PAN 050061 W911SD-26-Q-A103 Solicitation D.Final Library Relocation.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect 8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

calls)

Solicitation/Contract Form Continuation

Library Relocation-Special Collections from Bartlett HallInstrument Name:

Product Service Code : V003

W911SD26QA1030002

Continuation of Supplies or Services and Prices/Costs

Additional Information/Notes

Item Supplies/Service Quanti ty

Unit Unit Price Amount

0001 Product Service Description: Library Archives Relocation--Relocation of Library Archives Special Collections from Bartlett Hall North to Cullum Hall.

Universal Product Number: 012345

Product Service Code: V003

North American Industry Classification System (NAICS):

488991

Pricing Arrangement: Firm Fixed Price

1 Operat ing Unit

Continuation of Description

Requirements PANMCC-26-P-0000 050061 Description: Relocation of Library Archives Special Collections from Bartlett Hall North to Cullum Hall. Special Requirements: NONE Attachments: signed R

Continuation of Deliveries or Performance

0001 Delivery Schedule Delivery Period From 14 Aug 2026 to 31 Oct 2026

1 Operating UnitQuantity

Address and POC Service Performance Site DoDAAC: W16XYA CountryCode: USA

W1FB US MILITARY ACADEMY

USCC S4, WASHINGTON HALL ROOM 4116 WEST POINT, NY 10996-1595 UNITED

STATES

Period of Performance From 14 Aug 2026 To 31 Oct 2026

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.222-50 Combating Trafficking in Persons. (Deviation 2026-O0038)

2026-02

52.222-90 Addressing DEI Discrimination by Federal Contractors.

(Deviation 2026-O0040, Revision 1)

2026-04

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

2011-09

252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

2022-12

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

2024-05

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

2023-01

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region.

2023-06

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

2018-12

DFARS Clauses Incorporated by Full Text

Number Title Effective Date

Alternate Deviation

Variation Effective Date

252.211-7003 Item Unique Identification and Valuation. (Tailored)

2023-01

ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)

(a) . As used in this clause- Definitions

"Automatic identification device" means a device, such as a reader or interrogator, used to retrieve data encoded on machine-readable media.

"Concatenated unique item identifier" means-

(1) For items that are serialized within the enterprise identifier, the linking together of the unique identifier data elements in order of the issuing agency code, enterprise identifier, and unique serial number within the enterprise identifier; or

(2) For items that are serialized within the original part, lot, or batch number, the linking together of the unique identifier data elements in order of the issuing agency code;

enterprise identifier; original part, lot, or batch number; and serial number within the original part, lot, or batch number.

"Data matrix" means a two-dimensional matrix symbology, which is made up of square or, in some cases, round modules arranged within a perimeter finder pattern and uses the Error Checking and Correction 200 (ECC200) specification found within International Standards Organization (ISO)/International Electrotechnical Commission (IEC) 16022.

"Data qualifier" means a specified character (or string of characters) that immediately precedes a data field that defines the general category or intended use of the data that follows.

"DoD recognized unique identification equivalent" means a unique identification method that is in commercial use and has been recognized by DoD. All DoD recognized unique identification equivalents are listed at .https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html

"DoD item unique identification" means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items. For items that are serialized within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier and a unique serial number. For items that are serialized within the part, lot, or batch number within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier; the original part, lot, or batch number; and the serial number.

" Enterprise " means the entity (e.g., a manufacturer or vendor) responsible for assigning unique item identifiers to items.

" Enterprise identifier" means a code that is uniquely assigned to an enterprise by an issuing agency.

"Government's unit acquisition cost" means-

(1) For fixed-price type line, subline, or exhibit line items, the unit price identified in the contract at the time of delivery;

(2) For cost-type or undefinitized line, subline, or exhibit line items, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery; and

(3) For items produced under a time-and-materials contract, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery.

"Issuing agency" means an organization responsible for assigning a globally unique identifier to an enterprise, as indicated in the Register of Issuing Agency Codes for ISO/IEC 15459, located at http://www.aimglobal.org/?Reg_Authority15459.

"Issuing agency code" means a code that designates the registration (or controlling) authority for the enterprise identifier.

"Item" means a single hardware article or a single unit formed by a grouping of subassemblies, components, or constituent parts.

" Lot or batch number" means an identifying number assigned by the enterprise to a designated group of items, usually referred to as either a lot or a batch, all of which were manufactured under identical conditions.

"Machine-readable" means an automatic identification technology media, such as bar codes, contact memory buttons, radio frequency identification, or optical memory cards.

"Original part number" means a combination of numbers or letters assigned by the enterprise at item creation to a class of items with the same form, fit, function, and interface.

"Parent item" means the item assembly, intermediate component, or subassembly that has an embedded item with a unique item identifier or DoD recognized unique identification equivalent.

"Serial number within the enterprise identifier" means a combination of numbers, letters, or symbols assigned by the enterprise to an item that provides for the differentiation of that item from any other like and unlike item and is never used again within the enterprise.

"Serial number within the part, lot, or batch number" means a combination of numbers or letters assigned by the enterprise to an item that provides for the differentiation of that item from any other like item within a part, lot, or batch number assignment.

"Serialization within the enterprise identifier" means each item produced is assigned a serial number that is unique among all the tangible items produced by the enterprise and is never used again. The enterprise is responsible for ensuring unique serialization within the enterprise identifier.

"Serialization within the part, lot, or batch number" means each item of a particular part, lot, or batch number is assigned a unique serial number within that part, lot, or batch number assignment. The enterprise is responsible for ensuring unique serialization within the part, lot, or batch number within the enterprise identifier.

"Type designation" means a combination of letters and numerals assigned by the Government to a major end item, assembly or subassembly, as appropriate, to provide a convenient means of differentiating between items having the same basic name and to indicate modifications and changes thereto.

"Unique item identifier" means a set of data elements marked on items that is globally unique and unambiguous. The term includes a concatenated unique item identifier or a DoD recognized unique identification equivalent.

"Unique item identifier type" means a designator to indicate which method of uniquely identifying a part has been used. The current list of accepted unique item identifier types is maintained at .https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html

(b) The Contractor shall deliver all items under a contract line, subline, or exhibit line item.

(c) Unique item identifier.

(1) The Contractor shall provide a unique item identifier for the following:

(i) Delivered items for which the Government's unit acquisition cost is $5,000 or more, except for the following line items:

Contract Line, Subline, or

Exhibit Line Item Number Item Description

(ii) Items for which the Government's unit acquisition cost is less than $5,000 that are identified in the Schedule or the following table:

Contract Line, Subline, or

Exhibit Line Item Number Item Description

Library Move

(If items are identified in the Schedule, insert "See Schedule in this table.)

(iii) Subassemblies, components, and parts embedded within delivered items, items with warranty requirements, DoD serially managed reparables and DoD serially managed nonreparables as specified in Attachment Number .____

(iv) Any item of special tooling or special test equipment as defined in FAR 2.101 that have been designated for preservation and storage for a Major Defense Acquisition Program as specified in Attachment Number .____

(v) Any item not included in (i), (ii), (iii), or (iv) for which the contractor creates and marks a unique item identifier for traceability.

(2) The unique item identifier assignment and its component data element combination shall not be duplicated on any other item marked or registered in the DoD Item Unique Identification Registry by the contractor.

(3) The unique item identifier component data elements shall be marked on an item using two dimensional data matrix symbology that complies with ISO/IEC International Standard 16022, Information technology - International symbology specification - Data matrix; ECC200 data matrix specification.

(4) The Contractor shall ensure Data syntax and semantics of unique item identifiers.

that-

(i) The data elements (except issuing agency code) of the unique item identifier are encoded within the data matrix symbol that is marked on the item using one of the following three types of data qualifiers, as determined by the Contractor:

(A) Application Identifiers (AIs) (Format Indicator 05 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology - EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH 10.8.2 Data Identifier and Application Identifier Standard.

(B) Data Identifiers (DIs) (Format Indicator 06 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology - EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH 10.8.2 Data Identifier and Application Identifier Standard.

(C) Text Element Identifiers (TEIs) (Format Indicator 12 of ISO/IEC International Standard 15434), in accordance with the Air Transport Association Common Support Data Dictionary; and

(ii) The encoded data elements of the unique item identifier conform to the transfer structure, syntax, and coding of messages and data formats specified for Format Indicators 05, 06, and 12 in ISO/IEC International Standard 15434, Information Technology - Transfer Syntax for High Capacity Automatic Data Capture Media.

(5) . Unique item identifier

(i) The Contractor shall-

(A) Determine whether to-

Serialize within the enterprise identifier; (1)

Serialize within the part, lot, or batch number; or (2)

Use a DoD recognized unique identification equivalent (e.g. Vehicle (3) Identification Number); and

(B) Place the data elements of the unique item identifier (enterprise identifier;

serial number; DoD recognized unique identification equivalent; and for serialization within the part, lot, or batch number only: original part, lot, or batch number) on items requiring marking by paragraph (c)(1) of this clause, based on the criteria provided in MIL-STD-130, Identification Marking of U.S. Military Property, latest version;

(C) Label shipments, storage containers and packages that contain uniquely identified items in accordance with the requirements of MIL-STD-129, Military Marking for Shipment and Storage, latest version; and

(D) Verify that the marks on items and labels on shipments, storage containers, and packages are machine readable and conform to the applicable standards. The contractor shall use an automatic identification technology device for this verification that has been programmed to the requirements of Appendix A, MIL-STD-130, latest version.

(ii) The issuing agency code-

(A) Shall not be placed on the item; and

(B) Shall be derived from the data qualifier for the enterprise identifier.

(d) For each item that requires item unique identification under paragraph (c)(1)(i), (ii), or

(iv) of this clause or when item unique identification is provided under paragraph (c)(1)(v), in addition to the information provided as part of the Material Inspection and Receiving Report specified elsewhere in this contract, the Contractor shall report at the time of delivery, as part of the Material Inspection and Receiving Report, the following information:

(1) Unique item identifier.

(2) Unique item identifier type.

(3) Issuing agency code (if concatenated unique item identifier is used).

(4) Enterprise identifier (if concatenated unique item identifier is used).

(5) Original part number (if there is serialization within the original part number).

(6) Lot or batch number (if there is serialization within the lot or batch number).

(7) Current part number (optional and only if not the same as the original part number).

(8) Current part number effective date (optional and only if current part number is used).

(9) Serial number (if concatenated unique item identifier is used).

(10) Government's unit acquisition cost.

(11) Unit of measure.

(12) Type designation of the item as specified in the contract schedule, if any.

(13) Whether the item is an item of Special Tooling or Special Test Equipment.

(14) Whether the item is covered by a warranty.

(e) For embedded subassemblies, components, and parts that require DoD item unique identification under paragraph (c)(1)(iii) of this clause or when item unique identification is provided under paragraph (c)(1)(v), the Contractor shall report as part of the Material Inspection and Receiving Report specified elsewhere in this contract, the following information:

(1) Unique item identifier of the parent item under paragraph (c)(1) of this clause that contains the embedded subassembly, component, or part.

(2) Unique item identifier of the embedded subassembly, component, or part.

(3) Unique item identifier type.**

(4) Issuing agency code (if concatenated unique item identifier is used).**

(5) Enterprise identifier (if concatenated unique item identifier is used).**

(6) Original part number (if there is serialization within the original part number).**

(7) Lot or batch number (if there is serialization within the lot or batch number).**

(8) Current part number (optional and only if not the same as the original part number).

(9) Current part number effective date (optional and only if current part number is used).**

(10) Serial number (if concatenated unique item identifier is used).**

(11) Description.

** Once per item.

(f) The Contractor shall submit the information required by paragraphs (d) and (e) of this clause as follows:

(1) End items shall be reported using the receiving report capability in Wide Area WorkFlow (WAWF) in accordance with the clause at 252.232-7003. If WAWF is not required by this contract, and the contractor is not using WAWF, follow the procedures at http://dodprocurementtoolbox.com/site/uidregistry/.

(2) Embedded items shall be reported by one of the following methods-

(i) Use of the embedded items capability in WAWF;

(ii) Direct data submission to the IUID Registry following the procedures and formats at http://dodprocurementtoolbox.com/site/uidregistry/; or

(iii) Via WAWF as a deliverable attachment for exhibit line item number (fill in) ____ , Unique Item Identifier Report for Embedded Items, Contract Data Requirements List, DD Form 1423.

(g) . If the Contractor acquires by subcontract, any item(s) for which item Subcontracts unique identification is required in accordance with paragraph (c)(1) of this clause, the Contractor shall include this clause, including this paragraph (g), in the applicable subcontract (s), including subcontracts for commercial products or commercial services.

(End of clause)

252.232-7006 Wide Area WorkFlow Payment Instructions. (Tailored)

2023-01

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process Electronic invoicing.

vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF WAWF training.

Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web WAWF methods of document submission.

entry, Electronic Data Interchange, or File Transfer Protocol.

(f) The Contractor shall use the following information when WAWF payment instructions.

submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the following Document type.

document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2-in-1 Services

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) The Contractor shall use the information in the Routing Data Document routing.

Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC

HQ0490

Issue By DoDAAC

W911SD

Admin DoDAAC

W911SD

Inspect By DoDAAC

W16XYA

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC)

W16XYA

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) The Contractor shall ensure a payment request includes Payment request.

documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the Receiving report.

requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

TBD TBD TBD

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Addendum to Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.246-4 Inspection of Services-Fixed- Price.

1996-08

List of Contract Documents, Exhibits, or Attachments

BATCH # 1 RFIs

At Cullum Hall in the rooms with shelving, is floor protection required there? Floors are already badly scuffed.

Answer: Floor protection required as per scope.

An offerer holds multiple active, agency-wide IDIQ contracts for specialized archival relocation across federal entities like NARA, Department of State, DOI, NPS, and the Smithsonian. Will the Government accept quotes from contractors holding these equivalent agency-wide IDIQs, or is a GSA MAS Schedule strictly mandatory?

Answer: In order to be eligible for award, must be a small business must be registered as a GSA Contract Holder, see solicitation criteria. All offerors interested in submitting a quote for this requirement MUST submit a copy of their current and valid GSA contract, under the GSA category

541641OR.

*Submittals: Offerors must submit a copy of their GSA contract, Category 541641OR along with their quote.

The SOW mandates delivering packing materials 30 days prior to the move date. If the contract award occurs close to the August 14 start date, will this 30-day requirement be adjusted?

Answer: Scope says "or as agreed." Per section 5

Is there a hard deadline or date by which the entire relocation project must be completed?

Answer: Target for completion is 30 September 2026

Could you please provide the exact dimensions and weight limits of the passenger elevators in both buildings?

Answer: Per SOW, dimensions, pathways etc were subject to assessment at the walkthrough.

Since Cullum elevator was not accessible pending fire inspection, the elevator dimensions are:

7'x6'4". The weight limit is 3500 lbs.

Can floor plans and/or blueprints be provided for both the origin and destination spaces?

Answer: No; per scope all of this was to be observed during site visit

What are the dimensions of the loading areas/docks at both Bartlett Hall North?

Answer: per scope all of this was to be observed during site visit

Should we base our quote on the assumption that we will have direct truck access to the back of Cullum Hall where the collection will ultimately be delivered?

We did not assume all collections would enter through the same access point. While some collections would logically enter the rear, but most likely the main entrance will be open.

Answer: Quote in accordance with the solicitation terms and conditions. *It is the offeror's responsibility to carefully and thoroughly read through the requirement's Performance Work Statement (PWS) / Specifications and make a firm determination if they possess the capabilities to support the requirement identified in this solicitation_____________ (Vendor Certify).

Are trucks permitted for transporting materials between buildings, or are carts required along the entire path?

Answer: trucks are loaded at specified location to move to Cullum Hall and deliver.

Will contractor crew need to be escorted by West Point personnel at all times, or will they be able to work freely and independently once on-site? What are the requirements for crew without Real IDs or passports?

Answer: Staff will be escorted inside facilities and while in possession of collection materials

Is there a limit to how many contractor personnel we can have staffed on-site on any given day?

Answer: There is no firm limit; but their are practical limitations in certain spaces. These are work plan details to be discussed with the COR

Are any items within the collection classified, Controlled Unclassified Information (CUI), or subject to specific military security policies regarding sensitive records handling during transit?

