W911SA23Q3039 Solicitation Amendment 2.pdf

0011772251-0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this solicitation amendment 2 is to answ er questions asked, change CLINs X0002, revise attachment 6, remove attachment 3, add attachment 13, add attachment 14, and change the PRS in the PWS. See Section: SF30 - BLOCK 14 Continuation Page, for summary of changes for more details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 57

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-May-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911SA23Q3039

X 9B. DATED (SEE ITEM 11)

15-May-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-May-2023

CODE

MICC - FT MCCOY

BLDG 1108 SOUTH R ST

FORT MCCOY WI 54656-5153

W911SA 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911SA23Q3039

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

ANSWERS TO QUESTIONS ASKED

Question 1: Is there a CBA in place for any employees regarding the current contract?

Answer 1: Supplemental Information para’s. 23 & 24 refer to wage determinations, wage rates and fringe benefits and WD No: 2015-4929 Rev no. 21 is included at Pg 51 of the Solicitation. However please note that employees working under this contract are covered by Collective Bargaining Agreement (CBA) between the incumbent contractor, and The International Association of Machinists and Aerospace Workers AFL-CIO (the Union) that specifies their pay, fringe benefits and work regulations. The CBA takes precedence over the wage determinations.

Question 2: Per, Annex A Performance Work Statement (PWS), 2.1.11.1 Key Personnel,

2.1.11.2 Project Manager, 2.1.11.2.1 QCM and SSHO. These clauses require the provision of a QCM/SSHO in addition to the PM. Currently the PM also fills the roles of QCM & SSHO. To avoid the expense of adding an additional supervisory headcount to this project, we respectfully request that the Government change this requirement and allow one person to fill the role of

PM/QCM/SSHO.

Answer 2: Yes, one employee can be the PM/QCM/SSHO.

Question 3: 2.1.11.1 Key Personnel, 2.1.11.2 Project Manager. Please confirm that the Assistant Project Manager (APM) can also be one of the drivers?

Answer 3: The APM can also be one of the drivers.

Question 4: 4.0 PRS Matrix # 3 Daily Reports refers to Annex E para, 1.2.3. – however, Annex

E para, 1.2.3.is Quality Control Reports. Please provide correct reference.

Answer 4: Should reference Annex E para 1.2.2. See correct PRS.

Question 5: 4.0 PRS Matrix # 4 Quality Control Inspection Schedule refers to Annex E para,

2.5.6.2 – however, Annex E para, 2.5 is Disposal Facilities and there is no para, 6.2. Please provide correct reference.

Answer 5: Should reference Annex E para 1.2.3. See correct PRS

Question 6: 4.0 PRS Matrix # 5 Proof of disposal refers to Annex E para 2.0.1.4; # 6

Additional services refers to Annex E para 2.0.1.5; # 7 Container Servicing refers to Annex E.

para

Answer 6: Matrix #5: Should reference Annex E 2.5. See correct PRS; Matrix #6: should reference Annex E 2.6.1. See correct PRS; Matrix #7: Should reference Annex E 2.6.; See correct PRS.

Question 7: At paragraph 2.0.1.7, none of these referenced paragraphs exist in Annex E. Please provide correct references for these Required Services.

4.0 PRS Matrix # 8 Family Housing Solid Waste 65 Gallon Tote Service and Recycling 65 Gallon Tote refer to Annex E para 2.2.3 – however, no such paragraph exists and we could not find a description of these Family Housing services anywhere in Annex E. Please provide a description of the required services.

Answer 7: Matrix #8 needs to be removed. See correct PRS

Question 8: 4.0, PRS Matrix # Special Requests refers to Annex A, para 2.0.1.12 – however no such paragraph exists in either Annex A or Annex E. Please provide correct reference.

Answer 8: This should be numbered Matrix #8. Should reference Annex A para 2.10. See correct PRS.

Question 9: Pg 63 – 118 CLINs, Please provide a separate CLIN for the handling, transportation and disposal of Mattresses, or identify which CLIN this expense should be included in?

Answer 9: CLIN X002 is not Family Housing Solid Waste. These CLINs needs to be corrected to CLIN X002 Reimbursable Solid Waste Disposal & Tip Fees. See updated CLIN structure in this amendment 2 document. Mattresses, as all solid waste, will be included in CLIN X002.

Question 10: Pg 63 – 118 CLINs Please provide a separate CLIN for the transportation of waste from the transfer station, (Unit – per load or per ton), or alternatively please identify how the contractor will be reimbursed for this work.

Answer 10: Transfer of waste shall be included in CLIN X001. Disposal is reimbursed in

CLIN X002

Question 11: Please provide a description of the required Family Housing Solid Waste service, (CLIN 0002)

Answer 11: CLIN X002 is not Family Housing Solid Waste. These CLINs needs to be corrected to CL IN X002 Reimbursable Solid Waste Disposal & Tip Fees. See updated CLIN structure.

Question 12: 4.2.1 Scope states, “The Contractor shall track and report to the COR/ACOR all container weights and number of services per month.” Please confirm that individual container weights are only required for roll off containers and not each front load container and 65 gal cart?

Answer 12: Weights not needed for individual containers. Just total weights per month for each waste stream.

Question 13: 4.2.13.3 please confirm that weight slips from the Fort McCoy scale house and of post third party disposal facilities can be used for the Solid Waste Stream reports and that there is no requirement for every outbound load to be weighed on the Fort McCoy scale.

Answer 13: The Fort McCoy scale house is available if the contract wants to use it. Off post third party disposal facilities weight slips are acceptable.

Question 14: 2.13.4 MSW Disposal or Treatment Facility Tipping Fees states, “The contractor shall be reimbursed monthly for actual disposal and tipping fees charged from waste received.”

Which CLIN is used for disposal reimbursement?

Answer 14: CLIN X002 is not Family Housing Solid Waste. These CLINs needs to be corrected to CLIN X002 Reimbursable Solid Waste Disposal & Tip Fees. See updated CLIN structure.

Question 15: 2.13.6MSW Semi-Tractor Unit and Operator appears to dictate that the waste must be taken to Xcel Energy French Island Generation Plant, which is in contradiction to para

2.3 and 2.5 which allow the contractor to take the waste to any State licensed disposal facility.

Please clarify this contradiction. Is the Xcel Energy French Island Generation Plant the designated disposal facility?

Answer 15: All or any disposal or treatment facilities shall be licensed by the State of Wisconsin. Transfer station waste preferred disposal method shall be taken to a waste-to-energy incinerator. For alternate disposal methods the Contractor shall request approval from the COR.

Or, otherwise alternate disposal facility as directed by the COR.

Question 16: 2.33.3 Scales. Please confirm that there is no requirement for the Collection Vehicles to have on board scales.

Answer 16: The collection vehicles are not required to has on board scales. It is up to the Contractor to determine how provide accurate weights per the standards of the contract.

Question 17: 2.34.3 Emergency Work. Will the Government please describe the process for the contractor to invoice for “Emergency Work.”

Answer 17: Emergency work will be treated the same as routine work and covered under all CLINs.

Question 18: What is the purpose of the Table on page 19 of Attachment 9? Attachment 1 and Attachment 2

Answer 18: This is Fort McCoy’s Higher Headquarters minimum standards. Although Fort McCoy has set additional or adjusted standards to meet their unique mission. Standards are identified in the PWS and Attachments. See service schedule attachment for service frequencies.

Question 19: There is no historical information provided for mattress disposal in either Attachment 1 or Attachment 2. Could you please provide historic frequency and quantities for mattress disposal.

Answer 19: Mattress disposal cost will be covered under CLIN X002 Reimbursable Solid Waste Disposal & Tip Fees. See updated CLIN structure. Mattresses, as all solid waste, will be included in CLIN X002.

Question 20: Attachment 6 Refuse 8CY indicates that many of the refuse containers are Government owned, however all of the containers are owned by the incumbent contractor.

Answer 20: There are not Government owned containers. The contractor supplies all containers as indicated in the PWS. See updated Attachment 6.

Question 21There is a huge spike in tons and lifts during the winter of 2021(Oct Nov & Dec) per the Historic Data sheets (Attachments 1 & 2).

Answer 21: The spike was due to Fort McCoy’s one time Operation Allied Welcome mission.

This one-time mission which has been completed. Those months workloads are not normal standards. Please reference Attachments 1 & 2 prior year workloads.

Question 22: The Government is providing this as historical information, the cost to service the contract must be included in the fixed pricing we will be providing using this data.

Answer 22: Yes, the cost to service, support, and perform the contract must be included in the pricing of the CLINs. Except for CLIN X002. CLIN X002 is not Family Housing Solid Waste.

These CLINs needs to be corrected to CL IN X002 Reimbursable Solid Waste Disposal & Tip Fees. See updated CLIN structure.

Question 23: Does the government wish to revise this data downward and if another spike in tons and lifts occur due to something out of the ordinary will you allow the contractor to ask for a Request for Equitable Adjustment?

Answer 23: This should not be an issue with the structure of CLIN X002. As stated above.

Also, reference Annex E para 2.21.2 & 2.21.3. The contractor shall have a plan and be capable to support up to 400 refuse and 300 recyclable dumpster placed and in use at one time. No equitable adjustment will be considered until this standard is exceeded.

Question 24: Attachment 6 Refuse 8CY. The second column from the left is headed “Number of Recycling Dumpsters per Location” please confirm that it should be Number of Refuse Dumpsters per Location. Is The contractor supposed to dump the MSW/trash from the garbage 8yd containers in transfer station to be sent to Xcel Incinerator and have roll off materials go to landfill?

Answer 24: Yes. Unless a roll off only has material that can go to the incinerator… if a mixture then landfill.

Question 25: At the site visit the transfer station had a trailer which, when filled, is taken offsite. The solicitation does not include information regarding the trailer, offsite shipping, or responsibility for tipping fees. Could the government clarify the requirements and specifications of the trailer disposal.

Answer 25: See Annex E para 2.13.4 thru 2.13.6

Question 26: Is contractor required to pay tipping fee to dump in transfer station?

Answer 26: No. See Annex E para 2.13.4 thru 2.13.10

Question 27: Is there a CBA in place for any employees regarding the contract.

Answer 27: Yes, asked and answered above.

Question 28: Is the APM allowed to be an vehicle operator as well?

Answer 28: Yes, asked and answered above.

Question 29: Can the PM or APM also be the CQM and SSHO?

Answer 29: Yes

Question 30: Will CLIN 0012 be used to evaluate over all price or will the phase in period not be counted against the contractor when compared to incumbents price (assuming incumbent wont have a phase in period)

Answer 30: Yes, CLIN 0013 Phase-in will be evaluated.

Question 31: Will the contractor be able to use the Exchange facilities for fuel.

Answer 31: No

Question 32: Will the contractor be able to place a fuel dispenser on site?

Answer 32: No

Question 33: If lead time on 8 CY dumpsters is long can contractor replace temporarily with 6 CY dumpsters and empty at a higher frequency as needed?

Answer 33: Yes. With contractor request and COR approval and as long is the contractor can show 8 CY dumpsters have been ordered and an expected delivery date.

Question 34: A recently released solicitation of Refuse Collection for South Post Housing has me questioning the requirements for another contract (W911SA23Q3039). I understood that contract's CLIN 0002 (1002, etc) list the requirement for Refuse and Recycling pick up for south post housing (121 bins each). The contract I reference in the subject also lists the same requirement of 121 refuse and recycling bins at South Post housing (section 5.21 and 5.2.2). Can you clarify the difference between the requirements of each contract in regards to weekly pickup of bins at Family Housing at Ft. McCoy?

Answer 34: Army Family Housing curbside pickup will not be included on this contract.

Please see comments above.

Question 35: Is the Cost to transfer the msw included in the CLIN for the 8-yard dumpsters on post?

Answer 35: The cost to transfer MSW is included in CLIN X001 Project Management and Other Direct Costs.

Question 36: Do we need to bid South post housing on this contract or is that coming out later?

Answer 36: No this is going to be a separate contract.

Question 37: Is there a set number of pulls for the permanent 30-yard roll offs on post?

Answer 37: No

Question 38: Is there a way to request historical tonnage for 2019 and 2020. I saw that 2021 was included but that was when refugees were on base and the data may not be accurately reflect what we bid.

Answer 38: Yes, Attachment 14 (Actual-Historical Comparison) is provided with this data.

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0002

The CLIN description has changed from 0002 Family Housing Solid Waste to 0002 Reimbursable S.

Waste Disp.Tip Fee.

The CLIN extended description has changed from:

The contractor shall provide all labor, transportation, equipment, materials, supervision, and other items necessary to manage and perform all operations incidental to the collection, transportation and processing of all family housing solid waste materials generated at Ft McCoy; in accordance with the Performance Work Statement (PWS); Type and Frequency Charts; all federal, state and local laws and regulations; and the terms and conditions of the solicitation and resultant contract.Places of performance: Fort McCoy located in Fort McCoy, WI 54656See Attachment 3 Family Housing 65 Gallon Tote Locations & Service Schedule.

To:

The contractor shall provide all labor, transportation, equipment, materials, supervision, and other items necessary to manage and perform all operations incidental to the collection, transportation and processing of all reimbursable solid waste disposal tip fee materials generated at Ft McCoy; in accordance with the Performance Work Statement (PWS); Type and Frequency Charts; all federal, state and local laws and regulations; and the terms and conditions of the solicitation and resultant contract. The contractor shall deliver solid waste disposal tickets as proof of disposal and treatment.Places of performance: Fort McCoy located in Fort McCoy, WI 54656 The pricing detail quantity has decreased by 7.00 from 8.00 to 1.00.

The unit of issue has changed from Months to Job.

CLIN 1002

The CLIN description has changed from 1002 Family Housing Solid Waste to 1002 Reimbursable S.

Waste Disp.Tip Fee.

The CLIN extended description has changed from:

The contractor shall provide all labor, transportation, equipment, materials, supervision, and other items necessary to manage and perform all operations incidental to the collection, transportation and processing of all family housing solid waste materials generated at Ft McCoy; in accordance with the Performance Work Statement (PWS); Type and Frequency Charts; all federal, state and local laws and regulations; and the terms and conditions of the solicitation and resultant contract.Places of performance: Fort McCoy located in Fort McCoy, WI 54656See Attachment 3

The contractor shall provide all labor, transportation, equipment, materials, supervision, and other items necessary to manage and perform all operations incidental to the collection, transportation and processing of all reimbursable solid waste disposal tip fee materials generated at Ft McCoy; in accordance with the Performance Work Statement (PWS); Type and Frequency Charts; all federal, state and local laws and regulations; and the terms and conditions of the solicitation and resultant contract. The contractor shall deliver solid waste disposal tickets as proof of disposal and treatment.Places of performance: Fort McCoy located in Fort McCoy, WI 54656 The pricing detail quantity has decreased by 11.00 from 12.00 to 1.00.

CLIN 2002

The CLIN description has changed from 2002 Family Housing Solid Waste to 2002 Reimbursable S.

Waste Disp.Tip Fee.

The CLIN extended description has changed from:

The contractor shall provide all labor, transportation, equipment, materials, supervision, and other items necessary to manage and perform all operations incidental to the collection, transportation and processing of all family housing solid waste materials generated at Ft McCoy; in accordance with the Performance Work Statement (PWS); Type and Frequency Charts; all federal, state and local laws and regulations; and the terms and conditions of the solicitation and resultant contract.Places of performance: Fort McCoy located in Fort McCoy, WI 54656See Attachment 3

The contractor shall provide all labor, transportation, equipment, materials, supervision, and other items necessary to manage and perform all operations incidental to the collection, transportation and processing of all reimbursable solid waste disposal tip fee materials generated at Ft McCoy; in accordance with the Performance Work Statement (PWS); Type and Frequency Charts; all federal, state and local laws and regulations; and the terms and conditions of the solicitation and resultant contract. The contractor shall deliver solid waste disposal tickets as proof of disposal and treatment.Places of performance: Fort McCoy located in Fort McCoy, WI 54656

CLIN 3002

The CLIN description has changed from 3002 Family Housing Solid Waste to 3002 Reimbursable S.

Waste Disp.Tip Fee.

The CLIN extended description has changed from:

The contractor shall provide all labor, transportation, equipment, materials, supervision, and other items necessary to manage and perform all operations incidental to the collection, transportation and processing of all family housing solid waste materials generated at Ft McCoy; in accordance with the Performance Work Statement (PWS); Type and Frequency Charts; all federal, state and local laws and regulations; and the terms and conditions of the solicitation and resultant contract.Places of performance: Fort McCoy located in Fort McCoy, WI 54656See Attachment 3

The contractor shall provide all labor, transportation, equipment, materials, supervision, and other items necessary to manage and perform all operations incidental to the collection, transportation and processing of all reimbursable solid waste disposal tip fee materials generated at Ft McCoy; in accordance with the Performance Work Statement (PWS); Type and Frequency Charts; all federal, state and local laws and regulations; and the terms and conditions of the solicitation and resultant contract. The contractor shall deliver solid waste disposal tickets as proof of disposal and treatment.Places of performance: Fort McCoy located in Fort McCoy, WI 54656

CLIN 4002

The CLIN description has changed from 4002 Family Housing Solid Waste to 4002 Reimbursable S.

Waste Disp.Tip Fee.

The CLIN extended description has changed from:

The contractor shall provide all labor, transportation, equipment, materials, supervision, and other items necessary to manage and perform all operations incidental to the collection, transportation and processing of all family housing solid waste materials generated at Ft McCoy; in accordance with the Performance Work Statement (PWS); Type and Frequency Charts; all federal, state and local laws and regulations; and the terms and conditions of the solicitation and resultant contract.Places of performance: Fort McCoy located in Fort McCoy, WI 54656See Attachment 3

The contractor shall provide all labor, transportation, equipment, materials, supervision, and other items necessary to manage and perform all operations incidental to the collection, transportation and processing of all reimbursable solid waste disposal tip fee materials generated at Ft McCoy; in accordance with the Performance Work Statement (PWS); Type and Frequency Charts; all federal, state and local laws and regulations; and the terms and conditions of the solicitation and resultant contract. The contractor shall deliver solid waste disposal tickets as proof of disposal and treatment.Places of performance: Fort McCoy located in Fort McCoy, WI 54656 The pricing detail quantity has decreased by 11.00 from 12.00 to 1.00.

The unit of issue has changed from Months to Job.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0002 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-JUN-2023 TO

29-FEB-2024

N/A DIRECTORATE OF PUBLIC WORKS

DIRECTORATE OF PUBLIC WORKS

2171 S 8TH AVE

FORT MCCOY WI 54656

FOB: Destination

W5CD3E

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-JUN-2023 TO

29-FEB-2024

N/A DIRECTORATE OF PUBLIC WORKS

DIRECTORATE OF PUBLIC WORKS

2171 S 8TH AVE

FORT MCCOY WI 54656

The following Delivery Schedule item for CLIN 1002 has been changed from:

CAGE

POP 01-MAR-2024 TO

28-FEB-2025

N/A DIRECTORATE OF PUBLIC WORKS

DIRECTORATE OF PUBLIC WORKS

2171 S 8TH AVE

FORT MCCOY WI 54656

CAGE

POP 01-MAR-2024 TO

28-FEB-2025

N/A DIRECTORATE OF PUBLIC WORKS

DIRECTORATE OF PUBLIC WORKS

2171 S 8TH AVE

FORT MCCOY WI 54656

The following Delivery Schedule item for CLIN 2002 has been changed from:

CAGE

POP 01-MAR-2025 TO

28-FEB-2026

N/A DIRECTORATE OF PUBLIC WORKS

DIRECTORATE OF PUBLIC WORKS

2171 S 8TH AVE

FORT MCCOY WI 54656

CAGE

POP 01-MAR-2025 TO

28-FEB-2026

N/A DIRECTORATE OF PUBLIC WORKS

DIRECTORATE OF PUBLIC WORKS

2171 S 8TH AVE

FORT MCCOY WI 54656

The following Delivery Schedule item for CLIN 3002 has been changed from:

CAGE

POP 01-MAR-2026 TO

28-FEB-2027

N/A DIRECTORATE OF PUBLIC WORKS

DIRECTORATE OF PUBLIC WORKS

2171 S 8TH AVE

FORT MCCOY WI 54656

CAGE

POP 01-MAR-2026 TO

28-FEB-2027

N/A DIRECTORATE OF PUBLIC WORKS

DIRECTORATE OF PUBLIC WORKS

2171 S 8TH AVE

FORT MCCOY WI 54656

The following Delivery Schedule item for CLIN 4002 has been changed from:

CAGE

POP 01-MAR-2027 TO

29-FEB-2028

N/A DIRECTORATE OF PUBLIC WORKS

DIRECTORATE OF PUBLIC WORKS

2171 S 8TH AVE

FORT MCCOY WI 54656

CAGE

POP 01-MAR-2027 TO

29-FEB-2028

N/A DIRECTORATE OF PUBLIC WORKS

DIRECTORATE OF PUBLIC WORKS

2171 S 8TH AVE

FORT MCCOY WI 54656

The following have been modified:

PWS (ANNEX A TO OPORD 18-011)

Annex A

Performance Work Statement (PWS)

Solid Waste Management

Fort McCoy, WI

(12 May 2023)

1.0 Introduction. This is a non-personal services contract to provide Solid Waste Services at Fort McCoy, WI. The Government will not exercise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide non-personal services, to include all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and services necessary to perform services in accordance with (IAW) the terms and conditions of the contract and consistently with the established standards in this PWS and contract.

1.1 Background. Fort McCoy is located in Monroe County, Wisconsin in the Coulee Region of West Central Wisconsin and consists of approximately 60,000 acres and 1400 buildings. The population base consists of approximately 3000 military, Government civilian, and Contactor personnel, as well as up to an additional 15,000 transient troop personnel on a given training exercise. The associated worksite includes:

Fort McCoy Installation Cantonment Area (North Post) Fort McCoy Family Housing Area (South Post) Fort McCoy’s Airfield (South Post) North Post Range and Training Areas (North Post) South Post Range and Training Areas (South Post)

1.2 Objectives. The Contractor shall ensure all work accomplished in the performance of this PWS meets all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, the publications in Section 7, Related Documents.

The Contractor shall compile historical data, prepare required reports, and submit all information as specified by the Deliverables presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract. Without additional expense to the Government, the Contractor shall obtain/ensure subcontractors obtain all licenses, and permits required to perform this work under this contract.

The intent is to establish work requirements that are performance-based and results-oriented.

The PWS is written to define “what” is required and leaves it to the Contractor the decision of “how to perform the work. This approach is intended to allow the Contractor to determine the best and most cost-effective ways to fulfill Solid Waste Services and their component needs, emphasizing innovation and commercial best practices. The nature of the work requires the Contractor to use flexible employment and scheduling techniques, to minimize cost and maximize performance outcomes, to adapt to varying workload requirements. This will require work outside normal duty hours and shift work to meet mission requirements. The Contractor may be required to coordinate with installation garrison and non-garrison (e.g. tenant activities), or other DPW contractors to accomplish service.

1.3 Climatic Conditions. Fort McCoy is in Monroe County, WI which is in the Upper Mississippi River Valley of the Midwest with relatively hilly terrain and bluffs. The area experiences a temperate climate with both warm and cold season extremes.

Winter months can bring occasional heavy snows, intermittent freezing precipitation or ice, and prolonged periods of cloudiness. While true blizzards are rare, winter storms impact the area on average about 3 to 4 times per season. Occasional arctic outbreaks bring extreme cold and dangerous wind chills.

Temperatures between river valleys and surrounding ridges can vary greatly. Typically, high temperatures on ridges are 3° to 5°F colder than valleys. This can lead to slightly more average snowfall on ridge tops and occasionally a difference in winter precipitation types from ridge to valley. Temperatures in lowlands, or bogs, are often 10 to 15 degrees colder at night and can even freeze in summer.

Thunderstorms occur on average 30 to 50 times a year, mainly in the spring and summer months.

The strongest storms can produce associated severe weather like tornadoes, large hail, or damaging wind. Heat and high humidity are occasionally observed in June, July, or August.

The autumn season usually has the quietest weather. Valley fog is most common in the late summer and early fall months. On calm nights, colder air settles into valleys leading to colder low temperatures compared to ridge top locations.

Below are basic climatology figures for the Monroe County area. Data is valid for Ft McCoy, WI based on a 30-year period (1981-2010).

Month

Normal Maximum

Temperature

Normal Minimum

Temperature

Average Temperature

Precipitation

Snowfall

JAN 25.8 6.1 15.9 0.61” 10.4”

FEB 31.6 11.1 21.3 0.80” 7.6”

MAR 43.2 22.7 32.9 1.57” 5.8”

APR 57.9 34.5 46.2 3.32” 1.9”

MAY 69.4 45.5 57.4 4.32” 0.0”

JUN 79.0 55.6 67.3 4.69” 0.0”

JUL 83.1 60.1 71.6 4.43” 0.0”

AUG 81.1 58.1 69.6 4.41” 0.0”

SEP 72.8 48.8 60.8 3.87” 0.0”

OCT 59.9 36.5 48.3 2.30” 0.2”

NOV 44.0 25.7 34.8 2.21” 3.4”

DEC 29.7 11.2 20.5 1.03” 9.7”

Year 56.3 34.9 45.6 32.86” 40.1”

2.0 Requirements.

2.1 Description of Services. See Section 5.0 for the specific CLS or Functional Area (FA).

2.1.1 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.2 Type of Contract. The Government will award a Firm Fixed Price Services Contract. The quantity shown per CLIN is an estimate that is not to be exceeded without prior approval in the form of a contract modification from the Contracting Officer. The quantity shown per CLIN is not guaranteed; and any unused quantities may be removed by contract modification at the end of the date range covered by the CLIN. The Government pays only for the actual quantities ordered and received. This contract is subject to Incremental Funding in accordance with contract clause 252.232-7007. The Contractor shall not provide services exceeding the funded value of the CLINs.

2.1.2.1 Period of Performance (PoP). The PoP consists of 5 years, base period with 4 option years.

2.1.2.2 Reserved

2.1.2.3 Workforce. The Contractor shall commence all operations required by the contract as of the first day of the contract period. Therefore, on the initial day of performance, the Contractor shall provide a work force which is fully qualified and capable of performing all work required under this contract. During the thirty (30) calendar day period immediately prior to the end of the contract (if the Contractor is not awarded the subsequent contract for this service), the Contractor shall permit the successor contractor (and the successor contractor's employees) to observe and become familiar with any and all operations under the contract. The Contractor shall not defer any needed services for the purpose of transferring responsibility to the successor contractor. The Contractor shall fully cooperate with the successor contractor and the Government so as not to interfere with their work or duties.

2.1.3 Place of Performance and Hours of Operation.

2.1.3.1 Place of Performance. The work to be performed under this contract is Fort McCoy, WI.

2.1.3.2 Hours of Operation. Unless otherwise specified, the Government’s regular (normal) duty hours shall between the hours of 0700 to 1630, Monday through Friday. However, the Contractor is cautioned that operating hours may be different for each function and will vary during the period of performance to meet mission requirements. The Contractor shall provide fully qualified personnel to perform services and respond to emergencies as dictated by mission requirements as outlined in the Performance Work Statement. Support may require services 365 days per year. The Contractor is expected to provide an innovative approach to allow the maximum flexible work hours for any work required. The Contractor shall provide the KO and COR with emergency telephone numbers for those individuals determined by the Contractor to be notified after normal duty hours within 30 days after the contract award. When emergency

Point of Contact (POC) changes occur, the Contractor shall update the roster and provide it to the KO, COR, and the WRC within one (1) business day.

2.1.3.3 Compensation for Other than Normal Duty Hour Work. Periodically, requirements including emergencies support, supporting mobilization/demobilization, and seasonal requirements may require work to be accomplished at times other than normal duty hours. The Contractor shall use flexible work scheduling techniques to accomplish the after-hours support required to successfully perform the contract function. Should the Contractor decide to use overtime or shift premiums to complete the requirements under this contract in lieu of flexible work scheduling techniques, those costs shall be identified in the Contractor’s price proposal and included as part of the unit price for each Sub-element and corresponding contract line-item number (CLIN).

2.1.3.4 Outside Normal Hours. The Contractor shall provide personnel support as required, on weekends and holidays, to support the Directorate of Public Works (DPW) mission. The Project Manager (PM) shall be available after normal hours to serve as the central point of contact for Contractor operations.

2.1.4 Federal Holidays. The Contractor’s performance shall not be required on the Federal public holidays listed below, unless mission dictates and otherwise notified by the COR.

Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C.

6103).

New Year’s Day 1 January (see note)

Martin Luther King Jr. Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July (see note) Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day 11 November (see note) Thanksgiving Day 4th Thursday in November Christmas Day 25 December (see note)

NOTE: If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a regular business day, routine services shall be rescheduled to ensure mission requirements are met.

Executive Orders authorizing Government military and civilian time off do not apply to Private Sector operations. The Contractor shall determine appropriate staffing levels to ensure services are provided in accordance with the PWS.

2.1.4.1 N/A

2.1.4.2 Installation Closures. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall:

a. Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a legal public holiday, and when routine work is not scheduled for that day; or

b. Reschedule the work on any day mutually satisfactory.

2.1.4.3 Inclement Weather Delay. If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall notify the COR if inclement weather suspends operations within (2) hours.

2.1.5 Travel/Temporary Duty. N/A

2.1.6 Emergency Services

2.1.6.1 Emergency Medical. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR/ACOR immediately, not later than (NLT) thirty (30) minutes of the incident.

2.1.6.2 The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel. However, the Government will provide, on an emergency basis, medical services for injuries incurred while an employee is performing under the contract. The Contractor shall reimburse the Government for emergency medical services provided, upon receipt of invoice from the medical entity. Reimbursement shall be made to the US Government.

2.1.6.3 Accident Reporting. The Contractor shall comply with Operational Safety and Health Administration (OSHA) for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact. The Contractor shall notify the KO or COR/ACOR immediately, not later than (NLT) thirty (30) minutes of the accident for each such occurrence. The Contractor shall report contract employees’ accidents and injuries to the Contractor’s PM or APM, the KO, the COR, and the Fort McCoy Installation Safety Office in accordance with Fort McCoy Regulation 385-10. A completed typed original plus one (1) copy of ENG FORM 3394 United States Army Corps of Engineers Accident Investigation Report shall be delivered to the KO and COR within three (3) business days of occurrence, whenever an accident involving personal injury or government owned vehicles occurs.

2.1.6.4 Traffic Accident. If the Contractor is involved in a traffic accident, on Government property, the Contractor shall notify the Directorate of Emergency Services (DES) immediately, and provide the KO, COR and Installation Safety Office, a verbal report within 4 hours and a complete written report of each occurrence within 3 business days of each occurrence. The Contractor is responsible for all tickets, fees, and other costs associated with traffic violations or accidents that are incurred by the Contractor. DES contact numbers: Ambulance/Fire/Police Emergencies, 911; Law Enforcement Non-Emergency, 608-388-2266.

2.1.7 Contract Administration and management.

2.1.7.1 Post Award Conference/Performance Evaluation Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5. Written minutes of formal meetings will be recorded by the Government and signed by both the Program Manager and the KO. The written minutes will be distributed within five (5) workdays after the meeting. If the Contractor does not concur with any portion of the minutes, recorded by the Government, the non-concurrence shall be provided in writing to the KO within two (2) calendar days following receipt of the minutes.

2.1.7.2 Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.1.7.3 Roles and Respective Authority. The following provides the roles and their respective authority during the performance of the contract:

2.1.7.3.1 Director, Directorate of Public Works (DPW). The DPW acts as the Garrison Commander's (GC) principal staff officer for all matters pertaining to facilities engineering and RPMA services required under the contract. The Director plans, programs, prioritizes, and coordinates all facilities engineering and RPMA services required under the contract.

2.1.7.3.2 Operations and Maintenance (O&M) Division. The Operations and Maintenance Division consists of the CORs/ACORs and the Quality Assurance Evaluators (QAEs) and in coordination with other DPW Divisions direct, supervise, and coordinate facilities engineering activities related to all RPMA services required under the contract.

2.1.7.3.3 Business and Operations Integration Division (BOID). The BOID Division provides support to all internal Public Works customers in the areas of Information Technology, Administration, Budget, Training, Security, and Process Measurement and Improvement in relation to the DPW.

2.1.7.3.4 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this

PWS.

2.1.7.3.5 Contracting Officer’s Representative (COR). The KO will appoint a COR during the performance of this contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR or ACOR, and shall be trained and appointed

IAW DoDI 5000.72, DoD Standard for Contracting Officer’s Representative (COR) Certification and DFARS 201.602-2. The ACOR will serve as on-site representatives of the COR in performance of actual contract surveillance, if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR. The COR/ACOR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR/ACOR will perform IAW the responsibilities and duties identified in the appointment letter.

2.1.7.3.2.1 COR Authority. A letter of designation will be issued to the COR/ACOR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR/ACOR, especially with regard to changes in cost, price estimates, or changes in delivery dates. The COR/ACOR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

2.1.7.3.4 The Contractor shall not in any way represent the United States (U.S.) Government, or that it has the authority to contract or procure supplies for the account of the United States of America (USA).

2.1.8. COR/ACOR/QAE Functions. The COR/ACOR/QAE monitors all technical aspects of the contract and assists in contract administration. The COR/ACOR/QAE is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-Furnished Property, and coordinate site entry of Contractor personnel.

2.1.9 Quality Control (QC). Quality Control is the responsibility of the Contractor. The Contractor shall provide a Quality Control Plan (QCP) five (5) business days before contract start. The Contractor shall provide and maintain a QCP that is acceptable to the KO. Changes to the Contractor’s QCP shall be submitted to the KO for review and approval within five (5) business days prior to implementation.

2.1.9.1 The Procurement Integrated Enterprise Environment (PIEE) Tool (https://cac.piee.eb.mil/-JAM) shall be used for nomination, tracking, documentation, and management of CORs IAW DoDI 5000.72, DFARS 201.602-2 and PGI 201.602-2.

2.1.10 Subcontract Management. The awarded Contractor is solely responsible for any subcontracted worked performed.

2.1.10 Contractor Employees.

2.1.11.1 Key Personnel. The following personnel are considered key personnel by the Government and shall be on-site during the performance of the contract: Project Manager (PM), Alternate Project Manager (APM), Quality Control Manager (QCM), and Site Safety and Health Officer (SSHO). A person assigned to a key position shall only perform the duties of that position and not assume duties of other key positions, with the exception: The QCM and SSHO may be the same person if addressed as such in the individual supporting PWS annexes.

Individuals proposed for any key personnel position shall be the only personnel for consideration by the Government. Failure to provide any / all key personnel as proposed may be grounds for an unacceptable rating or termination if after award.

2.1.11.2 Project Manager (PM) and Alternate Project Manager (APM). The Contractor shall provide a Project Manager and an Alternate Project Manager who is responsible for the performance of the work. The PM and APM shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. The PM or APM shall actively manage and be available on site between 7:30 am and 3:30pm Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. The PM and APM shall have the ability to manage and coordinate efforts and must be able to supervise, resolve conflict, and communicate effectively. The name of the PM and APM shall be provided by the Contractor to the KO. The PM or APM shall be available between 0730 - 1530 hours, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. The APM shall meet or exceed the same qualifications as the PM. The PM and any individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

2.1.11.2.1 Quality Control Manager (QCM), and Site Safety and Health Officer (SSHO). The Contractor shall provide a QCM and SSHO, who perform their functions on this contract independent of conflict-of-interest supervision from the PM or APM. The QCM shall also be designated in writing to the KO.

2.1.11.2.2 N/A

2.1.11.2.3 Common Access Card (CAC) to access Government systems. N/A

2.1.11.2.4 Contracted personnel shall have, at a minimum, a favorable National Agency Check.

All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident. The Contractor personnel shall be able to communicate clearly in the English language.

2.1.11.2.5 Contractor Identification. The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name, and a color photo of the employee. ID Badges shall be always worn during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract full performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

2.1.11.2.6 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the Government installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance.