PAN 050061 W911SD-26-Q-A103 Solicitation AMEND 0001 DRAFT Library Relocation.pdf

DRAFT11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

List of Contract Documents, Exhibits, or Attachments

Miscellaneous text in this section has been modified to:

BATCH # 1 RFIs

At Cullum Hall in the rooms with shelving, is floor protection required there? Floors are already badly scuffed.

Answer: Floor protection required as per scope.

An offerer holds multiple active, agency-wide IDIQ contracts for specialized archival relocation across federal entities like NARA, Department of State, DOI, NPS, and the Smithsonian. Will the Government accept quotes from contractors holding these equivalent agency-wide IDIQs, or is a GSA MAS Schedule strictly mandatory?

Answer: In order to be eligible for award, must be a small business must be registered as a GSA Contract Holder, see solicitation criteria. All offerors interested in submitting a quote for this requirement MUST submit a copy of their current and valid GSA contract, under the GSA category

541641OR.

*Submittals: Offerors must submit a copy of their GSA contract, Category 541641OR along with their quote.

The SOW mandates delivering packing materials 30 days prior to the move date. If the contract award occurs close to the August 14 start date, will this 30-day requirement be adjusted?

Answer: Scope says "or as agreed." Per section 5

Is there a hard deadline or date by which the entire relocation project must be completed?

Answer: Target for completion is 30 September 2026

W911SD26QA1030001

Could you please provide the exact dimensions and weight limits of the passenger elevators in both buildings?

Answer: Per SOW, dimensions, pathways etc were subject to assessment at the walkthrough.

Since Cullum elevator was not accessible pending fire inspection, the elevator dimensions are:

7'x6'4". The weight limit is 3500 lbs.

Can floor plans and/or blueprints be provided for both the origin and destination spaces?

Answer: No; per scope all of this was to be observed during site visit

What are the dimensions of the loading areas/docks at both Bartlett Hall North?

Answer: per scope all of this was to be observed during site visit

Should we base our quote on the assumption that we will have direct truck access to the back of Cullum Hall where the collection will ultimately be delivered?

We did not assume all collections would enter through the same access point. While some collections would logically enter the rear, but most likely the main entrance will be open.

Answer: Quote in accordance with the solicitation terms and conditions. *It is the offeror's responsibility to carefully and thoroughly read through the requirement's Performance Work Statement (PWS) / Specifications and make a firm determination if they possess the capabilities to support the requirement identified in this solicitation_____________ (Vendor Certify).

Are trucks permitted for transporting materials between buildings, or are carts required along the entire path?

Answer: trucks are loaded at specified location to move to Cullum Hall and deliver.

Will contractor crew need to be escorted by West Point personnel at all times, or will they be able to work freely and independently once on-site? What are the requirements for crew without Real IDs or passports?

Answer: Staff will be escorted inside facilities and while in possession of collection materials

Is there a limit to how many contractor personnel we can have staffed on-site on any given day?

Answer: There is no firm limit; but their are practical limitations in certain spaces. These are work plan details to be discussed with the COR

Are any items within the collection classified, Controlled Unclassified Information (CUI), or subject to specific military security policies regarding sensitive records handling during transit?

Answer: There are sensitive materials. Containers will not be opened and materials will have staff escorts at all times

Are there specific materials/ archival military regulations or policies that govern the handling of these archived materials? Ie., are there archival preservation guidelines required for the physical packing, environmental control, and transport of these historical materials?

Answer: The guidelines are in the scope. We are generally not packing collection materials. We are moving shelf to shelf on wrapped carts.

What surface contact materials are acceptable for books, paper, precious objects etc.? Are archival materials required?

Answer: Overwheminly, collection materials are boxed or otherwise protected from moving supplies. To the limited degree there may be direct contact a layer of acid free paper will between moving equipment and material.

For any object/book/paperwork laying flat, can we transport them upright? Please provide a list of items that cannot have their orientation changed.

Answer: NO changes in orientation; explicitly prohibited by scope

Government personnel will pre-pack approximately 100 cartons of office holdings and 100 cartons of supplies. Will the contractor be held liable for internal damage to items within boxes packed by Government staff, assuming no external box damage occurs during transport?

Answer: These are supplies and office papers; no liability without external box damage

Can you confirm that West Point will arrange the disassembly of the digital camera assembly prior to relocation, or is that part of the contractor's scope?

Answer: Staff will have it ready crate and transport.

If disassembly of the digital camera is part of the contractor's scope, are there specific disassembly or custom crating guidelines available for the contractor to consult?

Answer: Staff will disassemble and have ready for shipper to crate. Appropriate material for contact with aluminum and steel to not damage finish.

