W911SD-20-Q-00010001.pdf

W911SD20Q0001

MICC - WEST POINT PCO

681 HARDEE PLACE

PH: 845-938-4490

MAUREEN.A.FLANAGAN2.CIV@MAIL.MIL

WEST POINT NY 10996

0011403090

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

THE PURPOSE OF THIS AMENDMENT IS TO CORRECT PACKAGING AND BAR CODE REQUIREMENT DESCRIPTION AND INSTRUCTIONS TO

OFFERORS EVALUATION CRITERIA.

1. CONTRACT ID CODE PAGE OF PAGES

1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Oct-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911SD20Q0001

X 9B. DATED (SEE ITEM 11)

18-Oct-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Oct-2019

CODE

MICC - WEST POINT

681 HARDEE PLACE

WEST POINT NY 10996-1514

W911SD 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W911SD

FACILITY CODECODE

maureen.a.flanagan2.civ@mail.milEMAIL:845-938-4490TEL:

MAUREEN FLANAGAN / PURCHASING AGENT - WEST POINT

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

INSUTRUCTIONS TO OFFERORS

INSTRUCTIONS TO OFFERORS

Instructions to Offerors for Garrison Caps (Men & Women)

All offerors interested in submitting a quote for this requirement need to follow these instructions. If an offeror does not comply with these instructions, they shall be excluded from consideration of a contract award.

All offerors shall send an email to Ms. Maureen Flanagan at Maureen.a.flanagan2.civ@mail.mil by 11:00 am on November 09, 2019. Any offeror may submit their information after November 09, 2019, however, the Government shall not be responsible for an offeror not having sufficient time to receive the Government Furnished Materia(GFM), 19 OZ of GRAY WOOL ELASTIQUE to produce a sample of 1 women’s cap (size 22) and 1 men’s cap (size 7), submit with their quote by the quatation closing date 11:00 am on November 20, 2019 .

The email must contain the following information:

Name of Company,Contact Name (First & Last), Mailing Address, City, State, Zip Code, Direct Phone Number, and Email Address.

Offeror must provide Shipping label (ie: FEDEX, UPS) so Government Furnished Material can be shipped to interested vendors. approx weight is as follows.

Weight: 1 lb Pick Up address:

Tricia Rodriguez 917 Washington Road West Point, NY 10996

Please include the Quotation Number (W911SD-20-Q-0001) in the Subject Line of the email.

Upon receipt of your email, Government Furnished Material for 19 OZ of GRAY WOOL ELASTIQUE along with GarrisonCap pattern (AccuMark 10.4 for Gerber Machine) and pictuires of both men & and women’s cap will be sent to the interested offerors.

The AccuMark 10.4 ver cap patterns will not be used for any other production then for The United States Military Academy.

At no cost to the Government, the offeror shall send 1 women cap sample (size 22) and 1 male cap sample (size 7) , to:

Ms. Maureen Flanagan at Bldg 681 Hardee Pl, RM-104 West Point, NY 10996 by close of Quotation date 11:00 am on November 20, 2019

The mailed sample must contain the following information:

Name of Company, Contact Name (First & Last), Mailing Address, City, State, Zip Code, Direct Phone Number, and Email Address.

Check amount for GFM (19 OZ of GRAY WOOL ELASTIQUE) $39.15.

Make checks payable to :

U.S. Treasury 8522

Include one copy of RFQ W911SD-20-Q-0001 with Pricing

PLEASE EMAIL TRACKING NUMBER OF YOUR MAILED SAMPLE AND

QUOTATION.

MANUFACTURING CERTIFICATION INSTRUCTIONS.

Offeror’s must provide name and contact information of company producing the sample that is submitted for evaluation. Upon award successful offeror must certify the manufacturer who produced the evaluated sample is the same manufacturer who will be producing the end item of resulting contract.

Must be manufactured in The United States.

Please use the following format when identify name of manufacturer:

Name of Company, Contact Name (First & Last), mailing Address, City, State, Zip Code, Direct Phone Number, and Email Address.

Please include the Quotation Number (W911SD-20-Q-0001) on package.

EVALUATION

II. Addendum Evaluation –Evaluation Factors for Award

a. Basis for Contract Award. This is a best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) 13, Simplified Acquisition Procedures, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). The test program authorized under FAR Subpart 13.5 is applicable to this acquisition. Award will be made to a single offeror who is deemed responsible in accordance with the Federal Acquisition Regulation (FAR), whose offer is technically acceptable, conforms to the Quotation requirements, and whose offer, judged by an overall assessment of the evaluation criteria and other considerations specified in this Quotation, represents the lowest price.

b. Award for All of the Work. The Government intends to award one contract as a result of this Quotation. The Government intends to evaluate Quotations and award a contract without discussions with offerors. Therefore, the offeror's initial proposal should contain the offeror's best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

c. Evaluation Criteria. Product samples. 1 women’s cap (size 22) and 1 men’s cap (size 7) is required at or prior to the time specified for receipt of offers. These samples shall be submitted at no expense to the Government. Samples will be evaluated in accordance with the evaluation criteria listed below. Evaluation criteria consist of factors. The Quotations will be evaluated under two (2) evaluation factors: Sample, and Price.

