20210825_W911SD-21-R-0054-0003_Cadet_Mess.pdf

0011600887

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to include the follow ing:

a. Questions and answ ers dated 24 August 2021

b. CMR dated 12 May 2020

c. Revised Attachment A

d. Corrected the "Paper Goods" reference in CLIN 0003 and all other corresponding CLINs.

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Aug-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911SD21R0054

X 9B. DATED (SEE ITEM 11)

02-Aug-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Aug-2021

CODE

MICC - WEST POINT

681 HARDEE PLACE

WEST POINT NY 10996-1514

W911SD 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911SD21R0054

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS 2

RFI Response – W911SD-21-R-0054 Cadet Mess Attendant and Waiter Services

24 August 2021

RFI: W911SD-21-R-0054

1. I have read through the SOW and understand the size of the building as well as the amount of patrons to be served each day etc, but I am unclear what the expected number of Mess Hall Attendants would be for this proposal. My company has staffed this specialty before and seen requests for anywhere from 20-45 Mess Hall Attendants for this size serving line. Have I missed this in the RFP, or could you please provide me with a clearer understanding of the expectations?

Contractor shall supply all necessary personnel to meet the terms of contract.

2. Reference PWS Section 1.1.1.1. During normal meal times, is the mandatory breakfast for fourth class cadets (Monday through Friday, 0700-0730) served in a separate location?

Yes

3. How many Saturdays during the Academic Year will serve brunch and how many will be served based on the hours listed in PWS Section 1.1.1.2.?

Reference TE 4 – Meal Recap CY 2019

4. TE 1 indicates that cafeteria style service will be utilized at all meals. Formerly, this service was estimated to be required 735 times per year. Is cafeteria style service required at all meals?

Protein bars are supplement to breakfast meal and salad bars are supplement to lunch meal during family style service.

5. Is there catering outside of the mess hall, or off campus, that the contractor would be responsible to service?

No

6. Does the contractor need to have its own vehicles such as vans or trucks with a lift gate?

7. Who is responsible for setting up and break down of salad bars and dining room self service areas?

Contractor

8. How many cashier stations are there?

None

9. What are the hours of operation for Grab and Go?

Mon – Sat 0930-1100 and 1330-1700

Sunday – 1330-1700

10. During a weather emergency is there lodging for managers and hourly staff on the academy grounds?

There is a hotel on academy grounds at contractor discretion and expense.

11. Who is responsible for the purchasing of the heavy-duty cleaning equipment, such as floor polishing machines?

Contractor

12. How many offices would the contractor occupy?

Two

13. On-Site Work Space. Will the Government provide the contractor with an on-site work office and/or storage space? If so, how much space?

Yes, Two Offices and Two storage areas.

14. Ref. PWS 5.3.8. BUFFET/CAFETERIA BREAKFAST-LUNCH-DINNER. The Contractor shall serve Buffet/ Cafeteria meals to tables/wings … Plastic ware and paper goods and napkins shall be furnished by the contractor.

A) Question: Are all buffet/cafeteria meals to be served using plastic ware and paper plates? Please clarify required purchase volume of plastic ware and paper goods to allow accurate cost estimate.

Plastic ware and paper plates are to be used in the event of power outage, mechanical issue with dish washing equipment, or similar events. A three day supply of paper goods shall be on hand for emergency use as well as support to BBQ and Mermites.

B) Question: Are paper plates used for these meals as well?

For emergency use only.

C) Question: How many “Take Out” meal services were provided per meal/day at Washington Hall in 2019?

None

D) Question: Is Take Out an optional service for cadets or does it replace the routine buffet/cafeteria style service for that meal period?

It is an optional service and does not replace buffet/cafeteria.

15. Ref. PWS 4.2.15. DISPOSABLE TABLEWARE ITEMS. Contractor shall furnish all disposable tableware items to include paper plates, cups, napkins and plastic ware for field feedings, BBQ, picnics, sports team requirements and other instances as stated in this contract. White paper napkins shall be provided for daily meals breakfast, lunch and dinner. Contractor shall furnish disposable tableware items during equipment breakdowns or emergencies. The contractor shall have on hand a three (3) day supply of paper goods.

A) Question: How many meal periods per year are paper supplies utilized in lieu of standard dining ware?

Unable to estimate how many meal periods as it is based on no a power outage, mechanical issues with equipment, or similar event. A three day supply shall be on hand for emergency use as well as support to BBQ and Mermites

16. Ref. PWS 1.1.1.1. NORMAL MEAL TIMES (are listed below).

Breakfast - Monday – Friday 0600-0800. Fourth class cadets mandatory breakfast Monday – Friday 0700-0730.

Lunch – Mandatory (all) - Monday-Friday 1155-1225.

Supper - Monday-Wednesday and Friday 1730-2000; Thursday mandatory dinner 1845-1930.

Saturday breakfast 0630-0800, Saturday lunch 1130-1230, Saturday dinner 1730-2000.

Saturday, Sunday/holiday brunch 0930-1230, Sunday/holiday supper 1800-1930.

A) Question: Are bidding contractors safe to assume that all other meals that are not mandatory are to be served cafeteria/buffet style?

Reference TE 4 – Meal Recap CY 2019

B) Question: Are Plebes/Freshman Class Cadets required to eat all meals in a family style setting each day to include weekends and holidays?

C) Question: Can you please state/clarify the feeding requirements for Plebe cadets.

Mandatory meal M-F breakfast, lunch and Thursday dinner. All other meals are optional.

17. Ref. PWS 1.1.1.2. SUMMER MEAL TIMES.

Standard meal times are 0800-0845, 1245-1330, and 1830-1915. Meals are served family style, estimated patron count is 1,700. Reception day for the new cadet arrival, lunch is served 1000-1400. Cadet Field Training receives mermite meals. Marmites and condiment boxes will be staged and ready for pick up at 0500 and 1700. Estimated patron count is 1,500. Summer meal hours are from 15 May thru 15 August.

A) Question: What is the typical date for reception day?

The last Monday in June.

B) Question: TE-4 shows a contradicting style of feeding compared to the aforementioned requirements beginning on 15 May through 15 August.

(EXAMPLE 23 May, under TE-4, shows family style for breakfast and lunch but cafeteria for dinner). Question: Has the scope of work changed from the figures provided in 2019? Please advise as this will directly affect our staffing levels for summer months.

The scope of work has not changed, the start date of 15 May is the best estimate of summer schedule.

C) Question: Can you please provide a revised 2019 calendar with the number of marmite meals served during summer mealtimes/schedules.

Estimate of mermite meals is 1,400 for breakfast and dinner, 7 days per week, 15 May – 15 Aug.

18. Ref. PWS 5.7.1 GENERAL. The Contractor shall serve special event meals.

The Government will provide the Contractor with a Cadet Mess Requirement (CMR) for all special events.

Question: Please provide a copy of the current CMR.

A previous CMR has been uploaded to sam.gov as an example.

19. Ref. 5.20.7. SUPPLY/SUBSISTENCE REQUESTS “…The Contractor shall order all subsistence and replacement supplies from the Cadet Mess warehouse and shall acknowledge quantities received, for the condiments and cereal supplies. Only authorized Contractor employees shall order or receive supplies, and subsistence.”

A) Question: Is the contractor responsible for transporting requisitioned items from the Cadet Mess warehouse or loading dock to the basement and service areas?

Government will transport requisitioned items.

20. PWS 1.1.1.1 Normal Hours. The schedule seems to conflict with Technical Exhibit 1 service requirement of Cafeteria Service Daily 3X for 1,050/year. Please clarify as follows:

a) Identified hours of service seems to imply Cafeteria Style services for all meals, except Monday through Friday Lunch and Thursday dinner which are served Family Style. Is this correct?

Two lines are set up at breakfast as protein bar and 2 lines are set up at lunch for salad bar during family style meal service.

b) Does service on Sundays and Holidays consist of service for a Brunch and Dinner meal?

Yes

21. Are weekday meals cafeteria and family style for breakfast, family style for lunch, and cafeteria style for dinner?

Cafeteria style optional breakfast for 1,2, and 3rd class cadets and mandatory breakfast for 4th class. Mandatory family style lunch for all cadets.

22. Are Saturday meals served family style only and Sundays cafeteria style only?

Yes, with the exception of Saturday brunch which is cafeteria style.

23. PWS 1.1.1.1 Normal Meal Times mentions Suppers are served Monday, Wednesday, Friday and Thursday. However TE4 Meal Recap shows Supper are served Sundays only. Can you confirm when Supper meals are served?

Sunday

24. Can you confirm number of days of closure for academic spring break, Thanksgiving and winter recess?

Spring break 7 days, Thanksgiving 3 days, Winter 14 days.

QUESTIONS AND ANSWERS 2

RFI Response – W911SD-21-R-0054 Cadet Mess Attendant and Waiter Services

24 August 2021

RFI: W911SD-21-R-0054

Questions:

1. Is there an incumbent on this project?

Three Cities, LLC

2. If so, what is the contract number?

W911SD-19-C-00012

3. Can the government please confirm that it is does want the proposal sent via snail mail as well as copies of the proposal as digital copies in the forms of CDs?

Submit your proposal in accordance with 52.212-1(b) Instructions to Offerors – Commercial Items Addendum

4. Reference the Price Volume for Solicitation Number

W911SD21R0054:

We’re requesting the governments explain how they plan to calculate the cost of the phase-in in the overall contract price.

Will the price for Phase-In be excluded from the overall contract price?

Since the incumbent will not incur “transition costs”; including the phase-in cost will give them a price advantage over a new contractor.

Phase – In will be included into the overall contract. Please reference Item No 0001 of the SF1449 solicitation.

5. In the previous solicitation for the subject services, W911SD-19-R-

0004, the Service Contract Act FAR 52.222.41, was included. Is the Agency claiming an exception to the Service Contract Act in the current solicitation? If the Agency is claiming an exception, please state the exception. If no exception is being claimed, please state for the record that the Service Contract applies to this procurement.

There is no exception to the Service Contract act. Reference Clause 52.222-42.

6. Please allow a reasonable extension of the offer due date so that answers to questions can be incorporated in proposals.

At this time there will be no extension of the proposal due date.

7. We noted a conflict in the instructions to offerors and to Past Performance Questionnaire responses.

The Past Performance Questionnaire requests responders to provide contractor performance information for the past 3 years.

This is not consistent with proposal instructions which request offorer’s to provide relevant past performance within the past 5 years.

We request the government post an amendment to correct the Past Performance Questionnaire reference be updated to request for performance information during the past 5 years.

The past performance questionnaire does not request the responders to provide contractor performance information for the past 3 years.

The standard questionnaire provides an example of how to conduct “Telephone Interviews” for the performance assessment if applicable.

See the following excerpt from Attachment 4 of the Past Performance Questionnaire.

If conducting a telephone interview:

“Hello, I am _________________. I am calling in reference to Contract with a company called _____________ . My questions will pertain to the contractor’s record of past, which is defined as within the past three years, and current performance. The information that you provide will be used in the awarding of a federal contract. Therefore, it is important that our information be as factual and accurate as possible. A summary of this discussion may be sent to you for your records.

This is simply an example of how to conduct an interview.

8. Electronic Proposal. Can offerors submit all three proposal volumes on one CD-ROM disc, to include Volume I, Volume II, and Volume III?

(Ref: RFP Page 57)

In addition to submitting a hard copy of the proposal, digital copies shall be provided on CD-ROM disks in Microsoft Word, PowerPoint and/or Excel.

You may submit digital all digital volumes on one CD-ROM.

9. Proposal Cross-References. Can the Government provide an example of “cross reference” in the format they want to submit in their proposals? (Ref: RFP Page 57)

The government does not have an example of cross –references utilized to preclude unnecessary duplication of data between sections.

10. On-Site Work Space. Will the Government provide the contractor with an on-site work office and/or storage space? If so, how much space?

Reference the Performance Work Statement paragraph “3.1.1.1 Office/Storage Areas”. The Government will provide the Contractor with office and custodial/storage areas.

11. Personal Protective Equipment (PPE). Will the Government provide PPE e.g., face masks, gloves, etc. to contractor employees?

Reference Performance Work Statement paragraph 4.2.9 “Uniforms and Personal Protective Equipment. Employee uniforms and Personal Protective Equipment (PPE) shall be furnished by the contractor.”

12. Price Assumptions. Can offerors list any price assumption in their Volume III proposals and not have the Government determine this as qualifying their offer with a resulting determination of the offer is non-responsive? (Ref: Volume III Instructions).

The Offeror shall submit complete pricing in accordance with Volume III – General and Factor 3 – Price.

13. Offsite Management Plan. What specific “offsite” locations is the RFP mentioning for the “Supervision and Management Organization

Plan”? (Ref: RFP Page 59 - TAB (A). Propose on-site and offsite supervision and management organizational plan)

Offsite refers to the supervision and management not located at the performance work site location.

14. Representations and Certifications (Section K). On page 77, does what action is required in response to “52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2020)”, on page

80, “52.204-19 INCORPORATION BY REFERENCE OF

REPRESENTATIONS AND CERTIFICATIONS (DEC 2014)”, on page

83, “52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES

OR EQUIPMENT (OCT 2020)” and page 84 “52.204-26 COVERED

TELECOMMUNICATIONS EQUIPMENT OR SERVICES--

REPRESENTATION (OCT 2020)”, and on page 92 “52.212-3

OFFEROR REPRESENTATIONS AND CERTIFICATIONS--

COMMERCIAL ITEMS (JAN 2021) ALTERNATE I (OCT 2014)”? Must completed responses to the above Section K items be submitted in full text in the Volume III Price Proposal?

Yes.

15. Can you please clarify the quantity for CLIN 0002, the Schedule of Supplies/Services states 11 months and Attachment A reflects 12 months.

Attachment A has been revised to reflect the CLIN structure on the SF 1449 solicitation document.

16. PWS 1.3.5 Management Plan – At the end of this paragraph it calls for submission of a Property Management Plan IAW FAR 45.201 (c) (4) with the proposal. This submission requirement is further identified in 3 (a). Proposal Content (2) Management Plan (TAB E). In 3.3.1 Accountability, a Property Management System (PMS) is due to the Contract Administrator NLT 30 days after award of the contract. All other deliverables (i.e., plans, schedules, etc.) are due for submission to the CO/COR at some point after contract award. Can this Property Management Plan be rescheduled for submission after contract award?

The Property Management Plan is required with submission of proposal and in accordance with the evaluation criteria listed in solicitation W911SD-21-R-0054.

17. Factor 1 Evaluation and Volume I Tab (c) Management Positions

a) We understand resumes are not required for key management positions, i.e., Project Manager, Assistant Project Manager.

However, are offerors permitted to include resumes or names/credentials for proposed key management positions if the offeror chooses to do so?

The proposals will be evaluated in accordance with 52.212-2 and only those documents required to be submitted in 52.212-1. No additional documents will be considered during evaluation.

b) Page 88, Section 2.3, states that “[t]he Government will also consider proposed personnel qualifications by position and labor category . . . .” If an offeror includes resumes or otherwise identifies the names/credentials of its key management personnel, could the offeror be rated more favorably in the Factor 1 evaluation based on its proposed key management personnel?

The proposals will be evaluated in accordance with 52.212-2 and utilize the documents required in accordance with 52.212-1. No additional documents will be considered.

c) The government’s removal of the resume requirement and evaluation of key personnel requirements introduces risk that an offeror will propose a management plan it cannot reasonably expect to deliver because it lacks the necessary management personnel. The government has added a technical risk rating, but it is unclear if/how the technical risk evaluation will consider this risk when there is no requirement to submit resumes or names/credentials of proposed key management personnel, or a hiring plan to do so. Will the government consider adding the submission of resumes and evaluation of key personnel back into the solicitation like it was in prior versions of the solicitation?

This requirement and solicitation stands on its own merit and shall not be compared to previous solicitations. Only documents required to be submitted will be used in the evaluation of this proposal.

There will be no change to the solicitation submission requirements.

18. CLIN 0003 and subsequent Paper Goods CLINS.

a) The Solicitation appears to have an error when it states that 2.2.80 is to be included in CLIN 0003, which covers PANTRIES. We believe the government should amend CLIN 0003 to read 2.2.81, which covers PAPER GOODS.

CLIN 0003 has been revised.

b) Paper goods identified in PWS 2.2.81 and PWS 5.20.7.5.2 are to be included in this CLIN. PWS 4.2.15 and PWS 5.8.1 (Disposable Tableware Items and Condiment Boxes) are also paper goods referenced in the PWS. Are PWS 4.2.15 and PWS 5.8.1 to be included in the calculation for CLIN 0003?

Yes

c) The Solicitation states that CLIN 0003 will be funded in the amount of $30,000.00. However, the pricing spreadsheet at Attachment A is blank for CLIN 0003, suggesting offerors have discretion on the price they propose for paper goods. Does the government want offerors to propose $30,000 for each year for paper goods, or is it up to the offeror to decide the fixed price for CLIN 0003?

The Fixed price for CLIN 0003 is Not to Exceed (NTE) $30,000.00.

d) May an offeror propose greater than $30,000 per year for CLIN

0003?

No. The Fixed price for CLIN 0003 is Not to Exceed (NTE) $30,000.00.

19. FAR Part 16.203 Fixed-Price Contracts with Economic Price Adjustments – We could not find this referenced in the Solicitation starting on page 74 of incorporated FAR Clauses. Will this FAR part be included?

No. This is not applicable and therefore not included in the solicitation.

20. Factor 2 – Past Performance

a) The proposal submission requirements on page 61 state that offerors should submit past performance information that was performed “within the past five (5) years from the date of issuance of this solicitation.” The evaluation criteria on page 90 state that the agency will evaluate past performance information “performed during the five (5) years prior to date for receipt of offers.” The evaluation criteria also state that “experience prior to the last five

(5) years . . . will not be considered.” Please confirm that the government will evaluate the full period of performance for any contract reference that was performed during the past five years, even if some of the period of performance for the contract was performed more than five years ago (i.e., a contract that began in 2013 and ended in 2018).

In accordance with the solicitation, experience prior to the last five years will not be considered.

b) The prior solicitations stated that references performed within the past six years would be considered recent. However, this solicitation narrowed the recency period to five years. Please explain why the agency believed it would best promote competition and meet the agency’s needs to narrow the past performance period by one year, from six to five.

Each solicitation and action stand on their own merit.

c) Once the agency has clarified the past performance submission and evaluation requirements in response to offerors’ questions, please confirm the agency will give offerors an opportunity to revise any aspect of its initial past performance submission and the deadline for doing so.

21. Price

a) This contract has historically been cost reimbursable, but the agency is changing it in the Solicitation to be firm fixed price (“FFP”). FFP contracts should be used when the risk involved is minimal or can be predicted with an acceptable degree of certainty.

Cost-reimbursement contracts, by contrast, are to be used when uncertainties involved in contract performance do not permit costs to be estimated with sufficient accuracy. Here, there is significant uncertainty still from the ongoing COVID-19 pandemic and Technical Exhibit 4 contains meal recaps for Fiscal Year 2019.

Please explain why the agency determined that the change from cost reimbursable to FFP was appropriate here, particularly given the ongoing uncertainties caused by the COVID-19 pandemic.

A determination has been made that this action does not meet the application requirements of FAR 16.301-2.

b) Will the agency agree to change the contract type from FFP to cost reimbursable given the significant uncertainties caused by COVID- 19 and lack of more recent data in Technical Exhibit 4?

There will be no change to the contract type.

c) It is unclear if the government intends to perform a price realism evaluation. The price evaluation section does not mention price realism, but the government has added a technical risk evaluation, which will evaluate (among other things) the extent to which the offeror’s proposal may lead to increased cost or degradation of performance. Please confirm the technical risk rating will involve an assessment of the realism in the offeror’s proposed price.

The technical risk rating will not involve assessment of price realism. Only those items required to be submitted will be evaluated under technical, in accordance with the solicitation and evaluation criteria.

d) If the government maintains the FFP nature of the contract, and given the significant uncertainties based on COVID-19 and the most recent performance data from FY19, there is risk that an offeror could significantly under bid and would not be capable of performing at such a low price upon award. Therefore, the government should revise the Solicitation to confirm that it will evaluate price realism.

The solicitation will be evaluated in accordance with the solicitation and evaluation criteria.

e) How will the government ensure that an offeror does not buy into the contract, which is an improper business practice per FAR 3.501?

f) What pricing information will the government require with proposals, and what evaluation will the government perform, to ensure offerors price the work consistent with the SCA/CBA requirements in the Solicitation?

g) For Volume III General and Factor 3 – Price, the only requirement is to provide pricing for CLINs on Attachment A and the Schedule B CLIN’s starting on page 63. Is this correct?

That is Correct.

h) Factor 3 – Price states that during review of the pricing and determining price reasonableness, the Government reserves the rights to request other than cost and pricing data in support of the Offerors line item pricing. However, Factor 3 is not clear as to what type of other than cost and pricing data information may be requested by the Government. Please clarify what other than cost or pricing data the government may request as part of the price evaluation.

That determination would be made at the time, if deemed necessary. In the event the government requires submission of data other than certified cost or pricing data, it will be requested in accordance with FAR Part 15.403-3.

22. FAR Part 12

a) Please explain why the government determined to procure the services sought under the solicitation as commercial services pursuant to FAR Part 12.

This requirement meets the definition of Commercial Item in accordance with FAR Part 2.1

b) What type of market research was performed by the Government to determine the services sought under this solicitation meet the definition of commercial services?

c) How did the government determine that a monthly fixed price is a customary commercial pricing practice for the services sought under the solicitation?

d) Please describe the established catalogue or market prices in the commercial market place that were used to substantiate the decision to issue the solicitation under FAR Part 12.

23. In Schedule B (page 64) Item No. 0002 CLIN states that the quantity is 11 months. In Attachment A, the comparable entry 2. states 12 months. Please clarify and provide a correction.

Attachment A has been revised.

24. Though the solicitation has incorporated the Service Contract Act, it does not include FAR 52.222-43 (Fair Labor Standards Act and Service Contract Labor Standards - Price Adjustment (Multiple Year and Option Contracts)). Pursuant to FAR 22.1006(c)(1), please confirm the government will revise the solicitation to include FAR 52.222-43.

The solicitation has been amended to include FAR clause 52.222-43.

25. The current proposal deadline is September 2, 2021 at 4:00 p.m. This will not provide offerors sufficient time to consider the government’s answers to offerors’ questions in preparing their proposal. We request that the government extend the proposal due date to be at least three weeks after the date on which the government answers offerors’ questions. Additionally, the government should provide offerors an opportunity to revise their initial past performance submission.

26. Is the offeror to provide staffing matrices for each of the following meal types: family style service, cafeteria style service, special event meals, grab n go, housekeeping, etc?

Provide Staffing matrixes in accordance with 52.212-1(b) Instructions to Offerors –Commercial items Addendum

27. Will offeror require to provide a separate staffing matrix for VIP Individual Plates?

Provide Staffing matrixes in accordance with 52.212-1(b) Instructions to Offerors –Commercial items Addendum

28. With proposal requiring physical submission will there be an extension on due date to allow enough time for Q&A to be reviewed?

29. Ref.: PWS 5.20.7.5.2 Paper Goods states: “The Contractor shall order, inventory and keep on hand a three (3) day supply of paper goods to include paper plates, paper cups, paper napkins and plastic cutlery kits

…. The Contractor shall not proceed without the Contracting Officer or COR’s notification and approval and adequate contract funding … Contract invoicing for the paper goods is to include proof of payment.”

Question/Clarification: Please confirm whether the cost of paper goods ordered by the contractor is an expense that will be reimbursed by the Government upon submission of invoice and supporting documentation.

If cost of Paper Goods will be reimbursed by the Government, can the government provide specifications/requirements for each paper item?

No. The Fixed price for CLIN 0003 is Not to Exceed (NTE) $30,000.00.

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0003

The CLIN extended description has changed from:

This Line Item will be funded in the amount of $30,000.00. Paper goods are those items as identified defined in paragraph 2.2.80, the Performance Work Statement (PWS).and PWS paragraph 5.20.7.5.2. Paper goods are to be purchased on an as needed basis.

To:

This Line Item will be funded in the amount of $30,000.00. Paper goods are those items as identified defined in paragraph 2.2.81, the Performance Work Statement (PWS).and PWS paragraph 5.20.7.5.2. Paper goods are to be purchased on an as needed basis.

CLIN 1002

1st Option Year. This Line Item will be funded in the amount of $30,000.00. Paper goods are those items as identified defined in paragraph 2.2.80, the Performance Work Statement (PWS).and PWS paragraph 5.20.7.5.2..

Paper goods are to be purchased on an as needed basis.

1st Option Year. This Line Item will be funded in the amount of $30,000.00. Paper goods are those items as identified defined in paragraph 2.2.81, the Performance Work Statement (PWS).and PWS paragraph 5.20.7.5.2..

CLIN 2002

2nd Option Year. This Line Item will be funded in the amount of $30,000.00. Paper goods are those items as identified defined in paragraph 2.2.80,the Performance Work Statement (PWS).and PWS paragraph 5.20.7.5.2.

2nd Option Year. This Line Item will be funded in the amount of $30,000.00. Paper goods are those items as identified defined in paragraph 2.2.81,the Performance Work Statement (PWS).and PWS paragraph 5.20.7.5.2.

CLIN 3002

3rd Option Year. This Line Item will be funded in the amount of $30,000.00. Paper goods are those items as identified defined in paragraph 2.2.80, the Performance Work Statement (PWS).and PWS paragraph 5.20.7.5.2.

3rd Option Year. This Line Item will be funded in the amount of $30,000.00. Paper goods are those items as identified defined in paragraph 2.2.81, the Performance Work Statement (PWS).and PWS paragraph 5.20.7.5.2.

CLIN 4002

4th Option Year. This Line Item will be funded in the amount of $30,000.00. Paper goods are those items as identified defined in paragraph 2.2.80, the Performance Work Statement (PWS).and PWS paragraph 5.20.7.5.2.

4th Option Year. This Line Item will be funded in the amount of $30,000.00. Paper goods are those items as identified defined in paragraph 2.2.81, the Performance Work Statement (PWS).and PWS paragraph 5.20.7.5.2.

CLIN 5002

5th Option Year. This Line Item will be funded in the amount of $30,000.00. Paper goods are those items as identified defined in paragraph 2.2.80, the Performance Work Statement (PWS).and PWS paragraph 5.20.7.5.2.

5th Option Year. This Line Item will be funded in the amount of $30,000.00. Paper goods are those items as identified defined in paragraph 2.2.81, the Performance Work Statement (PWS).and PWS paragraph 5.20.7.5.2.

CLIN 6002

6th Option Year. This Line Item will be funded in the amount of $30,000.00. Paper goods are those items as identified defined in paragraph 2.2.80, the Performance Work Statement (PWS).and PWS paragraph 5.20.7.5.2.

6th Option Year. This Line Item will be funded in the amount of $30,000.00. Paper goods are those items as identified defined in paragraph 2.2.81, the Performance Work Statement (PWS).and PWS paragraph 5.20.7.5.2.

Paper goods are to be purchased on an as needed basis.

(End of Summary of Changes)