Will contractors be provided with a full inventory list detailing present and future locations for items, specifically for the larger, older, or more fragile items like the manuscript collection?

Answer: No. We will work with tagging system per scope

Will the contractor need to provide Bills of Lading (BOL) dictating each item transferred in each truckload, and will a collections manager from West Point or NARA be present to dictate inventory numbers for the BOL?

Answer: No requirements other than those specified in SOW

Does the scope for IT reconnection require network troubleshooting, or strictly physical reconnection and powering on to the sign-in screen?

Answer: As per scope

Is custom fabrication required for any of the items being relocated?

Answer: The only protentional custom fabrication would be the crating of the camera assembly.

Do any of the materials need to be housed in new containers for long-term storage?

Answer: No

Will Library staff be available and on-site through the full duration of the project?

Answer: Yes

Could you please provide the specific instructions and guidelines for submitting a quote in response to this solicitation? What information and documents are the offerer's required to provide?

Answer: Quotations shall be submitted on or before the closing date and time identified in block 8 of the SF1449 to the following email address(s):

ignacio.j.cordova2.civ@army.mil. *It is the offeror's responsibility to carefully and thoroughly read through the requirement's

Performance Work Statement (PWS) / Specifications and make a firm determination if they possess the capabilities to support the requirement identified in this solicitation_____________ (Vendor Certify).

All offerors interested in submitting a quote for this requirement MUST submit a copy of their current and valid GSA contract, under the GSA category 541641OR.

In what instances are change orders acceptable, such as timing delays outside contractor control like elevator malfunctions or facility construction factors?

Answer: If the expected end date is going to be impacted, the COR must notify contracting immediately and allow contracting to have a modification is place to support

How is billing structured, and is specific software required to submit invoices outside of standard government portals?

Answer: Contractor submits in invoice in accordance with the contracted line items via the WAWF system, to which the COR reviews and informs the WAWF POC to approve

Will background checks be required for staff on-site, when do they need to be completed and what do they cost?

Answer: Yes required

Are there security checkpoints and inspections for trucks and materials coming onto the academy, and how long do these typically take so we can account for them in our timeline?

Answer: Yes there are security checkpoints and inspections for trucks. It is suggested to industry to give itself 45 mins to an hour for truck inspections

Can we Assume working elevators for our quote??

If the elevators are not working at either the Origin or the Destination, that will affect the quote considerably. We should all be quoting according to the same Scope.

Answer: The government cannot guarantee that elevators will not malfunction. That said, there are two elevators that serve the 4th floor of Bartlett North ; there is a single elevator to 4M in BHN (currently operational) and a single elevator in Cullum (not operating pending fire system inspection the week of 10 August; it is expected to be operational for the move.)

PRS

Performance Objective Performance Work Statement Paragraph

Performance Standard

Proper Packing/ Loading/ Containerization of Library Materials

Rare, fragile, irreplaceable items;

100% compliance with standards required.

Protection and Accountability of Library Materials

Rare, fragile and irreplaceable items; 100% compliance with standards required

Adherence to agreed upon work schedule

Any variance from agreed upon schedule must be coordinated 24 hours in advance

Maintain Serviceable Equipment /Provide appropriate supplies and equipment

Report equipment problems occurring during move immediately; difficulties procuring required supplies/equipment should be reported NLT 7 days before start date for move

Wage Determinations / Site Visit / PWS

"REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR

THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION

By direction of the Secretary of Labor | WAGE AND HOUR DIVISION

| WASHINGTON D.C. 20210

| Wage Determination No.: 2015-4159

Daniel W. Simms Division of | Revision No.: 32

Director Wage Determinations| Date Of Last Revision: 5/13/2026

State: New York

Area: New York Counties of Orange

**Fringe Benefits Required Follow the Occupational Listing**

SITE VISIT

Solicitation # W911SD-26-Q-A103

Description: Library Relocation-Special Collections from Bartlett Hall

A site visit is scheduled for Thursday 23rd July 2026 at 0830AM (EST) SHARP!

Attendees must RSVP via EMAIL on or before Tuesday 22nd July with the name(s) and number of persons attending.

We will assemble at 681 Rogers Place, BLDG 681, First Floor, lobby by the elevator (Marked #1), at 08:15 .

Then, we will depart to the site visit.

Send RSVP's to: Ignacio.j.cordova2.civ@mail.mil, please reference Solicitation # W911SD-26-Q- A103 Site Visit in the Email subject line.

