Solicitation Amendment W911SD25RA0070001 SF 30 Questions and answers.pdf

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

List of Contract Documents, Exhibits, or Attachments

Miscellaneous text in this section has been added to:

Questions and Answers Cooking Exhaust, Listing Hood photos and Kitchen Hood Spread Sheet

1: Questions and Answers Cooking Exhaust

Q: The cleaning schedule the same as the previous contract?

A: Yes.

Q: Did the amount of hoods change from the previous contract?

A: After reviewing the sites, it does appear there are more hoods than previous contract states. DPW has spreadsheet with the locations and quantity is most accurate and will be provided

Q: Will locations be added or removed during the contract period?

A: It is possible that locations could be added in the future but none that we know of as of right now.

Q: Can you share details on the hoods, including which floors they're on?

A: All hoods are on the first floor except bldg.. 603 West Point Club(1stfloor-basement), bldg..655 Ike Hall(2nd Floor) and 714 Holleder Center(2nd Floor)

Q: Are there any photos or additional info available?

A: Photos will be provided to all

Q: Will the job require a deep clean, or does regular cleaning cover the hoods, filters, and exhaust fans (especially if there's heavy grease buildup)?

A: All equipment needs to be cleaned thoroughly of all grease

Q: What are the measurements of the hoods and ducts?

W911SD25RA0070001

A: Measurement will be provided

Q: How much of the ductwork needs to be cleaned?

A: All ductwork that is accessible needs to be cleaned of grease

Q: Are there access panels for the vents?

A: Most locations have access panels, Ladders and lifts may be needed to access some ducts and roofs.

Q: How busy are the kitchens on a daily basis?

A: Most kitchens are busy-we will have to schedule work accordingly, Work will be scheduled to work around the kitchen schedule. There have been no issues in the past with scheduling

Q:Are mechanical plans or drawings for each vent hood and building available?

A: Not sure if we have access to all mechanical drawings of the hoods and systems in all those buildings, Q: Are you requiring IKECA certified contractors to perform this contract. People certified in NFPA fire code?

A: IKECA certified was not a requirement in the PWS

Q: Cleaning schedule

A: All sites will be cleaned quarterly or semi- annually or annually depending on the location. All work will be done in same time frame. .

Q: Working Hours

A: Some sites will require work to be done after normal hours, This is in the PWS

Q: Do you need ladders to access duck work?

A: Will need ladders to access some duct work and exhaust fans

Q: Any multiple fan locations:

A: Could be multiple ducts and fans at some locations, Bldg 745 as we determined at site visit has 5 fans that need to be cleaned. Most other areas are 1 fan per hood.

Q: Hood Sizes

A: Hoods are all different sizes

Q: Can visit locations with sub- contractor if that is necessary.

A: No additional site visits will be provided.

Q: Can you provide Photos

A: Photos will be provided

Q: Will need ladders

A: At some sites

Q: Locations still under construction should this be included in the quote?

A: Yes, include Michie concession stand and golf club house in bid, Existing Michie hood pics and dimensions provided. Another Future Miche Stadium hood will come online next Aug after construction.

MOD to contract to follow. Golf Course club house is coming online April 1. This is a brand new facility, pics and dimensions provided.

Q: Cleanings will be scheduled all at once.

A: Usually took three to five days to complete

Q: All fans have hinge kits, A: All fans should have hinge kits, there will not be any additional price if there are no hinge kits Contractor shall provides COR with any deficiencies and repairs will be made.

Q: Dispose of waste

A: Dispose of waste in the locations of work oil-water separators, dumpsters are located at most bldgs..

Q: Ike Hall Exhaust

A: Ike Hall exhaust not easy to access, As per site visit the duct goes across the large room horizontally as was seen on site visit. It than goes straight up to roof.

Q: Will there be any separate pricing for cleaning

A: No separate pricing, Any additional cleaning that contractor feels is not normal will be brought to the COR, this will be addressed case by case.

Q: Number of units to be cleaned

A: All units at all locations need to be cleaned. See the spreadsheet provided.

2. Listing Hood photos

See Photos posted on SAM.gov in zip file labeled below (The new contracting system will not photos to be attached to the solicitation.

Listing Exhaust Hood Photos and PDF for all buildings and number listing part of this contract:

Zip file#1

Bldg 140 Lee CDC

Bldg 500 Youth Activity Center

Bldg 622 Bowling alley

Bldg 628 Buffalo Soldiers Pavilion

Zip file #2

Bldg 700 Michie Stadium

Bldg 714 Holleder Center

Bldg 718 Ski Lodge

Bldg 721 Fire Station 1

Zip file#3

Bldg 1203 Fire station#2

Bldg 1204 Burger King

Bldg 1207 CDC

Zip file#4

Bldg 1230 Golf Course

Bldg 1534 Barth Hall

Bldg 1701 Camp Natural Bridge

3. Kitchen Hood Spread Sheet

PDF file Table #1 (posted on Sam.gov) Lists facility numbers, Building Names, System type, QTY of hoods, Cleaning Per year required, Sizes of the hoods, and how frequently the kitchens are used.

KO DIRECTORATE OF CONTRACTIN, MADC 681 HARDEE PLACE

WEST POINT, NY 10996-1514

UNITED STATES

SONYA VAN VALKENBURG, EMAIL: SONYA.D.VANVALKENBURG.CIV@ARMY.MIL TELEPHONE: (520) 687-8120 AdminBy:

SCD: PAS: