PAN 038171 W911SD-26-Q-A028 Solicitation AMEND 0002 DRAFT Billeting FY 2026.pdf

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services

Miscellaneous text in this section has been modified to:

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 The quote preparation instructions are contained in Section L of the Request for Quote (RFQ) and are herein incorporated by reference.

L.2.Quotations shall be submitted on or before the closing date and time identified in block 8 of the SF1449 to the following address:

Mission and Installation Contracting Command - West Point

Attn: Ignacio Cordova

681 Rogers Place, Room 100

West Point, NY 10996-1514

Address all questions or concerns regarding this solicitation, by email to: (ignacio.j.cordova2.

civ@army.mil.).

The deadline for question (RFI) submission is 7th April 2026, 1630 (4:30pm).

All questions regarding this solicitation shall be submitted in writing via email to:

ignacio.j.cordova2.civ@army.mil

L.2.1 Quotations shall be provided in Microsoft Word, PowerPoint, Adobe PDF and Excel.

Offers shall be mailed through a commercial/Government carrier or hand carried. Electronic submissions via email or facsimile shall NOT be accepted.

W911SD26QA0280002

L.3 This is an evaluation of quotes conducted in accordance with Federal Acquisition Regulation (FAR) 12.203, Evaluation of quotations or offers, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS).

Offers will be evaluated using the criteria under ADDENDUM to FAR 52.212-2 EVALUATION-- COMMERCIAL ITEMS. Noncompliance with the Request for Quote (RFQ) requirements may hamper the Government's ability to properly evaluate the quote and may result in elimination of the quote from further consideration for contract award.

L.4. Use of Artificial Intelligence (AI) tools in Proposal Evaluation

L.4.1. Use of AI tools in Support of Evaluations: The Government will employ AI as a tool to assist in the analysis and review of offeror proposals. AI tools may be used to support tasks such as summarizing proposal content, identifying compliance with request for task order proposal / solicitation requirements, and highlighting areas of potential strength, weakness, or risk.

L.4.2 Maintaining Inherently Governmental Functions: Notwithstanding the use of AI tools to support the evaluation process, all final evaluation judgements, including the assignment or assessment of adjectival ratings, best value determinations, and source selection decisions, will be made exclusively by duly appointed Government personnel. The Government retains sole responsibility for all inherently governmental functions and will not delegate decision making authority to any AI tool.

L.4.3 Offeror Confidentiality and Data Protection: The AI tools utilized by the Government will be employed in a manner consistent with applicable regulations that govern the protection of proprietary and source selection sensitive information. The AI tool will be an output-only system.

Any generated report data is not saved. No proposal data will be transmitted to or processed by external, non-Government systems without appropriate safeguards and authorizations in place.

L.5. Quotation Submission: The submission of the documentation specified below will constitute the contractor's acceptance of the terms and conditions of the RFQ, concurrence with the Performance Work Statement, and the proposed contract type.

L.5.1 Offerors are encouraged to present their best Experience Capability Quote and prices in their initial quote submission. These instructions prescribe the format for the quote and describe the approach for the development and presentation of quote data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of quotes.

L.5.2 If an Offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the Offeror shall immediately notify the Purchasing Agent in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial quote, as received, without discussion.

L.5.3 In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful quotes. Unless the contractor requests otherwise, the Government will destroy extra copies of such unsuccessful quotes.

All referenced documents for this solicitation are available on the www.SAM.gov web site at https://www.sam.gov/. Potential contractors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

L.5.4 Quote Content

Quote Form (Standard Form 1449) - original signature and date; Contract Administration Data;

SAM UEI Number; Acknowledgement of Solicitation Amendments.

The contractor shall acknowledge any amendments to the RFQ in accordance with the instructions with FAR provision 52.212-1.

The Contractor shall provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your Quote and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

One (1) Large Binder to include printed representations (PDF-Original Equipment Manufacturer [OEM] technical specifications) indexed accordingly to the activities and their requirements, of the items offered in their quote in accordance with the SOLICITATION specifications.

Price - The Contractor shall complete the CLIN Structure contained in the solicitation spreadsheet.

For the Price Volume, the hard copy version will take precedence for any differences noted between the hard copy and electronic versions of a Contractor's Quote.

Submission Requirements: The Contractor shall submit a pricing volume that complies with the following submission instructions:

The Contractor shall submit unit pricing that reflects the quantities and instructions stated in each

CLIN.

L.6 Quote Preparation Instructions

L.6.1 Quote Format

L.6.1.1.Offerors shall submit the original and specified number of copies listed in accordance with paragraph 5.2.3 of this addendum

L.6.1.2Exceptions. Contractors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and Experience requirements, in addition to those identified as evaluation factors and elements. Failure to meet a requirement may result in a Quote being ineligible for award.

If the Contractor finds it necessary to take exception to any of the requirements specified in this solicitation, the Contractor shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken.

Contractors are cautioned that taking an exception may render the Quote ineligible for award. It is recommended that the Contractor contact the Contracting Officer immediately/prior to solicitation closing, upon identifying an area that may result in an exception. This information shall be provided in the format below.

Table 1 - Solicitation Exceptions

Solicitation Document / Page | Paragraph / Requirement | Portion / Portion Rationale & Impact

--CLIN Structure, PWS, 52.212-1, 52.212-2, etc.

--Applicable Page and Paragraph Numbers

--Identify the requirement or portion to which exception is taken

--Describe The rationale and impact of the exception

L. 6.1.3 The Quote shall be organized into four (4) volumes. Each hard copy volume of the Quote shall be separately bound in a three-ring loose leaf binder which shall permit the volume to lie flat when open. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the Contractor's name.

The same identifying data should be placed on the spine of each binder. All text shall be single spaced and printed black on white paper (Black and white requirement does not apply to graphics, photos, etc., Company stationary and logos are acceptable). In accordance with FAR 52.204-4, hard copies shall be double-sided on paper containing at least 30 percent postconsumer fiber, whenever practicable. Printing shall be easily readable (12-pitch type or 10 point proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections.

In addition to submitting hard copies of the Quotes, digital copies shall be provided on CD-ROM (In Accordance with IT Security Standards) The Government CANNOT accept USB DRIVES) disk in Microsoft Word, PowerPoint and/or Excel or Adobe Acrobat (PDF) as outlined in Table 2.

The file name shall be "Company Name - Initial" for the first submission. The file name of later submissions (if necessary), shall be "Company Name - Revision X' with X indicating the number of the revision. Electronic submissions via e-mail or facsimile will not be accepted.

Quotations shall be mailed through a commercial/Government carrier or hand carried.

Page limitations are as follows:

Table 2:

VOLUME / TITLE NO. / HARD COPIES / NO. OF DIGITAL COPIES (CD ROM) / PAGE

LIMITS

I. Title--General -No. of Hard Copies 1 (one) -No. of Digital Copies (CD ROM) 1 (one) -Page Limits Not Applicable

II. Title--Experience Capability -No. of Hard Copies 1 (one) -No. of Digital Copies (CD ROM) 1 (one) -Page Limits 15 Pages

III. Title--Past Performance -No. of Hard Copies 1 (one) -No. of Digital Copies (CD ROM) 1 (one) -Page Limits 20 (does not include the questionnaire responses)

IV. Title--Price -No. of Hard Copies 1 (one) -No. of Digital Copies (CD ROM) 1 (one) -Page Limits Not Applicable

Quote Content

Quote Form (Standard Form 1449) - original signature and date; Contract Administration Data;

SAM UEI Number; Acknowledgement of Solicitation Amendments.

The SF 1449 - The SF 1449 shall be fully completed upon submission. The Contractor is cautioned that the SF 1449 must contain an original signature in block 30(a) of the form. The contractor shall acknowledge any amendments to the RFQ in accordance with the instructions on the SF 30 and with FAR provision 52.212-1.

The Contractor shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your Quote and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the Quote preparation must be identified.

The Contractor shall submit unit pricing that reflects the quantities and instructions stated in each

CLIN.

Section L and M Format:

L.7 VOLUME I - TECHNICAL FACTOR:

L.7.1 FACTOR I TECHNICAL: SUBFACTOR I - (Submittals) (PWS C.3.1) and (PWS C.1.4) and (PWS C.2.1): Submit a Technical Brochure (PDF) with full product technical specifications (MEET OR EXCEED) of the billeting items offered in their quote in accordance with the solicitation PWS specifications

M.7 TECHNICAL FACTOR and PAST PERFORMANCE:

7.1 FACTOR I TECHNICAL: FACTOR I - - (Submittals). (PWS C.1.3.) and (PWS C.1.4) and (PWS C.2.1)

M.7.2 FACTOR II - PAST PERFORMANCE: (PWS C 1.2.) (PWS C.1.3) and (PWS C.1.4) and and

(PWS C.2.1)

KO DIRECTORATE OF CONTRACTIN, MADC 681 HARDEE PLACE

WEST POINT, NY 10996-1514

UNITED STATES

IGNACIO CORDOVA, EMAIL: IGNACIO.J.CORDOVA2.CIV@MAIL.MIL TELEPHONE: 520-687-8204

AdminBy:

SCD: PAS: