by the Contractor without written consent of the KO. The “Key Personnel” list may be amended from time to time during the course of this contract to either add or delete personnel as appropriate.

C.1.15.1. Captain of Guards: The Captain of Guards (COG) manages the operational security force programs to provide a daily deterrent against unauthorized, illegal or potentially life threatening activities towards government employees, visitors, information programs, facilities, and property.

A minimum of three years of security administration experience from either military security, police or civilian security operations Experience of supervising a comparable civilian police force, military police force, or civilian security guard force.

Physically fit, in accordance with AR190-56 to perform the position’s requirements.

Must be familiar with all regulations, policies, procedures and directives related to the contract and have the management and communication skills to effectively oversee the requirements of the contract within 6 months of contract award.

The COG shall be available between 0700 and 1500 hours from Monday through Friday and shall be available via telephone or within two (2) hours in person at the SRC bldg. in the event of an emergency.

C.1.15.2. Shift Supervisors: Shift Supervisors supervise the operational security force programs to provide a daily deterrent against unauthorized, illegal or potentially life threatening activities towards government employees, visitors, information programs, facilities, and property. Shift Supervisors must have a minimum of two years law enforcement/security experience, with leadership experience or demonstrated leadership capability.

C.1.15.3. Trainers: Trainer shall coordinate, plan and train the contractor employees on the training requirements in the Army Regulations and training identified in the PWS. Trainer must be certified to train or teach the required training as outline under C.9 Training.

C.1.16. Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as Contractor employees so as to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

Guard personnel shall have a contractor provided picture ID badge, with the guards name and company name on it. Badge shall be worn as specified in AR 190-56 and visible at all times while on duty.

C.1.17. Supervision of Contractor Employees: The Government shall not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract for normal day to day operations. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees. During emergency situations direction may be given by Government officials through the COG/Shift supervisor for emergency actions.

C.1.18. Contractor Travel: The requirements under the PWS do not require the Contractor or its employees to travel outside of the scope of work identified in this PWS. Any travel costs associated with Contractor required training shall be the Contractor’s responsibility. Employees living in the surrounding area i.e., El Paso, Alamogordo, Las Cruces, Albuquerque, etc., shall not include travel time to their job sites as part of the contract price.

C.1.19. Organizational Conflict of Interest: Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan shall be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

C.1.20. CONTRACT PERFORMANCE TRANSITION PLAN: The Contractor shall be provided a period of 30 days to ensure sufficient qualified, trained personnel are available and on-site to perform full contract requirements. During this transition time, the Contractor shall ensure all Contractor Furnished Equipment (CFE) as identified in this PWS is available to satisfy the services required in this PWS. Contract transition, both at phase-in and phase-out between the incumbent and the awardee is critical to ensuring the Government has full performance continuity of operations with no degradation to test services provided and specifically not impacting any ongoing or pending test operations. The Contractor shall provide a draft transition plan with its proposal that describes the plan to ensure continuity of operations, no loss of operations and the ability to conduct and comply with all requirements described in this PWS.

The plan shall include a section that also describes activities supporting phase-out. The plan must include subcontracts and partnerships. The plan shall address transition risk and risk mitigation plans with milestone and readiness reviews with the Government. As a minimum, the plan shall address:

a. Personnel: transition ensuring required expertise and knowledge supporting existing work assignments in a manner that there is no degradation in support schedule or quality. This includes a methodology for transitioning personnel company familiarization, plans and policies in a manner that does not affect the day to day mission requirements. It is not acceptable to shut-down or limit support services to activities in order to perform transition activities.

b. Security: transition of COMSEC accounts, safe access, inventory receipt of classified or sensitive information accountability, security clearances, badges, CAC cards, key and lock inventory and accountability and as described in sections C1.10 through C1.10.5 of the

PWS.

c. Property: accountability of Government furnished property including hand receipts and inventory.

d. Training: network acceptable use, OPSEC, training on company travel systems, human resource policies, overtime accountability and approval process to enable continuity of operations.

e. Financial: training, policies and system familiarity including interfaces to the Government reporting systems on cost of labor and materials, overtime approvals, purchasing, access to required accounts in GFEBS, PMM, SharePoint and financial systems or information accounts required.

f. Information systems: training, accounts, network access, secure information systems accounts and access, tele-communications, databases, computers, licensing or permits required to manage and perform the contractual requirements.

g. Transportation: training, licensing, vehicle assignments and capabilities to support the mission requirements.

h. Policies and regulations: pertinent to or identified in this PWS regarding access and operations on WSMR in support of assigned responsibilities.

A draft transition plan shall be submitted with the proposal. A finalized and approved transition plan must be in place within 10 days after award.

C.2. DEFINITIONS AND ACRONYMS

Captain of Guards (COG): The Lead on-site manager for the contract guard force.

Certifying Official (CO): Appointed Government representative responsible for overseeing the IRP and ensuring security personnel certified into the program meet the reliability standards under AR190-56 and AR380-67. This is a continual annual evaluation and the discretion of the CO to remove or not certify any Contractor guard personnel into this program for any reason.

Contractor guard personnel not certified or removed from this program shall not be used as guards under this contract. This does not relieve the Contractor from its obligation to perform the requirements stipulated in the contract.

Contract Security Guards (CSG): Contractor guard personnel hired to performed security guard function under contract

Contracting Officer (KO): A person with authority to enter into, administer and or terminate contracts and make related determinations and findings on behalf of the Government. NOTE:

Only the KO can legally bind the Government.

Contracting Officer’s Representative (COR): An individual designated in writing by the KO to act as an authorized representative within the scope and limitations authorized by the KO.

NOTE: The COR does not have authority to change the terms and conditions of the contract.

Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor Man-Year Equivalent (CME): One CME is equal to 2080 hours per year of a person standing on duty at a specific guard position on an installation. It does not include annual or sick leave, guard mount time, or time on breaks or lunch. The Contractor must hire additional people to cover guard posts for these non-available hours.

Controlled Area/Secure Area: Any specifically designated building, area of structure, Containing lucrative targets for theft, compromise, or destruction and to which entry must be limited in order to provide more than routine protection. The northern part of the range is considered controlled and persons in these areas must have the proper access paperwork in order to be in these areas. Guards shall ensure that any person that has gain or trying to gain access to this area have the proper documentation. Guards shall notify the DES Dispatch Office immediately if any person or vehicle is in the area without the proper documentation and follow up with written documentation of incident.

Defective Service: A service output that does not meet the standard of performance associated with the PWS.

Deliverables: Anything that can be physically delivered either, a service or any documents, paperwork, training, etc. as outlined in the PWS. The intentions of deliverables under this contract are the security guard services and any reports associated with requirements under the

PWS.

Exclusion Area: is a restricted area that shall require the access control measures for controlled and limited areas plus additional measures that shall be provided to the CSG when CSG is required to patrol or guard this type of area.

Government Property Administrator (GPA): The GPA is an authorized representative of the contracting officer appointed in writing in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor. The primary objective of the property administration function is to attain efficient, economic, and uniform management of all Government property required for the performance of contracts. The GPA function is mainly to administer the terms of contract provisions that specify the Contractor's obligations to acquire, control, use, care for, report, and dispose of Government property, and to advise contracting activities and other DoD officials of the known level of efficiency of the Contractor's management of Government property.

Individual Reliability Program (IRP): The IRP provides a means of assessing the reliability of individuals being considered for employment and continuous assessment of personnel employed as contract security guards. It is a supplement to the employee security screening process. All Contractor personnel performing contract security guard duties shall be continuously evaluated to determine if their character, trustworthiness, and fitness are consistent with the high standards expected of the security professional. All Contractor employees performing contract security guard duties shall meet the reliability standards of the IRP as outlined in AR 190-56, AR380-67.

Contractor shall perform a thorough background check on all employees to assure they can be certified into the program prior to being hired.

Limited Area: is restricted area or building that is more restrictive than a controlled area. This area shall have the same control requirements as the controlled area, plus entry to these areas is limited to only those person(s) whose names have been previously placed on an entry control roster signed by the controlling authority or who have been enrolled in an electronic access control system or part of an approved exchange badge system. CSG shall ensure person(s) trying to gain access to this type of area has the proper paperwork and are on the approved roster list before access is allowed.

Procedural Guard Manual: A comprehensive narrative description of the Contractor's management, drug testing, training, and operations written by the Contractor incorporating WSMR DES SOPs, regulations and directives. The Manual shall be provided to the COR in a hard copy format with a cover page listing all topics covered and each subject/topic covered clearly separated by tabs. This manual shall contain the basic guidance issued by the Contractor to their employees concerning matters of discipline, guards duties and responsibilities, contractor’s quality control for ensuring work is being performed, management practices, and overall supervisory authority on this contract. The procedural guard manual shall be approved by the DES 30 days prior to start of contract.

Training Manual: The contractor shall provide a training manual to include lesson plans, testing certification guidelines, maintenance of training records and a listing of all new hire training, sustainment training to include a breakdown as to how and when sustainment training shall be conducted. At a minimum guidelines within ST19-LESM, on Chapter 5. The training manual shall be approved by the DES 30 days prior to start of contract.

Quality Assurance (QA) Plan: Contractor shall provide a QA plan outlining how, when and who shall be performing these QA checks to ensure that the services provided are IAW PWS. A draft QA plan shall be submitted with the proposal. The plan shall be finalized and approved by the Government 30 days after award of contract.

Restricted Area: Any areas to which access is strictly limited and is controlled by contractor’s employees, personnel of the individual activity or is controlled by cipher lock/combination lock devices on entrance to that area. An incident report shall be generated by all contractor personnel of all incident where persons make an attempt to enter the restricted area of have gain access to this restricted area with no proper documentation.

C.3. Government Furnished Property (GFP), Equipment (GFE) and Services

C.3.1. Contractor responsibility for GFE/GFP/Government Furnishes Materials (GFM)

a. The Government shall provide the following GFP and services (See attachment 3, Government Furnished Property) The Contractor shall not use Government-furnished property and services for any purpose other than in the performance of this contract.

b. The Contractor is directly responsible and accountable for all Government property in accordance with the requirements of the contract. This includes Government property in the possession or control of a subcontractor. The Contractor shall establish and maintain a system in accordance with FAR Part 45, DOD Guidebook for Contract Property Administration, dated April 2012, DOD FAR Supplement Part 245, Government Property to control, protect, preserve, and maintain all Government property. The Contractor property control system/procedures shall be in writing unless the GPA determines that maintaining a written system is unnecessary. The system shall be reviewed and, if satisfactory, approved in writing by the GPA.

c. The Contractor shall maintain and make available the records required by this subpart and account for all Government property until relieved of that responsibility. The Contractor shall furnish all necessary data to substantiate any request for relief from responsibility.

d. The Contractor shall require subcontractors provided Government property under the prime contract to comply with the requirements of this subpart. Procedures for assuring subcontractor compliance shall be included in the Contractor’s property control system. Where the GPA assigned to the contract has requested supporting property administration from another contract administration office, the Contractor may accept the system approval of the supporting GPA instead of performing duplicative actions to assure the subcontractor’s compliance.

e. If the GPA finds any portion of the Contractor’s property control system to be inadequate, the Contractor must take any necessary corrective action…