FAR 52.237-1 Site Visit -

Offerors / quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

PWS--SEE ATTACHED

The Contractor shall furnish all labor, supervision, equipment, facilities, supplies, services and materials for the relocation of the Archives and Special Collections of the USMA Library from the fourth floor and fourth mezzanine of Bartlett Hall North (Building 753) to designated locations in Cullum Hall (Building 605). These buildings are in close proximity to each other in the Central Post Area of the United States Military Academy at West Pont. Although the bulk of this move will involve the library's oldest and most fragile historical materials, some IT items, furniture and equipment, supplies and employee office holdings will also relocate. The Contractor shall disconnect and reconnect IT equipment.

The United States Military Academy Library, United States Military Academy, West Point, New York is moving Archives and Special Collections from the fourth floor and fourth mezzanine of Bartlett Hall North to designated locations in Cullum Hall. The following scope of work will cover the requirements for moving these collections to the designated facilities.

Working Days: Monday through Friday, 7:45 am through 4:30 pm excluding Federal holidays.

Site Access, Loading Areas and Elevators

There are no freight elevators at either the origin or destination sites. Contractor shall use passenger elevators.

Passenger elevators and stairways will be used for all movement of Library contents to include book, manuscript, archive, and ephemeral collections, IT, media, furniture, equipment, boxes or other move-related items. Weight limits for passenger elevators shall not be exceeded.

Facility Descriptions:

All facility dimensions and distances for doorways, elevators and push pathways within hallways as well as push/carry distances should be noted and measured at the time of the Site

Visit. All facility dimensions, including but not limited to corridor ceiling height and width, office space ceiling height and interior doorway height and width should be verified at the time of Site Visit.

1.0 Scope and Complexity:

The Contractor shall move the Archives and Special Collections, USMA Library, to include varied collections, map and file cabinets, IT items, equipment, furniture, and other Government-owned items to Cullum Hall. The Contractor shall disconnect and reconnect equipment at designated facilities.

1.1. Period and Hours of performance are TBD through TBD 2026; Monday through Friday between 7:45 am and 4:30 pm, excluding Government holidays. These dates are approximate and can change as schedules and timelines change.

1.2. Contractor shall be responsible to estimate the push/carry distances from origin building locations to the origin loading area and from the destination unloading area to destination locations. Contractor shall have the opportunity and is responsible to make every effort to note and measure the distances within all buildings during the Site Visit in the solicitation phase.

1.3. Contractor shall estimate the amount of Masonite or equal material needed to protect origin and destination buildings at the time of the Site Visit. Contractor shall identify all expansion joints, hallways, doorways and any other push pathways for protection during the Site Visit.

1.4. Contractor shall pack all materials for transportation unless otherwise outlined in the Statement of Work. There will be some vendor-provided cartons pre-packed by government employees for office and supply areas.

2.0 Specific Requirements:

Contractor shall maintain communication with COR on a regular basis.

2.1. Contractor communication shall be with COR. Contractor shall not have direct communication with Government personnel (staff who are moving) unless approved by COR. Any communication from Government personnel shall be directed to the COR.

2.2. Contractor shall manage relocation moves and building relocation projects in a timely, cost effective and non-disruptive manner including but not limited to project management of moves and pre-move preparations, Contractor equipment staging, movement and distribution/re-distribution of boxes/corrugated totes, appropriate handling of collections, PCs and peripheral equipment, post-move walkthrough, and post-move clean up, as well as other duties that may be required by the project and the Statement of Work.

2.3. Contractor shall perform walk through inspections with COR of all buildings prior to each move in order to assess the conditions at the facilities. These inspections shall occur prior to each move in order to assess the conditions at the facilities. Contractor shall document any and all unsafe conditions, pre-existing damages (scratches, holes, stains, marks and any other identifiable damage that could occur as part of a move) and any other specific items that must be addressed prior to the move. Contractor shall deliver documentation to KO and COR prior to the start of the move.

2.4. Contractor shall manage relocation of collections as a priority item and guarantee government time constraints are met. Contractor shall coordinate with COR prior to each move to ensure time constraints and deliverables are met for collections relocation.

2.5. Contractor shall not combine collection and non-collection items on carts, nor combine equipment and non-equipment items on carts. All relocation of collections and computer equipment shall be in a manner that provides protection from damage, moisture, dust and shock.

2.6. Contractor shall place the monitors, CPU, printers, and any other electronic equipment and all accessories at the destination locations identified by the move specifications and labels for each move. These items should be placed on the corner work surface in the designated office, conference room, table, or cubicle. The bags containing cables, wire, mouse, keyboard, etc.

should be placed immediately adjacent to the CPU.

2.7. Hand trucks, dollies and book carts shall have soft neoprene or equivalent type wheels. NO metal or hard rubber wheels shall be used in the performance of this contract.

2.8. Contractor shall remove unused and empty packing containers from all buildings as coordinated with the COR.

2.9. Contractor shall remove rubbish (Contractor-supplied materials, as well as debris from move including; used packing materials, tape, contractor/stretch wrap, carpet shield and any other items that need to be disposed of) from the government's premises after move is completed. Remove all padding, packing, and crating materials from the premises of the government as coordinated with the COR.

2.10. When necessary, contractor shall return to buildings approximately 2-4 days after each move or as project timelines require to collect used boxes/crates and other materials at designated locations. Contractor shall return at a later date to collect any remaining Contractor supplies in coordination with the COR.

2.11. Contractor shall provide detailed records documenting quantities of items and materials delivered. This record shall be in Contractor format unless otherwise specified by the COR.

2.12. Contractor shall ensure that all corrugated totes and boxes are completely empty of contents before removal from site.

2.13. Contractor shall cable band all cables connecting workstations to peripheral equipment.

Contractor shall furnish cable banding at least 5 days prior to move date. Contractor shall disconnect and reconnect workstations to all peripheral equipment as directed by the COR. After reconnection Contractor shall power up server and workstations to the sign on screen to assure that all connections have been properly made.

3.0 Equipment, Materials and Supplies Requirements:

3.1. Contractor shall furnish all labels, corrugated totes, dollies, boxes, speed packs, book, file and equipment carts, bubble wrap, stretch wrap, and all other items as needed to complete all moves identified by this Statement of Work.

3.2. Contractor shall furnish all packing containers and related supplies including, but not limited to, labels, boxes and cartons, corrugated totes, speed packs, dollies, carts, padding material, marking material, sealing tape, contractor/stretch wrap and color-coded marking tags to the moving activity 30 days prior to move date or per the project schedule.

3.3. Contractor shall identify types of move containers within requirements, including: type, quantity, size and any other distinguishing features. Containers for moves can be a combination of boxes and/or corrugated totes unless SOW requires a specific method for certain materials. Safety of materials being moved is the key decision factor over efficiency and cost.

3.4. Contractor equipment shall be in safe and good working condition for the full term of the project. Any equipment that does not meet a safe and good working condition shall be replaced at the Contractor's expense and removed from use during the project as coordinated with the COR.

3.5. Contractor shall only use hand dollies in the origin and destination facilities. Use of electric pallet dollies or any type of motor-operated dollies within the facilities is prohibited.

3.6. Contractor shall provide and install clear contractor/stretch wrap to wrap all carts, dollies, metros and equipment to ensure items are secure for moving.

3.7. Contractor shall provide a sufficient number of personnel to allow for the efficient and uninterrupted movement of government property. Contractor shall not use any trucks in excess of 28' in the performance of this contract.

3.8. Contractor's lack of equipment or staffing shall not be a valid reason for work stoppage or delay. Sufficient equipment and staffing are required to complete moves within the timeframe allotted.

4.0 Asset and Property Protection:

4.1. Contractor shall have sufficient Masonite or equal material for building protection to install at origin and destination buildings. Contractor shall install wall protection for the walls along the designated push pathways. Wall protection shall consist of 4' high Masonite or equal. Contractor shall install Masonite or equal against all sides of columns which are near floor and wall protection.

The areas to protect are within the origin and destination buildings based upon the project move schedule and move pathways. Contractor shall install protection as coordinated with the COR and the COR will approve the protection and may require additional protection if initial installation is deemed insufficient.

4.2. Contractor shall install protection around any exterior posts, columns or supports which are within the path of items being moved. Government may require additional protection of exterior elements as necessary.

4.3. Contractor shall install tape over each seam between pieces of masonite (or equivalent) to secure one piece to another and ensure masonite does not move and separate creating a gap between pieces. Contractor shall make sure that tape adhesive does not damage floor, walls or other protected surfaces.

4.4. Contractor shall use padding, bubble wrap or other type of protection between the edge of the masonite and where it touches the wall when leaning the masonite against walls for protection.

Contractor shall provide sufficient protection to the painted surfaces of wall as not to scuff, stain, rub or damage them in any way.

4.5. Contractor shall provide and install necessary Masonite (or equivalent) in destination buildings for the protection of floors (4' wide as minimum width and 1/4" minimum thickness), walls, carpeting and any other building fixtures that may be damaged during the moves. Ensure all protection materials (Masonite, corner guards, elevator pads and any other protection materials used) are clean and of a quality sufficient to ensure protection of the property. Masonite shall be installed over any part of the interior building where carts, hand trucks, or other heavy equipment may roll or be pushed over for all moves. Contractor may be requested to leave protection for multiple move weekends and throughout the week.

4.6. Contractor shall use heavy gauge carpet (3 mil minimum thickness) shield to protect carpet where needed for all moves. Carpet shield must be used on the push pathways for all moves.

4.7. Contractor shall provide and install Masonite (or equivalent) over all expansion joints that will be traversed in the course of the moves. Contractor shall provide and install Masonite over all flooring transitions that will be traversed in the course of the moves (for example: carpet to tile transition).

4.8. Contractor shall remove all protection from buildings after the completion of each move unless otherwise coordinated with the COR.

4.9. Contractor shall deliver boxes, corrugated totes, carts, labels and any other materials required for move at the predetermined time for each move (30 days prior to move day or as agreed) and shall pick up all materials after the move. Additional materials and equipment needed for the move day shall be delivered to the predetermined staging areas within the destination buildings by Contractor on the date coordinated with the COR.

4.10. Contractor shall provide and install elevator padding for the protection of elevator walls and doors. Contractor shall install Masonite to completely cover the floors of elevators. Elevator padding shall be required for all elevators that are used by the Contractor for all moves.

4.11. The Contractor shall be responsible to submit a protection proposal which protects all surfaces of the elevator. The COR shall approve the protection proposal prior to the use of any passenger elevators for moves.

4.12. Contractor shall provide and install corner guards to protect corners of walls, door facings, columns, and any other areas that could be damaged along the push pathways and shall be provided to protect all vertical surfaces of the buildings and other surfaces from damage during moves. Corner guards shall be a minimum of 4' high and be of sufficient thickness and width to protect the underlying building finishes.

4.13. Contractor shall remove all contractor owned equipment from the job sites immediately after moves, unless specifically coordinated with the COR.

4.14. Contractor shall not use any tape, adhesive, glues or any other types of materials that may damage, scratch, or deface equipment, facilities or government property.

4.15. Contractor shall complete a walkthrough of all buildings following completion of the moves with COR to determine damage to property or premises resulting from the relocation (if any).

Contractor will pay for damages.

4.16. Contractor shall be responsible for the day-to-day inspection and monitoring of all work performed to ensure compliance with the contract requirements.

4.17. The Contractor shall have a COR approved quality control plan prior to move day.

4.18. Contractor shall be responsible for Contractor's and subcontractor's property and equipment and shall secure it as needed to protect against damage, loss or theft.

5.0 Move Requirements:

The USMA Library must relocate approximately 11,000 feet of Archives and Special Collections materials. This includes 9,700 linear feet of shelved and/or boxed archives, manuscripts, photographs, and memorabilia and an additional 1,300 linear feet of books from the fourth floor and fourth mezzanine of Bartlett Hall North (Building 753N) to areas on the first and second basement levels of Cullum Hall (Building 605). A limited quantity of sound recording disks, glass photographic materials, and other extraordinarily fragile media are included in this move. A variety of document-filled cabinets must also relocate. These cabinets are listed later in this document, but include (28) map cases, (65) map drawers (whose contents will be transferred to new cabinets at the destination), (2) microfilm cabinets, (27) four-drawer file cabinets, (1) card catalog and various smaller card, negative and document files. There are also computers and monitors, pieces of specialized equipment, including a large digital camera assembly and peripherals, items of specialized furniture, a number of library carts, wire racks, stairs and stools, as well as pre-packed cartons of supplies, staff papers and office holdings.

The collection materials to be moved require special handling and extreme care. Many items are unique and irreplaceable. The bound volumes to be moved include the Library's oldest and rarest.

Many fragile items are included. The contractor shall have significant well-documented previous experience in moving similar types of special and fragile library materials. The names of institutions previously served and their POCs may be required. It is essential that the internal order of all of the collections be maintained.

Materials re-locating from Bartlett Hall North to Cullum Hall will be removed from the fourth floor and fourth mezzanine using the passenger elevator and transported out the northwest entrance (gun door) to be loaded on trucks for transport to Cullum Hall.

Materials will be tagged using a mover supplied labeling system. It is recommended that adhesive backed labels be supplied in six colors to indicate various moving instructions. Labels should have sufficient space for library staff to indicate a room code and shelf/location/cabinet number. These codes will dictate placement of the materials upon arrival in Cullum Hall. New shelf and cabinet locations at Cullum Hall will be clearly identified and marked in advance by Library staff members.

Contractor will also provide 200 standard record center cartons (30 days prior to move, or as agreed) for library staff to pre-pack.

Contractor shall clean all destination shelves of dust and particulate matter prior to shelving collections.

Materials for Relocation.

5.1. Approximately 3,400 linear feet of manuscripts must be relocated from the north side compact shelving on the fourth floor of Bartlett Hall North (753N) to the designated compact shelving on the second basement level of Cullum Hall (605). All of these materials are extremely important and fragile. The majority of this material is in document boxes that must be transported in an upright position. Turning the boxes over, laying them on their sides, or otherwise shifting the contents is not permitted, as damage can occur to the delicate contents. These boxes shall be moved on contractor supplied book trucks. Boxes with a horizontal configuration may be stacked on the trucks to a maximum height of 9". Trucks shall be securely wrapped in protective film to ensure that contents are not lost or shifted in transit.

NOTE: Bound volumes, folders, card files, and other materials interspersed among the document boxes must be moved with the boxes and remain in the same orientation from the source shelf to the destination shelf. It is essential to maintain the internal order of the collections.

5.2. Approximately 425 linear feet of oversized manuscripts material similar in composition and requiring the same handling instructions as the materials described in paragraph 5.1 must also relocate from the north side compact shelving on the fourth floor of Bartlett Hall North to designated sections of the compact shelving on the second basement level of Cullum Hall. Items considered oversized and destination locations will be clearly marked on the tags to ensure proper placement.

5.3. Also on the north side compact shelving on the fourth floor of Bartlett Hall North are several discrete collections (775 linear feet) that will move to the cabinet room on the second basement level of Cullum Hall. These require the same general handling instructions as the materials described in paragraph 5.1 and will be tagged in advance by library staff to identify designated cabinet and locations and any additional specific handling requirements.

5.4. A small body of material within these collections requires extra-special handling and will be specially tagged by Library staff. Special handling instructions will apply to approximately 75 linear feet of fragile special media, including phonograph records and glass plate negatives, which must be boxed. Boxes containing glass photo plates will not be stacked in cartons. No more than one linear foot of glass plates will be placed in a carton. Boxes of glass plates will be separated by a triple thickness of corrugated cardboard or a foam insert. Empty spaces in cartons will be packed to avoid the shifting of contents, and boxes will be transported in an upright position. Comparable measures shall be taken to ensure the safety of disk recordings. These materials will relocate to designated locations in the cabinet room on B2.

5.5. Approximately 4,400 linear feet of shelved archival material must be relocated from the south side compact shelving on the fourth floor of Bartlett Hall North to the compact shelving in the first basement of Cullum Hall. These materials consist primarily of bound volumes and boxed documents. It is essential to maintain the internal order of these materials. Boxed materials must be transported in an upright position. Turning the boxes over, laying them on their sides or otherwise shifting the contents is not permitted, as damage can occur to the delicate contents.

These materials shall be moved on contractor supplied book trucks. Boxes with a horizontal configuration may be stacked on the trucks to a maximum height of 9". Trucks shall be securely wrapped in protective film to ensure that contents are not lost or shifted in transit.

NOTE: Loose materials interspersed among the document boxes must be moved with the boxes. It is essential to maintain the internal order of the collection. Loose materials shall be individually wrapped in protective material (i.e., bubble wrap) and moved on contractor supplied book trucks along with the boxes. Some material within this collection requires extra-special handling and will be specially tagged by Library staff.

5.6. Approximately 90 linear feet of oversized archives material similar in composition and requiring the same handling instructions as the materials described in paragraph 5.5 must also relocate from the south side compact shelving on the fourth floor of Bartlett Hall North to designated sections of the shelving on the first basement level of Cullum Hall. Items considered oversized and destination locations will be clearly marked on the tags to ensure proper placement.

5.7. A small body of material within these collections requires extra-special handling and will be specially tagged by Library staff. Special handling instructions will apply to approximately 100 linear feet of fragile special media, including phonograph records and glass plate negatives, which must be boxed. Boxes containing glass photo plates will not be stacked in cartons. No more than one linear foot of glass plates will be placed in a carton. Boxes of glass plates will be separated by a triple thickness of corrugated cardboard or a foam insert. Empty spaces in cartons will be packed to avoid the shifting of contents, and boxes will be transported in an upright position. Comparable measures shall be taken to ensure the safety of disk recordings.

5.8. Approximately 610 linear feet of special archives media requiring the same handling instructions as the materials described in paragraph 5.5. must also relocate from the south side compact shelving on the fourth floor of Bartlett Hall North to designated environmental sections of the compact shelving on the second basement level of Cullum Hall. Items considered special media

(generally film and negatives) will be clearly marked on the tags to ensure proper placement.

5.9. Approximately 200 linear feet of oversized bound materials currently located on compact shelving in Bartlett Hall North are moving to a designated location in the first basement of Cullum Hall. These books should be individually wrapped in protective material (i.e., bubble wrap) before being placed on contractor supplied book trucks for transport. Volumes will be transported flat.

Volumes transported flat shall not be stacked to a height of more than 9". Book trucks for folios should be deep enough to fully support and safely transport oversized materials. Book trucks shall be securely wrapped with plastic film to prevent the loss or shifting of contents in transit. Book collections shall be shelved in the same order as they were removed from the origin location.

5.10. Approximately 1050 linear feet of bound materials currently located on static shelving in Bartlett Hall North will relocate to designated static shelving in the first basement of Cullum Hall.

These books will be moved on contractor supplied book trucks. Volumes shall be moved resting on their bottom edges. Volumes shall not be transported resting on their fore-edges. Book trucks shall be securely wrapped with plastic film to prevent the loss or shifting of contents in transit. Book collections shall be shelved in the same order as they were removed from origin location.

5.11. A variety of document-filled cabinets will relocate from the fourth floor of Bartlett Hall North to the cabinet room on the second basement level of Cullum Hall. Cabinets will be transported carefully and upright with drawers secured to avoid shifting and/or loss of contents. Map cases too large to transport in an upright position shall have their drawers removed and transported individually and then reinserted in the correct cabinets and the correct order at Cullum Hall. Drawer contents will be secured with plastic film to prevent shifting in transit.

(26) 5-drawer map cases (54" w) stacking w/ 7 bases and tops

(2) 5-drawer map cases (46 1/2" w) stacking w/ 1 base and top

(3) card files 33x17x67.25

5.12. The content of 60 map drawers in the Archives Map Room (54" w) will be sleeved maintaining the order of the drawer from which they were removed. The 60 sleeves will be kept in their original order and transported flat on appropriately sized carts to the second basement level of Cullum Hall where they will be transferred into new map cases maintaining the within drawer order and by drawer sequence of their prior location.

5.13. An additional 5 map drawers (79 1/4 x 52) will be sleeved and moved as described above (5.12) from the Archives map room on the fourth floor of Bartlett Hall North to the cabinet room on the second basement level of Cullum Hall. At the new location, the drawer contents will be placed into new museum cabinets retaining order within each drawer and the drawer sequence.

5.14. Twenty-eight document-filled cabinets will relocate from the fourth floor of Bartlett Hall North to the main corridor on the second basement level of Cullum Hall. Cabinets will be transported carefully and upright with drawers secured to avoid shifting and/or loss of contents.

(27) 4-drawer filing cabinets (28.5x18.25x52)

(1) card catalog (33x17x41.5), 2 sections with base and top

5.15. Two document-filled microfilm cabinets will relocate from the fourth floor of Bartlett Hall North to the digital suite in the first basement of Cullum Hall. Cabinets will be transported carefully and upright with drawers secured to avoid shifting and/or loss of contents.

(1) microfilm cabinet (20x28x52)

(1) microfilm cabinet (22x28x31)

5.16. Digital and AV equipment equipment: A variety of specialized electronic equipment will relocate from the fourth floor of Bartlett Hall North to the first basement of Cullum Hall. Contractor shall be required to crate digital copy camera assembly and individually wrap monitors, CPUs, printers, scanners and other components prior to movement to limit the possibility of damage during transport. The items to be relocated include:

(1) digital camera assembly

(2) desktop PCs with keyboard and monitors

(1) dehumidifier

(1) power supply

(1) air purifier

(2) standing lights

(1) microfilm scanner

(1) flatbed scanner

(1) VHS/dvd player recorder

(1) Tascam 202mkVII cassette player

(1) Panasonic ag dv2500 mini dv

(1) 8 port multi switch mt-viki

(1) Audio technica atlp 1240

(1) Reel to reel player

(1) turntable

(1) oversize turntable for transcription disks

(2) dvd players

(1) cassette deck

(2) PCs with monitors

(1) AV rack system (23 x 44d x 84h)

(1) stand for digital camera assembly desk (28 x 35d x 52h)

Misc wires associated with operation

5.17. Contractor will move (12 ) PC monitors, (1) PC, (2) printers, and associated keyboards and peripherals. Contractor shall be required to individually wrap monitors, CPUs, printers, and other components prior to movement to limit the possibility of damage during transport.

5.18. Other miscellaneous furniture and equipment will relocate from the 4th floor of Bartlett Hall North to the basements of Cullum Hall. Each item will be marked to indicate its new location in Cullum Hall. The items to be relocated include:

(1) photocopier

(1) light box

(1) copy stand

(1) Light table (36 x 48x 37)

(1) cutting table

(1) shop vacuum

(1) vacuum

(4) transport bins

(1) shredder

(1) processing tables(60x36x43)

(6) task tables 48"x72"]

(6) task chairs

(35) assorted library carts, including book walls and wire racks

(4) rolling ladders

5.19. Contractor will also move approximately (100) pre-packed cartons of office and miscellaneous materials (boxes to be provided by contractor), approximately (100) cartons of archival supplies (boxes to be provided by contractor), and approximately (50) bundles of document boxes.

5.20. Contractor shall conduct and document a post move inspection to ensure all items listed on inspection sheet have been properly moved and no damages were found and submit to COR.

5.21. Contractor shall ensure that all items to be moved are properly labeled prior to removal from buildings. The move standards/destinations shall be based on color coded labels provided by the Contractor approximately 30 days prior to move day or as agreed.

5.22. As the first line of quality assurance, the contractor shall be required to certify that the quantity, size, types etc. of boxes/equipment are loaded at the originating site and are unloaded at the destination site. Quantity sheet shall document all boxes, crates, CPUs, Monitors, tables and all other government property moved within each day. The Quantity sheet shall be signed by Contractor and COR at origin buildings and re-signed at destination buildings.

5.23. All pre-packed items shall be neatly stacked in one corner of the space and neatly positioned at final location with labels turned out, allowing occupants full access to the space. Boxes /corrugated totes shall not be stacked in front of technology connections in a way that prohibits access or use.

5.24. Following each move, Contractor shall conduct final walkthrough of buildings, with COR, to ensure all of Contractor's equipment, supplies and debris have been removed.

5.25. Contractor shall supply move day logistics to locate any lost items on the move "from" inspection sheet that were confirmed, but not delivered to the "to" location.

Contractor shall move file and storage cabinets listed in sections 5.11 through 5.15. The file and shelving cabinets are of various sizes and dimensions. All file and storage cabinets moved by Contractor shall be leveled by Contractor at their destination locations.

6.0 Furniture Requirements:

6.1. Contractor shall move file, storage and other types of cabinets during the performance of the contract. See sections 5.11 through 5.15.

6.2. The Contractor shall conduct a field verification to ensure all furniture being moved from origin buildings will fit within the destination building locations. Contractor shall identify any aisles, obstructions or issues with layout that would affect egress or the Americans with Disabilities Act requirements at least 5 days prior to move day or as coordinated with the COR.

6.3. Contractor shall inspect all furniture prior to move for damages and defects and report in writing any and all deficiencies to COR at least 5 days prior to move day.

6.4. It is possible for Government boxes, equipment or other Government items to be in the way of removal of furniture. The Contractor's movers shall move or adjust the locations of

Government property to allow for movement of furniture as part of this contract as coordinated with COR and without additional cost to the Government.

7.0 Project Management Requirements:

7.1. Contractor shall assign a Project Manager to project move and each incremental move phase of the project and they shall be responsible for the management of the move, attending meetings, project deliverables, site visits and walk through, Contractor personnel, post move and project move closeout procedures.

7.2. Contractor shall provide a Project Manager for required miscellaneous move activities including; walkthrough of buildings and other ad hoc requests that involve the Contractor.

Contractor shall coordinate move day logistics with COR.

7.3. Contractor's Project Manager shall be fluent in English, both written and spoken. Contractor shall have a Project Manager at each location during moves to ensure effective coordination with the COR.

7.4. Contractor shall attend coordination pre-move meetings for planning to discuss strategies and contingencies for moves. There will be approximately 2 pre-move coordination meetings.

7.5. Contractor shall attend move meetings, as coordinated by the COR, to schedule logistics of moves. Meetings shall be weekly or as the project schedule requires.

7.6. Contractor shall offer suggestions for move day logistics and strategy for staging and moves at the pre-move meetings and walk through. Identify any site/building constraints that could affect the move, (i.e. push distances, site accessibility, etc.).

7.7. Contractor shall develop and communicate a move plan to execute the specified move (5 days prior to move) and submit to the COR in writing, giving consideration to building, stairs or other conditions inherent to the facility, i.e., what size crew shall be required, supplies and materials needed, elevator usage etc . The COR will evaluate the move plan and may require revisions to meet the objectives of the project. Contractor shall rework their move plan(s) to meet the requirements of the project objectives.

7.8. Contractor shall inspect all buildings prior to any move commencement to assess the protection of walls, floors and other building finishes. Any deficiencies must be remedied prior to the move and all deficiencies must be communicated to the COR immediately. The Contractor shall coordinate with COR to ensure the project adheres to the move, loading and elevator schedules.

7.9. Contractor shall attend Project completion meetings to close out project as required.

Approximately 1 meeting shall be required to close out the Contractor part of the project.

ALIEN STATEMENT

Alien Employment: The contractor shall not employ any alien who does not have a valid US Immigration T-151 or I-94, Alien Registration Card. The Contractor shall provide valid social security numbers and citizenship status of all employees to the Government, upon request.

KO DIRECTORATE OF CONTRACTIN, MADC 681 HARDEE PLACE

WEST POINT, NY 10996-1514

UNITED STATES

IGNACIO CORDOVA, EMAIL: IGNACIO.J.CORDOVA2.CIV@MAIL.MIL TELEPHONE: 520-687-8204

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