Answer: There are sensitive materials. Containers will not be opened and materials will have staff escorts at all times

Are there specific materials/ archival military regulations or policies that govern the handling of these archived materials? Ie., are there archival preservation guidelines required for the physical packing, environmental control, and transport of these historical materials?

Answer: The guidelines are in the scope. We are generally not packing collection materials. We are moving shelf to shelf on wrapped carts.

What surface contact materials are acceptable for books, paper, precious objects etc.? Are archival materials required?

Answer: Overwheminly, collection materials are boxed or otherwise protected from moving supplies. To the limited degree there may be direct contact a layer of acid free paper will between moving equipment and material.

For any object/book/paperwork laying flat, can we transport them upright? Please provide a list of items that cannot have their orientation changed.

Answer: NO changes in orientation; explicitly prohibited by scope

Government personnel will pre-pack approximately 100 cartons of office holdings and 100 cartons of supplies. Will the contractor be held liable for internal damage to items within boxes packed by Government staff, assuming no external box damage occurs during transport?

Answer: These are supplies and office papers; no liability without external box damage

Can you confirm that West Point will arrange the disassembly of the digital camera assembly prior to relocation, or is that part of the contractor's scope?

Answer: Staff will have it ready crate and transport.

If disassembly of the digital camera is part of the contractor's scope, are there specific disassembly or custom crating guidelines available for the contractor to consult?

Answer: Staff will disassemble and have ready for shipper to crate. Appropriate material for contact with aluminum and steel to not damage finish.

Will contractors be provided with a full inventory list detailing present and future locations for items, specifically for the larger, older, or more fragile items like the manuscript collection?

Answer: No. We will work with tagging system per scope

Will the contractor need to provide Bills of Lading (BOL) dictating each item transferred in each truckload, and will a collections manager from West Point or NARA be present to dictate inventory numbers for the BOL?

Answer: No requirements other than those specified in SOW

Does the scope for IT reconnection require network troubleshooting, or strictly physical reconnection and powering on to the sign-in screen?

Answer: As per scope

Is custom fabrication required for any of the items being relocated?

Answer: The only protentional custom fabrication would be the crating of the camera assembly.

Do any of the materials need to be housed in new containers for long-term storage?

Answer: No

Will Library staff be available and on-site through the full duration of the project?

Answer: Yes

Could you please provide the specific instructions and guidelines for submitting a quote in response to this solicitation? What information and documents are the offerer's required to provide?

Answer: Quotations shall be submitted on or before the closing date and time identified in block 8 of the SF1449 to the following email address(s):

ignacio.j.cordova2.civ@army.mil. *It is the offeror's responsibility to carefully and thoroughly read through the requirement's

Performance Work Statement (PWS) / Specifications and make a firm determination if they possess the capabilities to support the requirement identified in this solicitation_____________ (Vendor Certify).

All offerors interested in submitting a quote for this requirement MUST submit a copy of their current and valid GSA contract, under the GSA category 541641OR.

In what instances are change orders acceptable, such as timing delays outside contractor control like elevator malfunctions or facility construction factors?

Answer: If the expected end date is going to be impacted, the COR must notify contracting immediately and allow contracting to have a modification is place to support

How is billing structured, and is specific software required to submit invoices outside of standard government portals?

Answer: Contractor submits in invoice in accordance with the contracted line items via the WAWF system, to which the COR reviews and informs the WAWF POC to approve

Will background checks be required for staff on-site, when do they need to be completed and what do they cost?

Answer: Yes required

Are there security checkpoints and inspections for trucks and materials coming onto the academy, and how long do these typically take so we can account for them in our timeline?

Answer: Yes there are security checkpoints and inspections for trucks. It is suggested to industry to give itself 45 mins to an hour for truck inspections

Can we Assume working elevators for our quote??

If the elevators are not working at either the Origin or the Destination, that will affect the quote considerably. We should all be quoting according to the same Scope.

Answer: The government cannot guarantee that elevators will not malfunction. That said, there are two elevators that serve the 4th floor of Bartlett North ; there is a single elevator to 4M in BHN (currently operational) and a single elevator in Cullum (not operating pending fire system inspection the week of 10 August; it is expected to be operational for the move.)

PRS

Performance Objective Performance Work Statement Paragraph

Performance Standard

Proper Packing/ Loading/ Containerization of Library Materials

Rare, fragile, irreplaceable items;

100% compliance with standards required.

Protection and Accountability of Library Materials

Rare, fragile and irreplaceable items; 100% compliance with standards required

Adherence to agreed upon work schedule

Any variance from agreed upon schedule must be coordinated 24 hours in advance

Maintain Serviceable Equipment /Provide appropriate supplies and equipment

Report equipment problems occurring during move immediately; difficulties procuring required supplies/equipment should be reported NLT 7 days before start date for move

RFI Batch # 2

RFI Batch # 2

If the National Archives owns the artifacts, and West Point displays it for viewing, the National Archives

1. Is Valuation required and if so, how much? There is usually a deductible as well.

Answer: As a valuation issue, it should be understood that archived and record items to be moved and transported, do not carry an established appraisal or valuation. The library archives contain collections of highly valuable items with rare and/or irreplaceable value to the United States Military Academy and to the country, as government owned or controlled property. Interested offerors must understand that the government requirement and the purpose and clear intent of the required specialized care services to be obtained is the successful movement, without damage, of long-established archives. This includes records and collections of highly valuable and irreplaceable, if lost or damaged, historic, and historical items and documents. The subject and substance of the move concerns in large part, invaluable, and irreplaceable records, including historic and historical documents relating to the foundation and operations of the United States Military Academy since 1802. These preserved collections consist of historical artifacts that are of inestimable value; many are unique and irreplaceable. As observed at the on-site survey, there are special care methods and requirements to be utilized to ensure that all archived documents, records, and collections are transported and received undamaged at the new location. Submitted offers or quotes should acknowledge their understanding of the requirement and establish it is a commercial contractor. Well-documented, significant, recent and relevant previous experience with the handling and transportation expertise to move similar quantities and types of special and fragile library archival materials is required.

2. Does the Government carry its own self-insurance/ coverage on these rare/irreplaceable collections while they're being packed and transported, or will the contractor be required to maintain specialized coverage to the full declared value?

Answer: The government self-insures for its own activities and incurred liabilities. Contractor commercial insurance is required to be obtained for its commercial activities and services covered under the contract. The requirement and full expectation of the provided contract services is that the contractor is on full notice that it shall utilize expert methods and commercial services to ensure that the transported items including special and fragile library archival materials is required.

These items are to be considered as irreplaceable if lost or destroyed. The requirement is that all moved items and collections shall arrive undamaged and are to be transported by a contractor with significant, well-documented, previous experience in moving similar types of special and fragile library materials.

3. If the contractor is required to provide full coverage during the on-site packing / transit, what is the required maximum declared value or maximum payout cap per transit load/vehicle?

Answer: There is no established maximum declared valuation. The movement of the library archives will contain items, documents, records and collections that are irreplaceable if lost or destroyed. The requirement is that all moved items, documents, records and collections are received undamaged at the designated transported location, by a contractor with significant, well-documented, previous experience in moving similar types of special and fragile library materials.

4. We were awaiting confirmation from our insurance carrier regarding the coverage requirements for the special collections and archival materials identified in the draft solicitation and Statement of Work. We have no issue obtaining and providing the required coverage, including coverage in the millions of dollars if required based on the owner-declared and substantiated value of the collection. To establish the appropriate coverage correctly, however, the value of the items must be declared and substantiated by the owner. Supporting documentation may include an appraisal, bill of sale, past purchase receipt, collection inventory with assigned values, or other owner-provided valuation documentation.

Please declare a coverage amount at your convenience so that we may submit our proposal accordingly. If available, a detailed inventory and valuation schedule for rare, fragile, irreplaceable, or otherwise high-value items would allow us to ensure the proposed coverage properly reflects the Government's requirements.

Answer: There is no established maximum declared valuation. These items are irreplaceable. The requirement is that collections arrive undamaged after being transported by a contractor with significant well-documented previous experience in moving similar types of special and fragile library materials.

Wage Determinations / Site Visit / PWS

"REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR

THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION

By direction of the Secretary of Labor | WAGE AND HOUR DIVISION

| WASHINGTON D.C. 20210

| Wage Determination No.: 2015-4159

Daniel W. Simms Division of | Revision No.: 32

Director Wage Determinations| Date Of Last Revision: 5/13/2026

State: New York

Area: New York Counties of Orange

**Fringe Benefits Required Follow the Occupational Listing**

SITE VISIT

Solicitation # W911SD-26-Q-A103

Description: Library Relocation-Special Collections from Bartlett Hall

A site visit is scheduled for Thursday 23rd July 2026 at 0830AM (EST) SHARP!

Attendees must RSVP via EMAIL on or before Tuesday 22nd July with the name(s) and number of persons attending.

We will assemble at 681 Rogers Place, BLDG 681, First Floor, lobby by the elevator (Marked #1), at 08:15 .

Then, we will depart to the site visit.

Send RSVP's to: Ignacio.j.cordova2.civ@mail.mil, please reference Solicitation # W911SD-26-Q- A103 Site Visit in the Email subject line.

FAR 52.237-1 Site Visit -

Offerors / quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

PWS--SEE ATTACHED

The Contractor shall furnish all labor, supervision, equipment, facilities, supplies, services and materials for the relocation of the Archives and Special Collections of the USMA Library from the fourth floor and fourth mezzanine of Bartlett Hall North (Building 753) to designated locations in Cullum Hall (Building 605). These buildings are in close proximity to each other in the Central Post Area of the United States Military Academy at West Pont. Although the bulk of this move will involve the library's oldest and most fragile historical materials, some IT items, furniture and equipment, supplies and employee office holdings will also relocate. The Contractor shall disconnect and reconnect IT equipment.

The United States Military Academy Library, United States Military Academy, West Point, New York is moving Archives and Special Collections from the fourth floor and fourth mezzanine of Bartlett Hall North to designated locations in Cullum Hall. The following scope of work will cover the requirements for moving these collections to the designated facilities.

Working Days: Monday through Friday, 7:45 am through 4:30 pm excluding Federal holidays.

Site Access, Loading Areas and Elevators

There are no freight elevators at either the origin or destination sites. Contractor shall use passenger elevators.

Passenger elevators and stairways will be used for all movement of Library contents to include book, manuscript, archive, and ephemeral collections, IT, media, furniture, equipment, boxes or other move-related items. Weight limits for passenger elevators shall not be exceeded.

Facility Descriptions:

All facility dimensions and distances for doorways, elevators and push pathways within hallways as well as push/carry distances should be noted and measured at the time of the Site

Visit. All facility dimensions, including but not limited to corridor ceiling height and width, office space ceiling height and interior doorway height and width should be verified at the time of Site Visit.

1.0 Scope and Complexity:

The Contractor shall move the Archives and Special Collections, USMA Library, to include varied collections, map and file cabinets, IT items, equipment, furniture, and other Government-owned items to Cullum Hall. The Contractor shall disconnect and reconnect equipment at designated facilities.

1.1. Period and Hours of performance are TBD through TBD 2026; Monday through Friday between 7:45 am and 4:30 pm, excluding Government holidays. These dates are approximate and can change as schedules and timelines change.

1.2. Contractor shall be responsible to estimate the push/carry distances from origin building locations to the origin loading area and from the destination unloading area to destination locations. Contractor shall have the opportunity and is responsible to make every effort to note and measure the distances within all buildings during the Site Visit in the solicitation phase.

1.3. Contractor shall estimate the amount of Masonite or equal material needed to protect origin and destination buildings at the time of the Site Visit. Contractor shall identify all expansion joints, hallways, doorways and any other push pathways for protection during the Site Visit.

1.4. Contractor shall pack all materials for transportation unless otherwise outlined in the Statement of Work. There will be some vendor-provided cartons pre-packed by government employees for office and supply areas.

2.0 Specific Requirements:

Contractor shall maintain communication with COR on a regular basis.

2.1. Contractor communication shall be with COR. Contractor shall not have direct communication with Government personnel (staff who are moving) unless approved by COR. Any communication from Government personnel shall be directed to the COR.

2.2. Contractor shall manage relocation moves and building relocation projects in a timely, cost effective and non-disruptive manner including but not limited to project management of moves and pre-move preparations, Contractor equipment staging, movement and distribution/re-distribution of boxes/corrugated totes, appropriate handling of collections, PCs and peripheral equipment, post-move walkthrough, and post-move clean up, as well as other duties that may be required by the project and the Statement of Work.

2.3. Contractor shall perform walk through inspections with COR of all buildings prior to each move in order to assess the conditions at the facilities. These inspections shall occur prior to each move in order to assess the conditions at the facilities. Contractor shall document any and all unsafe conditions, pre-existing damages (scratches, holes, stains, marks and any other identifiable damage that could occur as part of a move) and any other specific items that must be addressed prior to the move. Contractor shall deliver documentation to KO and COR prior to the start of the move.

2.4. Contractor shall manage relocation of collections as a priority item and guarantee government time constraints are met. Contractor shall coordinate with COR prior to each move to ensure time constraints and deliverables are met for collections relocation.

2.5. Contractor shall not combine collection and non-collection items on carts, nor combine equipment and non-equipment items on carts. All relocation of collections and computer equipment shall be in a manner that provides protection from damage, moisture, dust and shock.

2.6. Contractor shall place the monitors, CPU, printers, and any other electronic equipment and all accessories at the destination locations identified by the move specifications and labels for each move. These items should be placed on the corner work surface in the designated office, conference room, table, or cubicle. The bags containing cables, wire, mouse, keyboard, etc.

should be placed immediately adjacent to the CPU.

2.7. Hand trucks, dollies and book carts shall have soft neoprene or equivalent type wheels. NO metal or hard rubber wheels shall be used in the performance of this contract.

2.8. Contractor shall remove unused and empty packing containers from all buildings as coordinated with the COR.

2.9. Contractor shall remove rubbish (Contractor-supplied materials, as well as debris from move including; used packing materials, tape, contractor/stretch wrap, carpet shield and any other items that need to be disposed of) from the government's premises after move is completed. Remove all padding, packing, and crating materials from the premises of the government as coordinated with the COR.

2.10. When necessary, contractor shall return to buildings approximately 2-4 days after each move or as project timelines require to collect used boxes/crates and other materials at designated locations. Contractor shall return at a later date to collect any remaining Contractor supplies in coordination with the COR.

2.11. Contractor shall provide detailed records documenting quantities of items and materials delivered. This record shall be in Contractor format unless otherwise specified by the COR.

2.12. Contractor shall ensure that all corrugated totes and boxes are completely empty of contents before removal from site.

2.13. Contractor shall cable band all cables connecting workstations to peripheral equipment.

Contractor shall furnish cable banding at least 5 days prior to move date. Contractor shall disconnect and reconnect workstations to all peripheral equipment as directed by the COR. After reconnection Contractor shall power up server and workstations to the sign on screen to assure that all connections have been properly made.

3.0 Equipment, Materials and Supplies Requirements:

3.1. Contractor shall furnish all labels, corrugated totes, dollies, boxes, speed packs, book, file and equipment carts, bubble wrap, stretch wrap, and all other items as needed to complete all moves identified by this Statement of Work.

3.2. Contractor shall furnish all packing containers and related supplies including, but not limited to, labels, boxes and cartons, corrugated totes, speed packs, dollies, carts, padding material, marking material, sealing tape, contractor/stretch wrap and color-coded marking tags to the moving activity 30 days prior to move date or per the project schedule.

3.3. Contractor shall identify types of move containers within requirements, including: type, quantity, size and any other distinguishing features. Containers for moves can be a combination of boxes and/or corrugated totes unless SOW requires a specific method for certain materials. Safety of materials being moved is the key decision factor over efficiency and cost.

3.4. Contractor equipment shall be in safe and good working condition for the full term of the project. Any equipment that does not meet a safe and good working condition shall be replaced at the Contractor's expense and removed from use during the project as coordinated with the COR.

3.5. Contractor shall only use hand dollies in the origin and destination facilities. Use of electric pallet dollies or any type of motor-operated dollies within the facilities is prohibited.

3.6. Contractor shall provide and install clear contractor/stretch wrap to wrap all carts, dollies, metros and equipment to ensure items are secure for moving.

3.7. Contractor shall provide a sufficient number of personnel to allow for the efficient and uninterrupted movement of government property. Contractor shall not use any trucks in excess of 28' in the performance of this contract.

3.8. Contractor's lack of equipment or staffing shall not be a valid reason for…