Factor 1 – Sample. The Sample will receive a rating defined below.

Table 1. Technical Factor Acceptable/Unacceptable Ratings Rating Description Acceptable Sample clearly meets the requirements stated in the evaluation criteria Unacceptable Sample does not clearly meet the requirements stated in the evaluation criteria.

In order to receive an acceptable rating, the sample submissions must not contain any major defects as stated in the evaluation criteria listed below.

Factor 2 – Price. Price will NOT be scored or rated. Evaluation of price will be performed using one or more of the price analysis techniques in FAR 13.106-3(a). Through these techniques the Government will determine whether prices are reasonable.

IN ORDER TO BE CONSIDERED FOR AWARD, ONE WOMEN’S CAP (SIZE 22)

and ONE MEN’S CAP (SIZE 7) MUST BE RECIEVED. SAMPLE MUST BE RECEIVED ON OR BEFORE 11:00 am on November 20, 2019.

Samples will be evaluated in accordance with the evaluation criteria stated below:

CONTINUE NEXT PAGE

Garrison, Cap Evaluation. The Government reserves the right to perform inspections when deemed necessary to assure supplies and services conform to prescribed requirements.

EXAMINATION DEFECT CLASSIFICATION

Major Minor

Basic Material

Interlining

Sweatband

Thread for seaming and stitching

Braid, cord edge

Sweatband reinforcement strip

Combination size and identification label

Seams and stitches

Design

Barcode labels

Packaging

Any basic material is not in accordance with the specifications.

Component part omitted, not cut as specified, distorted, full, tight or twisted; any part of cap caught in any unrelated row of stitching.

Hole, cut, tear, smash, burn, drill hole, run, thin place, dye streak, color not as specified, mis-weave, knot or slubs.

Any finished measurement not as specified.

Permanent fold, pleat, or crease in fabric

If interlining is missing Color not black

If sweatband is missing

Thread color not as specified

Material not as specified.

Sweatband reinforcement strip missing.

Combination size and indemnification label is missing Not located as specified.

Seam and stitching not per inch as specified.

Cap does not measure stated measurements.

Not estimated sizes.

Label cannot be scanned Label missing

Not as stated.

X

NOTE 1:

Material defects and workmanship damages are to be classified as indicated above only when the condition is one which definitely weakens the fabric or when it is so conspicuously located as to be clearly noticeable.

NOTE 2:

Three (3) Minor defects equals (1) Major which constitutes a failure.

PACKAGING AND BAR CODE REQUIRE

PACKAGING AND BAR CODE REQUIREMENT

For Cap Garrison Women’s IAW MIL-DTL-44130D (GL) dated 8/23/19 and Cap Garrison Men MIL-C-43419E (GL) dated 12 April 1989 with Deviations dated 7/16/19.

Pack one (1) each in plastic bag, 24 to carton. All caps shall contain manufacturer’s label and size label. Partial deliveries are accepted.

Upon completion of contract, all unused or extra government furnished property is to be returned to:

LRC Cadet Services Division Building 917 917 Washington Road, West Point, NY 10996

BAR CODE LABELS CHARACTERISTICS:

1. 3 OF 9 FORMAT

2. BE AFFIXED TO EACH ITEM SO THAT IT CAN BE READ WITHOUT OPENING THE

PACKAGE.

3. REMAIN INTACT WHILE WAREHOUSED

4. SIZE OF LABEL SHOULD BE LARGE ENOUGH TO BE READ BUT NOT MASSIVE.

5. LABEL ON SIDES OF CARTON OR BOX.

6. EACH BAR CODE SHOULD CONTAIN THE FOLLOWING:

- BARCODE (WITH START & STOP CHARACTERS OF*)

- STOCK NUMBER

- DESCRIPTION

- SIZE

7. MUST SUBMIT SAMPLE OF LABEL FOR ACCEPTABILITY.

SAMPLE REQUIRED:

Sample Cap, Garrison Women size 22 (1 ea.) and Cap, Garrison Men size 7 (1 ea.) shall be submitted for inspection. As part of your submission include a sample of bar code, which shall meet the requirements of the Bar Code Label Characteristics. The Bar Code Label will be inspected for size and performance with a bar code reader. The sample shipping information will be provided by the Mission and Installation Contracting Command, West Point.

Machine required to read Garrison Cap patterns is: Gerber Accumark Version 9 or higher.

Source of both documents MIL-DTL-44130D (GL) Garrison Cap Women and Mil-C-43419E (GL) Garrison Cap Men can be obtained using Assist at https://assist.dla.mil/

(End of Summary of Changes)